JP2002215541A - Information management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To solve the problem that a system which automatically registers received electronic mail in a database according to the kind of its information is not available. SOLUTION: A mail reception part 1 receives mail, a mail analysis part 2 analyzes the kind of the information of the received mail, and a mail information sorting and registering function 3 registers it in a database. Further, a mail processing part 6 generates mail according to the information kind of the mail and a mail transmission part 7 sends the mail. To browse the registered mail information, a homepage processing display part 8 makes an inquiry.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a mail management device and an application, and a medium for recording the information obtained by e-mail, which stores and retransmits the information by classifying it into a database, and performs business management and information management. It is about.

[0002]

2. Description of the Related Art Conventionally, business reports such as daily reports and monthly reports are
It is common to return to the company and create it on your own personal computer and store it in a predetermined folder or server. Employees return to the company once and return home to create a business report. In the case of long-term business trips, etc., it will be created after returning home, which will be a considerable burden.

[0003] In addition, in the case of several daily business reports such as a destination report, it is common that the company calls a person in an assistant role to have the contents of the destination signboard changed.

[0004] In addition, electronic mails with attached files such as image data and audio data are generally sorted manually and manually registered in various databases. It takes time.

[0005]

SUMMARY OF THE INVENTION In order to solve the above-mentioned problems, the present invention sorts frequently performed tasks by e-mail title and stores them in a predetermined database.
It has been made available to those who have viewing authority at all times.
The following apparatus and method are characterized.

An object of the present invention is to provide a mail management apparatus and a mail management method which use an e-mail for business reports and information provision, automatically classify the e-mails, register the e-mails in respective databases, and browse the e-mails. Is to do.

[0007]

[MEANS FOR SOLVING THE PROBLEMS] A title is determined for each content of a business report and registered in the title master. Also, the reporter (email sender) is registered in the organization master. The reporter inputs a title determined in advance according to the content of the business report, and inputs the report content in the text. If there is image data or audio data, enter it as an attached file. Send e-mail to the destination determined by each business or project.

According to the information management system of the present invention, a target database is selected for a received e-mail according to a title, a sender, and a type of an attached file, and newly registered, updated,
Perform processing such as deletion.

[0009] The data registered above can be browsed through the Internet, an intranet, and the Web function of a mobile phone, so that the administrator can confirm the data even when away from home.

If there is an attached file such as image data or audio data, the data is managed and automatically filed according to its type. The content of the title is
It can be set arbitrarily by the company or individual who uses it.

[0011]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS A case where a salesperson visits a customer and reports a business result of the visit result will be described as an example. Salespeople use a mobile phone or a mobile computer to create business report emails when they are away from home. Enter "Customer Visit" as the title, enter the report content in the text, and attach any necessary files and send them. According to the information management system of the present invention, a mail is received by a mail receiving unit, and a title, a body, and an attached file of the mail are analyzed into data by a mail analyzing unit, and analyzed by a mail analyzing unit. The mail data is registered in the business report database by the mail information distribution registration and information inquiry processing unit of 3.

When the salesperson continuously updates the destination, he inputs "destination" in the title of the e-mail, and inputs the destination name and the expected return time in the body of the e-mail and transmits it. As described above, in the information management system of the present invention, the destination database is updated by the mail receiving unit 1, the mail analyzing unit 2, the mail information distribution registration and information inquiry processing unit 3.

Further, data obtained by an input device such as a digital camera or a sound recorder by a field survey or the like is attached to an electronic mail, and “information” is input to the title and transmitted. The information management system of the present invention determines that the received e-mail is the information recording mail in the title information,
Register in the information database.

When the group leader calls for a meeting or informs of a change, the user inputs "schedule adjustment" in the title of the e-mail, and inputs the location and time in the body of the e-mail and transmits it. As described above, in the information management system of the present invention, the mail receiving unit 1, the mail analyzing unit 2, the mail information distribution registration and the information inquiry processing unit 3 register in the schedule database, and The organization data is extracted and the schedule adjustment mail is redelivered to the members of the same group.

[0015]

By using the information management system of the present invention, it becomes possible to change from individual-to-individual information exchange to individual-to-group or individual-to-corporate exchanges, thereby realizing faster information exchange. Furthermore, by automatically filing data files attached to e-mails, there is no need to organize information,
Real-time information exchange and labor saving can be realized.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating a flow of a basic process of the present invention.

[Explanation of symbols]

1-mail receiving unit 2-mail analyzing unit 3-mail information distribution registration and information inquiry processing unit 4-master database storing master data necessary for processing 5-information database for recording and saving information 6-mail processing unit 7-E-mail transmission part 8-Homepage processing display part

Claims (2)

[Claims] 1. An information acquisition means for automatically registering a title, text data, an attached file, and the like received by e-mail into respective items and registering the items in a database, and a title of the e-mail when the database is registered. A mail management device, an application, and a device for determining the type of e-mail information and distributing processing contents stored in the database, such as new registration, update, and deletion in the database. Medium for recording 2. According to the title and sender of the e-mail,
A mail management device that performs information classification of e-mail, refers to an organization master grouped in advance, and includes an information transmission unit that retransmits the information to the entire organization or to each group or to an administrator. Application and medium for recording it