JP2000099500A - Routine document preparing device and recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a routine document preparing device provided with extremely a lot of design templates and capable of easily finding out the desired design template from among them in a short time. SOLUTION: This routine document preparing device has type selecting means 33 and 20 for selecting design type, item selecting means 33 for selecting the selection/non-selection of respective items, means 35 and 36 for inputting user data, template storage means 20 for holding the design templates corresponding to the design types and the selecting states of respective items, and data operating means 10 for synthesizing the inputted user data with the design template corresponding to the selected design template and designated selecting state.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a fixed form document creation device and a recording medium on which a program and data for causing a computer to function as a fixed form document creation device are recorded. Examples of the prepared standard document include a business card, a letter of mail, a fax transmission paper, and postcards for various kinds of guidance.

[0002]

2. Description of the Related Art In an application for supporting creation of a fixed document such as a business card or a fax cover sheet, it is necessary to meet various demands of many users. For this reason,
The feature of such an application is that abundant design templates are provided that define the types of items described in the standard document and the layout thereof. That is, it becomes a selling point.

[0003]

If an application for supporting creation of a fixed form document is provided with a large number of design templates, it takes a long time to find a desired design template. For this reason, there is an application that displays a certain number of design templates as selection candidates and supports the user's selection by displaying images, but the number of design templates is extremely large (for example, 200).
0), such a method cannot be used.

An object of the present invention is to provide an application for supporting creation of a standard document with a large number of design templates, and to easily find a desired design template from the application in a short time. Aim.

[0005]

According to a first aspect of the present invention, there is provided a fixed-form document creating apparatus for creating a fixed-form document by synthesizing user data with a design template for defining a layout of items. An item selection unit for designating selection, a unit for inputting user data, a template storage unit for holding various design templates in association with a selection state of each item, and A data operation unit for synthesizing a design template associated with a selection state designated by the item selection unit.

According to a second aspect of the present invention, there is provided a fixed form document creating apparatus for creating a fixed form document by synthesizing user data with a design template defining a layout of items, wherein a design type for classifying various design templates into similar groups. Type selection means for selecting the item, an item selection means for designating selection / non-selection of each item, a means for inputting user data, various design templates with design types and a selection state of each item. And a template storage unit that stores the input user data in association with a design template associated with the design type selected by the type selection unit and the selection state specified by the item selection unit. And a data operating means for performing the above operation. According to a third aspect of the present invention, in the first or second aspect, there is provided a template selecting means for selecting a design template, wherein the template storing means corresponds to a plurality of design templates for each of the selected states. The data operation unit combines the user data with the design template selected by the template selection unit from a plurality of design templates associated with the selected design type and the specified selection state. A fixed form document creating apparatus. The invention of claim 4 is claim 1
4. The apparatus according to claim 3, further comprising: a user data storage unit configured to hold user data, wherein the unit for inputting the user data provides the input user data to the data operation unit, or A fixed form document creating apparatus, which reads out user data specified by an operation input from user data stored in a user data storage unit and provides the user data to the data operation unit.

According to a fifth aspect of the present invention, there is provided a fixed form document creating apparatus for synthesizing and printing user data with a design template for defining a layout of items, and for classifying a display and various design templates into similar groups. A first storage unit having a template file group that holds design type data and a template file group each holding one or more design templates defined by the design type data and the selection state of each item, and the selected design type A selection type file for holding data, a selection template file for holding a selected design template, a user data file for holding data of each item for each user, and a selection user file for holding selected user data and selection / selection of each item. Keep unselected Storage means having a selected state file to be input, input means for inputting a keyboard and / or a pointing device to an input unit displayed on a display, and a printer for outputting created standard document data on paper Displaying each design type as a selection candidate on the display based on each design type data of the type file in response to an instruction from the input means, and displaying the design type data selected by the instruction from the input means. An item selection screen for writing to the selection type file and designating selection / non-selection of each item is displayed on the display in response to an instruction from the input unit, and an item selection screen for each item designated by the instruction from the input unit is displayed. Write the selected state to the selected state file, and the data of the selected type file The design template held in the template file indicated by the data of the selected state file is displayed as a selection candidate on the display, and the design template selected by the instruction from the input unit is input from the input unit. Control means for synthesizing user data read from the user data file in accordance with user data or an instruction from the input means to generate standard document data. .

According to a sixth aspect of the present invention, there is provided a fixed form document creating apparatus according to any one of the first to fifth aspects, wherein the fixed form document is a business card.

According to a seventh aspect of the present invention, there is provided a program for causing each file and the computer of the first storage means of the fifth aspect to function as the control means of the fifth aspect, and the second means of the fifth aspect is provided in the storage means of the computer. A computer-readable recording medium on which a program for configuring each file of the storage means is recorded.

[0010] The invention of claim 8 causes the computer to function as the item selection means of claim 1, a means for inputting user data, and a data operation means.
A computer-readable recording medium on which is recorded a program for making the data stored in the template storage means of claim 1 readable by a computer. According to a ninth aspect of the present invention, the computer functions as the type selecting means, the item selecting means, the means for inputting user data, and the data operating means according to the second aspect, and is stored in the template storing means. A computer-readable recording medium on which a program for making computer-readable data to be read is recorded.

[0011]

DESCRIPTION OF THE PREFERRED EMBODIMENTS FIG. 1 is a block diagram showing a configuration of a business card creating apparatus which is an embodiment of a standard document creating apparatus of the present invention. FIG. 2 is a flowchart showing a business card creating procedure in the apparatus shown in FIG. 3 is an explanatory diagram illustrating a design type displayed as a selection candidate, FIG. 4 is an explanatory diagram illustrating an item selection screen, and FIG. 5 is read based on selected design type data and selected state data of a specified item. FIG. 6 is an explanatory diagram showing the principle of determining the preceding template file, FIG. 6 is an explanatory diagram showing the storage position of the template file, FIG. 7 is an explanatory diagram of the template file name, FIG. 8 is an explanatory diagram of the template image file name, FIG. 3 is a flowchart showing a procedure when a business card creation procedure by the apparatus of FIG. 1 is executed in a wizard format.

As shown in FIG. 1, the business card creation device includes an input unit 50 having a keyboard and a mouse (or another pointing device), a printing unit (printer) 60,
T, LCD, etc., display 70, control unit 10, user data file 31, design data file 20, custom design data file 32
, A user selection unit 36, a data input unit 35, a design selection unit 34, and an item information unit 33.

The user data file 31 is recorded in a storage device (such as a hard disk) of a computer in a CSV format and can be read / written for each user.
The user data file 31 installs, for example, application software (software for realizing a business card creation device by a computer) recorded on a recording medium (CD-ROM or the like) on a hard disk or the like, and stores the program in the hard disk or the like. By executing, it is configured on a hard disk or the like.

The design data file 20 is constructed by copying the design data file recorded on the recording medium to a hard disk or the like. In addition, each time without copying to a hard disk etc., CD-ROM
The design data file may be accessed. The design data file 20 classifies the design templates recorded in the file 20 into similar groups (the present apparatus classifies the design templates into types 1 to 12;
6 (see FIG. 6).
1 to 12), and a template file group defined by design type data and a selected state of each item. A plurality of design templates are recorded in each template file, and each design template is composed of image data (extension BMP) and layout data (extension CMT) that defines the arrangement of each item.

After being read from the template file, the custom design data file 32 is appropriately modified by the user (see step S19 in FIG. 2).
Design templates (image data and layout data) are recorded. The custom design data file 32 is first created on a hard disk or the like when step S19 in FIG. 2 is executed, and thereafter, data is added when step S19 in FIG. 2 is executed.

The user selection unit 36 is a function of the control unit 10 executed using the input unit 50, the display unit 70, and the user data file 31. That is, the data in the user data file 31 is read, the user names are displayed in a list on the display unit 70 (candidate display), and the user data (data of each item) selected by the instruction from the input unit 50 is stored in the selected user file. Function. The selected user file is configured, for example, in the RAM of the computer. The user selection unit 36 is a means for inputting user data according to claims 1 to 4 and claim 6 for receiving them.
Corresponds to.

The data input unit 35 is a function of the control unit 10 executed using the input unit 50, the display unit 70, and the user data file 31. That is, a new user registration screen (not shown) is displayed on the display unit 70 according to an instruction from the input unit 50, and the user data (data of each item) input from the input unit 50 is stored in the user data file 31 in the user data file 31. This is a function for additionally registering the user data in CSV format. The data input unit 35 receives claims 1 to 4 and receives them when combined with the user selection unit 36.
Of the present invention, the data input unit 35 alone constitutes the "means for inputting user data" of claims 1 to 4 and claim 6 for receiving them. You may make it. That is, the newly input user data may be immediately stored in the selected user file.

The item information section 33 includes an input section 50 and a display section 7.
0 is a function of the control unit 10 executed using the design data file 20. That is, each design type (see FIG. 3) is selected on the display unit 70 based on each design type data (12 design type data 01 to 12) read from the type file in response to an instruction from the input unit 50. Is displayed, and the design type data selected by the instruction from the input unit 50 is written to the selection type file, and an item selection screen for designating selection / non-selection of each item is displayed according to the instruction from the input unit 50. A function of displaying the information in the section 70 and writing information (selection state of each item) as to whether or not a check has been made by input from the input section 50 in each check column (see FIG. 4) of the item selection screen in the selection state file. It is. The selection type file and the selection status file are configured, for example, in the RAM of the computer. The item information section 33 corresponds to the item selecting means of claims 1 to 4 and claim 6 for receiving them.

The design selection section 34 is a function of the control section 10 executed using the input section 50, the display section 70, and the design data file 20. That is, when a template file is specified by the function of the item information section 33, a plurality (about nine in this example) of the template file has
Are displayed as candidates on the display unit 70 using the BMP data. When a design template is selected from these design templates in accordance with an instruction from the input unit 50, the function is to store the selected design template in a selected template file. This selection template file is configured, for example, in the RAM of the computer. To the design template stored in this selected template file,
The user data selected by the user selection unit 36 and stored in the selected user file are combined to create business card data, which is output to the printer 60. The design selecting section 34 corresponds to the template selecting means of claim 3 and claims 4 and 6 receiving the claim.

The procedure for creating a business card by the real business card creating apparatus will be described below with reference to the flowchart of FIG. First,
It is determined whether a business card is created by newly creating user data or a business card is created using user data registered in the user data file 31 (S01). This determination can be made by, for example, displaying a selection screen for a new / user data file and selecting and inputting from the input unit 50. However, a list of user data is displayed as a selection candidate next to the user data input field, The determination can be made according to which of the user data input and the user selection is performed.

In the case of a new input (S01: YES), the user data of each input item is added to the user data file 31 and stored in the selected user file configured in the RAM (S03). Thereafter, the process proceeds to step S07.

When the user data is read from the user data file 31 (S01: NO), the user data of the user selected from the list of users displayed as candidates is read from the user data file 31 and stored in the selected user file (S05). Proceed to step S07. Step S05 or step S03 corresponds to “means for inputting user data” in claims 1 to 4 and claim 6 for receiving them.

In step S07, the function at the preceding stage of the item information section 33 is realized. That is, each design type data (12 design type data of 01 to 12) is read from the type file in response to an instruction from the input unit 50, and based on these, 12 design types as shown in FIG. 3 are displayed. A process is performed in which the design type data is displayed on the unit 70 as a selection candidate, and the design type data selected by the input operation from the input unit 50 is written to a selection type file configured in the RAM. This function corresponds to the "type selection means" in claim 2 and the dependent claims receiving it.

Next, the process proceeds to a step S09. Step S
In 09, the function at the subsequent stage of the item information section 33 is realized.
That is, an item selection screen is displayed on the display unit 70 in response to an instruction from the input unit 50, and whether or not a check is made in each check box (a check box shown by a small square in FIG. 4) in the item selection screen is performed. That is, a function of writing information on whether or not an item described on the right side of each check box has been selected into the selected state file is realized. This function corresponds to the "item selecting means" in claims 1 to 6. In FIG. 5, the check column where the check is performed is indicated by a circle.

FIG. 5 shows an example in which 21 patterns are formed in accordance with a combination of selected items. For example, in pattern 1, "name""companyname""department1""title1"
"Postcode", "Address 1", and "Contact 1" are selected. “75A000” indicating pattern 1 is a hexadecimal notation in which each item is sorted in groups of four in order from the item on the left side of FIG. 5. For example, the leftmost group, "Furigana", "Name", "Company name"
In the group of “department 1”, in the case of pattern 1, “name”, “company name”, and “department 1” are selected. The binary notation is "0111", and the hexadecimal notation is "7". By similarly describing each group, the notation “75A000” of the pattern 1 is obtained. The same applies to patterns 2 to 21.

Pattern 21 is a case in which all items are selected.
This is also used when a pattern that does not correspond to is selected. That is, by using the pattern 21 and not displaying (non-printing) the items that are not selected in the above patterns (patterns other than the pattern 1 to the pattern 21), it is possible to create a business card of the pattern. .

In the business card creation device, design type data (12 design type data of 01 to 12) and
Data indicating the selection status of each item (data of “75A000” to “FFFFFF” of pattern 1 to pattern 21)
Are used as data indicating a template file. For example, if the type (type 01) on the left side of the uppermost column in FIG. 3 is selected as the design type and each item is selected as shown in the uppermost column in FIG. 5 (pattern 1 “75A000”), [0175A0
00 ". That is, the real business card creation device is configured to determine the template file to be read out according to the data of the selection type file and the data of the selection status file. In step S11, after performing this process, a process of combining the user data stored in the selected user file in step S03 or step S05 with a template is performed. This step S11 corresponds to claim 1 to claim 4 and the data operating means of claim 6 which receives these. As shown in the lower section of FIG. 8, a plurality (nine in the illustrated example) of templates are recorded in each template file, and a desired template is selected from these. Each template has data (extension CMT; see FIG. 7) defining the layout of each item and data (extension BMP; see the upper column in FIG. 8) for outputting an image of the template.

In step S13, it is determined whether to change the read template in accordance with the data of the selection type file and the data of the selection state file. For example,
When the selection is switched to another template in the template file (S21: YES), when the item selection screen is called (S23: YES), 12 design types as shown in FIG. 3 are selected as selection candidates. When the screen to be displayed is called (S25: YES), the template is changed. In these cases, corresponding processing is performed. Note that a selection button for whether or not to change may be displayed, and the determination in step S13 may be made according to the presence or absence of the input.

If there is no change in step S13 (S1
3: NO), it is determined whether or not the fine correction is performed on the selected template (S15). If the fine correction is performed (S15: YES), the data after the fine correction is recorded in the custom design data file 32. Then (S19), the process proceeds to step S17. If there is no fine correction, the process immediately proceeds to step S17.

In step S17, the user data selected in step S07 is combined with the template selected in step S11 or step S19, and the display unit 7
0 and output to the printing unit 60 in response to a print instruction from the input unit. Thereby, a desired business card is printed.

The above description is the procedure when the user freely selects a selection screen or the like to create a business card.
As shown in FIG. 9, the above functions are implemented in a wizard format (a procedure in which a selection screen or the like is displayed in a predetermined order by inputting a “Next” button and a user card is automatically created by prompting a user input). May be.

[0032]

In the standard document creation device of the present invention and the computer device for loading the program and data recorded on the recording medium of the present invention, various design templates are selected according to the selection state of each item. Therefore, a very large number of design templates are prepared, and a desired design template can be easily searched for in a short time.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a configuration of a business card creation device according to an embodiment.

FIG. 2 is a flowchart showing a business card creation procedure by the apparatus of FIG. 1;

FIG. 3 is an explanatory diagram illustrating a design type.

FIG. 4 is an explanatory diagram illustrating an item selection screen.

FIG. 5 is an explanatory diagram showing an association between an item selection state and a template file.

FIG. 6 is an explanatory diagram showing a storage position of a template file.

FIG. 7 is an explanatory diagram of a template file name.

FIG. 8 is an explanatory diagram of an image file name of a template.

9 is a flowchart showing a procedure for executing a business card creation procedure by the apparatus of FIG. 1 in a wizard format.

[Explanation of symbols]

 34 Design selection part 33 Item information part 20 Design data file 31 User data file

Claims (9)

[Claims] 1. A fixed form document creating apparatus for creating a fixed form document by synthesizing user data with a design template for defining a layout of items, comprising: an item selecting means for designating selection / non-selection of each item; Means for inputting user data, template storage means for holding various design templates in association with the selection states of each item, and input user data corresponding to the selection state specified by the item selection means And a data operating means for synthesizing with the attached design template. 2. A fixed form document creating apparatus for creating a fixed form document by synthesizing user data with a design template for defining a layout of items, wherein a design type for classifying various design templates into similar groups is provided. Type selection means, item selection means for designating selection / non-selection of each item, means for inputting user data, and various design templates associated with the design type and the selection state of each item. Holding template storing means, and data operating means for synthesizing the input user data with a design template associated with the design type selected by the type selecting means and the selection state specified by the item selecting means And a fixed form document creating apparatus. 3. The method according to claim 1, further comprising a template selection unit for selecting a design template, wherein the template storage unit stores a plurality of design templates for each of the selected states. The data operation unit is configured to provide a user with a design template selected by the template selection unit from among a plurality of design templates associated with the selected design type and the specified selection state. A fixed form document creation device for combining data. 4. The method according to claim 1, wherein
Having user data storage means for holding user data,
The means for inputting the user data, the operation input user data is given to the data operation means, or,
A fixed form document creating apparatus, which reads out user data designated by an operation input from the user data stored in the user data storage means and provides the user data to the data operation means. 5. A fixed-form document creating apparatus for synthesizing and printing user data with a design template that defines the layout of items, and holds a display and design type data for classifying various design templates into similar groups. A first storage unit having a type file to be executed, a template file group defined by the design type data and the selection state of each item, each template file holding one or more design templates, and the selected design type data. A selection type file to be retained, a selection template file to retain a selected design template, a user data file to retain data of each item for each user, a selected user file to retain selected user data, and a selection / selection of each item Keep unselected A second file having a selection status file
Storage means, an input means for performing a keyboard input and / or a pointing device input to an input unit displayed on a display, a printer for outputting created standard document data on paper, Displaying each design type as a selection candidate on the display based on each design type data of the type file according to the instruction, and writing the design type data selected by the instruction from the input means to the selected type file, An item selection screen for designating selection / non-selection of each item is displayed on the display in accordance with an instruction from the input means, and a selection state of each item specified by an instruction from the input means is displayed in the selection state. Write to a file, the data of the selection type file and the data of the selection state file Therefore, the design template held in the designated template file is displayed as a selection candidate on the display, and the design template selected by the instruction from the input means is input from the user data input from the input means or from the input means. Control means for synthesizing the user data read from the user data file in accordance with the instruction of (1) to generate standard document data. 6. The method according to claim 1, wherein:
A fixed form document creation device, wherein the fixed form document is a business card. 7. The file of the first storage means of claim 5, a program for causing a computer to function as the control means of claim 5, and a program for causing the computer to function as the second storage means of claim 5. A computer-readable recording medium on which a program for forming each file is recorded. 8. A computer functioning as an item selecting means, a means for inputting user data, and a data operating means according to claim 1, and the data stored in the template storage means according to claim 1 can be read by a computer. A computer-readable recording medium, on which a program for causing a computer to execute is recorded. 9. A computer which functions as the type selecting means, the item selecting means, the means for inputting user data, and the data operating means according to claim 2,
3. A computer-readable recording medium on which is recorded a program for making the data held by the template storage means of claim 2 computer-readable.