JP2000181956A - Information managing and sharing system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To prevent the withdrawal of a group from resulting the deletion of all information including personal information by separately managing information while dividing it into information belonging to users and information belonging to groups. SOLUTION: The information is separately managed while being divided into information belonging to users and information belonging to groups. The information belonging to users is composed of schedule information, address book and link set and whether the schedule information is made public or not is set by the group. On the other hand, the information belonging to groups is composed of an announce function, bulletin board, task management, public address book, public link set and reservation management and shared among group members and when the group is deleted, belonging data are deleted. Then, personal information is disclosed to another user belonging to the group designated according to the permission of display to any arbitrary group designated by the user. Thus, the basic function required for group activities can be utilized.

Description

DETAILED DESCRIPTION OF THE INVENTION

BACKGROUND OF THE INVENTION Basic information management and sharing functions such as announcements, bulletin boards, schedulers, task management, address management, link collection, reservation management, etc. are provided through the Internet, and these functions can be freely used by multiple users and multiple groups. It relates to an information management and sharing system that accelerates communication between users by using it in various combinations.

2. Description of the Related Art It is troublesome to determine a date and a member when a frequently held conference is held. In particular, as the number of members increases, it becomes more troublesome to adjust the schedule of each member. Therefore, conventionally, Schedule + of Microsoft Corporation (trademark of Microsoft Corporation in the United States: hereinafter referred to as Conventional Technology 1), GroupWise of Novell Corporation (trademark of Novell Corporation of the United States of America, hereinafter referred to as Conventional Technology 2), and JP-A-07-1824.
15 "Meeting reservation system" (hereinafter referred to as "Prior Art 3") discloses schedule management software aiming to help a group member understand the schedule. Japanese Patent Application Laid-Open No. Hei 10-207953, entitled "Schedule Negotiation System and Recording Medium Negotiation Means Recording Schedule Negotiation Agent Program" (hereinafter referred to as "prior art 4"), relates to a member of the office, such as a post, with respect to a previously reserved schedule. A system having a negotiation means for negotiating a new job or a change of a job with another user using the user evaluation knowledge in which the attribute is described is disclosed. In the prior art 1, schedule files can be shared with each other using a network, and the schedules of other members can be referred to. For tasks that you do not want to be disclosed to other users, you can set an attribute called private so that when others see the job, it will show that there is something at that time, Content can be prevented from being displayed. When actually holding a meeting, the organizer of the meeting refers to the schedule data of the participating members, searches for a vacant time zone, and holds the meeting. In the prior art 2, a query is made to the schedule management software of the meeting participants,
In response to this inquiry, the schedule management software of each conference participant answers whether or not the schedule is already set. The meeting organizer determines the date and time of the meeting and the participating members based on the response result visually displayed from the system. In the prior art 3, in the same manner as in the prior art 2, an inquiry is made to the schedule management software of the participating members, and setting such as reservation of a conference room is automatically performed at a date and time when all the participating members are available. In the prior art 4, by using a user evaluation knowledge in which attributes of members in the office, such as a position, are described, a negotiation means for negotiating a new job or a change of a job with another user is provided. We can adjust group convenience well. For example, if a request for a meeting is received, we would like to refuse it for the sole discretion of this user, but in accordance with the schedule of a user with a high position, change or cancel the previously reserved schedule by means of negotiating Can negotiate. In the example of the related art described so far, in order to facilitate communication in a company organization, a schedule of another person is easily grasped, and the schedule is adjusted as necessary.

However, in order to obtain the effect of the prior art, it is premised that a necessary program is set up on a computer used by a user. Also, if the user no longer belongs to the organization because it is assumed that the user is a member of the company organization,
All the information registered by the user so far has been deleted. This is a disadvantage of managing all information in a manner dependent on the organization.Because the type of information is not divided into those belonging to the organization and those belonging to individuals, the withdrawal of the organization requires all types of information including personal information. This has led to the deletion of information. With such a concept, it is necessary to repeat registration of information for each different organization even if the information belongs to an individual just because the organization is different. Therefore, an object of the present invention is to provide an information management and sharing system based on a new concept, which solves the above-described problems of the conventional technology.

According to the present invention, there is provided an information management system comprising:
The shared system includes a first storage unit that stores information belonging to an individual, a second storage unit that stores information about an organization, and a management unit that manages information stored in the first and second storage units. Display means for displaying information managed by the management means based on a user's instruction. Also,
In the information management / sharing system of the present invention, when there are a plurality of organizations to which an individual belongs, the second storage means stores information differently for each organization to which the individual belongs.
Further, the display means of the information management / sharing system of the present invention comprises:
In order to manage and share the information, the personal information is disclosed to another user belonging to the designated organization in accordance with the permission of display to an arbitrary organization designated by the user. In addition, the information management and sharing system of the present invention is provided with a function for requesting a task (work) through a common schedule or joint work. It is possible to determine the schedule and collaborative work. Further, in the information management / sharing system of the present invention, updated information on the individual who has logged on is displayed collectively on the first screen when the user logs on.

Next, embodiments of the present invention will be described in detail with reference to the drawings.

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS First, referring to FIG.
The concept of the entire system will be described. Information management of the present invention
A shared system stores information in units of users and groups.
Manage. Information is information belonging to users, groups
It is separated from the information to which it belongs, and this information is managed separately
Is done. (1) User The user must enter an organization name (unique user name).
This is an item for registration and can be registered with any organization name. Later
There is no association with the group that does)
The information is protected by a password. You
Users can participate in more than one group,
User information is shared among participating groups.
The information (function) belonging to the user includes the following items.・ Schedule information ・ Address book ・ Links Schedule information is set public or private by group.
Can be determined. (2) Group A group is a group of multiple users.
It is also a unit of information. Group members
Share information and keep in touch within the group
Can be. Information (function) belonging to the group is the following items
There is.・ Announcement function (Message to all group members
・ BBS (BBS that can be freely created for each purpose and content) ・ Task management (Hierarchical management of tasks that are the unit of work)
・ Public address book (address shared by group members)
Record) ・ Public link collection (reserved by group members)
Collection) ・ Reservation management (use of shared resources such as conference rooms and commercial vehicles)
Information about the group is shared with group members,
When a group is deleted, the subordinate data is deleted.
Next, the concept of the entire information management and sharing system of the present invention will be described.
I will tell. User function ・ Schedule function Manages user schedule information. Schedule
Information includes title, start date and time, period, location, content and reference
Request, and users can be assigned monthly or daily
Can be queried. A user joins a group
Publish schedule information for each group
Or private. Schedule released
Module information can be referenced by other group members.
Schedule information that has been kept private
Is displayed, but the content is not
Absent. Also, if the user is in a group
The function of the schedule participation request can be used.
A request to join is a common schedule for multiple users.
Check the intention of all participants with the function to adjust the
A schedule can be determined. For example, Mr. A
Thought, "I want to have a meeting on day ○ with Mrs. B and C."
In this case, use the participation request function. A's participation request information
Write detailed information such as date and time, contents, location as
If you set B and C as participants and register,
Top page of B and C (displayed immediately after logon)
Message that A is receiving a request for participation
You. B and C take into account their own schedule
Responding to the request for participation,
Can answer "pending". A's answer
Then, the schedule is determined. A
Of all respondents said they could participate at the time the decision was made
The schedule is registered.・ Address book Address book is address and contact of acquaintance, friend, business partner
In addition to the destination, individuals such as email addresses and mobile phone numbers
Information and company information can be managed. Each information is
In addition to the alphabetical list and company-specific inquiries,
Create your own groups and query by group
it can. Also, send email to all members of the group.
It also has an ilTo function. When a user joins a group
Is shared by the group as a public address book
There is also an address book. Users can publish from a personal address book.
You can copy your personal information to the
Personal information from your personal address book
You.・ Link collection The link collection manages the URL address for each arbitrary group.
Function. Link information is URL address, tight
Comments, etc. can be entered. Winggle
Group can enter titles and comments and create a hierarchical structure
Can be You can create any number of hierarchies
Can be managed efficiently for each purpose and content. You
If the user has joined the group,
There is also a link collection shared by the group as a collection of links. You
Links from personal links to public links
You can copy information or use personal links from public links
Link information can be copied to the link collection. (2)
Group functions The following functions belong to the group.・ Announcement Announcement sends a message to all group members
The function consists of a title and a message.
Posted announcements are listed in descending order of the posting date.
Page (displayed immediately after user logs on)
Is displayed as a hot announcement. Group member
The bar is free to post announcements, but
You can update or delete the content of the announcement
Limited to the author only. -Bulletin board This bulletin board has become a well-known function on the Internet.
Members can freely create bulletin boards according to purpose and content
Can be. Group members can send messages to the created bulletin board.
You can post sages freely. Another member
Follow messages for bar messages are also supported
I'm Group members are free to post messages.
Can be updated, but the content can be updated or deleted.
Only to the poster of the message. Also,
Only the creator of the bulletin board is authorized to destroy or update the bulletin board.
Can be・ Task management In task management, projects and
Tasks that depend on it can be managed. Proge
A task is a unit of work and a plurality of tasks are subordinate to it. Ta
In addition to the title and content, start date and end date,
Related task members can be set. Tas
There are three stages in the
Medium and Completed. “Adjusting” means taskmen
Coordinating the schedule, content and participating members between bars
This is the stage where "In progress" means that adjustments have been made
Indicates that the task has been started. "Complete" means that
Achieve the task's end goal and signify that the task has been completed.
To taste. To create a task, schedule participation request function
It has the same adjustment function as. A message other than the task creator
Members will be notified of task participation requests, and schedule and content adjustment
Start the task after confirming the intention of everyone to participate
Can be For example, Mr. A says,
Work together with Mr. B and Mr. C
If you want, Mr. A is the title and content of the task, the start date
・ Enter information such as end date, and B is a task member
And set C. B's and C's (immediately after logon
On the top page, the task reference from Mr. A
A request is displayed, and B and C intend to participate in the task
Select from "participation", "participation", "hold"
You. After that, Mr. A confirmed the intention of the task member to participate
Then, the task is determined and the task is started. This
At that time, members who did not participate in the task and
Removed from the squad. Also, the project
Each has a related bulletin board function.
By linking to the bulletin board related to the
Members related to the project such as information and progress
Can be shared. Task content is achieved
And the task master (the creator of the task)
Confirm and perform "Complete" processing. "Decision" of tasks and
"Complete" process is only for task master (task creator)
Can be done. Task management has two stages:
And “in progress” and “completed”, respectively. Task master
-(The creator of the task)
After confirming that all tasks have been completed,
Process and complete the project.・ Public address book The public address book is an address shared by group members.
It is a record. Each information can be listed in alphabetical order or by company
You can create your own groups and create groups
It can also be queried separately. In addition, electronic
It also has a MailTo function for sending mail. Group
Member will transfer personal information from personal address book to public address book
Or from a public address book to a personal address book
Personal information can be copied.・ Public link collection Public link collection is shared by group members.
It is a collection of links. Link information is tight in addition to the URL address
Comments, etc. can be entered. Winggle
Group can enter titles and comments and create a hierarchical structure
Can be You can create any number of hierarchies
Can be managed efficiently for each purpose and content. The
Loop members can access public links from personal links
Copy link information to a collection of links
Can copy the link information to the personal link collection
You.・ Reservation management Reservation management is for assets and equipment shared by group members,
Reservation management system for efficient use of conference rooms
It is. Users want to use assets and equipment, meeting rooms, etc.
Select and enter the usage period to complete the reservation
You. If a reservation has already been entered during the entered period, the reservation has been completed.
Information is displayed. Users should review this information and
E-mail or other means to the user who made the reservation earlier if necessary
Request each other to confirm each other's intentions
It is possible to change the reservation at. By the way, in the utilization form of the present invention,
The following is a description of the operation procedures with reference to the drawings.
I will tell. Figure 2 shows the screen immediately after accessing this system.
Show. The screen is Microsoft Internet Explorer, USA
Version 4.01. The information management and sharing system of the present invention
Is a network such as the Internet or an intranet
Set up a standard browser on a personal computer with an environment
If it is, it can operate, for example, InternetExpl
oler version 4.01 is Netscape from US Netscape
It may be a Navigator or the like. Figure 2 is displayed first
This is the logon screen, where the group name, user
Enter your name and password to use the system
Will be possible. Note that a key mark is displayed at the lower right of the screen in FIG.
However, this has been done by certificate authorities such as VeriSign.
It is designed to perform encrypted communication based on proof
That's why. The technology that is different from the encrypted communication
Since it is a technique, its explanation is omitted here. In the present invention
User to log on to the system as shown in Figure 2
-Encrypted communication is already
Internet leaks that have been pointed out recently
To realize relatively secure information communication even on
ing. Enter necessary information in Fig. 2 and click "Logon" button
Pressing changes the screen as shown in FIG. Fig. 3 immediately after logon
This is the top page of the
Information is summarized and displayed. Latest Announcements
Hot announcements and new tasks
The movement in the inn can be checked at a glance.
Also, even if you participate in multiple teams,
The trend is displayed. First, let ’s talk about the announcement function.
I will tell. To view announcements, click on the top of the screen
Select Announce from the main menu and select Announce
Go to action. The screen immediately after the movement is shown in FIG. table
Announcements you want to inquire from the indicated announcement list
Click on a title to view its contents. Anna
To post a new message, click “New” on the screen in FIG.
Enter the title and content in the post form selected and displayed.
Press the post button. Figure 5 shows this submission form
You. To edit or update an already posted announcement,
Select an announcement from the main menu at the top of the screen
And go to the announcement section. Ana displayed
The title of the announcement you want to edit from the uns list
Click and press the "Edit" button. Anau displayed
Edit the title and contents of the license and click the "Update" button.
You. Here, posted by a user who has already been deleted
Announcements can be updated except for announced announcements
Is limited to the user who posted the announcement.
Next, a method of deleting an announcement will be described. Anau
To delete a license, use the main menu at the top of the screen
Select an announcement from and go to the announcement section
I do. Announcer you want to delete from the displayed announcement list
Click the title of the song and press the "Edit" button.
You. Check the title and content of the displayed announcement
And press the “Delete” button. A confirmation dialog appears
Pressing "Yes" deletes the announcement. here
Anow posted by a user that has already been deleted
With the exception of announcements, announcements can only be deleted.
Limited to the user who posted the announcement. Next,
The function of Joule will be described. Display schedule
Is a monthly display and monthly display
There is a daily display. The inquiry is performed in the following procedure. First,
Select a schedule from the main menu at the top of the screen
To go to the schedule section. Fig. 6
Show the screen immediately after moving to the Joule section. Schedule
Immediately after moving to the rule section, as shown in FIG.
It is a three display mode. Switch to daily display mode
To do so, press the "Daily" button on the screen of FIG. "Day
Fig. 7 shows the state of the daily display mode when the "Alternate" button is pressed.
Show. The date list box displayed to the right of the user name in FIG.
Select the desired date from the box and press the "Go" button.
And to move to the schedule display of the date. Ma
"< Use <> and >>> buttons to move to the previous month (day) and next, respectively.
You can also move to the month (day). Monthly table
If indicated, "week 1", "week 2", "week 3"
The "4th week" and "5th week" buttons are displayed daily in Fig. 7.
"Work" means business hours, means "all day"
`` All '', displayed in 15-minute units `` 15 '', displayed in 30-minute units
The “30” button to display and the “60” button to display in 60 minute units
Each is effective. When there is a registered schedule
If the schedule title and its
Other information is displayed. Schedule tie displayed
Click on a title to see its detailed data.
You. Next, we will explain how to register a schedule.
To register a schedule, enter the main menu at the top of the screen.
Select a schedule from the menu and
Move to the option. “Daily” button in FIG. 6 or “Monthly” button in FIG.
Press the "New" button to the left of the button to display the input
Enter the title, date and time, location, and content in the application form.
In this case, the end date was set before the start date
It is not possible to register a schedule earlier than today.
No. This input form is shown in FIG. In FIG.
Completed title, start date, period, location, and content
Press the “Next” button. At this time, the schedule
If you need to participate other than the registered user,
Check the "Request" check box and then click the "Next" button.
Press the button. If there is a participation request, the screen of Fig. 9 will be displayed
You. Of the group displayed in the user column of FIG.
Who will be invited to participate in this schedule
Click "< Press the <”button to move to the target person column
You. After specifying all subjects, click the “Next” button.
You. Then, the screen of FIG. 10 is displayed. Schedule of FIG.
Click the "Next" button without checking the participation request
FIG. 10 is also displayed when pressed. Figure 10 shows the schedule
All the members of the user who is registering
Is displayed. By default, all teams are registered
The recorded schedule is open to the public. The schedule
Figure 10
Move to the non-disclosure section on the screen and press the "Next" button.
Private members see the schedule
Then, only "Private" is displayed. something
You can see that there is an appointment, but the contents are not displayed
It will not be. Schedule registration of other members
Needless to say, you can't. Operation up to here is completed
Then, the screen of FIG. 11 is displayed. Schedule registered this time
There is no doubt that information about the tool is displayed
Confirm and press the "Finish" button. Schedule with this
Is completed. Next, how to edit / update the schedule
The method will be described. To edit / update a schedule
From the main menu at the top of the screen
Select and go to the schedule section. Month
Select the display mode from the daily display or the daily display. Edited / updated
Click the title of the new schedule to display its contents.
Let me show you. FIG. 12 shows a state where the content is displayed. Figure
Press the "Edit" button in 12 to register a new schedule
The same screen as described is displayed.
Edit the first day, period, location, and content. In addition, schedule
Can be updated only when the schedule is registered.
Limited to users. (Other than the creator of the schedule
The Update button will be visible if any member of
Absent. Next, a method for deleting a schedule will be described. screen
Select a schedule from the main menu at the top
And go to the schedule section. Monthly table
Display or daily display. Schedule you want to delete
Click the title of a file to view its detailed data.
You. Here, the screen is as shown in FIG. Click the "Delete" button
When you press this, a confirmation dialog for deletion is displayed.
If you answer, the schedule will be deleted. In addition, schedule
Files can be deleted only when the schedule is registered.
Limited to users. (The creator of the schedule
If another member displays, the Delete button will not be displayed.
Not. Next, the bulletin board function will be described. In the bulletin board section
Can manage bulletin boards and register messages.
Wear. You can create multiple bulletin boards,
It can be created for each topic. First, the bulletin board
The creation of the method is explained. Main menu at the top of the screen
Select "Bulletin Board" from the menu and go to the bulletin board section
I do. Figure 13 shows the screen immediately after moving to the bulletin board section.
Show. From the section menu displayed on the left side of the screen
Press the "New Bulletin Board" button. The input form shown in FIG.
Is displayed, enter the title and content of the bulletin board.
Press the "Create" button at the bottom of the form. Then post
A method of updating the contents of the board will be described. Update the contents of the bulletin board
To add a new one, select “Post” from the main menu at the top of the screen.
Select "Signboard" and move to the bulletin board section. Displayed
Select the bulletin board to be updated from the bulletin boards
Then the message list of the bulletin board is displayed. Bulletin board
An editing form will be displayed.
Edit the comment and comment, and click the "Update" button at the bottom of the form.
Push. You can edit a bulletin board only if that bulletin board
Limited to the user who created the. (From its creator
The Edit button will not be displayed if another member
Not. Next, a method of deleting a bulletin board will be described. First, the screen
Select `` Bulletin Board '' from the main menu at the top,
Go to the bulletin board section. Registered bulletin board
Click the title of the bulletin board you want to remove from the list
Display the message list on the signboard. Bulletin board title
Press the "Edit" button displayed on the right. Below the form
Pressing the "Delete" button will display a confirmation dialog,
If you answer "yes" it will be deleted. In addition, deletion of bulletin board
Only the user who created the bulletin board can do it.
It is. (If a member other than the creator displays
The "Delete" button is not displayed. Also, if you delete a bulletin board, all subordinate messages will be deleted.
Is excluded. Next, query messages posted on the bulletin board
The method will be described. First, the main menu at the top of the screen
-Select "Bulletin Board" and go to the Bulletin Board section
You. Select the title of the bulletin board you want to query, and
Display the message list. Type of message you want to query
Click the title to display its details. Next,
Explain how to post a new message on the sign. Picture
Select "BBS" from the main menu at the top of the screen
And go to the bulletin board section. Of the bulletin board you want to post
Select the title and display the message list of the bulletin board
You. Click the "New" button displayed to the right of the bulletin board title.
click. Form for new message displayed
Enter the title and content, and click the "Post" button.
You. Next, how to edit a message already posted on the bulletin board
Will be described. From the main menu at the top of the screen, select
Select "Signboard" and move to the bulletin board section. Edit
Select the title of the bulletin board that posted the message you want,
Display the bulletin board message list. The message you want to edit
Click the message title to view its details
You. Edit title and message and click "Update" button
push. You can edit a message only if the message
Limited to the user who created the page. (From its creator
The Update button is not displayed when outside members display.
Not. Next, how to delete messages already posted on the bulletin board
explain. From the main menu at the top of the screen, select
Select "Board" and go to the bulletin board section. Deleted
Select the title of the bulletin board where the new message is posted
And display the message list on the bulletin board. Deleted
Click the title of the new message to view its details
Let it. Press the "Delete" button displayed at the bottom of the form
You. A message can be deleted only for that message
Is limited to the user who created the message and the creator of the bulletin board.
(If a member other than the creator displays it, click "Update"
No buttons are displayed. Next, for messages already posted on the bulletin board,
Explain how to create a raw message (reply).
Select "BBS" from the main menu at the top of the screen
And go to the bulletin board section. Of the bulletin board you want to post
Select a title to display the message list on the bulletin board.
Let Select the title of the message you want to create a follow
Select to display message details. Below the form
Press the "Follow" button that appears. The displayed font
Edit the title and message in the row form
Press the "Post" button. Next, about the task management function
explain. In the task management section, the project and
Manage and register tasks and tasks. project
Multiple projects can be created, so that they can be
Can be created. First, the project
The method of formation will be described. The main menu at the top of the screen
Select "Project" and select the project section
Move to. Moved to the project section in Figure 15
Shows the screen immediately after. Appears to the right of the domain list
Press the "New" button. Press the “New” button to display
FIG. 16 shows a screen for creating a new project. Figure 16
Name, end date and project
Enter the contents of the project and click the "Create" button to create a new project.
The project is registered. By this operation, the “
Added as a new project in the `` Projects in progress '' column
Is done. There is no point in just creating a project.
The information management and sharing system according to the present invention
It is only possible to register work items with the concept of tasks in a task.
Makes a taste. Figure 17 shows the screen just created the project
Show. In order to display the screen in Fig. 17,
All you have to do is click on the project item you created.
In Fig. 17, the bar with the project name
Press the "New" button on the right to register a new task
Will be possible. Figure 18 shows the screen when the "New" button is pressed.
Show. Registration of a new task is divided into three stages. Fig. 18
Task name and start date, end on the task registration initial screen shown in
Enter the date and contents, and press the "Next" button. Figure
The screen shown in 19 is displayed.
select. Naturally, the person who sets the task is the target person.
Therefore, in FIG. 19, it is displayed from the beginning in the left
Have been. In the “User” column, the members belonging to the team
A list of bars is displayed. The person trying to set the task
Want to participate in the task from this member list
Choose a person. Click the mouse to select <<
Just press the button. Conversely, when removing from the subject
Just select from the "Audience" column and press the ">>" button.
You. Once you have selected all the people you want to participate in,
Press the "to" button. This will bring up the screen in Figure 20
You. Enter the project name, task name, end date,
Confirm each and press the "OK" button. With the above operations,
Registration of one task in the project is completed. Ta
Request to participate in the task from the moment the registration of the
When the requested user logs on to the system,
"Task participation request" will be displayed on the top screen
You. The screen immediately after logon shown in FIG.
There is a column of "reliable", but this is the case. Task participation request
Received user clicks on the requested task
And a screen for selecting one of participation, non-participation, and hold
A screen for entering a comment for the task appears.
You. Now, when the members participating in the task are determined,
Can start the event, but the
There is no sign from the bar (i.e. members to join
Meaning that the task starts as long as the task is not complete)
There is no. In general, wait for a request from the client
Start the task, but in some cases a will
Unlisted requesters are excluded from the task and are willing to participate.
It is possible that the task may be started only by the wrong person.
Figure 21 shows the project screen immediately after the task request
Show. As shown in Fig. 21, waiting for a response from the requester
The task is displayed as a “Adjusting” task while
Is done. Click on the adjusting task in Figure 21 to see its details
When displayed, the status of the requester is displayed as shown in Fig. 22
Is done. Press the "OK" button in Fig. 22 to join at that point
Only those members who have an intention to participate in the task
Task starts. Requester without intention
The requester who has indicated that he / she will not participate
Excluded from membership. For excluded members
Immediately, the notification to that effect is returned to the top page of each user.
Will be reflected. In the top page of the participating members,
The task is added and displayed in the
And When the task is completed, click the “Finish” button.
Pressing this task shifts the task to a completed task. Proge
If all tasks in the project have not been completed,
The project cannot be deleted. Next, the address book function
Will be described. Two types of address books: personal and group
For groups, the user has multiple groups.
If they belong to the group, they are prepared for each group. Figure
Figure 23 shows the first screen when the address book section is selected.
You. Go to the address book section as shown in Figure 23
A list of personal address books is displayed. Items in the list are
There are only three items of name, E-Mail, contact phone number and no
For displays with relatively small display areas such as personal computers
They provide the necessary and sufficient information. Also, contact
The talk number is designed to display the mobile phone number.
If the telephone number is not registered, enter the company telephone number,
If you have not registered, your home phone number will be displayed. Figure 23
In, to see the details of the information registered in the address book
Click the name of the person who wants to see the details. click
And the screen of FIG. 24 is displayed. To change registered information
Press the "Edit" button to display detailed information, and
After registering the changes, press the "Update" button. On the edit screen,
In addition to "new", there is also a "delete" function. Also, the same
"Organization information copy" is useful when registering people who work for the company.
There is also a "pee" function. "Organization information copy" function
By using, the company name, company address, company phone number and
Information that does not depend on individuals, such as fax numbers, is entered in advance.
You can open the new registration screen in the state where it was set. further,
Press the "Copy" button on the screen of Fig. 24, as shown in Fig. 25
The copy destination designation screen is displayed. In FIG.
-The team to which the user belongs is displayed
You. With this function, you can save acquaintances registered by individual users
And share it with the whole team
The troublesome operation of re-registering is not required. Next, the address book
A description will be given of a new registration to. "New" in Figure 23
Press the button to display the new registration screen. Information on each item
Information and press the “Register” button to complete the new registration.
You. Also, in FIG. 23, next to the “New” button
Press the "Organization" button to register registered members.
Grouped by company and displayed again. Further, by organization
The "Group" button next to the button indicates that the team
In addition, the function to create individual groups
Pick up from the loop address and arbitrarily
Create a grouped address book (group unit)
Rukoto can. This feature extends beyond existing corporate organizations.
A place where a team consists of members belonging to different companies
It seems to be particularly effective in such cases. The operation method is
Select a team or individual and press "group"
Press "New". Enter a new group name and comment
Screen is displayed, enter each and click the "Register" button
push. This will create a new group. next
Click on the new group created earlier. After
Select members by task request of project management
Screen will be displayed.
You only have to enter information. New for reference
FIG. 26 shows a screen for adding members to the group. Further
The member's email displayed in the address book section.
Settings in the user's environment just by clicking the address
The member to the e-mail program address
Is designed to start in the specified form. this is
This technology activates a mailer by "mail to".
Since it is an intellectual technique, its explanation is omitted here. Next,
The link section will be described. The link section is
There are two main types, personal and group.
If the user belongs to more than one group,
Prepared for several minutes. Select link section in Figure 27
Shows the first screen when you do. Usually personal links are
It is stored in the terminal PC that the user usually uses
However, the personal link of the present invention is
The server remembers it, so it is
It is possible to use a new link. Group resources
Link is convenient to share with the group to which the user belongs
Register a unique URL. This allows the group to
The information balance is not biased. How to use links
It is almost the same as each section described so far. Re
Link to enter a directory and URL for organization.
Managed by The “New DIR” and “New Link” buttons in Fig. 27
Press each button to display the information input screen.
You. Click the icon to the left of a directory or link item.
Click to edit each item. Figure 28 shows the eye
This screen is displayed by clicking the icon, and you want to register
Remember easy-to-understand titles and comments for URL
I can make it. Next, the reservation management section
I will tell. The reservation management section allows the user to
If it belongs to a loop, it is prepared for each group.
First screen when the reservation management section is selected in Fig. 29
Is shown. Register new resources (objects to be reserved)
To do so, press the "New" button. The screen in Figure 30 is displayed
Enter the resource name and comment and click the "Create" button.
Button. Next, a reservation method will be described. In FIG. 29
Click the resource you want to reserve on the screen. Then Figure 31
The reservation status of the selected resource is displayed as shown in
It is. Press the "New reservation" button to enter the reservation shown in Fig. 32
The screen is displayed. In the screen of Fig. 32, the reservation name,
Enter the reservation period and details and press the “Next” button. Also
Prior to the period during which you want to reserve the resource entered in Figure 32.
If there is, the screen of FIG. 33 is displayed. Duplicate reservation terms
Click on an eye to see its detailed information.
The user who wants to reserve the resource,
And change the reservation to the promised user if necessary
Ask to have it. Prior to the reservation period entered in Figure 32
If there is no reservation, the reservation is completed without displaying the screen in Fig. 33.
Stand up.

The information management and sharing system according to the present invention has the following effects. If a general Internet environment and a browser are set up, there is no need to install any special software etc. in the user's environment, while announcements, schedules, bulletin boards, task management, address management, links, reservation management etc. The basic functions required for group activities can be used. Supports multiple combinations of multiple users and multiple teams (groups). A virtual team can be easily realized, such as sharing information by forming a team for each purpose. Since the data is managed by a server on the Internet, it can be used in the same environment not only at work but also at home or on a business trip. This is especially effective when the members are away from each other, such as a head office and a branch.

[Brief description of the drawings]

FIG. 1 is a diagram showing the concept of the present invention.

FIG. 2 shows a logon screen.

FIG. 3 is a diagram showing a state immediately after logging on;

FIG. 4 is a diagram showing a state in which an announcement section is selected.

FIG. 5 is a diagram showing a new posting screen of an announcement section.

FIG. 6 is a diagram showing a state in which a schedule section is selected.

FIG. 7 is a diagram showing a state in which a daily display mode is selected in the schedule section.

FIG. 8 is a diagram showing a state in which a new input is selected in the schedule section.

FIG. 9 is a diagram showing a state where a participation request is selected in the schedule section;

FIG. 10 is a diagram showing a public team selection state in the schedule section.

FIG. 11 is a diagram showing a state of input data confirmation in a schedule section.

FIG. 12 is a diagram showing a selection state of editing / updating in a schedule section;

FIG. 13 is a diagram showing a state where a bulletin board section is selected.

FIG. 14 is a diagram showing a state where creation of a new bulletin board is selected in the bulletin board section;

FIG. 15 is a diagram showing a state where a task management section is selected.

FIG. 16 is a diagram showing a state in which a new project creation is selected in the task management section.

FIG. 17 is a diagram showing a state in which a new project is created in the task management section.

FIG. 18 is a diagram showing a state where new task registration is selected in the task management section.

FIG. 19 is a diagram showing a state of selecting a target of a new task in the task management section.

FIG. 20 is a diagram showing a new task registration confirmation in the task management section.

FIG. 21 is a diagram showing a state in which a task request is made in the task management section.

FIG. 22 is a diagram showing a state of a task being adjusted in the task management section.

FIG. 23 is a diagram showing a state where an address book section is selected.

FIG. 24 is a diagram showing a detailed display of registration information in an address book section;

FIG. 25 is a diagram showing a state where copy destination designation is selected in the address book section;

FIG. 26 is a diagram showing a state in which members are added to a new group in the address book section.

FIG. 27 shows a state where a link section is selected.

FIG. 28 is a diagram showing a detailed display of a registered link in a link section.

FIG. 29 is a diagram showing a state in which a reservation management section is selected.

FIG. 30 is a diagram showing a state in which creation of a new resource is selected in the reservation management section.

FIG. 31 is a diagram showing a resource reservation status in a reservation management section.

FIG. 32 is a diagram showing a state in which reservation of a new resource is selected in the reservation management section.

FIG. 33 is a diagram showing that a resource to be reserved this time has a contract in the reservation management section.

 ──────────────────────────────────────────────────続 き Continued on the front page F term (reference) 5B049 CC02 CC06 CC21 CC32 DD05 EE05 FF03 FF04 FF09 GG04 GG07 GG10 5B085 AA08 AC01 AE03 BC01 BE07 CA07 CE05 CE07 CE09 5B089 GB03 JA16 JA40 KA13 KC11 KC32 LB14

Claims (5)

[Claims] 1. A first storage means for storing information belonging to an individual, a second storage means for storing information about an organization,
Information management / sharing characterized by comprising management means for managing information stored in the first and second storage means, and display means for displaying information managed by the management means based on a user's instruction. system. 2. The information management / sharing system according to claim 1, wherein when there are a plurality of organizations to which the individual belongs, the second storage means stores information differently for each of the organizations to which the individual belongs. An information management and sharing system characterized by: 3. The information management and sharing system according to claim 1, wherein the display means belongs to an organization specified according to a display permission for an arbitrary organization specified by a user for managing and sharing information. An information management and sharing system, wherein said personal information is disclosed to another user. 4. A function for requesting a task (work) based on a common schedule or collaborative work is provided, and a schedule or task creator adjusts and confirms the intentions of all participants, and then smoothly determines a schedule or collaborative work. Information management and sharing system that can do. 5. The information management and sharing system according to claim 1, wherein updated information on the individual who has logged on is displayed collectively on the first screen when the user logs on.