ITMO20080273A1 - FISCAL CERTIFICATOR DEVICE OF EXPENSES PARTICULARLY FOR MOTOR VEHICLES - Google Patents

Description

DESCRIPTION of industrial invention having as title:

? Tax Certifying Device for Expenses Particularly for Motor Vehicles?

TEXT OF DESCRIPTION:

The present invention presents an automatic device particularly for motor vehicles, which allows recording, storing and certifying? Electronic Receipts? for the daily expenses (or any type of cost attributable to the carrying out of one's working activity) incurred by a company vehicle in the exercise of its usual activity? working. For example: Fuel costs, Parking costs, Washing costs, Vacuuming, Highway costs or similar.

Especially suitable for recording, storing and certifying fuel expenses (a digital analogue of the classic paper 'Fuel Card'). Said device allows you to automate and computerize the registration of expenses to the maximum, excluding the possibility? to tamper with the data.

The Device has the dual purpose of:

1. to facilitate the monitoring by the companies of the expenses and therefore, costs, even of small amounts, incurred by the company cars in their operation. The aforementioned expenses, often difficult to account for, why? hardly attributable to the business operation, but of an important amount of the cost item, can be justified in the present Device.

2. guarantee the State a reliable instrument for checking the recording and conservation of Electronic Receipts, guaranteeing the genuineness? and the truthfulness? some data.

To date, the registration of the expenses incurred by company cars in carrying out the activity? working? extremely fragmented and obsolete. No known devices are capable of electronically recording and memorizing universal expenses (that is, the totality of expenses that arise during the working use of company cars), guaranteeing the veracity? and the genuineness? data and minimizing human intervention in the process of recording and storing Receipts.

At the moment, the only proofs of a payment made for the parking services can be a receipt, a paper ticket or, in some predisposed car parks, an invoice on request. In most cases, the costs for washing the company car cannot be documented, if by this we mean automatic washing, or the? Self Service ?. In cases where the money is paid directly to the staff? You can ask for a receipt or invoice. The? Fuel Card? currently usable? in printed form. It is completed by hand by the driver of the vehicle who himself reports the amount of the expense, the date of refueling, the kilometers on board the car at the time of refueling, all authenticated with the stamp of the petrol station. A possible alternative to the? Fuel Card? paper are the prepaid card or badge or similar alternatives. So at the end of the month the total consumed is invoiced. A certainly valid way to issue an invoice and account for company expenses on gasoline but not without inconvenience.

The tools currently used for recording the expenses listed above are in most cases obsolete and outdated. Although they allow the attestation of the expenses and therefore the payment, their veracity? ? at least questionable, as it is impossible to attribute the payment to a specific car or to a specific person.

Listed below are the main drawbacks of today's tools used for recording the expenses incurred by company cars in carrying out their activity? working:

1. the impossibility? to have receipts for certain categories of expenses: for example for washing the automatic machine or? self-service ?, or for vacuuming the machine

2. In some cases it becomes difficult, uncomfortable or embarrassing to ask for a receipt.

For example, for small amounts it feels ridiculous to ask for a tax receipt, or for lack of time: often you prefer not to ask for it to save time. New employees may not know their billing information. Or can you? simply forget to ask for an invoice (this could be the case with guarded car parks, where the invoice is entered only on request.)

3. The need to always refuel at the affiliated distributor in order to have the invoice at the end of the month - in the case of issuing an invoice? Alive ", or in the network of distributors authorized to receive the badge you have in your possession. 4. One of them the most negative characteristics, referring to all the systems used today, is the impossibility of attributing the expenses with certainty to a specific vehicle. The recording of expenses involves a human factor and, therefore, tampering cannot be excluded or the error. For example, the parking receipt (eg: 3 euros) can be found next to the parking meter itself, because it is thrown by a private individual before leaving the parking lot. Or the expenses incurred for the personal car can often be presented to the company as inherent to the company car (eg: passage for personal reasons on the highway, washing of the personal car, fuel, etc.). 5. Not the last, but the most negative characteristic, is the impossibility ilit? to guarantee the veracity? of the data (in particular as regards the paper? fuel card?) Just why? Completely completed by hand, therefore exposed to the maximum human factor of error and / or tampering. On the other hand, fuel consumption depends on many factors such as weather conditions, seasons, type of road, tires, driver's driving style, and more. Consumption cannot be calculated precisely, but only with enormous approximation. An employee who fills up for the company vehicle using as a justification for the expense can? easily increase the expense synthetically, or by filling in the fuel costs for your personal car, you can? get the money back from the company he works for as reimbursement of expenses. The usual thing the pu? also do any VAT number holder, or company car driver.

Purpose of the present invention? that of recording / memorizing the? Electronic Receipts?, particularly for the supported expenses related to the company vehicle or similar. Another purpose? to give the possibility? the driver of the company vehicle to have a valid receipt for any type of expense that it supports relating to the company vehicle. Another purpose? to reduce the human factor to a minimum, through an automated registration and storage procedure of the? Electronic Receipt ?, thus excluding the majority of cases in which it is not possible? guarantee the origin and genuineness? expenditure figures and their relevance to a specific company vehicle. Another purpose? that of giving companies a device that, due to its characteristics, can become a valid tool for justifying expenses for the purposes of tax deductions based on the laws in force. Another purpose? that of giving the State a fiscally valid instrument that can guarantee the origin of the? Electronic Receipts ?, their integrity? and genuineness ?. Another purpose? to create a customized tool linked to a single company vehicle that accompanies it always and everywhere, thus recording the? Electronic Receipts? inherent to the expenses incurred for? this precise vehicle ?. Another purpose, probably the most? important, ? to create an? Electronic Fuel Card? automated in which no data that the State deems important or relevant for tax purposes can be manipulated by human persons, but is automatically filled in by the object of the present invention. Another purpose? to create a product which by its nature minimizes the risk of unnoticed tampering with the data at all stages from issue to storage of the? Electronic Receipts ?. Last but not least Purpose of the invention? to create an easy-to-use tool that can fiscally guarantee the requirements and data of? Electronic Receipts? memorized, thus becoming a tool for documenting and accounting for small or large expenses related to a specific company vehicle or similar.

All the above purposes and others are achieved by this device Tax Certifier of Expenses Particularly For Motor Vehicles characterized by the fact that it includes at least one unit? input, or a system through which the person is able to interact with the device, at least one unit? output, that is a system through which the device can interact with the person, at least a resident program, a unit? calculation and control unit or the like, at least one system capable of reading and writing on suitable memories of known type, including an immovable and indelible memory support, at least one Backup System on magnetic, optical or similar media, which cannot be rewritten, usefully removable and replaceable, at least one data storage device on magnetic, optical or similar, rewritable, removable and replaceable media, at least one communication system between electronic devices, an enclosure bound by at least one seal of a known or similar type, containing inside it at least the units? o the devices that contribute to making the Fiscal Guarantee, called casing, suitable? combined with at least one mounting system, also bound by at least one seal or the like.

In an advantageous way, the resident program could transform the Expense Certifying device from a passive device (which works in the mode of acceptance of? Electronic Receipts ?, which can be installed particularly in motor vehicles), to an active device (which works in the mode? Electronic Receipts ?, thus becoming an integral part of a fuel distribution system, car wash system, motorway payment system, parking system, etc.)

Advantageously, the Certifying device could comprise a device for the electronic transmission of the data recorded to the Revenue Office, or to other competent bodies, or it could manage a device for electronic transmission as an external device.

Advantageously, the enclosure bound by at least one seal, the device capable of reading and writing on suitable memories of a known type including an immovable and indelible memory support, the immovable and indelible memory support itself, contained within said enclosure , the mounting system bound by at least one seal to the mounting surface and to said Certifying device are elements that make the Tax Guarantee suitable.

In an advantageous way, for needs to reduce the size, or need? to create a modular product, the elements that do not contribute to the Tax Guarantee, can be located outside the said envelope and managed as external peripherals, as long as? this does not involve flaws in the suitability? of the Tax Guarantee, or malfunctions of the Certifying device in general.

Advantageously, the immovable and indelible memory could be bonded to an internal side of said casing by a seal of a known or similar type.

Usefully, despite the importance of the data storage device on magnetic, optical or similar media, rewritable, removable and replaceable in the Certifying device, for technical reasons, IT or security solutions, said data storage device on magnetic, optical or similar supports , rewritable, removable and replaceable, potr? be eliminated without compromising the Tax Guarantee, or departing from the protective scope of the present invention.

In an advantageous way, the outputs, the reports, or the extrapolations of data that the user can? ask the Certifier device are presented in different formats also compatible with common PC programs, therefore files that can easily be read, copied, deleted entirely from the PC, but not editable.

Advantageously, by setting the power of the radio waves used by the communication device (if using the wireless connection), or the length of the cable (in the case of communication via cable), the Certifying device is able to guarantee that the vehicle it's really close to the pump, in the parking lot, etc. In an advantageous way, the Certifying device will be able to? be equipped with a device (or use it as a peripheral) of a known type capable of demonstrating immediate proximity to the source issuing the? Electronic Receipt ", or supplying the product / service.

Advantageously, through the communication device, the Certifying device communicates directly with the issuing device of the? Electronic Receipt?, Thus excluding the intervention and manipulation of data by people.

Advantageously, the Certifying device communicates directly with the on-board computer, the control unit or the like of the motor vehicle, thus having the data of the kilometers on board and thus excluding human intervention and data manipulation. Advantageously, the Certifying device supervises the entire cycle from genuineness, truthfulness? and the inherence of the data, their conservation; from the exclusion of the possibilities? of unnoticed tampering when sending data to the competent bodies. Further characteristics and advantages of the invention will become clearer from the description of a preferred but not exclusive embodiment of the Tax Certifier of Expenses particularly for Motor Vehicles illustrated by way of indication, but not of limitation in the attached drawing in which fig. a generic diagram of the Certifying device according to the invention.

With particular reference to this design, yes? globally referred to as (1) the Fiscal Expense Tax Certifier device particularly for Motor Vehicles that can be used, for example, in motor vehicles or as a component part of car wash systems, fuel distribution stations, motorway payment systems, parking systems or the like.

The Certifying Device (1) includes:

? One unit input (2), that is a system through which the person is able to interact with the Certifying device (1), usefully represented by a keyboard, a control panel or the like.

? One unit output (3), that is a system through which the Certifying device (1) can interact with the person, usefully represented by a display, a printer or other.

? A resident program (4), according to which the Certifier device (1) works in? issue or acceptance of? Fiscal Receipts ?.

? An enclosure (5) that encloses all the components of the said Certifying device (1). Said casing (5) is normally closed on all sides and any detachable or openable parts that potentially should give access to the components enclosed in the casing (5) (for any maintenance or repairs), are bound by at least one seal known or similar type.

? The casing (5) contains inside:

1. A unit computing and control center (6) or similar.

2. A storage device (7) capable of reading and writing on suitable memories of known type including an immovable and indelible memory support. The memory medium on which the reading and writing system writes (7) participates as a Tax Guarantor, together with the casing, in the seals intended to bind the casing itself or parts of it and in the seals intended to bind the system of assembly or parts of it.

3. A Backup device (8) on non-rewritable, usefully removable and replaceable magnetic, optical or similar media. Said Backup System (8)? intended to make an exact copy of all the data stored in the memory of the device (7), which means data that can certainly be understood by the Certifier device (1), but not necessarily in a format that can be easily interpreted by common PC programs such as text editors or similar.

4. A data storage device (9) on magnetic, optical or similar media, rewritable, removable and replaceable. In the case illustrated? represented by a device for reading and writing classic badges with magnetic stripe or chip cards.

5. A communication system (10) between electronic devices that uses wireless technology, cable communication, both technologies or other.

The casing (5) is combined with at least one mounting system which is also bound by at least one seal or the like. The components inside the enclosure are connected via a specially designed BUS. The said mounting system? characterized by being bound by at least one seal to the casing (5) and to the mounting surface of the motor vehicle or to the mounting surface of the issuing system of the? Electronic Receipt ?, of which it becomes an integral part, so such as to ensure its permanence on the mounting surface excluding the possibility? of movement or migration from one vehicle to another unnoticed of a random or deliberate nature.

The mounting system and seals are not shown in the above figure.

The operation of the device according to the invention? the following:

During the installation phase of the Certifier device (1), the parameters are programmed to customize it according to its mode of use.

If it will be? employed as a Certifier of Expenses for Motor Vehicles or similar (in this case I will work in acceptance and registration mode of? Electronic Receipts?) -sar? equipped with the appropriate resident program and the parameters inherent to the company owning the vehicle (such as the details for billing), the parameters inherent to the vehicle itself (such as, for example, Brand, Model, Plate, type of engine) are programmed , etc.)

If, on the other hand, it is used as an integral part of parking systems, fuel distribution, motorway payment systems, car wash systems or the like (in this case it will work in the issuing and recording mode of? Electronic Receipts?) - it will be? equipped with the appropriate resident program and the parameters inherent to the company that owns the issuing system of the? Electronic Receipt? will be programmed. (such as the details for billing), the parameters relating to the items or services provided (such as VAT rates, the description of the product, etc.).

In both cases, the Certifying devices (1) are able to form an output to be sent electronically, or through memory media, to the Revenue Office or to other competent bodies for any checks on the consistency of the data between the? Electronic Receipts. ? issued and accepted. Do you underline the importance of this opportunity? and your news? absolute in the sector of use of the Certifying device (1).

Through the unit? input (2), the user can? interrogate the Certifier device (1) thus obtaining? reports?, or extrapolations of data from the memory of the Certifier device (1). Optionally these data can be displayed through the unit or the output device (3), sent to a PC through the communication system (10), or stored on a memory medium through the data storage device (9). Regardless of the type of output and the mode? where the data is obtained, the extrapolated data files must be copyable, erasable, printable, but advantageously not modifiable.

Later it will be? described one of the possible operating modes of the device according to the invention, that is? the registration of the? Electronic Receipt? in a petrol station:

Once the memory medium has been inserted into the data storage device (9), the Certifying device (1) of the vehicle automatically generates (if equipped with a sensor, otherwise by pressing a key provided on the control panel or the input (2) of the Certifying device (1) of the vehicle) a random security code that will have? a short validity? over time, preset at the time of programming, for example 15 minutes. Said security code will be? written on the memory medium just inserted together with the time and date of generation of the code, the details of the company to which the vehicle belongs and the details of the vehicle itself, including km. accrued at the moment. The said code is memorized why? sar? used as an access code by the device that issues the? Electronic Receipt ".

At this point the driver extracts the memory support with the access code and the details and inserts it in the appropriate reader of the fuel distribution system, also choosing the payment method and the pump from which to refuel. The fuel distribution system verifies the exact date and time of issuing the access code. If this is no more? valid, the code is not accepted, and the driver will have to? regenerate another. If the code is still valid for the expiration date, the petrol station stores all the data from the processing medium for processing later the? Electronic Receipt ?.

As soon as the refueling is finished, the fuel distribution system will elaborate. the? Electronic Receipt? adding significant data such as the details of the company issuing the? Electronic Receipt ?, the product withdrawn, prices, etc.

As soon as the? Electronic Receipt? , it is sent to the Certifier device (1) of the vehicle, accompanied by the access code, by a new authenticity code? of the? Electronic Receipt? which is generated on the basis of the access code, through the communication system (10) of the Certifier device (1) of the vehicle, using wireless technology, communication via cable or other according to the situation.

In case of need? , and if the capacity of the memory medium mentioned above (in this case the badge) allows it, the? Electronic Receipts? they can also be transmitted through the memory medium through the data storage system (9) of the Certifier device (1) of the vehicle.

As soon as the? Electronic Receipt? to the Certifier device (1) of the vehicle, regardless of whether via the data storage system (9) or via the communication system (10), the Certifier device (1) of the vehicle verifies the coincidence of the access code that accompanies the? Electronic Receipt? with the one generated by you and the consistency of the confirmation code and at this point, if the result of the verification is positive, accept the? Electronic Receipt ?. Does the data transfer yes? carried out through the communication device (10) of the Certifier device (1) of the vehicle, this sends an? OK? to the fuel distribution system and closes the connection. The Certifying device (1) of the vehicle will not be? pi? listening and not accept? contacts with no external device until the new generation of an access code.

The Certifying Device (1) of the vehicle stores the? Electronic Receipt? on the non-removable and indelible memory medium through the storage device (7), simultaneously, or immediately after, stores the? Electronic Receipt? also in the storage medium for backup, through the Backup Device (8), and finally sends a message of the successful transaction to the user through the unit? output.

? easy to understand, on the basis of the previous descriptions, how the Certifying device (1), generally using the same components and the same principles, can work in modality? active, that is? in mode? issue of Electronic Receipts, thus becoming an integral part of the fuel distribution system in this specific case or of other similar systems in general.

The invention thus conceived? susceptible of numerous modifications and variations, all falling within the scope of the inventive concept, furthermore all the details can be replaced with other technically equivalent ones, without thereby departing from the protective scope of the following patent.

In practice, the materials used, as well as? the contingent shapes and dimensions may be any according to requirements without thereby abandoning the scope of the protection of the following claims.

Claims (10)

CLAIMS: 1. Fiscal Certifying Device for Expenses Particularly For Motor Vehicles characterized by the fact that it includes at least one unit? input, or a system through which the person is able to interact with the device, at least one unit? output, that is a system through which the device can interact with the person, at least a resident program, a unit? calculation and control unit or the like, at least one system capable of reading and writing on suitable memories of known type, including an immovable and indelible memory support, at least one Backup System on magnetic, optical or similar media, which cannot be rewritten, usefully removable and replaceable, at least one data storage device on magnetic, optical or similar, rewritable, removable and replaceable media, at least one communication system between electronic devices, an enclosure bound by at least one seal of a known or similar type, containing inside it at least the units? o the devices that contribute to making the Fiscal Guarantee, called casing, suitable? combined with at least one mounting system, also bound by at least one seal or the like. 2. Certifying device according to claim 1 in which the enclosure bound by at least one seal, the device capable of reading and writing on suitable memories of known type including an immovable and indelible memory support, the immovable and indelible memory support itself, contained within the said casing, the mounting system bound by at least one seal to the mounting surface and to the said Certifying device are elements that the Garanzi iscale ensures, therefore in all respects they legally certify the veracity? of the expenses incurred. 3. Certifying device according to one of the preceding claims, comprising an irremovable and indelible memory bound to an internal side of said casing by a seal of a known or similar type. 4. Certifying device according to one of the preceding claims, which automates, supervises and controls the whole process from data collection to issuing, storing, certifying, storing and electronically sending data on the costs actually incurred, thus excluding the possibility? of unnoticed tampering or data manipulation. 5. Certifying device according to one of the preceding claims, comprising a mounting system which is bound by at least one seal to the mounting surface on one side and to the casing itself on the other, thus characterizing the certifying device regardless of the type and sector of '' use, as a customized solution, immovable from the vehicle or system of which it becomes an integral part, therefore not transferable. 6. Certifying Device according to one of the preceding claims, which contains the fiscal data, all the predefined data considered necessary for the procedure for issuing the? Electronic Receipt? such as, for example, the billing details of the company to which the vehicle belongs, or the issuing system of the? Electronic Receipt? on which the said device Certifier? been mounted. 7. Certifying device according to one of the preceding claims, in which, due to the need to reduce the size, or necessity? create a modular product, the elements that do not contribute to the tax guarantee can be located outside the said envelope and managed as external peripherals, as long as? this does not involve flaws in the suitability? of the Tax Guarantee or malfunctions of the Certifying device in general. 8. Certifying device according to one of the preceding claims, comprising a device for electronically sending the recorded data to the Revenue Office or other competent bodies, or managing a device for telematic sending as an external peripheral. 9. Certifying Device according to one of the preceding claims, which is presented as an? All in One? Solution, i.e. intended to manage and certify all types of expenses incurred for a specific vehicle or the like, such as expenses for fuel, car wash, suction, highway toll, etc. 10. Certifying device according to one of the preceding claims, which communicates directly with the on-board computer or the control unit of the motor vehicle, or the like, thus having the data of the kilometers on board and thus excluding human intervention and data manipulation.