JP2002324063A - System, method and program for document generation management - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a system, method and program for document generation management capable of increasing the efficiency of working by a manager when more than one person generating documents generates the documents in teamwork with each other via a network. SOLUTION: The system comprises a document generation terminal to generate the documents, a generation management terminal used by the manager, a document generation management server to manage the documents generated by each person generating document and generating state of the document, and when completing generating of documents charged by each person, transmit completion notice of document generation with an e-mail to the terminal and also summarize the documents generated by each person into a single document.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION The present invention relates to a method for creating a document jointly by a plurality of document creators via a network.
The present invention relates to a document creation management system, a document creation management method, and a document creation management program for managing the document and the creation status.

[0002]

2. Description of the Related Art When a plurality of document creators jointly create one document via a network such as the Internet, the documents created by each document creator are transmitted to an administrator by e-mail. A method in which the administrator puts the documents together (hereinafter, referred to as a conventional method by e-mail).
In addition, each document creator shares a server for storing documents, etc. via a network, stores documents created by each sharer in the server, and the administrator stores one document stored in the server in one server. A method of combining documents (hereinafter referred to as a conventional method of sharing a server) is employed.

When the conventional method using electronic mail is used, each document creator creates a document in a document creation terminal which is an information processing device such as a personal computer,
The created document is sent to the administrator by e-mail, and the administrator receives the documents transmitted from each document creator at a creation management terminal, which is an information processing terminal such as a personal computer, and copies the documents. Combine them into one document.

[0004] When a conventional method of sharing a server is used, each document creator creates a document in a document creation terminal, stores the created document in the server, and an administrator creates a document in the server. The stored documents are combined into one document.

[0005]

However, in the conventional method using e-mail, the administrator must always pay attention to whether or not documents have been received from all document creators. For example, the administrator needs to check the arrival of an e-mail at a predetermined time. Further, since the administrator needs to confirm, adjust, and approve the contents of the entire document, it is impossible to combine the documents into one document only after receiving all the documents. For this reason, the burden on the administrator is increased, and the efficiency of work by the administrator may not be improved.

In the conventional method of sharing a server, a document creator needs to notify an administrator by e-mail or the like that the created document has been stored in the server, which may be annoying. On the other hand, the administrator must always pay attention to whether or not all documents are stored on the server. For example, the administrator needs to confirm the storage state of the document by accessing the server at a predetermined time. Also in this case, the administrator
Since it is necessary to check the entire document or the like, it is necessary to store all the documents in the server and then combine the documents stored in the server into one document.

Accordingly, the present invention provides a document creation management system, a document creation management method, and a document creation management system capable of improving the efficiency of work performed by an administrator when a plurality of document creators create a document jointly via a network. The purpose is to provide a document creation management program.

[0008]

A document creation management system according to the present invention includes a plurality of document creation terminals used by a document creator, a creation management terminal used by an administrator, and a document created by each document creator. A document creation management server that manages the status of the documents created by each document creator, and that the document creation management server confirms that the creation of documents for which all document creators are in charge has been completed. When it recognizes, it sends a creation completion notification to the creation management terminal,
It is characterized in that documents created by each document creator are integrated into one document.

The document creation management server has a document structure file defining the structure of the document, and integrates the contents of the document created by each document creator into one document by embedding the content in the document structure file. The structure of the document is the basic framework of the document, such as chapters and sections. In this way, the document creation management server can combine documents created by each document creator into one document.

The document creation management server has a creation status database for managing the creation status of the document in charge of each document creator, and transmits information for document creation to the document creation terminal or from the document creation terminal. When the created document is received, the content of the item indicating the creation status in the database is changed. Items that indicate the creation status are "Under creation",
Displayed as "Created" or "Modifying". When sending information for creating a document (document creation support screen) to the document creation terminal, the document creation management server sets the item indicating the creation status to “creating” or “correcting”, and When the document created from is received, the item indicating the creation status is set to “creation completed”.

The document creation management server sets “completed creation” in an item indicating the creation status of a document assigned to any document creator.
When "" is set, the creation status of the document in charge of all document creators is confirmed. In this way, the document creation management server changes the creation status of all document creators when one of the document creators sets “creation completed” in the item indicating the document creation status. Since the determination can be made, a document creation completion notification can be transmitted to the creation management terminal as soon as possible.

The document creation management server transmits the integrated document to the creation management terminal. With this configuration, the creation management terminal can display the document integrated by the document creation management server, and the administrator can read the displayed document to determine whether the document content needs to be corrected. can do.

The creation management terminal sends an instruction to the document creation management server to prohibit updating of the document in response to an instruction from the administrator. Do not allow updates to. In this way, the administrator can check the contents of the integrated document,
When it is determined that no correction is required, an instruction to update the document can be sent to the document creation management server,
The document creation management server can disable updating of the document by changing the file attribute of the document file in which the document is stored.

A document publishing server for publishing a document via a network is provided, and the document publishing server publishes the document integrated by the document creation management server. In this way, a document created jointly by each document creator can be disclosed to a third party via a network.

A document creation management method according to the present invention manages a document created by each document creator and manages the creation status of the document in charge of each document creator. When the creation of a document has been completed, a notification of completion of creation is provided, and a step of integrating the document created by the document creator into one document is provided.

A document creation management program according to the present invention comprises:
Let the computer manage the documents created by each document creator and manage the creation status of the documents that each document creator is responsible for, and notify the completion of creation when all the document creators have completed the creation of the document. And integrating the documents created by each document creator into one document.

[0017]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing a configuration example of a document creation management system according to the present invention.

The document creation management system shown in FIG. 1 includes a document creation terminal 20, a document creation terminal 21, a creation management terminal 30,
A document creation management server 40 and a document disclosure server 80 are provided. The document creation terminal 20, the document creation terminal 21, the creation management terminal 30, the document creation management server 40, and the document publishing server 80 are connected to the network 10. The network 10 is realized by a network such as the Internet.

Document creation terminal 20 and document creation terminal 21
Is used by the document creator, and the creation management terminal 30
Is used by the administrator. The document creation terminal 20 and the document creation terminal 21 incorporate a document creation tool such as a word processor for creating a document. The administrator is a person who confirms, adjusts, and approves the contents of the document created by each document creator.

The document creation terminal 20, the document creation terminal 21, and the creation management terminal 30 are realized by an information processing device such as a personal computer. The document creation management server 40 and the document publication server 80 are realized by an information processing device such as a server computer. Although not shown, a magnetic disk device used for storing information is connected to the document creation management server 40. FIG. 1 shows a document creation terminal 20 and a document creation terminal 2 as document creation terminals.
1 is illustrated, but a large number of other document creation terminals may be connected to the network 10. Further, the document creation management server 40 and the document publication server 80 may be realized by the same server.

The document creation management server 40 manages a document structure file 50, a creation status database 60, and a document file 70. The document file 70 stores a document created by a document creator. Although only the document file 70 is illustrated in FIG. 1, a document file is created for each document created by a document creator. The document is, for example, a document in which a plurality of documents are jointly created by a plurality of document creators in a newspaper, a magazine article, a book, and the like. The document structure file 50 is a file that defines the structure of a document. Document structure file 50, creation status database 6
0 and the document file 70 are stored in the document creation management server 40.
Is stored inside the magnetic disk drive connected to the.

The document creation management server 40 integrates documents created by each document creator into one document, and transmits the document to the creation management terminal 30. Further, the document creation management server 40 transmits the integrated document to the document publication server 80 in response to an instruction from the creation management terminal 30, and the document publication server 80 publishes the document via the network 10.

FIG. 2 is an explanatory diagram showing an example of the document structure file 50. The document structure file 50 is a file that defines the structure of a document. The structure of a document refers to the basic framework of the document such as chapters and sections. A document created by each document creator is embedded in each framework. FIG. 2 shows an example in which the contents of the document file 70a are embedded in the framework (Framework 1) of Chapter 1, Section 1 and the contents of the document file 70b are embedded in the framework (Framework 2) of Chapter 1, Section 2. It is shown. The document file 70a and the document file 70b are files storing documents created by the document creator.

The file name of the document file to be embedded is incorporated in the document structure file 50, for example.
In the example shown in FIG. 2, the document file 7
0a is incorporated, and the file name of the document file 70b is incorporated under Chapter 1, Section 2.

FIG. 3 is an explanatory diagram showing an example of the creation status database 60. The creation status database 60 is for managing documents, document creators, document creation status, and contact information (e-mail addresses, etc.) of the document creators. The creation status database 60 includes items of a document in charge, a name of a document creator, a creation status, and an email address of the document creator. In the item of the creation status, data of “under creation”, “completion of creation”, or “under modification” is recorded. FIG. 3 shows an example in which the document creator A is in charge of creating the text of “Chapter 1, Section 1”, and the document is “under creation”.

The document creation management server 40 incorporates a document creation management program for managing the document creation status of each document creator. The document creation management server 40 operates based on the document creation management program. Specifically, the document creation management server 40 manages documents created by each document creator, manages the creation status of documents assigned by each document creator, When the creation of all the documents in charge of the creator is completed, a notification of completion of creation is sent to the creation management terminal 30, and the documents created by each creator are integrated into one document.

Next, the operation of the document creation management system shown in FIG. 1 will be described with reference to FIGS. FIG.
5, 7, 8 and 9 are sequence diagrams for explaining the operation of the document creation management system shown in FIG. 6 and 10 are explanatory diagrams illustrating an example of a screen transmitted from the document creation management server to the document creation terminal.

The administrator defines the structure of the document on the creation management terminal 30 and writes the definition contents to the document creation management server 4.
0 (step S1). Then, the document creation management server 40 stores the received definition contents in the document structure file 50 (Step S1). The administrator determines the document creator based on the structure of the document defined in step S1, and also determines the document in charge of each document creator. Then, the administrator stores information indicating the responsible document, the document creator, and the e-mail address of the document creator in the creation status database 60 from the creation management terminal 30 via the document creation management server 40 (step S1). .

Hereinafter, the description will be made on the assumption that the document creator A and the document creator B jointly create one document as shown in the setting shown in FIG. That is, it is assumed that the document creator A creates the text of "Chapter 1 Section 1" and the document creator B creates the text of "Chapter 1 Section 2". The document created by the document creator A is a document file 70a, and the document created by the document creator B is a document file 70b.
Let it be stored as It is assumed that the document creator A uses the document creation terminal 20 and the document creator B uses the document creation terminal 21.

The administrator sends a document creation request from the creation management terminal 30 to the document creation terminal 20 and the document creation terminal 21 by e-mail, so that the document creator A and the document creator B receive the document. A creation request is notified (step S2). At this time, the administrator also notifies each document creator of the document to be in charge and the document creation deadline.

The document creator A and the document creator B access the document creation management server 40 from the document creation terminal 20 and the document creation terminal 21, respectively (step S3). Then, the document creation management server 40 transmits an authentication screen for personal authentication to the document creation terminal 20 and the document creation terminal 21, and the document creator A and the document creator B make their own screens on the authentication screen. Enter your name.
The document creation management server 40 performs personal authentication by comparing the input name with the name of the document creator already stored in the creation status database 60. Further, the document creation management server 40 may request the document creator A and the document creator B to perform authentication using an ID or a password.

The document creation management server 40 transmits a document creation support screen for document creation as shown in FIG. 6 to the document creation terminal 20 and the document creation terminal 21 (step S4). At the same time, the document creation management server 40 sets the creation status in the creation status database 60 to “under creation” (step S4). In other words, the creation status of the document assigned to the document creator A and the document creator B is set to “under creation”.

On the document creation support screen shown in FIG. 6, an input box for inputting a file name and a completion button are displayed. In the input box, the document creation terminal 20
Then, the file name of the document stored in the document creation terminal 21 is input. The completion button is pressed when transmitting the document having the file name specified in the input box to the document creation management server 40.

The document creator A and the document creator B input the contents of the document using the document creation terminal 20 and the document creation terminal 21, respectively, and create the document. The document creator A and the document creator B create a document using a word processor or the like incorporated in the document creation terminal 20 and the document creation terminal 21 (step S5). The document creator A and the document creator B assign a file name to the created document and store it inside the document creation terminal 20 and the document creation terminal 21. Then, by inputting the file name of the document stored in the input box in the document creation support screen and pressing the completion button by mouse operation or the like, the created document is transmitted to the document creation management server 40 (step S6). .

The document creation management server 40 stores documents received from the document creation terminal 20 and the document creation terminal 21 as a document file 70a and a document file 70b in the magnetic disk device. The document creation management server 40
Sets the creation status in the creation status database 60 to "creation completed" (step S7). That is, the creation status of the document in charge of the document creator A and the document creator B is set to “creation completed”.

When the creation status in the creation status database 60 is set to “creation completed”, the document creation management server 40 determines whether the creation status of all documents is set to “creation completed”. A determination is made (step S8). That is, the document creation management server 40 sets the creation status of all documents to “creation completed” at the time when the creation status of any document handled by each document creator is set to “creation completed”. Automatically determine whether or not. Further, the document creation management server 40 may automatically determine whether or not the creation status of all documents is set to “creation completed” when a document is received from any document creation terminal. .

As a result, when the creation status of all documents is “creation completed”, the document creation management server 40
Sends an e-mail to the creation management terminal 30 with a creation completion notification indicating that all documents have been created (step S9).

When the creation management terminal 30 receives the creation completion notification from the document creation management server 40, the administrator sends a single document to the document creation management server 40 using the document structure file 50 and the document files 70a and 70b. (Step S10).

The document creation management server 40 integrates the documents in the document files 70a and 70b into one document by using the document structure file 50 according to an instruction from the administrator (step S11). Specifically, the document creation management server 40 stores the document file 70 in the document structure file 50.
a and the contents of the document file 70b are integrated into one document. Then, the document creation management server 40 transmits the integrated document to the creation management terminal 30 (Step S11).

The creation management terminal 30 receives the integrated document from the document creation management server 40 and displays the document (step S12). The administrator reads the document displayed on the creation management terminal 30 and determines whether the document needs to be modified. If the administrator determines that the document needs to be corrected, it sends a correction request to the document creator of the document.

If the administrator confirms that the document needs to be corrected as a result of checking the document in step S12, he requests the document creator of the document to make a correction. A case where a correction request is made to the document creator A is taken as an example.

The administrator sends an e-mail from the creation management terminal 30 to the document creation terminal 20, and sends the document creator A
To the user (step S13). At this time, the administrator also notifies the document creator A of the specific contents of the correction and the correction time limit.

The document creator A accesses the document creation management server 40 from the document creation terminal 20 to correct the document (step S14). Then, the document creation management server 40 transmits the document creation support screen to the document creation terminal 20 as in the case of step S4, and the document in charge of the document creator A in the creation status database 60 (first document).
The creation status of chapter 1) is set to “under modification” (step S15).

The document creation terminal 20 displays a document creation support screen. The document creator A modifies the document in the document creation terminal 20 (step S16), and transmits the corrected document to the document creation management server 40 (step S16).
17). The document creation management server 40 stores the document modified by the document creator A in the document file 70a, and sets the creation status in the creation status database 60 to "creation completed" (step S18). Then, the document creation management server 40 determines whether or not the creation status of all documents is "creation completed" (step S19). As a result, when the creation status of all the documents is “creation completed”, the document creation management server 40
Then, a creation completion notice is transmitted by e-mail to 0 (step S20). The operations in steps S16 to S20 are the same as the operations in steps S5 to S9.

If the administrator determines in step S12 that the document does not need to be modified, the process proceeds to step S24.

The administrator gives an instruction from the creation management terminal 30 to the document creation management server 40 to prohibit updating of the document (step S21). Document creation management server 4
0 disables updating of the document by changing the attributes of the document files 70a and 70b (step S2).
2). For example, the attribute is set to “read only”.

The administrator instructs the document management server 30 to transmit the integrated document to the document creation management server 40 to the document publication server 80 (step S2).
3). The document creation management server 40 transmits the integrated document to the document publication server 80 (Step S24).
The document publishing server 80 publishes the document received from the document creation management server 40 to persons involved in document creation (step S).
25).

As described above, according to the present embodiment, the document creation management server 40 centrally manages the creation status of the documents in charge of each document creator, and each document creator creates the document. When all documents have been created, a notification of creation completion is sent to the administrator, and the documents created by each document creator are combined into one document. Therefore, network 1
In the case where a plurality of document creators jointly create a document via the Internet, the management of the creation status of all the documents and the integration of the documents after the completion of the creation can be automatically performed by the document creation management server 40. Therefore, the work efficiency of the administrator can be improved.

In the above-described embodiment, a case has been described as an example where a plurality of document creators jointly create the text of a newspaper, a magazine article, and a book. In this case, by using an intranet or the like as the network 10, a plurality of reporters or the like can jointly create a document in a publishing company or a newspaper company. The completed document can be immediately disclosed to the general reader via the Internet.

Also, a plurality of document creators can
Not only when one document is created jointly through the
The present embodiment may be applied to a case where a plurality of users jointly create a program, a drawing, and the like via the network 10.

Further, the document creation management server 40 may transmit a document creation support screen as shown in FIG. 10 to the document creation terminal 20 and the document creation terminal 21 when creating a document. In this case, document creator A and document creator B
Input a document into the document input box displayed on the document creation support screen, and when the creation of the document is completed, push the completion button to transmit the created document to the document creation management server 40.

Also, the document creation management server 40 may access the creation status database 60 as needed to grasp the creation status of all documents. Then, the document creation management server 40 may transmit the creation status of each document to the creation management terminal 30 in response to a request from the creation management terminal 30.

[0053]

According to the present invention, the document creation management server intensively manages the creation status of documents assigned to each document creator, and all documents created by a plurality of document creators are completely created. At this point, the creation completion notification is sent to the administrator, and the documents created by each document creator are integrated into one document. Therefore, when a plurality of document creators create a document jointly via a network, the document creation management server automatically manages the management of the creation status of all documents and integration of documents after the creation is completed. Therefore, the efficiency of the operation of the manager can be improved.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration example of a document creation management system according to the present invention.

FIG. 2 is an explanatory diagram showing an example of a document structure file.

FIG. 3 is an explanatory diagram illustrating an example of a creation status database.

FIG. 4 is a flowchart illustrating an operation in the document creation management system.

FIG. 5 is a flowchart for explaining an operation in the document creation management system.

FIG. 6 is an explanatory diagram illustrating an example of a document creation support screen.

FIG. 7 is a flowchart illustrating an operation in the document creation management system.

FIG. 8 is a flowchart for explaining an operation in the document creation management system.

FIG. 9 is a flowchart for explaining an operation in the document creation management system.

FIG. 10 is an explanatory diagram illustrating an example of a document creation support screen.

[Explanation of symbols]

 Reference Signs List 10 network 20 document creation terminal 21 document creation terminal 30 creation management terminal 40 document creation management server 50 document structure file 60 creation status database 70 document file 80 document publication server

Claims (10)

[Claims] 1. A document creation management system for assigning a plurality of document creators to create one document and managing the creation status of a document assigned to each document creator. A document creation terminal, a creation management terminal used by an administrator, and a document creation management server that manages documents created by each document creator and manages the creation status of documents assigned to each document creator. The document creation management server, when recognizing that creation of a document for which all document creators are in charge is completed, sends a creation completion notification to the creation management terminal,
A document creation management system, wherein documents created by each document creator are integrated into one document. 2. The document creation management server has a document structure file defining the structure of a document, and integrates the contents of the document created by each document creator into one document by embedding the content in the document structure file. Item 1. The document creation management system according to Item 1. 3. A document creation management server includes a creation status database for managing the creation status of a document in charge of each document creator, and transmits information for document creation to a document creation terminal or a document creation server. 3. The content of an item indicating a creation status in the creation status database when a document created from a terminal is received.
Document creation management system. 4. The item indicating the creation status is “under creation”,
4. The document creation management system according to claim 3, wherein the message is displayed as "creation completed" or "under modification". 5. The document creation management server according to claim 1, wherein when the item indicating the creation status of the document assigned by any document creator is set to “creation completed”, the creation status of the document assigned by all document creators The document management system according to claim 3 or 4, wherein the document management system checks the following. 6. The document management system according to claim 1, wherein the document creation management server sends the integrated document to a creation management terminal. 7. The creation management terminal transmits an instruction to disable updating of a document to the document creation management server in response to an instruction from the administrator, and when the document creation management server receives the instruction, ,
7. The document creation management system according to claim 1, wherein updating of the document is not permitted. 8. A document publishing server for publishing a document via a network, wherein the document publishing server publishes the document integrated by the document creation management server.
The document creation management system according to any one of claims 1 to 7. 9. A document creation management method in which a plurality of document creators share one document to create a document, and each document creator manages the creation status of the document in charge. Steps for managing documents and managing the creation status of documents that each document creator is responsible for.When creation of documents for which all document creators are in charge is completed, notification of creation completion Integrating the document created by the creator into one document. 10. A document creation management program used to manage the creation status of a document assigned to each document creator in a system in which a plurality of document creators share one document. To manage the documents created by each document creator and the status of the documents created by each document creator. A document creation management program for causing a document to be created and integrating documents created by each document creator into one document.