JP2002032708A - Electronic form use system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an electronic form use system which enables a user to easily prepare an electronic document and electronically submit it through a network. SOLUTION: Of the electronic form use system equipped with a server and a terminal device which are connected through the network, the server is equipped with a database stored with electronic forms corresponding to different kinds of documents and a transmitting means which obtains an electronic form that the user specifies from the database at a user's request and sends it to the terminal device through the network and the terminal device is equipped with a transmitting means which sends a request to send the electronic form that the user specifies to the server, a display means which displays the electronic form received from the server on a display device, a composing means which receives data of necessary items that the user inputs for the electronic form and displays the data and electronic form together on the display device, a storage means which stores the input data, and a transmitting means which transmits the input data to a transmission destination of the document corresponding to the input data.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a system for using an electronic form via a network.

[0002]

2. Description of the Related Art In recent years, many documents have been managed and used as electronic data. Documents containing prescribed forms and descriptions, such as applications submitted to ministries and financial institutions, are stored as electronic data, and required items are entered and printed when necessary, and applications are submitted and reported. You can create a book.

[0003]

However, at present, such documents are still submitted by submitting paper documents. With the development of networks such as the Internet, it is desirable that such documents can be submitted to government agencies as financial documents in the form of electronic data to financial institutions.

[0004] In addition, applications and reports to be submitted to ministries and financial institutions tend to be difficult for those who are unfamiliar with the items and methods of entry, and problems such as omissions and errors in the items are liable to occur. Therefore, a system that allows a user to easily and accurately input necessary items to create an electronic document is desired.

The present invention has been made in view of the above points, and provides an electronic form using system in which a user can easily create an electronic document and submit it electronically via a network or the like. The purpose is to:

[0006]

According to a first aspect of the present invention, there is provided an electronic form utilizing system including a server and a terminal device connected via a network, wherein the server is an electronic form using electronic document corresponding to a plurality of types of documents. A database that stores the form, and in response to a request from the user, obtains an electronic form specified by the user from the database,
Transmitting means for transmitting to the terminal device via the network;
Wherein the terminal device comprises: a transmission unit for transmitting a transmission request for an electronic form specified by a user to the server; a display unit for displaying an electronic form received from the server on a display device; and a user for the electronic form. Receiving the input data of the necessary items by, synthesizing means for synthesizing with the electronic form and displaying on the display device, storage means for storing the input data, the input data,
Transmission means for transmitting a document corresponding to the input data to a transmission destination.

According to the electronic form using system configured as described above, the electronic form specified by the user using the terminal device is transmitted from the server to the terminal device. In the terminal device, the electronic form is displayed, and the user inputs necessary items. The input data input by the user can be stored in the terminal device and transmitted to the destination of the document corresponding to the input data.

According to a second aspect of the present invention, there is provided an electronic form utilizing system including a server connected via a network, a first terminal device, and a second terminal device, wherein the server has a plurality of types. A first database storing an electronic form corresponding to the document, and a transmission unit for acquiring an electronic form specified by the user in response to a request from the user from the database and transmitting the electronic form to a terminal device via a network. Transmitting means for transmitting a transmission request of an electronic form specified by a user to the server, display means for displaying an electronic form received from the server on a display device, Synthesizing means for receiving input data of necessary items by the user, synthesizing the electronic form with the electronic form and displaying the electronic form on the display device, Storage means for storing the input data, and transmission means for transmitting the input data to a second terminal device determined by a type of a document corresponding to the input data, wherein the second terminal device comprises: Display means for acquiring electronic form data corresponding to the input data received from the first terminal device, combining the electronic form data with the input data received from the first terminal device, and displaying the combined data on a display device.

According to the electronic form using system configured as described above, the electronic form specified by the user using the first terminal device is transmitted from the server to the first terminal device. In the first terminal device, the electronic form is displayed, and the user inputs necessary items. The input data input by the user can be stored in the first terminal device and transmitted to the second terminal device to which the document corresponding to the input data is submitted. In the second terminal device, the electronic form corresponding to the received input data is read out, combined with the input data and displayed.

According to a third aspect of the present invention, in a server of an electronic form utilizing system connected to a terminal device via a network, a database for storing electronic forms corresponding to a plurality of types of documents, Transmitting means for acquiring the electronic form designated by the user from the database and transmitting the electronic form to the terminal device via the network.

According to the server, the electronic form designated by the user can be transmitted to the user's terminal device in response to the user's request.

According to a fourth aspect of the present invention, in a terminal device of an electronic form utilizing system connected to a server via a network, a transmitting means for transmitting a request for transmitting an electronic form specified by a user to the server, Display means for displaying an electronic form received from a server on a display device, receiving means for inputting necessary data by a user for the electronic form, combining the electronic form with the electronic form, and displaying the electronic form on the display device; There is provided a storage unit for storing input data, and a transmission unit for transmitting the input data to a transmission destination of a document corresponding to the input data.

According to a fifth aspect of the present invention, there is provided a computer-readable storage medium storing a program for using an electronic form in a terminal device connected to a server via a network, A transmitting means for transmitting a transmission request of an electronic form specified by a user to the server, a display means for displaying an electronic form received from the server on a display device, and input data of necessary items by the user for the electronic form. Receiving means for synthesizing the electronic form and displaying it on the display device, storing means for storing the input data, and transmitting means for transmitting the input data to a transmission destination of a document corresponding to the input data. A program for operation is stored.

According to the terminal device or the storage medium, an electronic form specified by the user using the terminal device is transmitted from the server to the terminal device. In the terminal device, the electronic form is displayed, and the user inputs necessary items. The input data input by the user can be stored in the terminal device and transmitted to the destination of the document corresponding to the input data.

According to a sixth aspect of the present invention, in the terminal device of the electronic form utilizing system connected to the first terminal device via a network, a database for storing electronic forms corresponding to a plurality of types of documents; Electronic form data corresponding to the input data received from the first terminal device is obtained from the second database;
And display means for combining the input data with the input data received from the terminal device and displaying the result on a display device.

According to the above terminal device, the input data input by the user is received from the first terminal device, and the electronic form corresponding to the received input data is read out from the database, combined with the input data and displayed. Is done.

[0017]

Preferred embodiments of the present invention will be described below with reference to the accompanying drawings.

FIG. 1 shows a schematic configuration of an electronic form using system according to an embodiment of the present invention. This electronic form using system is used when a user who makes a predetermined application or the like obtains an electronic form of the application, creates an electronic application document, and submits it to a government office or the like. In the present specification, the “electronic form” refers to data corresponding to a portion such as a frame of a normal document (a blank document) (also referred to as “design data” as described later). Data such as necessary items input by the user is referred to as “input data”. Data obtained by combining an electronic form and input data is called an “electronic document”.

As shown in FIG. 1, in the present system, a server system 10 and a plurality of clients 2 and 5 (only two are shown in FIG. 1 for convenience of explanation) are connected via a network 1 such as the Internet. Be composed. The server system 10 is a server operated by a company that provides a service of providing electronic form data for a fee or free of charge according to a user's request.
And an electronic form library 13. The electronic form library 13 stores electronic forms such as various application forms and notification forms. The navigation system 12 receives the request from the user, accesses the electronic form library 13, reads out the electronic form specified by the user, and transmits the electronic form to the user's client 2. At this time, a billing process is also performed as needed.

The client 2 is a general end-user terminal in this example, and has an electronic form system 3.
The electronic form system 3 allows the user to use the server system 1
0 is used to obtain a predetermined electronic form, fill in necessary items to create an electronic document, and transmit it to a predetermined destination. Client 2
Has a database 4 for storing input data created by the user. Note that the client 2 is usually a personal computer or the like installed at the home or office of the user, and functions as the electronic form system 3 by executing a predetermined program. In that case, the database 4 can be a predetermined holder created on the hard disk of the personal computer.

In this example, the client 5 is a terminal to which an electronic document created by a user is submitted, and may be, for example, a terminal of a ministry or a financial institution. The client 5 also has an electronic form system 6 and a database 7. The database 7 stores electronic form data unique to ministries and financial institutions. That is, an electronic form in a format different from the electronic form in the electronic form library 13 of the server system 10 is stored. This will be further described later. The electronic form system 6 receives input data of a predetermined application transmitted by the user of the client 2, reads out an electronic form corresponding to the input data from the database 7, and synthesizes the read out electronic form.
Create electronic documents.

Next, the data structure of the electronic form according to the present invention will be described. In the following example, it is assumed that the user who uses the client 2 makes an application for using the bicycle parking lot to the ward office in the place of residence.

According to the present invention, an electronic document is composed of an electronic form (design data) including a frame, necessary characters and decorations, and input fields for necessary items, and input data indicating items input by the user. Be composed. The design data corresponds to an unfilled document in an ordinary paper application form, and the input data corresponds to a handwritten entry by the user. Then, the electronic document obtained by synthesizing the design data and the input data corresponds to the application document after the user has filled in the necessary items.

FIG. 2A conceptually shows the data structure of the design data. The design data 14 is described in a markup language with a tag, and includes frame data 16 including decorations such as ruled lines, characters, and shaded images of the document;
It includes field data 17 indicating an input position (input field) of an item to be input by the user, and invisible field data 18 including management information of the electronic form. Both the frame data 16 and the field data are visible data (data that can be seen by the user in use), and by combining them, data in the form of a document is created.
Displayed to the user.

FIG. 2B conceptually shows an example of field data. The field data 17 is configured by associating the tag 30 with the input field 19 for each input item in the electronic form. That is, a tag is prepared for each necessary input item such as a name tag ({name}) and an address tag ({address}).

The invisible field data 18 includes management information of the electronic form, for example, a version number of the electronic form, a creation date, and a form I for specifying the form.
D, attribute information, transmission destination information, and the like. The transmission destination information refers to a submission destination of a document corresponding to the electronic form.
In this example, the ward office to which the application for use of the bicycle parking lot is submitted corresponds. When the destination information is included in the invisible field data 18, the system is configured to automatically transmit the input data of the created electronic document to the destination without the user having to specify the destination. Can be. On the other hand, the destination information can also be included in the field data 17 as visible data (see the parentheses in the field data in FIG. 2). In this case, the user can confirm the transmission destination information. In addition, when there are a plurality of submission destinations of the document, the user can select a desired submission destination and transmit the input data of the electronic document.

FIG. 3A conceptually shows the data structure of input data. The input data 26 is data corresponding to an input item input by the user while viewing the design data, and includes character data 27 and attribute data 28. Character data 2
7 is also described in a tagged markup language. An example of the character data 27 is conceptually shown in FIG. The character data 27 includes a tag 30 corresponding to each input item.
And input character data 32. The items entered by the user are the corresponding tags 30
Is managed as the character data 27 in a state where the character data 27 is associated. The attribute data 28 includes management information of the input data 26 and the like, and includes, for example, an electronic form ID corresponding to the input data 26 and a position (for example, a folder name or the like) in the terminal device or database where the input data is stored. .

Next, the synthesis of the design data and the character data will be described. When the user acquires an electronic form (design data) specified from the electronic form library 13 of the server system 10, the electronic form system 3 of the client 2 transmits the frame data 1 in the design data 14.
6 and the field data 17 are combined to display an image as shown in FIG. As shown in FIG. 4A, a field indicating a required item input field is inserted and displayed in the frame data of the electronic form. Although tags are shown in parentheses in the figure, the tags corresponding to the fields are shown for convenience of explanation, and are not displayed on the display screen of the client 2.

FIG. 5A shows an example of a display screen when the user inputs necessary items on this display screen. When the user clicks the save button in this state, only the input items are stored as input data 26 in the folder designated by the user in the client 2. Then, when the user clicks the application button, the input data 26 is transmitted to the client 5 via the network 1.

Next, an electronic form utilizing process according to the present invention will be described with reference to FIG. In the following example, it is assumed that the user obtains an electronic form of a use application form of a bicycle parking lot in front of the station and makes a use application to the ward office. First, the user of the client 2 activates the electronic form system 3, connects to the server system 10 via the network 1, and requests an electronic form of a bicycle parking lot use application (step S2). This can be performed by connecting to the server system 10 and specifying or selecting the electronic form of the application form from a displayed menu screen or the like.

The navigation system 12 of the server system 10 receives this request, acquires a corresponding electronic form (design data) from the electronic form library 13 (step S4), and transmits it to the requesting client 2 (step S6). Electronic form library 13
Various electronic forms are stored in association with the form ID, and the navigation system 12 acquires the corresponding electronic form from the electronic form library 13 using the form ID of the electronic form specified by the user. When transmitting the electronic form to the client 2, the navigation system 12 can also charge for the electronic form providing service.

Electronic form system 3 of client 2
Displays the frame data 16 of the received electronic form (design data) with the field data 17 on the display screen. This display example is shown in FIG. The user inputs necessary items according to the display screen and creates an electronic application form (step S8). When the input is completed, the display screen becomes as shown in FIG. Here, the user clicks the save button and instructs to save (step S1).
0). By this processing, the items input by the user are displayed in FIG.
The input data 26 in the form shown in FIG. At this time, FIG.
As shown in FIG. 3, each item to be input by the user is associated with a tag, and the items input by the user are shown in FIG.
Is stored as input data 26 in association with each tag as shown in FIG. Note that items input by selecting an option on the electronic form, such as input item 5 (gender) and input item 6 (use period) in FIG. The data is converted into a character string to form character data 27 (see FIG. 3B). Such processing facilitates user selection and reduces input errors. For example, when there are only three types of usage contracts of three months, six months, and one year, it is possible to prevent the user from specifying other periods (for example, four months).

When the user clicks the save button, only the input data input by the user is stored, and the electronic form data (design data) received from the server system 10 is not stored in the client 2 itself.

Next, when the user clicks the application button, the electronic form system 3 of the client 2 refers to the destination information in the invisible field data 18 of the design data received from the server system 10 and converts the input data 26 into the network 1. (Step S12). As described with reference to FIG. 2, when the transmission destination information is included in the visible field data 17,
The transmission destination is shown on the display screen of (A). Further, when the user can select one of the plurality of transmission destinations, FIG.
A plurality of destination options are displayed on the display screen of (A), and the input data is transmitted to one destination selected by the user.

When the transmission of the input data is completed in response to the click of the application button, the electronic form system 3 deletes the electronic form data received from the server system 10 from the work memory of the client 2 or the like. Therefore,
The user can save the input data 26 input by himself, but cannot save the electronic form data itself obtained from the server system 10. Thereby, when the server system 10 provides the electronic form data for a fee, it is possible to prevent the user from being repeatedly used illegally.

In the client 5, the electronic form system 6 receives the input data transmitted from the client 2 (Step S14). Then, as shown in FIG. 3A, reference is made to the corresponding form ID of the attribute data 28 in the input data 26, the design data corresponding to the ID is read from the database 7, and displayed on the display device ( Step S16). FIG. 4 shows an example of the display screen at this time.
It is shown in (B). FIG. 4B also shows the tag data in parentheses for convenience of explanation, and is not actually displayed.

Next, the electronic form system 6 combines the received input data 26 with the design data and displays it (step S18). As shown in FIG. 4B, a tag is associated with this design data for each input field. On the other hand, as shown in FIG. 3B, in the input data 26 transmitted from the client 2, a tag is associated with each input item. Therefore, the electronic form system 6 uses each tag to associate an input item in the input data with a field in the design data, and inserts each input item into a corresponding location. FIG. 5B shows a display example of the electronic document thus synthesized. Looking at this screen, the person in charge of the ward office examines the adequacy of the application content and performs the application reception processing and the like.

4A and 4B, the electronic form 45 prepared in the electronic form library 13 of the server system 10 and the database 7 of the client 5 (ward office) are prepared. Although the electronic form 46 is an electronic form of a use application form of the same bicycle parking lot, the contents thereof are different.
Since the electronic form in the server system 10 is used by the user who is the applicant at the time of creating the application form, the explanation of the input items is added or the options are provided, so that the user can easily omit the electronic form. It is designed so that necessary items can be entered without error. On the other hand, the electronic form provided by the ward office is used by the ward office staff to determine the suitability of the application, so if it is clear that the necessary items have been correctly entered good. Therefore, there is no need to explain the input method or the like, and it is sufficient that necessary items are simply displayed. In this way, the applicant can input easily, and the person in charge of the ward office can quickly perform the reception processing and the like. However, as a matter of course, the input items included in both are common. In this way, by preparing a plurality of electronic forms for the same document with common input items for each purpose, the electronic form can be used in an optimal state according to a person who uses the electronic document and a purpose of use. Will be able to

In the above example, the destination information of the input data created by the user is included in the electronic form data (design data). Instead, if the electronic form system used by the user has a table indicating the correspondence between each electronic form and its destination in advance, the electronic form system refers to the table and refers to the corresponding destination. Can automatically send input data to In this case, the destination information may not be included in the design data.

In the above example, the electronic form system 6 of the client 5 (ward office) reads out the design data from the database 7 in the client 5.
Without providing the database 7 in the client 5, the electronic form system 6 may be configured to acquire design data from the electronic form library 13 in the server system 10 via the network 1.

[0041]

As described above, according to the present invention,
The user can obtain an electronic form required for a predetermined application or notification via a network, and input necessary items to create an electronic document and transmit it to a predetermined destination. Therefore, a series of application procedures can be completed online.

The data to be transmitted to the submission destination is only the data of the necessary items input by the user when creating the electronic document, and is different from the electronic form used by the user when creating the electronic document at the destination. Used in combination with That is, the electronic form used by the user when creating an electronic document is designed so that the user can easily create the document. It was considered. In this way, by combining and displaying common input data with different electronic forms and using the same, it is possible to efficiently use the electronic form according to the purpose of use.

[Brief description of the drawings]

FIG. 1 is a schematic block diagram of an electronic form using system according to the present invention.

FIG. 2 schematically shows the contents of design data constituting an electronic document.

FIG. 3 schematically shows the contents of input data constituting an electronic document.

FIG. 4 shows a display example of design data.

FIG. 5 shows a display example of design data in a state where a user has input necessary items.

FIG. 6 is a flowchart showing an electronic form use process.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 ... Network 2, 5 ... Client 3, 6 ... Electronic form system 4, 7 ... Database 10 ... Server system 12 ... Navigation system 13 ... Electronic form library 14 ... Design data 26 ... Input data

 ──────────────────────────────────────────────────続 き Continued on the front page (72) Sanae Sakamoto, 1-1-1, Ichigaya-Kagacho, Shinjuku-ku, Tokyo Inside Dai Nippon Printing Co., Ltd. (72) Inventor Yasuaki Chino 1-1, Ichigaga-cho, Shinjuku-ku, Tokyo No. 1 Dai Nippon Printing Co., Ltd. F-term (reference) 5B009 ND01 ND03 VC01

Claims (6)

[Claims] 1. An electronic form utilizing system comprising a server and a terminal device connected via a network, wherein the server comprises: a database for storing electronic forms corresponding to a plurality of types of documents; Transmitting means for acquiring an electronic form specified by a user from the database and transmitting the electronic form to a terminal device via a network, wherein the terminal device transmits a transmission request for the electronic form specified by the user to the server. Transmitting means, display means for displaying the electronic form received from the server on a display device, receiving input data of necessary items by the user for the electronic form, synthesizing with the electronic form, and displaying on the display device Combining means, storage means for storing the input data, and A transmission unit for transmitting a document corresponding to the input data to a transmission destination. 2. An electronic form utilizing system comprising a server connected via a network, a first terminal device, and a second terminal device, wherein the server comprises: an electronic form corresponding to a plurality of types of documents; The first to memorize
And a transmission unit for acquiring an electronic form specified by the user in response to a request from the user from the database and transmitting the electronic form to a terminal device via a network, wherein the first terminal device is specified by the user. Transmitting means for transmitting the electronic form transmission request to the server, display means for displaying the electronic form received from the server on a display device, and receiving input data of necessary items by the user with respect to the electronic form; Synthesizing means for synthesizing with a form and displaying it on the display device; storing means for storing the input data; and transmitting the input data to a second terminal device determined by a type of a document corresponding to the input data. Transmitting means for transmitting, the second terminal device, the input data received from the first terminal device Electronic forms utilization system comprising display means acquires the corresponding electronic form data, and displays on the display device by combining the received input data from the first terminal device. 3. A server of an electronic form utilizing system connected to a terminal device via a network, wherein a database storing electronic forms corresponding to a plurality of types of documents, an electronic form designated by a user in response to a user request And a transmission unit for acquiring the information from the database and transmitting the acquired information to the terminal device via the network. 4. A terminal device of an electronic form utilizing system connected to a server via a network, wherein: a transmitting means for transmitting a transmission request of an electronic form designated by a user to the server; Display means for displaying on a display device; synthesizing means for receiving input data of necessary items by the user with respect to the electronic form, synthesizing the electronic form with the electronic form and displaying the electronic form on the display device, and storage means for saving the input data And a transmission unit for transmitting the input data to a transmission destination of a document corresponding to the input data. 5. A computer-readable storage medium storing a program for using an electronic form in a terminal device connected to a server via a network, wherein the terminal device is an electronic form specified by a user. Transmitting means for transmitting a transmission request to the server, display means for displaying an electronic form received from the server on a display device, receiving input data of necessary items by the user for the electronic form, and synthesizing with the electronic form. Storage for storing a program for operating as a synthesizing unit for displaying on the display device, a storing unit for storing the input data, and a transmitting unit for transmitting the input data to a transmission destination of a document corresponding to the input data Medium. 6. A terminal device of an electronic form utilizing system connected to a first terminal device via a network, wherein a database storing electronic forms corresponding to a plurality of types of documents is received from the first terminal device. Display means for acquiring electronic form data corresponding to the input data obtained from the second database, combining the input data received from the first terminal device with the input data, and displaying the combined data on a display device. Terminal device.