JP2003085024A - Document management program and method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To update a document in a server device through a network on a WWW system, while keeping consistency of the document, and to thereby improve convenience. SOLUTION: This document management program and this method are used in the server device connectable to the network, and used for managing updatably a document file in the server device on the WWW system. When using a document preservation DB for preserving the document file and a document management repository for storing state information for showing aye and no of writing in each document file and receiving an updation request of the document file through the network 20, a document management part 13 refers to the state information in the document management repository corresponding to the pertinent document file, and performs updation processing of the document file when the state information shows aye of writing.

Description

Detailed Description of the Invention

[0001]

TECHNICAL FIELD The present invention relates to a WWW (World Widow).
e Web) Document management program and method on the system.

[0002]

2. Description of the Related Art A document management system using a WWW system has a structure in which a plurality of client terminals for referring to a document are connected to a server device for storing the document via a network such as the Internet. . A management terminal for managing / updating documents is connected to the server device via another system.

Here, the document management system uses a WWW system (hypertext format information distribution system), but the document itself to be managed is not limited to the hypertext format, but any format may be used.

In such a document management system, each client terminal refers to the document in the server device, and the management terminal in another system updates the document in the server device.
Further, since the document in the server device is updated only from the management terminal, the consistency is maintained.

[0005]

However, in the above-described document management system, the document cannot be updated from each client terminal, so that the convenience is low. Even if the document is updated from each client terminal, there is no guarantee that the document consistency is maintained.

The present invention has been made in consideration of the above situation, and while maintaining the consistency of the document, the document in the server device can be updated via the network on the WWW system and the document management which can improve the convenience. The purpose is to provide programs and methods

[0007]

The essence of the present invention is WWW.
It is intended to monitor the state of a document and to allow a plurality of users to edit / update the document via the WWW system by the configuration for holding the document management information on the system.

For example, for an existing WWW system,
With a configuration in which a server manages a document management server that manages document files and a document management repository that stores the status of the documents, the status of the document files in the server device is monitored, and from each client terminal on the WWW system. The document file can be updated exclusively.

Based on the essence of the present invention as described above,
Specifically, the following measures are taken. Although each invention is shown only as a program from the viewpoint of avoiding duplicated description, it goes without saying that it may be expressed in other forms such as an apparatus, method, or system.

The present invention is a document management program which is used in a server device connectable to a network and manages a document file in the server device updatable on a WWW system. When a request for updating a document file is received via the network, the status information indicating whether the document file is writable or not is referred to based on the corresponding document file. When the status information indicates writable, It is a document management program for functioning as an update processing unit that executes a document file update process.

Thus, while maintaining the consistency of the document, the W
The document in the server device can be updated via the network on the WW system, and the convenience can be improved.

When the document management program receives a document file list request from the server computer via the network, the document management program creates screen information for displaying the status information in a list, and displays the screen information. You may add the content for functioning as a list display creation means to be returned.

With this, in addition to the above-described operation, the user can easily select the document, so that the convenience can be further improved.

[0014]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings. (First Embodiment) FIG. 1 is a schematic view showing the arrangement of a document management system according to the first embodiment of the present invention. In this document management system, a server device 10 is connected to a plurality of client terminals 30 ₁ to 30 _n via a network 20 such as the Internet or an intranet.

Here, the server device 10 is composed of a combination of hardware and software. Specifically, the Web server 11, the application server 12,
The document management unit 13 is provided. It should be noted that the part configured by software includes elements 11 to 11 realized by software.
Each program for realizing each function of 13 is installed in advance in a computer of the server device 10 from a storage medium or a network.

The Web server 11 comprises a program for realizing the function of individually transmitting information to the client terminals 30 ₁ to 30 _n via the network 20.

The application server 12 comprises a program for realizing a function of individually providing an application function to each of the client terminals 30 ₁ to 30 _n through the Web server 11.

The document management unit 13 operates on the application server 12 and has a function of managing the saving / updating state of a document, and as shown in FIG.
4, the document management repository 15 and the document management server 16 are provided.

The document storage DB 14 is a DB (database) in which document files are stored for each document name. Here, the document file is not limited in content, and is not limited to, for example, a document or program including characters and symbols, and may include a drawing, a numerical table, or a combination thereof.

The document management repository 15 is shown in FIGS.
The document management table 15a and the authority management table 15b are provided as shown in FIG.

The document management table 15a is a document storage DB.
The state of the document file saved in 14 is stored. For example, for each document file, the document name, creator name, last editor name, last update date, current state, current editor, etc. Document management information is stored. The “current state” is any of “no access”, “reference in progress”, “editing”, and “updating”, and basically all indicate “readable” (however, ST1).
3; except in the case of Yes). In addition to this, “no access” indicates “writable”. On the other hand, "reference in progress",
“Under editing” and “Updating” respectively indicate “Unwritable”.

The authority management table 15b is a document storage DB.
The access authority to the document file saved in 14 is stored, and for example, the user identification information, the password, and the range of the access authority are stored for each user.

The document management server 16 comprises a program for realizing the functions shown in FIGS. 5 and 6, and has a function of reading / writing the document storage DB 14 and the document management repository 15 and a document file in the document storage DB 14. Has a function of saving / outputting the document, a function of monitoring the document state based on the document management repository 15, and a function of creating a document list.

On the other hand, each client terminal 30 ₁ to 30 _n
Has a normal computer function, in particular, a document management service is provided from the server device 10, and has a function of registering / updating / editing a document in the server device 10.

Next, the operation of the document management system configured as described above will be described with reference to the flowcharts of FIGS. 5 and 6. This operation will be described in the order of "document download" and "document registration / update".

(Document Download) As shown in FIG.
Web server 11, for example, receives a list request from the client terminal 30 ₁ issues a list transmission request to the document management unit 13 via the application server 12.

In the document management unit 13, the document management server 16 causes the document management repository 1 to execute based on the list transmission request.
Necessary document information (document name,
(Current state) is acquired, screen information for displaying a document list is created based on this acquired information, screen information for confirming predetermined access authority is taken out, and these screen information are HT
It is returned to the client terminal 30 ₁ as an ML file.

[0028] In the client terminal 30 _1, this HTM
Based on the L file, a document list is displayed (S
T1), the confirmation screen of the access authority is displayed (ST
2).

The access authority confirmation screen is a screen prompting the user to enter a password. The password input by the user's operation is collated by the document management server 16 with the contents of the authority management table 15b. The collation may be performed during steps ST3 and ST4. Further, here, assuming that the access right is recognized, the process shifts to the next process.

Next, the client terminal 30 _1, the operation of the user, the document to be referenced from the document list being displayed is selected (ST3), the document name is transmitted to the server apparatus 10.

In the server device 10, the document management server 16
Refers to the document management table 15a based on this document name and determines whether the current state is editing (S)
T4). When the result of step ST4 indicates that editing is in progress, the document management server 16 executes reference download (S
T5).

For reference download, the document management server 1
6 is the document management table 15 of the document management repository 15.
The corresponding document file is stored in the document storage DB without changing a.
14 and transfers it to the client terminal 30 ₁ .

On the other hand, when the result of ST4 indicates no (indicating that editing is not in progress), the document management server 16 indicates "reference only".
The screen information prompting the user to select "edit only" is returned to the client terminal 30 ₁ as an HTML file.

[0034] In the client terminal 30 _1, this HTM
A selection screen for reference only or edit only is displayed based on the L file, and "reference only" or "edit only" is selected by the user operation (ST6), and the selected content is transmitted to the server device 10. .

In the server device 10, the document management server 16
Executes the reference download of step ST5 when the user's selection indicates "reference only", and executes the edit download when it indicates "edit only" (ST
7).

For edit download, the document management server 1
6 is a document management table 1 in the document management repository 15
After changing the status of the corresponding document in 5a to "Editing",
The corresponding document file is retrieved from the document storage DB 14 and transferred to the client terminal 30.

Further, the document management server 16 executes the step S
After completion of the reference download of T5 or the edit download of step ST7, the screen information of the document list display is updated based on the current contents of the document management table 15a, and this screen information is used as an HTML file in the client terminal 3
It will be returned to 0 ₁ .

[0038] In the client terminal 30 _1, this HTM
The document list is displayed again based on the L file (ST
8).

(Document Registration / Update) As shown in FIG. 6, the display of the document list in step ST1 or ST8 and the confirmation of the access authority in step ST2 are performed in the same manner as described above.

Next, the client terminal 30 _1, by the operation of the user, from the list of documents in the display, "new registration documents" or "update the edited document" is selected (ST
11).

When new registration is selected in step ST11, new upload is executed (ST12). The new uploads, the client terminal 30 ₁ transfers a new document in the document management unit 13. Document management server 16
Saves the new document in the document storage DB 14 and writes the information of the new document in the document management table 15a of the document management repository 15.

On the other hand, when the update of the document is selected in step ST11, the document management server 16 receiving this selection content (update request) is editing the document by another user (= editing, refer to). (STEP), the document management table 15a of the document management repository 15 is checked (ST13), and if it is not being edited, it is determined that writing is possible, and update upload is executed (STEP). ST14).

[0043] In the update upload, client terminal 30 ₁ transfers the updated document in the document management unit 13. The document management server 16 overwrites and saves the updated document in the document storage DB 14, and writes the information of the updated document in the document management table 15a of the document management repository 15.

Further, the document management server 16 executes step S
After completion of the new upload of T12 or the update upload of step ST14, or when the result of step ST13 is "editing etc.", the screen information of the document list display is updated based on the contents of the current document management table 15a. The screen information is returned as an HTML file to the client terminal 30 ₁ .

[0045] In the client terminal 30 _1, this HTM
The document list is displayed again based on the L file (ST1
5).

As described above, according to the present embodiment, the document management unit 13 monitors the state of the document. Therefore, the document in the server device is updated from each client terminal on the WWW system while maintaining the document consistency. It is possible to improve convenience.

Further, since the document list is displayed first, the user can easily select the document.
It is possible to improve convenience.

Further, since it can be used on the WWW system, unlike the existing exclusive control, it is possible to realize the exclusive control which does not depend on the client. (Second Embodiment) Next, a document management system according to a second embodiment of the present invention will be described. In this embodiment,
This is a modified example of the first embodiment, and when a document is updated, the user who is involved in the document is notified that the document has been updated.

Specifically, of the data items of the document management table 15a, "all referrers / editors / updaters" are used instead of "final editor".

In addition to the above-mentioned function, the document management server 16 also has a function of recording a referrer or an editor in "all referrers and editors" of the document management table 15a when a document is referenced or edited. When the document is updated, the updater is recorded in the "all referencers and editors" of the document management table 15a, while the "all referencers / editors / updaters" recorded in the document management table 15a are recorded. And "creator" of the fact that the document has been updated.

According to the above configuration, the user who is involved in the updated document is notified that the document has been updated. Therefore, in addition to the effects of the first embodiment, the convenience is further improved. Can be achieved. The methods described in each of the above-described embodiments are magnetic disks (floppy (registered trademark) disks, hard disks, etc.), optical disks (CD-ROM, DVD, etc.), and magneto-optical disks (programs that can be executed by a computer. M
O), it can also be stored in a storage medium such as a semiconductor memory and distributed.

The storage medium may have any storage format as long as it can store the program and can be read by a computer.

An OS (Operating System) running on the computer based on the instructions of the program installed in the computer from the storage medium,
MW such as database management software and network software
(Middleware) or the like may execute a part of each processing for realizing the present embodiment.

Further, the storage medium in the present invention is not limited to a medium independent of a computer, but includes a storage medium in which a program transmitted via a LAN, the Internet or the like is downloaded and stored or temporarily stored.

Further, the number of storage media is not limited to one, and the case in which the processing in this embodiment is executed from a plurality of media is also included in the storage media in the present invention, and the medium configuration may be any configuration.

The computer according to the present invention executes each processing in the present embodiment based on the program stored in the storage medium, and one device such as a personal computer or a plurality of devices are connected to the network. It may have any configuration such as an established system.

The computer in the present invention means
Not only a personal computer but also an arithmetic processing unit, a microcomputer, and the like included in an information processing device, which collectively refer to a device and a device that can realize the functions of the present invention by a program.

The invention of the present application is not limited to the above-described embodiments, and can be variously modified at the stage of implementation without departing from the scope of the invention. In addition, the respective embodiments may be implemented by being combined appropriately as far as possible, in which case the combined effects can be obtained. Further, the above-described embodiments include inventions at various stages, and various inventions can be extracted by appropriately combining a plurality of disclosed constituent requirements. For example, when the invention is extracted by omitting some of the constituent elements shown in the embodiment, when omitting the extracted invention, the omitted portions are appropriately supplemented by well-known and common techniques. It is something that will be done.

Besides, the present invention can be variously modified and implemented without departing from the scope of the invention.

[0060]

As described above, according to the present invention, it is possible to update the document in the server device via the network on the WWW system while maintaining the document consistency, thereby improving the convenience.

[Brief description of drawings]

FIG. 1 is a schematic diagram showing a configuration of a document management system according to a first embodiment of the present invention.

FIG. 2 is a schematic diagram showing a configuration of a document management unit in the same embodiment.

FIG. 3 is a schematic diagram showing a configuration of a document management table in the same embodiment.

FIG. 4 is a schematic diagram showing a configuration of an authority management table in the same embodiment.

FIG. 5 is a flowchart for explaining an operation in the same embodiment.

FIG. 6 is a flowchart for explaining the operation in the same embodiment.

[Explanation of symbols]

10 ... Server device 11 ... Web server 12 ... Application server 13 ... Document management unit 14 ... Document storage DB 15 ... Document management repository 15a ... Document management table 15b ... Authority management table 16 ... Document management server 20 ... Network 30 ₁ to 30 _n … Client terminal

Claims (4)

[Claims] 1. A document management program which is used for a server device connectable to a network and manages a document file in the server device updatable on a WWW system. When a request for updating a document file is received via the document file, the status information indicating writable / not writable for each document file is referred to based on the corresponding document file, and when this status information indicates writable, the document file A document management program that functions as the update processing means that executes the update processing of. 2. The document management program according to claim 1, wherein when the computer of the server device receives a document file list request via the network, screen information for displaying a list of the status information is created. A document management program that functions as a list display creation means that returns this screen information. 3. A document management method which is used in a server device connectable to a network and manages a document file in the server device updatable on a WWW system, the document storage means storing the document file, And a document management repository unit that stores status information indicating whether writing is possible or not for each document file in the document storage unit, and when a document file update request is received via the network, the corresponding document file is A document management method comprising: an update processing step of referring to corresponding status information of the document management repository means, and executing update processing of the document file when the status information indicates writable. 4. The document management method according to claim 3, wherein upon receipt of a document file list request via the network, screen information for displaying a list of status information in the document management repository means is created. A document management method including a list display creating step of returning the screen information.