JP2000122770A - Graphic display method for sorted file group - Google Patents

Abstract

PROBLEM TO BE SOLVED: To tell the order of any pieces of additional information at a glance by storing files given specific different kinds of additional information and displaying them on one graph as indicated while file objects corresponding to the files are sorted according to the different kinds of additional information. SOLUTION: The files with the specific different kinds of additional information are stored and the file objects corresponding to the files with the additional information are displayed on one graph being sorted according to the different kinds of additional information. For example, file objects are represented as ellipses and made to correspond to the respective files one to one. Here, the lateral axis represents, for example, registration dates and time, the longitudinal axis shows the degrees of matching with retrieval keys, and the size of the ellipses (file objects) indicates reference frequencies. Consequently, the order and places of the three kinds of additional information, i.e., the registration date and time, the degree of matching with the retrieval key, and the reference frequency can be told on one graph.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method for displaying a sorted file group in a document management system or a file management system, and more particularly to a method for graphically displaying a sorted file object in a file group. About.

[0002]

2. Description of the Related Art In a document management system or a file management system, when registering a created file, a file name,
Creation date and time, registration date and time, creator, file type, search key, and the like can be added to the file as additional information, which can be used later for search and the like. For example, it is also possible to indicate the period in which the file was registered, etc., and sort and display a list of the files in the order of the registration date (see FIG. 11). The user looks at the displayed file list, designates a desired file with a mouse or the like, opens the file, and can use the stored documents and the like.
When the file list is displayed, additional information to be sorted can be specified, or a range of the creation date and time or the registration date and time can be designated, and only those within the range can be displayed. Furthermore, after registration,
The reference frequency and the matching degree with the search key are also added.
For example, in a case where it is desired to read several files having a high reference frequency in the order of registration date and time for one file type, in the related art, the file type is designated, and the corresponding files are sorted in the order of the registration date and time. It is necessary to display a file list, manually select a file having a high frequency of reference from the list, and specify the selected files in the order in which they are arranged.

[0003]

However, in the above-mentioned prior art, on one screen (on a diagram), one additional information is arranged in the sort order, while the other additional information is arranged in the same order. Are inconsistent, so the order is not obvious at a glance. That is, in the example shown at the end of the section of the related art, the order of the registration date and time can be understood at a glance, but the order of the reference frequency cannot be understood at a glance.
An object of the present invention is to solve the above-mentioned problems of the prior art, and to display a plurality of displayed file objects, and to display at a glance the order of any of the plurality of pieces of additional information. Is to provide.

[0004]

According to an aspect of the present invention, there is provided a display method for displaying a group of files sorted according to additional information attached to each file. A predetermined plurality of types of additional information are added and stored, and in accordance with an instruction,
The file objects corresponding to the files to which the additional information is added are displayed on a single figure in a state of being sorted according to a plurality of types of additional information. According to the second aspect of the present invention, in the above description, two
Displayed in the state of sorting according to the type of additional information. According to the third aspect of the present invention, in the above-described method, the display state of each file object indicated on the two-dimensional coordinates is changed to display a state in which the file objects are ranked according to three or more types of additional information. According to the fourth aspect of the present invention, the display position or the display mode can be set or changed. According to a fifth aspect of the present invention, in the first, second or third aspect of the invention, when a plurality of file objects are selected from among the file objects displayed in a sorted state, the selected file object is selected. In addition, only the file objects described above are configured to be graphically displayed in a state of being sorted according to the sorting conditions at that time. According to a sixth aspect of the present invention, in the first, second, or third aspect of the present invention, the user is instructed to specify a sort range or an extraction condition, and the display of the file group is changed according to the specified sort range or the extraction condition. Was performed. Claim 7
According to the invention described in claim 1, in the invention described in claim 1, claim 2, or claim 3, when in the figure display state, the additional information character string of the file group based on the figure display is changed to 1 in response to an instruction. It was configured to sort and display dimensions.

[0005]

According to the first aspect of the present invention, a file with a plurality of types of additional information is stored, and a file corresponding to the file with the additional information is stored in accordance with an instruction. The displayed file objects are displayed on one drawing in a state where they are sorted according to a plurality of types of additional information. According to a second aspect of the present invention, in the first aspect of the present invention, a sort state according to two types of additional information is displayed on two-dimensional coordinates. According to the third aspect of the present invention, in the second aspect of the present invention, the display mode of each file object indicated on the two-dimensional coordinates is changed, whereby the state of ranking according to three or more types of additional information is changed. Is displayed. According to the fourth aspect of the present invention, the display position or the display mode can be changed in the first, second, or third aspect of the invention. Claim 5
According to the invention described in claim 1, in the invention described in claim 1, claim 2 or claim 3, when a plurality of file objects are selected from the file objects displayed in a sorted state, only the selected file object is selected. Are displayed in a state sorted according to the sorting conditions at that time. According to the sixth aspect of the present invention, in the first, second or third aspect of the present invention, the user can be instructed to specify a sort range or an extraction condition. The figure display of the file group is changed according to the sort range or the extraction condition. According to a seventh aspect of the present invention, in the first, second, or third aspect of the present invention, when an instruction is given in a figure display state, additional information of a file group based on the figure display is given. Character strings are sorted and displayed one-dimensionally.

[0006]

Embodiments of the present invention will be described below in detail with reference to the drawings. FIG. 12 is a block diagram showing a configuration of, for example, a document management apparatus according to the present invention. As shown in the figure, the document management apparatus of this embodiment has an RA for loading a program and temporarily storing various data.
M, a system control unit 1 including a CPU and the like for executing operations according to the present invention in accordance with the program, a hard disk device 2 for storing files and programs,
A display unit 3 on which documents and file objects are displayed, an operation unit 4 including a keyboard, a mouse, and the like are provided. When a document file or the like is created and registered by the above-described document management apparatus, the file name, creation date and time, registration date and time, creator, file type, A search key and the like are added to the file as additional information. After registration, the degree of matching with the search key, the reference frequency, and the like are also added as additional information. Then, when opening a desired file, FIG.
2 can be opened by selecting a desired file from the file list (list of additional information of the file group) shown in FIG.
A two-dimensional graph such as that shown in (1) is displayed, and a desired one can be selected and opened from a plurality of file objects shown on the graph. The file objects are indicated by ellipses in FIG. 2, and each file object corresponds to each file on a one-to-one basis. In FIG. 2, the horizontal axis indicates, for example, the registration date and time, the vertical axis indicates the degree of matching with the search key, and the size of the file object indicates the reference frequency. In other words, in this example, the order and rank of the three types of additional information such as the registration date and time, the matching degree with the search key, and the reference frequency can be understood in one graph.
By changing the display density of the file object, the order and order of the four types of additional information can also be indicated. As shown in FIG. 2, it is also possible to specify the name (file name) and file type of the file object.

FIG. 1 is an operation flow chart of a diagram display method showing a first embodiment of the present invention. Note that, in the example shown in FIG. 2, prior to this operation, sorting is performed according to the registration date and time, and FIG. 3 includes data such as an X direction value, a matching degree, and a reference frequency corresponding to the registration date and time. Is created. In FIG. 3, for example, 71510 shown in the registration date and time column means 10:00 on July 15th. The X-direction value represents each registration date and time when the registration date and time is set on the X axis, July 1
It is shown by the elapsed time (unit is time) from 0:00 on the 5th. However, this X-direction value has not yet been entered at this time. The matching degree is the number of matchings up to now, the reference frequency is 3 for high frequency, 2 for medium frequency, and 1 for low frequency. The operation of this embodiment will be described below with reference to FIG.
First, the system control unit 1 acquires a format of a graph (FIG.) To be displayed from a predetermined file. In this format, the X axis and the Y axis are described, but the file object is not described yet (see FIG. 2). The display size of the graph written in a predetermined area of the file (the length of the X axis and the length of the Y axis, each of which is indicated by a coordinate value, for example, the length of the X axis is represented by X1, Y (The length of the axis is assumed to be Y1) (S
1). Furthermore, it is created in a predetermined area in the RAM,
A display table in which the data of the object is described as shown in FIG. 3 (however, the X direction value is not described yet) is acquired (S2). Subsequently, the system control unit 1 calculates the X direction value as described above (S3). In the example shown in FIG. 3, the calculation of the Y direction value and the like is unnecessary, but if necessary, the Y direction value and the like are also calculated (S3). And
The calculation result is added to the display table (FIG. 3 shows the state at this time) (S4).

Next, the X and Y coordinates of the first file object (the object of file number 003 in the example of FIG. 3) are calculated (S5). For example, when obtaining the X coordinate in the example of FIG. 3, first, the X direction value X2 (this is the maximum X direction value) of the last entry (record, row) of the display table is acquired, and the X2 value is obtained. Coordinate is X1-α
(X1 is obtained in step S1). Therefore, the X direction value 10 of the file number 003
Is calculated from a calculation formula of (X1−α) 10 / X2. For the Y coordinate, the maximum value Y2 is obtained from the column of the degree of matching, and the coordinate of Y2 is set to Y1-α. Therefore, the Y direction value (degree of match) 8 of the file number 003
The coordinates are calculated from a calculation formula of (Y1-α) 8 / X2. Further, the system control unit 1 displays the file object at the calculated coordinate position (S6). The size of the file object to be displayed is set to one of the three sizes according to the value of the reference frequency column of the display table. If necessary, the calculated coordinate value is stored in the corresponding entry of the display table.

When one file object is displayed in this way, it is determined whether or not an undisplayed object remains in the display table (S7). If there is an undisplayed object (Yes in S7), a step is performed for the next file object. Repeat from S5. When the display of all the file objects is completed (No in S7), the operation flow ends. Thereafter, the user can view additional information of the selected file object by selecting any of the plurality of file objects displayed as shown in FIG. 2 with a mouse or the like. That is, the system control unit 1 recognizes which file object has been selected from the position of the mouse cursor, acquires additional information of the file object from the display table or the file list table on which it is based, and displays it. . At that time, the file number of the file object can be given to the file management system to open the file. In the above description, one graph (figure) may extend over a plurality of pages. For example, if the registration date and time is long, if the X-axis is to be contained within one page, the X-direction will be compressed and difficult to see. In such a case, the maximum X-direction value X2 With the coordinates being n (X1−α), a diagram over n pages is created. As described above, according to this embodiment, the sort state according to the plurality of pieces of additional information is shown on one diagram (on the graph).
The file to be selected can be understood at a glance, and the temporal variation such as the reference frequency can be known at a glance. The above-described effect can be more effectively realized in a configuration in which the ordering status of three or more types of additional information is shown in one diagram by changing the size of the displayed file object, the display density, and the like. Further, the display position can be set according to the length of the X axis or the Y axis, and the size of the object corresponding to each numerical value can be set.

In the second embodiment of the present invention, for example, when a file object remaining after erasing or removing a part of a file object from the drawing is skewed in the drawing, the position of the skewed file object is changed. Can be easily modified. Hereinafter, the operation of this embodiment will be described according to the operation flow shown in FIG.
First, while looking at the screen on which the file object is displayed, the user drags one object a with the mouse, thereby moving the display position of the object a to the right as shown in FIG. 5A, for example. (S11). The system controller 1 recognizes the position of the mouse cursor and displays the object a so as to follow the movement of the mouse cursor. And the object a is shown in FIG.
When moved to the position indicated by the dotted line in (a), the system control unit 1 updates the data of the object a in the display table in association with the position indicated by the dotted line (S12). Subsequently, the system control unit 1 calculates new coordinates of the object b by proportional calculation (S13), and updates data of the object b in the display table according to the calculation result (S1).
4). Then, the display position of the object b is changed as shown in FIG. 5B according to the new coordinates (S15). Next, it is determined whether or not there is an object whose position has not been changed among the displayed objects (S16). If it is determined that there is an object whose position has not been changed yet (No in S16). , One of the above objects is repeated from step S13. Then, when the position change of all objects is completed (Yes in S16), the operation flow ends. In the above, the position of the left end object (the object c in the example of FIG. 5) may not be changed. In addition, it is also possible to change the size of the object associated with each numerical value according to the position change.
Thus, according to this embodiment, a well-balanced graph can be created by a simple operation.

FIG. 6 is an operation flowchart showing a third embodiment of the present invention. In this embodiment, a part of a plurality of objects is extracted from a displayed graph (FIG.) Describing an object, and a graph (FIG.) Including only the extracted objects can be easily created. As shown in FIG. 6, in this embodiment, first, a plurality of objects are selected from the displayed graph (figure) (S2).
1). Then, for example, an object having the minimum value in the X direction is obtained from the object, and the X coordinate is set to β. In addition, the object of the maximum X direction value is obtained, and the X
The coordinates are set to X1-α (S22). As for the Y coordinate,
The determination may be made in the same manner, and the Y coordinate may be the same as before extraction. The coordinates of other objects are calculated by proportional calculation. Subsequently, a plurality of file objects given the new coordinates are displayed on the figure (S23).

FIG. 7 is an operation flowchart showing a fourth embodiment of the present invention. In this embodiment, it is possible to instruct a sort range or an extraction condition or the like to delete some objects from the displayed graph (FIG.) Describing the objects. Hereinafter, the operation of this embodiment will be described with reference to FIG. However, prior to the following operation, information indicating whether or not to display the file object in the display column of each file object in the display table (in the example of FIG. 8, "1" is displayed) in accordance with the specified extraction condition or the like. It is set (see FIG. 8: those whose reference frequencies are “2” and “3”). First, the system control unit 1 acquires a format of a graph to be displayed from a predetermined file. In addition,
In this format, the X axis and the Y axis are described, but the file object is not described yet. The display size of the graph written in a predetermined area of the file (the length of the X axis and the length of the Y axis, each of which is indicated by a coordinate value.
1, the length of the Y axis is assumed to be Y1) (S31).
Further, a display table as shown in FIG. 8 in which data of the object is written in a predetermined area in the RAM is acquired. Subsequently, the system control unit 1
The data of the file object (the object of file number 003 in the example of FIG. 8) is obtained (S3
2) It is determined whether or not the object is to be displayed by referring to the display column (S33). If it is an object to be displayed (Yes in S33), the X coordinate and the Y coordinate are calculated in the same manner as in the first embodiment (S34).

Further, the system control unit 1 displays the file object at the calculated coordinate position (S3).
5). The size of the file object to be displayed is set to one of the three sizes according to the value of the reference frequency column of the display table. After displaying one file object in this way, or when it is determined in step S33 that the object is not an object to be displayed (No in S33), it is determined whether or not an undisplayed object remains in the display table (S36). ),
If it remains (Yes in S36), the process repeats from step S32 for the next file object. When all file objects have been displayed (S36)
No), this operation flow is terminated. Thereafter, the user selects one of a plurality of file objects displayed as shown in FIG. 9 (the file objects are narrowed down from the display example shown in FIG. 2) with a mouse or the like, and The user can see additional information of the selected file object. At that time, the file number of the file object can be given to the file management system to open the file. Thus, according to this embodiment, the effects of the first embodiment can be realized, and the file can be selected while being narrowed down, so that the file can be easily selected. In the above description, first, two kinds of sorting states are displayed by two-dimensional coordinates, and then, instructed from the operation unit 4 to display in a display mode in which the third additional information is reflected. Good.

Further, as shown in FIG. 10 as a fifth embodiment, the axial direction can be changed not only in the horizontal and vertical directions (FIG. 10A) but also in any direction. FIG. 10B shows an example in which the image is rotated by 45 degrees. The shape of the file object is not limited to an ellipse or a circle as shown in FIG. In the sixth embodiment of the present invention, when a file object is displayed in a diagram as shown in FIG. 2, for example, the user designates a displayed predetermined button or the like with a mouse. As shown in FIG. 11, it is possible to display a file list based on the graphic display, which is composed of a character string of the additional information. That is, the system control unit 1 recognizes that the predetermined button has been instructed, and at that time, sequentially reads the contents of the display table stored in the predetermined area in the RAM, and creates a file list as shown in FIG. Then, it is displayed on the display unit 3. Thus, according to this embodiment, the user can also view the file list depending on the situation.

[0015]

As described above, according to the present invention,
According to the first aspect of the present invention, a file with a plurality of types of additional information is stored, and a file object corresponding to the file with the additional information is sorted according to the plurality of types of additional information in accordance with an instruction. The order of the plurality of pieces of additional information can be known at a glance because they are displayed on a single figure in a state where they are displayed. According to the second aspect of the present invention, in the first aspect of the present invention, the sorting state according to the two types of additional information is displayed on the two-dimensional coordinates. , The order of any of the two pieces of additional information can be known at a glance.
According to the third aspect of the invention, in the second aspect of the invention, the display mode of each file object indicated on the two-dimensional coordinates is changed, thereby ranking the file objects according to three or more types of additional information. Since the status is displayed, the order of any of the three or more types of additional information can be known at a glance. Also, in the invention according to claim 4, in the invention according to claim 1, 2, or 3,
Since the display position or display mode can be changed,
For example, it is possible to correct a bias of the file object that occurs when a part of the file object is removed. Also, in the invention according to claim 5, in the invention according to claim 1, 2, or 3, when a plurality of file objects are selected from among the file objects displayed in a sorted state, the selected file object is selected. Since only the above file objects are displayed in a figure sorted according to the sort conditions at that time,
An easy-to-read file object display diagram suitable for the purpose can be easily created. According to the sixth aspect of the present invention, in the first, second, or third aspect of the present invention, a sort range or an extraction condition can be designated. Since the figure display of the file group is changed according to the sorted range or the extraction condition, the displayed file objects can be easily narrowed down. According to the seventh aspect of the present invention, in the first, second, or third aspect of the present invention, when an instruction is given in a figure display state, a file group based on the figure display is provided. Since the additional information character strings are sorted and displayed in one dimension,
When selecting a file, the additional information character string of the file group can be easily referred to.

[Brief description of the drawings]

FIG. 1 is an operation flow chart of a diagram display method showing a first embodiment of the present invention.

FIG. 2 is an explanatory diagram of a diagram display method showing a first embodiment of the present invention.

FIG. 3 is a data configuration diagram according to a diagram display method showing a first embodiment of the present invention.

FIG. 4 is an operation flowchart of a diagram display method showing a second embodiment of the present invention.

FIGS. 5A and 5B are explanatory diagrams of a diagram display method showing a second embodiment of the present invention.

FIG. 6 is an operation flowchart of a diagram display method showing a third embodiment of the present invention.

FIG. 7 is an operation flowchart of a diagram display method showing a fourth embodiment of the present invention.

FIG. 8 is a data configuration diagram relating to a diagram display method showing a fourth embodiment of the present invention.

FIG. 9 is an explanatory diagram of a diagram display method showing a fourth embodiment of the present invention.

FIGS. 10A and 10B are explanatory diagrams of a diagram display method showing a fifth embodiment of the present invention.

FIG. 11 is a data configuration diagram relating to a diagram display method showing a sixth embodiment of the present invention.

FIG. 12 is a configuration block diagram of a document management device in which the present invention is implemented.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 System control part 2 Hard disk drive 3 Display part 4 Operation part

Claims (7)

[Claims] In a display method for displaying a group of files sorted according to additional information attached to each file, a plurality of types of predetermined additional information are added to each file and stored, and the file is stored in response to an instruction. File object corresponding to the file with additional information
A diagram display method of a sorted file group, characterized by being displayed on a single figure in a state of being sorted according to a plurality of types of additional information. 2. The method for displaying a diagram of a sorted file group according to claim 1, wherein the sorted file group is displayed according to two types of additional information on two-dimensional coordinates. 3. A method according to claim 2, wherein the display state of each file object indicated on the two-dimensional coordinates is changed according to three or more types of additional information. A method of displaying a sorted file group, which is characterized by being displayed. 4. The sorted file group display method according to claim 1, wherein the display position or the display mode is configured to be settable or changeable. Group display method. 5. A method according to claim 1, wherein when a plurality of file objects are selected from among the displayed file objects in a sorted state, the selection is made. A diagram displaying method for a group of sorted files, wherein only the above-mentioned file objects are graphically displayed in a state of being sorted according to the sorting conditions at that time. 6. A method for displaying a sorted file group according to claim 1, 2, 3 or 3, wherein a sort range or an extraction condition is designated, and a file group is displayed according to the designated sort range or the extracted condition. A diagram display method of a sorted file group, characterized in that a change is made. 7. A method according to claim 1, 2 or 3 wherein, when in a diagram display state, a file group based on the diagram display is displayed in response to an instruction. A diagram display method of a sorted file group, wherein the additional information character string is arranged to be displayed one-dimensionally.