JP2000029869A - Document management system, its method and recording medium recording program for the method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To make it possible to read documents managed by a document management system by using a WWW browser even on a PC not driving an exclusive document management system. SOLUTION: A document reading function is realized by connecting hierarchical structure to a hyper text markup language(HTML) link by using a database 31 and the contents data (real data) of pages. A document management data HTML conversion system 32 respectively executes conversion processing 43, 44 following a route holder, short cut conversion processing 45, keyword retrieving result table conversion processing 47, and table rearrangement conversion processing 48 and outputs and stores respective conversion processing results in respective files 36 to 40. The system can use also a short cut function, switch three display modes and execute also secret protection.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management system and a management method for registering, managing, or browsing documents, such as an electronic filing system.
And a recording medium on which the program is recorded.

[0002]

2. Description of the Related Art In a conventional document management system, documents are managed using the concept of folders, documents, or pages. Further, by giving the folder a hierarchical structure, the user can easily identify the storage destination of the document. In such a sentence management system, when browsing a document, a dedicated device or a personal computer (hereinafter, PC) on which dedicated software is installed is required. Therefore, in a system in which the document management system does not operate, browsing cannot be performed, and as a result, the document cannot be distributed to an unspecified number of users. For example, in the method for converting presentation data described in Japanese Patent Application Laid-Open No. 8-315168, image data created by a PC and its display procedure are used on the Internet, which is data in a generally usable text file format. Possible hypertext
A method of converting the data into markup language (HTML) data has been proposed.

More specifically, regarding screen data and scenario data created on a PC, image data is converted into a GIF file format usable on the Internet, and scenario data is converted into an HTML file format usable on the Internet. To be able to provide to the Internet WWW server. For this purpose, a screen data generating means for generating screen data having a size designated in a frame unit based on the original image data, and a list display screen (based on instruction information for displaying a list of a plurality of screens in the scenario data) A menu screen), a list display screen creating means for creating data, and a file name for calling each screen data for a plurality of screens and a list display screen based on the display procedure information of the screen data in the scenario data. Frame conversion means for generating text data used on a network having link information. In recent years, with the advancement of WWW network technology, the number of systems that can participate in the WWW has increased rapidly.
The number of PCs that can use a WWW browser is also increasing rapidly.

[0004]

As described above, in the conventional document management system, it is impossible to browse or distribute a document to an unspecified number of users without a dedicated device or software. Was. Also, in the document management system, the shortcut of the document in a deeper hierarchy is not immediately available as the target document without browsing in the middle folder, so it is necessary to browse many times, It was extremely inconvenient. Also, when checking the content data of a page in a document, in the case of a document including a plurality of pages, it is necessary to sequentially switch pages in order to check all the content data of the document, which is troublesome. Regarding the content data of a page in a document, an image file can be displayed by converting it into a format that can be recognized by a WWW browser such as a GIF file or a JPG file by using an existing conversion tool. If you do not have each application,
There was a problem that I could not see it.

Further, when it is not known which of an application file for content data and a common format file to use, it is necessary to have two pieces of content data, which wastes a data storage area. Further, in a document management system, there is a system that can perform security by restricting users who can register a document, users who can update the document, and users who can view the document. There was a problem that could be viewed. Further, since the amount of documents handled by the document management system is large, it is necessary to perform a search by title in addition to browsing from a folder in order to search for a target document. Could not be used. Further, as the amount of documents increases, the time required for retrieval also increases.

Accordingly, a first object of the present invention is to solve these conventional problems and to convert data on a document management system created in the concept of a folder, a document or a page into HTML.
An object of the present invention is to provide a document management system that can convert a document into a format. A second object of the present invention is to
An object of the present invention is to provide a document management method having a shortcut function of immediately finding a target document without browsing a shortcut of a document in a deep hierarchy in a folder in the middle. Further, a third object of the present invention is to provide a document management method capable of simultaneously confirming content data by simultaneously displaying thumbnails (reduced images) of the content data. A fourth object of the present invention is to
An object of the present invention is to provide a document management method capable of outputting content data of both an application file and a common format file when converting a series of HTML files and content data.

A fifth object of the present invention is to provide a portable format as a common format such as PDF (Portable Docum).
ent Format), a series of H
In converting TML files and content files,
An object of the present invention is to provide a document management method capable of outputting both an application file and a PDF file. A sixth object of the present invention is to provide a document management method capable of automatically switching which of an application file of content data and a common format file to use for display in accordance with a system environment. Is to provide. A seventh object of the present invention is to provide a document management method in which a user can select whether to output an application file as content data or a PDF file in a series of conversion of HTML files and content data. Is to provide. Further, an eighth object of the present invention is to provide a plurality of display modes as a document list display mode, so that not only a document name but also a document name can be searched for a target document.
It is another object of the present invention to provide a document management method capable of displaying detailed information in a list.

A ninth object of the present invention is to provide a document management method capable of preventing conversion of important document information to an unspecified number of users by preventing conversion of documents other than those for which the user has a right to view. To provide. A tenth object of the present invention is to provide a storage area for an HTML file or content data created after conversion that supports a security function for each user.
HT changes the authority settings for each user set on the system
An object of the present invention is to provide a document management method that can be applied even after ML conversion. An eleventh object of the present invention is to write a search result list based on a keyword set in advance in an HTML file in advance, and select a keyword at the time of browsing, and the keyword is displayed. An object of the present invention is to provide a document management method capable of displaying a list of documents included in title information at high speed. A twelfth object of the present invention is to provide a document management method capable of outputting an HTML file of a document list sorted by detailed information of a document. Further, a thirteenth object of the present invention is to provide a recording medium on which the software of the present invention is recorded.

[0009]

In order to achieve the above object, the document management system of the present invention employs (1) a folder /
In a system based on the concept of a document / page, a series of HTML files that can realize a document browsing function can be realized by linking a hierarchical structure with HTML links from a database that describes a hierarchical structure and content data (actual data) of a page. Generate gatherings and content files. (2) When data having a folder / document shortcut structure exists in the database,
A function of generating an HTML linking a folder holding an actual folder / document and a shortcut is added. (3) A function of outputting HTML that can browse three types of document display modes of page display / thumbnail list display / thumbnail + page display, and outputting HTML that can be switched to another display mode by a selection button. Is added. (4) Both content data of the application file and the common format file are output as the content data, and HTML that can switch between two modes, a mode of displaying with the application file and a mode of displaying with the common format file, is output. .

(5) Outputting both content data of the application file and the PDF file as the content data, and outputting HTML capable of switching between two modes, a mode of displaying the application file and a mode of displaying the PDF file. I do.
(6) When an application capable of displaying an application file of content data is installed in an environment where the user browses, an application capable of displaying the application using the application and displaying a common format is installed. In this case, a script (programming language) that can be displayed using the application is embedded in HTML, and the application used for display is automatically switched. (7) At the start of the conversion process, the user selects which content data of the application file / PDF file is output, and outputs only the selected content data. (8) HTML that can be browsed in three types of folder / document list display modes: icon list display / cover list display / detail list display, and HT that can be switched to another display mode by a selection button
Output ML.

(9) In the document to be converted into HTML,
The database is inquired as to whether the user has the viewing authority, and only the document having the viewing authority is converted. (10) If a document to be converted into HTML has a right to read only a specific user, the file system is provided with a function to add a right to read only the specific user to the file system. Users who cannot read the file at the link destination in the HTML cannot view the document. (11) A keyword list is obtained, and for each keyword, a request is made to the database to search for a document that includes the keyword in the title information, and the search result can be displayed in the list. HTM
Generate an L file. (12) Document list information sorted in ascending or descending order by document detailed information (eg, document name, creation date, etc.) specified by the user is obtained from the database, and an HTML file capable of displaying the result list is output. I do. (13) The above (1) to (12)
Are converted into a program, and the program is recorded on a recording medium.

[0012]

Embodiments of the present invention will be described below in detail with reference to the drawings. FIG. 1 is a diagram showing a hierarchical structure of folders / documents in a document management method according to an embodiment of the present invention. In the document management system of the present invention, as shown in FIG. 1A, folders 11 to 14 have a hierarchical structure,
This indicates that there are a plurality of documents 15 to 19 under 1 to 14. Further, as shown in FIG. 1B, an HTML that allows browsing of folders and documents in a folder on a WWW browser is created by applying a folder-to-folder relationship between a folder and a document to an HTML link. . That is, on the screen 1, the folder 11 is displayed, and the folder 12, which is the link destination of the folder 11,
Alternatively, the folder 13 can be viewed by displaying the screen 2. Further, the folder 14 and the document 15 under the folder 12 are displayed on the screen 4, the documents 2 and 3 under the folder 13 are displayed on the screen 3, and the documents 18 and 1 under the folder 14 are displayed.
9 are displayed on the screen 6 respectively. Folder 14
The detailed list display of the document 15 and the document 15 are displayed on the screen 5 by the documents 18 and 19.
Are displayed on the screen 7 respectively.

FIG. 2 is a document display diagram of a document management method according to an embodiment of the present invention. As shown in FIG. 2A, each of pages 1, 2, and 3 in the document 15 includes real files 1, 2, and 3 storing content data and PDF files 1 and 2 storing PDF. , 3 are provided. Then, as shown in FIG. 2B, the document (1) 1
The page 1 of the screen 22 can be displayed by branching from the screen 21 displaying 5 to the link destination. Similarly, by branching from the screen 22 to the link destination of the next page, the page 2 of the screen 24 can be displayed. By further branching to the link destination of the next page, the screen 2 can be displayed.
5 page 3 can be displayed. Further, when the screens 22, 24, and 25 branch to the link destinations of the thumbnail list, the thumbnails (reduced images) of pages 1, 2, and 3 of the screen 23 can be displayed.

FIG. 3 is a functional block diagram of a document management system according to an embodiment of the present invention. The document management system of the present invention includes a document management database 31, a document management data HTML conversion system, and a list HTML file 3
6. Document display HTML file 37, content data file 38, keyword search result HTML file 39, rearrangement result HTML file 40, and database management system (DBMS) 33
, A keyword list file 34, and an initial parameter setting unit 35. Document management database 31
Includes a folder table 26, a document table 27, a page table 28, a content table 29, a shortcut table 30a, and a security table 3.
0b is provided. In the document management data HTML conversion system 32, in the conversion process under the root folder,
An inquiry is made to the database 31 by the DBMS inquiry unit 41 via the DBMS 33, and the folder table 2
6, the folder / document under the folder is searched for, converted by the folder relation conversion unit 43 and the folder / document conversion unit 44, and then output from the list file output unit 49 to the list HTML file 36.

With respect to the shortcuts, the received document is converted by the shortcut conversion unit 45 by referring to the shortcut table 30a of the database 31 in the same manner, and the document display HTML file is output via the document display file output unit 50. 37. In addition, when the user who has the authority to read the document is limited,
After the data read from the security table 30b is converted by the document / page relation converting unit 46, the security information is synthesized by the security information synthesizing unit 51.
The content data is output to the content data file 38 via the content data output unit 52. For keyword searches,
For each keyword read from the keyword list file 34 into the keyword reading unit 42 in advance, the database 3
1. Perform a keyword search to obtain folders and documents,
The result is converted into HTML by the keyword search result converter 47 and output to the keyword search result HTML file 39 via the keyword search result output unit 53. Therefore, if a keyword is acquired, a document having the keyword may be acquired. Further, for the list rearrangement conversion, a folder and a document are obtained from the database 31 for each of the rearrangement keys obtained from the keyword list file 34, and are converted to HTML by the rearrangement result converter 48.
Sorting result HTML via sorting result output unit 54
Output to the file 40. Therefore, the document list information sorted in ascending or descending order by document name or creation date
Output from the ML file 40. The controller 55
It controls each unit in the HTML conversion system 32.

FIG. 4 is a flowchart of a main process of a document management method according to an embodiment of the present invention. In the main processing of the present invention, conversion processing under the root folder, shortcut conversion processing, keyword search result list conversion processing,
And a list rearrangement conversion process. First, the root folder ID is obtained from the folder table 26 of the database 31.
(Step 101), and then an output destination directory is obtained (Step 102). After selecting a content data type to be output (Step 103), the folder relation conversion unit 43 or the folder / document relation conversion unit 44 sets the folder. A subordinate conversion process is executed (step 104).
Next, if there is a shortcut conversion process, it is executed (step 105), and if there is a keyword search list result conversion process, it is also executed (step 106), and finally, a list rearrangement conversion process is executed (step 105). 107).

As described above, the present embodiment has a function of converting data in the document management system created based on the concept of folder / document / page into the HTML format. That is, a document browsing function can be realized by associating the hierarchical structure with HTML links from the database and the page content data (actual data) describing the hierarchical structure (corresponding to claim 1). As a result, even on a PC on which a dedicated document management system does not operate, browsing of a document managed by the document management system becomes possible with a WWW browser.

FIG. 5 is a detailed flowchart of the folder subordinate conversion processing in FIG. A folder under the folder is searched for (step 201). If there is a folder, processing under the folder is further performed to find all folders under the root folder and conversion processing is performed (step 202). (Step 203), and outputs displayable information (step 204). When all the files have been obtained (step 205), the documents under the folder are searched for (step 206), and the document is converted (step 207) to create an HTML link with the document (step 208). Once all documents have been obtained, return to the first step.

As a display mode for displaying a list of folders / documents, HTML that can be displayed in three modes of icon list display / cover list display / detail list display is output (corresponding to claim 8). It is possible to switch to another display mode by using the selection button. In other words, when browsing the folder / document list on the document management system, not only the display of the icon and the document name but also the display of the cover page are performed, so that it is convenient to save time and effort when searching for the target document. . Further, if not only the name of the document but also detailed information can be displayed in a list, it will help the user to search for the document. As a result, the amount of information that can be obtained on the folder / document list display increases, so that the time required for searching for a target document can be reduced.

FIG. 10 is a view of a screen showing a list of folders / documents after conversion according to the present invention, and FIG.
It is a figure of the document display screen after conversion similarly. In FIG. 10, reference numeral 62 denotes an icon (cover) of the folder 4, and 63 denotes an icon (cover) of the document 1, and a list display screen is shown. 61 indicates a user address, and 66 indicates a function button. In FIG. 11, reference numeral 70 denotes a screen on which details of a document are displayed, and reference numerals 71 and 72 denote buttons for selecting and switching between a cover list display and an icon list display of the same document, respectively. The displayed list display screen is switched and displayed.

A document to which the user does not have browsing authority is not acquired here and is not converted (corresponding to claim 9). That is, in FIG. 3, it is determined whether or not the user has viewing authority for the document to be converted into HTML.
An inquiry is made from the DBMS inquiry unit 41 to the database 31 via the DBMS 33, and only the document having the reading authority is converted. In this manner, in the converted document data on the document management system, by excluding a document other than a document to which the user has a right to view, it is possible to prevent important document information from leaking to an unspecified number of users. As a result, since unspecified number of users cannot refer to the document data carelessly on the WWW browser, security can be secured.

FIG. 6 is a detailed flowchart of the document conversion process in FIG. The page number is set to 0 (step 301), each page in the document is sequentially obtained (steps 302 to 305), and the content data of the page is written to a file (steps 307 and 310). The content file to be written includes only the actual file (step 305), a common format file (PDF file) (step 307), and both. If the document has the authority to browse (step 308), security information is added to the content data (step 309).

As described above, in this embodiment, the content data of both the application file and the common format file are output as the content data, and the mode is switched between the mode of displaying the application file and the mode of displaying the common format file. (Corresponding to claim 4). Note that it is of course possible to set a mode for displaying a PDF file in the common format (corresponding to claim 5). That is,
Regarding the content data of the pages in the document, the image file can be displayed by converting the image file into a format recognizable by a WWW browser such as a GIF file or a JPG file by using an existing conversion tool. You can not see without the application. If it is possible to convert all the image files and application files into a file of a common format, it is very convenient because the content data can be confirmed without an environment in which each application operates. In this embodiment,
It has a function to output both contents data, so when browsing document data on a WWW browser, the display mode is switched according to the environment of the PC used by the user, so that the contents of the contents data can be You can check.

Further, in this embodiment, at the start of the conversion process, the user can select which content data of the application file / PDF file to output, and only the selected content data is output. 7). That is, to be able to have content data in two formats wastes resources in the data storage area. In this embodiment, a series of HT
In the conversion of the ML file and the content data, the user can select whether to output the application file as the content data or the PDF file. Therefore, the content data can be converted according to the environment of the system browsed by the WWW browser. The data amount required for the output HTML file or content data can be reduced.

Also, application files and PDF
When both of the files are written, it is necessary to select which file is to be used at the time of actual display. Therefore, it is necessary to embed a script for automatically determining the application to be started in the HTML. In the present embodiment, it is possible to automatically switch which of the content data application file and the common format file to use for display according to the system environment (corresponding to claim 6). That is,
If an application that can display the application file of the content data is installed in the environment in which the user browses, if an application that can display using the application and that can display the common format is installed, Since a script capable of displaying an application by specification is embedded in HTML, the application used for display can be automatically switched. As a result, the user does not need to switch the display mode to display the content data.

Further, when checking the content data of a page in a document, in order to check all the content data of the document for a document including a plurality of pages, it is necessary to switch the pages in order. It is troublesome. In this embodiment, by simultaneously displaying thumbnails (reduced images) of the content data, the content data can be checked at a time (corresponding to claim 3). That is, HTML that can browse three types of document display modes: page display / thumbnail list display / thumbnail + page display
Is output, it is possible to switch to another display mode by using the selection button. As a result, when the user checks the content data of the pages in the document, it is possible to check a plurality of pieces of content data at a time without switching one page at a time, thereby shortening the time required to arrive at the target page. it can.

When only a specific user has a reading right to a document to be converted into HTML, a reading right is added to only the specific user to the file system, so that a file at a link destination in the HTML can be added. A user who cannot read the document can be prevented from browsing the document (corresponding to claim 10). That is, if the authority can be set for each user for the converted document data, the documents that can be viewed by the specific user and other users can be changed. In this embodiment, the HTM created after the conversion
When the security function is supported for each user in the storage area of the L file or the content data, the authority setting for each user originally set on the document management system can be applied even after the HTML conversion. As a result, it is possible to further narrow down the users who can browse, so that it is not necessary to create individual document data for a specific user, which contributes to effective use of resources.

FIG. 7 is a flowchart of the shortcut conversion process according to the present invention. What is a shortcut?
It holds the link to the actual folder / document. For this purpose, the folder of the shallow hierarchy has the shortcut of the document in the deep hierarchy,
It is possible to immediately reach the target document without browsing the folder in the middle. Also, by having shortcuts of the same document in a plurality of folders, even if there is only one actual document, it is possible to classify the document into a plurality of folders. According to the present invention, when data having a folder / document shortcut structure exists in the database, an HTML linking the actual folder / document and the folder holding the shortcut is generated (claim 2). Corresponding to). By using the shortcut function when browsing folders / documents with a WWW browser, it is possible to shorten the time required to reach a target document, and it is also possible to refer to one document from a plurality of folders.

In FIG. 7, information on the shortcut source folder / document and the shortcut destination folder is obtained,
Create the HTML link. However, the original folder /
Ignore shortcuts whose documents are not under the root folder. In FIG. 7A, a shortcut conversion process (root folder) under a folder is performed as a shortcut conversion process (step 311). FIG. 7 (b)
5 shows a detailed flow of the shortcut conversion process under the folder (step 311). First, a folder under the designated folder is acquired (step 401).
A shortcut conversion process under the folder is performed (step 402). If all are obtained (step 40
3) Next, the original folder to which the designated folder becomes the shortcut destination is acquired (step 404), and it is determined whether or not the shortcut original folder is a folder under the root folder (step 405). The source and shortcut destination HTML links are created (step 406). If false, do nothing. If all the original folders have been obtained (Step 4
07) Then, the original document to which the designated folder is the shortcut destination is acquired (step 408), and it is determined whether or not the shortcut original document is a document under the root folder (step 409). And create a shortcut destination HTML link (step 4
10). If false, do nothing. If all documents have been acquired (step 411), the process returns to the beginning.

FIG. 8 is a flowchart of a keyword search list result conversion process according to the present invention. In general, the amount of documents handled by the document management system is extremely large. Therefore, in order to search for a target document from a large number of documents, a search by a title is performed in addition to browsing from a folder. However, since the search function is a function on the document management system, it cannot be used when browsing from a WWW browser. In addition, when the amount of documents increases, the time required for retrieval also increases. In the present invention, based on a keyword set in advance, a list of search results based on the keyword is written in an HTML file in advance, so that the keyword is included in the title information only by selecting the keyword when browsing. The list can be displayed at high speed (corresponding to claim 11). That is, a keyword list is obtained, and for each of those keywords, a request is made to the database to search for a document that includes the keyword in the title information, and the search result is displayed in the list. Generate an HTML file. As a result, in addition to following the target document from the folder, a search using a keyword can be performed, so that the time required for searching for the target document can be greatly reduced. In FIG. 8, first, a keyword is acquired (step 501), and a document having the keyword is acquired (step 502). Then, an HTML link to the document is created (step 503). If all of the document has been obtained (step 504), it is further determined whether or not all the keywords have been obtained (step 505), and the document has been obtained (step 505). (When true) sometimes returns to the beginning.

FIG. 9 is a flowchart of a list rearrangement conversion process according to the present invention. The previous section described how to enable high-speed search using keywords.If you know the document name or need to find a recently created document, a list sorted by document name,
Searching from a list sorted by creation date and time is more efficient than browsing folders. In the present embodiment, H of the document list sorted by the detailed information of the document
A TML file is output (corresponding to claim 12). That is, document list information sorted in ascending order and descending order by the document detailed information (eg, document name, creation date and time) specified by the user is obtained from the database, and an HTML file capable of displaying the result list is output. Thereby, when a part of the detailed information of the document is known, the efficiency of searching for the document can be improved. In FIG. 9, first, a sort key is acquired (step 601), and the documents are sorted in ascending or descending order based on the sort key (step 602). The sorted documents are acquired in order (step 603), and an HTML link to the document is created (step 604).
Then, it is determined whether or not all the documents have been obtained (step 605), and it is further determined whether or not all the keys have been obtained (step 606).

Each of the operation flows shown in FIGS. 4 to 9 is converted into a program, and the converted program is converted into a CD-RO.
M, by storing it in a recording medium such as a hard disk device, by carrying or transporting the recording medium to an arbitrary place, and installing the program on an arbitrary PC, the document management system of the present invention can be used anywhere. Can be realized.

[0033]

As described above, according to the present invention,
On a PC on which a dedicated document management system is not running,
If there is a WW browser, it is possible to browse documents managed as a document management system. In addition, when browsing, you can use the shortcut function,
Document arrival time can be shortened, and a reduced image of the content data can be displayed, so that the contents can be checked all at once, and the file mode can be switched to be displayed, so the contents can be checked according to the PC environment In addition, security can be secured, keyword search can be performed, and document list information after sorting can be displayed.

[Brief description of the drawings]

FIG. 1 is a diagram showing a hierarchical structure of folders / documents of a document management system according to an embodiment of the present invention.

FIG. 2 is a diagram showing a document display method of the document management system.

FIG. 3 is a functional block diagram of a document management system according to an embodiment of the present invention.

FIG. 4 is a flowchart of a main process of a document management method according to an embodiment of the present invention.

FIG. 5 is a flowchart of folder subordinate conversion processing according to an embodiment of the present invention.

FIG. 6 is a flowchart of a document conversion process according to an embodiment of the present invention.

FIG. 7 is a flowchart of a shortcut conversion process according to an embodiment of the present invention.

FIG. 8 is a flowchart illustrating a keyword search list conversion process according to an embodiment of the present invention.

FIG. 9 is a flowchart illustrating a list rearrangement conversion process according to an embodiment of the present invention.

FIG. 10 is a screen diagram showing a list display of folders / documents after conversion in the present invention.

FIG. 11 is a diagram of a document display screen after conversion according to the present invention.

[Explanation of symbols]

11 to 14 folders 1 to 4, 15 to 19 documents 1 to documents 5, 1 to 6 folders and document display screens, 5, 7 information list display screens, 21 document 1 display screens 22,
... Document 1 link destination screen, 23. Thumbnail list link destination screen, 31. Document management database, 32. Document management data HTML conversion system, 33. DBMS, 34
... keyword list file, 35 ... initial parameter setting unit, 36 ... HTML file for list, 37 ... HTML file for document display, 38 ... content data file
Reference numeral 40: Sorting result HTML file, 39: Keyword search result HTML file, 42: Keyword reading unit, 41: DBMS inquiry unit, 43: Folder relation conversion unit, 44: Folder / document relation conversion unit, 45: Shortcut conversion unit 46 document / page relation conversion unit
47: Keyword search result converter, 48: Sorting result converter, 49: List file output unit, 50: Document display file output unit, 51: Security information synthesis unit, 5
2 ... Content data output unit, 53 ... Keyword search result output unit, 54 ... Sort result output unit, 55 ... Controller, 62, 63 ... Icon (cover) of folder 4 and document 1, 61 ... User address, 66 ... Function button,
70: Document detail screen, 71, 72 ... Selection buttons for display of cover list and icon list.

 ──────────────────────────────────────────────────続 き Continued on the front page F-term (reference)

Claims (13)

[Claims] 1. A document management system using the concept of folder, document and page, a database describing the hierarchical structure of the folder, document and page and actual data of each page, and a database management system for managing the database A document management data HTML conversion system that is connected to the database management system and performs a conversion process for linking the hierarchical structure with an HTML link of the actual data obtained from the database; and A series of HTML files including a real data file for browsing each document output from the conversion system. 2. The document management data HTM according to claim 1.
If data having a folder or document shortcut structure exists in the database, the L conversion system links the actual folder or the document and the folder holding the shortcut to the HT
A document management method characterized by generating an ML. 3. The document management data HTM according to claim 1.
The L conversion system displays pages, lists thumbnails,
Alternatively, a document management method comprising outputting HTML data that allows browsing of three types of document display modes of thumbnail + page display, and switching to another display mode by a selection button for display. 4. The document management data HTM according to claim 1.
The L conversion system outputs, as real data files, both real data files of an application file and a common format file, and outputs HTML that switches between two modes, a mode of displaying with the application file and a mode of displaying with the common format file. A document management method comprising: 5. The document management data HTM according to claim 1.
The L conversion system uses an application file and a PDF (PortableDocum) as actual data files.
A document management method comprising: outputting both actual data files of an H. Ent. Format file; and outputting HTML for switching between two modes, a mode for displaying the application file and a mode for displaying the PDF file. 6. The document management data HTM according to claim 1.
When the L conversion system is viewed by a user, when an application program that displays an application file of actual data is installed, an application program that uses the application program to display and displays a common format is installed. A script that can be displayed using the application program is embedded in HTML, and the application program used for display is automatically switched. 7. The document management data HTM according to claim 1.
The L conversion system outputs only the selected actual data file if the user selects to output the actual data file of the application file or the PDF file when the conversion process is started by the user. Characteristic document management method. 8. The document management data HTM according to claim 1.
The L conversion system displays an icon list, a cover list,
Alternatively, a document management method characterized by outputting HTML data which can be browsed in three types of folders for displaying a detailed list and a document list display mode, and outputting HTML for switching to another display mode by a selection button. 9. The document management data HTM according to claim 1.
A document management method characterized in that an L conversion system inquires of a database whether a user has viewing authority for a document to be converted into HTML, and converts only the document having viewing authority. 10. The document management data HT according to claim 1,
When the target document to be converted into HTML is given a reading right only to a specific user, the ML conversion system also adds a reading right only to the above-mentioned specific user to the file system. A document management method characterized in that a user who cannot read the document cannot view the document of the file. 11. The document management data HT according to claim 1,
The ML conversion system obtains a keyword list, requests the database to search for a document that includes the keyword in the title information for each keyword extracted from the keyword list, and displays the search result in the list.
A document management method characterized by generating an ML file. 12. The document management data HT according to claim 1,
The ML conversion system uses a document name specified by the user,
A document management method characterized by acquiring document list information sorted in ascending order and descending order from document detail information such as creation date and time from a database, and outputting an HTML file displaying a list of acquisition results. 13. A program recording medium for converting the operation according to claim 1 into a program and storing the converted program.