JP2000098833A - Copy history managing system for copying machine - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a copy history managing system for copying machine by which a managing section managing the utilizing condition of a copying machine can confirm the history of the copying machine using condition including copy sheet number data for every using section and by which the information of the copying machine using condition can be collectively confirmed even though a user does not especially go and see a recording device set on the copying machine. SOLUTION: This system is constituted of a copying machine 2 provided with a detecting means 3 detecting the operation of the copying machine 2, a storing means 4 storing the copy sheet number data based on the information from the means 3, an input means 18 inputting the information specifying a using section of the copying machine 2 and a display recording writing means 86 displaying and recording the copy sheet number data on a control card and is constituted of a control card 5 having a display part on which the copy sheet number data are displayed and recorded. The copy sheet number data are displayed and recorded on the display part of the card 5 through the means 6 by using the card 5 of the using section to which an user belongs.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a copy history management system for a copying machine. In particular, the present invention relates to a copy history management system for a copying machine, in which the usage status of the copying machine for each use department is tabulated for each department, and information on the number of copies data can be checked at any time.

[0002]

2. Description of the Related Art In general, in an organization such as a company, one or several copying machines are installed, and these are used jointly by people in several different departments. In many cases, the burden of expenses in use is also allocated and shared by each department according to the number of copies. In addition, various costs related to the use of the copier, such as paper and toner charges, depending on the number of copies, and the frequent use of the copier may cause a corresponding risk of failure. The number of requests for maintenance is increased, and maintenance costs may be higher than expected. Therefore, we encourage each department to use as much unnecessary and unnecessary copying as possible to save money, and always check the usage status of copiers to ensure that copying is not used with other departments. For a department with an extremely large number of departments, a management department that manages the use of copiers is established to check the reasons for use and to limit the use of the department. May be strengthened.

[0003] However, even if an attempt is made to strengthen these management systems, the use of copiers of each department in daily business activities occurs as needed each time.
Even if a management department is established to manage the usage status of copying machines, it is not possible to grasp the usage status of copying machines in each department in a timely manner. Even when trying to hear the necessity, the management department could not obtain information on the use status of the copier, so that detailed management could not be performed.

Conventionally, a magnetic recording section is provided on a card,
A management method is also known in which usage information such as the number of copies is recorded on a magnetic recording unit, but since the usage information such as the number of copies cannot be checked visually, how many copies and how often should each department use copying? And time-series information such as whether the number of copies is increasing or decreasing cannot be obtained in a timely manner. For this reason, even if a large number of copies continue to occur, it is difficult to predict this, and there is a shortage of supplies such as copy paper and toner due to the large number of copies, and additional orders for them cannot be made in time. There was also a risk of causing trouble. Some recent copiers are equipped with a device that can store and check usage information such as the number of copies, but even in such a case, a person in the management department has to bother to check the usage status of the copier. In order to always check the usage status of the copying machine, the user has to go to the display section of the device such as the copy number counter provided in the copying machine, which is troublesome because it takes time and effort to check.

[0005]

SUMMARY OF THE INVENTION According to the present invention, in order to solve the above-mentioned problems, a management department for managing the use status of a copying machine in each usage department of a copying machine is provided. It is possible to easily check the copying machine usage history including the number of copies data, and to check these copying machine usage information collectively without going to the storage device installed in the copying machine. The present invention provides a copy history management system for a copying machine capable of performing the following.

In addition, by enabling a person in the management department to collect information on copying machine usage information of a person in each use department as soon as possible, a large number of copies including the present copy can be continued from the copy history. If it is confirmed that it is, the department in charge will ask the reason, and if it is expected that a large number of copies will continue to occur in the future,
It is an object of the present invention to provide a copy history management system for a copying machine which can place an order for additional equipment such as copy paper and toner in advance and take measures to prevent troubles in the business. And
If a question such as the number of copies is larger than usual arises, if the reason for the hearing is heard, or if there is no justifiable grounds for the reason for the hearing, the responsible person in charge of the department in charge shall immediately use that fact. To provide a copy history management system for copiers that can take timely information collection actions such as working to prevent recurrence or limiting future use of copiers and taking countermeasures. It is. It is another object of the present invention to provide a copy history management system for a copying machine in which the same management card can be used repeatedly.

[0007]

In order to achieve the above-mentioned object, a copy history management system for a copying machine according to the present invention comprises a detecting means for detecting an operation of the copying machine, and a copying operation based on information from the detecting means. A copying machine provided with storage means for storing the number of copies data, input means for inputting information for specifying the department of use of the copying machine, and display record writing means for displaying and recording the number of copies of the storage means on the management card; And a management card having a display unit for displaying and recording the number-of-copies data for each use department when copying with the copying machine, and using the management card of the use department to which the user belongs when using the copy machine. The display writing means displays and records the number-of-copies data on a display section of the management card.

Further, the copy history management system for a copying machine according to the present invention is characterized in that a display section of the management card is formed by rewritable display recording means.

[0009]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described below in detail with reference to the drawings. 1 to 5 relate to one embodiment of the present invention,
FIG. 1 is a perspective view showing the appearance of a copying machine used in the copying history management system of the copying machine of the present invention, FIG. 2 is a block diagram showing the system configuration of the present invention, and FIG. 3 is a management card used in the system of the present invention. FIG. 4 is a plan view of another embodiment of the management card used in the system of the present invention.
FIG. 5 is a sectional view of a management card used in the system of the present invention.

As shown in FIGS. 1 and 2, a copy history management system 1 for a copying machine according to the present invention includes a detecting means 3 for detecting an operation of the copying machine 2 at the time of copying, and a copying machine 2 from the detecting means 3.
The operation at the time of copying
A storage means 4 for storing the date of copying and the identification number of the copying machine to be used each time copying is performed, an input means 18 for inputting information for specifying a department in which the copying machine is used, and a copy number stored in the storage means 4 Management card 5 for data and the information
A copying machine 2 including a display record writing unit 6 for displaying and recording information, and a control unit 7 for controlling information for the detection unit 3, the storage unit 4, and the display record writing unit 6;
A management card 5 for displaying and recording the number-of-copies data stored in the storage unit 4 and the information by a display-recording / writing unit 6.

The data of the number of times of copying at the time of copying is
The total number of copies is calculated automatically by the control means 7 and recorded in the storage means 4. The total number of sheets may be recorded for each use department, and the total number of sheets common to all use departments may be calculated and stored in the storage means 4 so that the usage status of all use departments can be grasped.

The management card 5 has a display section 6a, and the display section 6a records the number of times of operation of the copying machine 2 at the time of copying, that is, the number of times of copying and the date of copying. . If it is desired to use a plurality of copiers to collectively manage the usage information of each copier, determine the copier identification number, etc., and specify the number of copies corresponding to these copier identification numbers, etc. The data may be displayed and recorded. In order to fill in the use information of the copying machine described above on the display unit 6a, a non-rewritable printing method such as impact printing, transfer printing using a transfer ribbon, and thermal printing may be used. It is formed by rewritable display recording means such as reversible thermosensitive recording means or magnetic recording display means, and by applying heat or applying magnetic force, writing or erasing the usage information of the copier, The management card 5 may be used repeatedly.

An embodiment in which a reversible thermosensitive recording means is used as a rewritable display recording means in the display section 6a of the management card 5 will be described with reference to FIG. Display unit 6a
In this example, a coloring layer 8, an adhesive layer 9, a heat-sensitive recording layer 10, and a protective layer 11 are sequentially laminated on the surface of a card base material 5a from below. These reversible thermosensitive recording means are described in, for example, JP-A-54-119377, JP-A-55-154198, JP-A-61-258853, JP-A-58-7683, JP-A-57-109695 and JP-A-57-10969. -8208
Materials known in JP-A-6-82088 and the like are used, and these materials are polymer compositions that can be reversibly changed between a transparent state and a cloudy state by heat and can maintain the above two forms at room temperature.

For example, these materials become turbid when heated and cooled to a higher temperature T ₁ or higher at room temperature, and become transparent when heated and cooled to a temperature T ₂ higher than room temperature and lower than T ₁ . Thus, a thermosensitive recording layer was formed from these polymeric compositions, this layer becomes entirely transparent film of cooling after heating and the temperature T ₂ higher than the room temperature lower than T _1, the thermal head or the like to the transparent film T _When printed at _one or more temperatures, white characters due to cloudiness are formed. When heated to a temperature again T ₂ on the entire surface after the character forming these letters are erased, thereby enabling printing at a temperature of T ₁ again. Conversely, the whole is made cloudy at the temperature of T ₁ ,
_At the temperature of ₂ , it can also be printed in a blank character shape.

Any of the polymer compositions having the above-mentioned physical properties can be used in the present invention. Preferred specific examples thereof include polyvinyl chloride, vinyl chloride-based copolymer, vinylidene chloride-based copolymer, and polyester. A thermoplastic resin such as a matrix material is used as a matrix material. In this matrix material, the use ratio with a saturated or unsaturated fatty acid having 10 to 30 carbon atoms, an organic low molecular weight substance such as an ester, a mamide or an ammonium salt thereof is by weight. 3: 1 to 16:
1, preferably in the range of 6: 1 to 12: 1.

If the colored layer 8 is made black, for example, white characters are printed on a black background in the case of cloudy printing, while black characters are printed on a white background in the case of transparent printing. In the case of coloring in another hue, the character and the background have the corresponding hue.
Further, the coloring layer 8 and the adhesive layer 9 are not necessarily provided, and when the coloring layer 8 is not provided, the color of the card base material 5a becomes the background. As described above, the card base material 5a
The protective layer 11, the heat-sensitive recording layer 10, the coloring layer 8, and the adhesive layer 9 are provided on all or a part of both sides and one side of the card base material 5a, respectively, so as to conform to the purpose of use of the management card 5. Just do it.

Further, the copying machine is provided with input means 18 for inputting information for specifying the department in which the copying machine is used.
Information of a department name or a department code specifying a department of a person who uses the copying machine is stored in a magnetically readable manner in a magnetic recording unit 12 such as a magnetic layer provided on a part of the management card 5 in a machine-readable state. Is also good. In this case, by providing an input unit 18 by a magnetic recording reading device for the magnetic recording unit 12 near the display recording and writing unit 6 of the copying machine 2, the department name recorded in the magnetic recording unit 12 in a machine-readable manner. Alternatively, it becomes possible to input the information of the department code.

When information such as a department name or a department code for specifying a department of a person who uses the copying machine is not input by the magnetic recording unit 12 provided on the management card 5, a key provided on the copying machine 2 is used. The input panel 13 may be used as the input unit 18 to input information for specifying the department in use.

In the copy history management system for a copying machine according to the present invention, the manager of the management department managing the usage status of the copying machine in each usage department of the copying machine requires a management card 5 prepared for each usage department. It is preferable to keep and manage all of them at once. The administrator can keep the management card 5 in a lump at all times, so that it is possible to obtain information on which department made which number of copies and when, etc. Can be done.

Further, when a person in the using department returns the management card 5 to the manager after copying, the manager immediately looks at the copy number data and the like displayed and recorded on the display section 6a of the management card 5, If a question arises that the number of copies is larger than usual, it is also possible to hear the circumstances, such as the reason, and if there is no justified reason for the reason, etc.,
The person in charge of the use department can be immediately notified of the fact, and the user can work to prevent the recurrence or limit the use of the copying machine in the future.

[0021]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS A specific embodiment using a copy history management system 1 for a copying machine according to the present invention will be described with reference to the drawings. For example, when a sales person wants to copy a document, first, from among the management cards that are collectively stored in the management department that manages the use status of the copier, the sales card for the sales department as shown in FIG. Take out the management card 5 and go to the place where the copier is installed. Then, after inserting the management card 5 into the display record writing means 6 of the copying machine 2, the document is copied. After the copying is completed, when the management card 5 is removed from the display record writing means 6, the display section 6a displays the use date 13 and the number of copies 14 and the total number of copies 15 up to the present time.
Is displayed and recorded.

Thereafter, the management card 5 is returned to the storage location of the management section. The administrator of the management section checks the display record information of the returned management card 5, and if it is confirmed from the copy history that a large number of copies including the current copy are continuing, the sales department To confirm the legitimacy of the copy, and if it is expected that a large number of copies will continue to occur in the future, order additional equipment such as copy paper and toner in advance and conduct business. Take measures to prevent problems. If there is no justifiable grounds for the reason heard from the sales department, immediately notify the person in charge of the department in charge of the fact and work to prevent useless copying.
In some cases, to limit the use of copiers in the future,
For the sales department, the management will be strengthened, such as checking the reason for copying when the management card is used.

On the day of counting the number of copies each month, the management unit checks the copy status of the management card 5 of each section, and determines the number of copies for each section from the number of copies. Calculate the share payment for expenses.

FIG. 2 shows a management card 5 according to another embodiment. For example, when several different copying machines such as manufacturers are installed in the company, the management card 5 is used. In the display section 6a, the section code 16, the use date 13 of the copying machine, the number of used copies 14, the used device 16 and the total number of copies 17 up to the present are displayed for each copying machine. In this case, based on the total number of copies 17 for each copying machine, the shared payment amount for the cost of each copying machine in the department in use is calculated.

[0025]

As described in detail above, the copy history management system for a copying machine according to the present invention allows a person in the management department who wants to manage the use status of the copying machine to be used by each user in the department. In order to check the usage status information, the copy number data for each use department in the management card prepared for each use department can be used without having to go to the storage device installed in the copier. The history of copying machine usage status can be checked at any time by checking the information on the display section of the management card, and can be used immediately to reduce costs and prevent unauthorized use. It is.

In particular, when a person in the department in use returns the management card to the manager after copying, the manager can immediately see the number of copies data displayed and recorded on the display section of the management card. If there is a question that the number of copies is larger than usual, it is also possible to hear the reasons for the reasons, etc. By notifying the person in charge of the situation, it is possible to collect information in a timely manner, such as taking measures to prevent recurrence or restricting the use of the copier in the future, and take measures against it. Further, by using a rewritable display recording device such as a reversible thermosensitive recording device or the like for the display section of the management card, the same management card can be used repeatedly, so that waste can be reduced.

[0027]

[Brief description of the drawings]

FIG. 1 is a perspective view showing the appearance of a copying machine used in a copying history management system for a copying machine according to the present invention.

FIG. 2 is a block diagram showing a system configuration of the present invention.

FIG. 3 is a plan view of one embodiment of a management card used in the system of the present invention.

FIG. 4 is a plan view of another embodiment of the management card used in the system of the present invention.

FIG. 5 is a sectional view of a management card used in the system of the present invention.

[Description of Signs] 1 Copy history management system of copying machine 2 Copy machine 3 Detecting means 4 Storage means 5 Management card 6 Display recording / writing means 6a Display unit 7 Control means 8 Coloring layer 9 Adhesive layer 10 Thermal recording layer 11 Protective layer Reference Signs List 12 Magnetic recording unit 13 Key input panel 14 Number of copies used 15,17 Total number of copies 16 Department code 18 Input means

Claims (2)

[Claims] 1. A detecting means for detecting an operation of a copying machine, a storing means for storing data of the number of copies based on information from the detecting means, an input means for inputting information for specifying a department in which the copying machine is used, A copying machine provided with a display record writing means for displaying and recording the copy number data of the storage means on the management card; and a display unit for displaying and recording the copy number data for each use department when copying by the copy machine. The display card writing unit is configured to display and record the number-of-copies data on the display unit of the management card using the management card of the department to which the user belongs when using the copying machine. Copier copy history management system. 2. A copy history management system for a copying machine according to claim 1, wherein a display section of said management card is formed by a rewritable display recording means.