DE202010002919U1 - Mobile office in the form of an organizational folder - Google Patents

Abstract

Organization folder with two lids and a lid connecting the back, with compartments inside the folder for holding writing utensils, business cards, telephone or other small-sized office supplies and at least one writing pad and / or individual writable sheets for fixing information, characterized in that the organization folder also a variable memory area - also called register (1) - has.

Description

The to be protected "mobile Office "in shape An organization book has essential content and features equipped to better control paper documents and digital data and organize. It organizes the resubmission of documents, which are in a processing status or after a certain Period needed again become - so-called "active Documents". The mobile office is inside the folder with a table of contents on the front the register provided that either via a passive display and an input keyboard / touchscreen input or via a "erasable" Folienstift.

The mobile office is particularly suitable for people take the documents with you and rely on them in meetings and meetings, the most important and up-to-date documents to have and find these quickly. The mobile office can because of its size too be taken in with meetings or conferences that are there received documents then quickly organized and labeled in the folder and filed. This ensures that the documents as needed, for. B. in a telephone call or if the documents are archived at home when sharing in the office, handy are. In addition to individuals who get better through this application especially project managers, architects, managers, Sales representative, sales representative, teacher between school and home work commute, real estate professionals, insurance and financial services representatives, doctors, lawyers and similar Professional groups. An assignment of "active" work in progress Paper documents and digital systems are guaranteed by the mobile office. Through the mobile office can all New items be entered and assigned immediately digitally or via a stylus pen. Thus, the desk remains free from currently edited documents.

State of the art

• a) Nach Datum z. B. mit einem Register von 1–31
• b) Nach Monaten z. B. mit einem Register von 1–12 geordnet
• c) Nach Alphabetischer Reihenfolge der Arbeits- oder Projektthemen
• d) Nach einem individuell definierten Nummern- oder Buchstabensystem.
• e) Nach individuellen Beschriftungen der Themen, Arbeitstitel, Projektnamen, Verantwortlichen, Abteilungen, Kunden, Projekten etc. und einem dazu zu entwickelnden und passenden Inhaltsverzeichnis.

Organizational folders are known which have a register division, but these are not provided with an electronic passive display or a quickly exchangeable table of contents. A search in which register subject which document is unavoidable. In addition, these organizational folders are not equipped so that both the digital, and the paper-sized documents can be assigned to travel. Newly added paper documents can be added to the existing organizational folders, but not immediately labeled - an "instruction function" for the secretariat. B. where the document is to be stored, can be made only on the pad itself or in a separate medium. The organization folders that are on the market do not have the requirement of an integrated follow-up system, but are mostly conference folders and writing folders, which have more of a record and storage function of documents. In most cases a signature folder, a smartphone, a notebook, a folder, or similar medium is used in isolation to have the digital and paper data at hand in meetings and when traveling. The challenge is to accommodate the documents and the electronic data compressed in a folder, so that an additional suitcase is equipped with a variety of storage media, can be omitted. In addition, documents as needed z. B. in meetings or customer call to be at hand, which has not been guaranteed. In the previously used controls and Widervorlagesystemen in the office area are usually, binders folders, desk folders, classic folders, suspension registers, labeled baskets used, where the control can take place according to different methods: Here are some examples:

• a) After date z. With a 1-31 register
• b) After months z. B. ordered with a register of 1-12
• c) By alphabetical order of work or project topics
• d) According to an individually defined number or letter system.
• e) For individual descriptions of the topics, working titles, project names, responsible persons, departments, customers, projects, etc. and an appropriate table of contents to be developed.

In which the method described in (e) is the only method in which It is immediately apparent what is hidden behind the register.

problem

Mostly the filing system exists in organizations, but also in private ones Range from a mix of the resubmission methods described above. The problem is clear that most of the widget systems, those in the operational business are difficult to control. Especially if you not clear in a concise Register with the content can be labeled and no connection to created for the traveling persons. Documents / documents are distributed in various storage baskets with inbox, Urgent, priority data o. Ä. lettered are.

In addition, some documents are no longer physically present but scanned, or are available in digital form. An assignment is often difficult or impossible.

Common tab directories have to with every change completely printed out and replaced by hand. Either by tabs on the side or on a table of contents that in a shell is inserted. This is associated with a lot of effort and in the case of common Reiter solutions on the side - missing also the transparency of the content.

at People who often travel are also the problem, that the documents must be prepared and sorted in advance. In which this individually depending on the traveler and the various preparatory Persons according to different criteria take place (a-e).

By the increasing compactness of small computers and smartphones and the connection to a register with register directory becomes the connection between the "active Documents "and the digital world of people traveling within the organization folder, here referred to as mobile office, mastered.

Troubleshooting

The essential utensils for an effective and transparent follow-up system is necessary, are merged into an organization folder. The smartphone or a Small computer with passive display, which contains the electronic data contains a register containing the "active documents" the z. For signing a contract and a register directory, being mounted on the front panel for transparency will be compressed with the corresponding ones Utensils such as pen, ruler, pen drive, business card holders and writing instruments housed (drawing 1).

All "active Documents " arranged in a register, with a register directory that either digitally or with a foil pen on a rewritable Foil is labeled, it is immediately apparent in which register tray the searched document is located. It is consistently the used in the problem definition method "e". At home can simply remove the register and replace if necessary.

The Register is characterized by an integrated table of contents on the front of the register, so that is immediately recognizable in which register (eg no. or letters) which content located. To have to through the overwritable Function no complete new sheets can be printed to she awkward in protective cases too stuck. The fast changeable Register directory supported, that the documents in meetings or phone calls immediately can be found and that as soon as registers become available, they too at the refurbishment of documents again without big ones Effort quickly labeled.

The solution of the mobile office in the form of an organizational folder lies in it - a transparently controlled Widervorlagesystem to have that on the one hand, the standard resubmission methods united and on the other a quick findability of all to one Topic belonging Ensure and standardize documents. Especially the active ones Events, at who do not want to set up big folders and shelves, have to away from the desk. Because the desk is usually closed small, and the baskets full.

The Systematic within the mobile office can also be in the office at home according to the same control mechanisms as described in the organization folder, be implemented. In addition, by the described follow-up system answers the question, what happens with the topics and small projects, where documents are missing or still a decision is needed or where it is not yet clear if you are going to a larger project grow up, or can simply be destroyed.

The in the mobile office located register unit can with a second identical register in the office For example, be exchanged at home. So can the secretariat populate the register unit before the trip, so that it will be with the appropriate Travel documents only in the folder of the project manager / manager or the person who is traveling a lot. The Register, which is integrated in the mobile office - can as well as a communication tool z. Eg between secretariat / support and employees are used, which in addition to a pure signature folder also the advantages an instruction and reminder as well as an archiving instrument has.

The register unit can be equipped with a passive display as it is also used in e-books. As a result, the topics / projects are visible without being specially illuminated. This ensures that documents to be searched for are not found until after switching on a display. The input can be made via touchscreen or a keyboard. The display can also be synchronized with a computer / smartphone and also display the location / memory file of the document. This will ensure that the digital and paper world is out exchanges and, if necessary, can also be linked to a document management system.

The Foil register is a special foil that works similar to a whiteboard. With a commercially available Folder pen (whiteboard marker) is the film labeled. Should exchanging the register tray is easy with a cloth, The content wiped away and can be re-labeled with the foil pen become. Due to new techniques of film manufacturers, the so-called (Ghost writing) avoided. That means also with longer inscription, can the contents are completely wiped away. Above the slide of the registry a protective cover sheet of cardboard or similar material is laid so that Do not open the font by closing the folder or other objects smeared on the register. The recesses are so big with it the foil with a common one Folienstift is writable.

Common phones meet with touchscreen function already the requirements of the described register directories. The phone can be connected to the computer or the document management software be synchronized, so that it is clear where Paper document is located. This can also include task and directory structures be mapped as well as shortcuts with contact details and calendar functions (resubmission). By the Digital variant with the smartphone, the file can easily by SMS, mail or other ways with the folder z. T. already in advance be sent as a work instruction to the secretariat / support.

Further areas of application of the register directory are:

• a. Ablagemappen/Ringbuchmappen/Pultordner/Unterschriftsmappen die im Moment bei gängigen Bürolieferanten bestellbar sind, haben gar kein Inhaltsverzeichnis auch nicht auf der Innenseite. Hier fehlt die Transparenz komplett – Bei Änderungen dauert die Suche noch länger vor allem dann wenn Vorgänge in verschiedenen Registern abgelegt sind.
• b. Bei Hängeregistern muss man zunächst die Registerscheibe per Hand mühsam entfernen, dann das Papierblättchen entfernen und ein neues muss eingelegt werden, dann mit einem Beschriftungsgerät oder von Hand beschreiben. Die Schreibfläche ist stark begrenzt, so dass nur Stichworte oder nur ein Stichwort darauf platziert werden kann. Lösung: Durch feste Nummern kann man das Hängeregister mit einem entsprechenden Register zuordnen. Die Nummern bleiben immer gleich – es ändern sich nur der Inhalt und damit das Registerverzeichnis.
• c. Bei Ordnern muss sowohl das Inhaltsverzeichnis als auch das Register selbst ausgetauscht und von Hand oder mit einem Beschriftungsgerät/Computer neu beschrieben werden. Meistens werden daher alte Ordner nicht neu bestückt sondern es werden neue Ordner gekauft. Durch das Registerverzeichnis auf der Frontseite des Ordners, kann dies entfallen.

Paper storage forms such. For example, folder folders, signature folders, folders, registry folders, suspension files, etc. The register directory in the versions described should also be protected in these application areas. Content changes can also be introduced faster there. If documents change in the archiving medium, the table of contents no longer needs to be completely replaced, as far as available. Also, the register label within the archive medium no longer needs to be replaced, but can simply be overwritten.

• a. File folders / ring binder folders / desk folders / signature folders which can currently be ordered from common office suppliers, have no table of contents on the inside. The transparency is missing here completely - with changes the search lasts even longer especially when processes are stored in different registers.
• b. In the case of suspension files, one must first of all laboriously remove the register disk by hand, then remove the paper sheet and a new one must be inserted, then describe it with a labeling device or by hand. The writing surface is very limited so that only keywords or just a keyword can be placed on it. Solution: By fixed numbers you can assign the suspension register with a corresponding register. The numbers always remain the same - only the content and thus the register directory change.
• c. For folders, both the table of contents and the register itself must be exchanged and rewritten by hand or with a label device / computer. Mostly old folders are not re-populated, but new folders are bought. This can be omitted by the register directory on the front of the folder.

By the integration of the described systems in a., b. and c is guaranteed that you have a consistent Reminder system both when traveling in the mobile office, as also in the office can apply at home.

Claims (16)

Organization folder with two lids and a lid connecting the back, with compartments inside the folder for holding writing utensils, business cards, telephone or other small-sized office supplies and at least one writing pad and / or individual writable sheets for fixing information, characterized in that the organization folder also a variable memory area - also registers ( 1 ) called - has. Organizational portfolio according to claim 1, characterized in that the variable memory area consists of a rewritable film ( 7 ) and one the film ( 7 ) only partially covering slotted cover - also stem ( 8th ) - exists, whereby the existing in the slots font can not be blurred. Organization folder according to claim 2, characterized in that the slotted cover ( 8th ) of the film ( 7 ) is designed swiveling. Organization folder according to claim 1 to 3, characterized in that the film ( 7 ) can be deleted by means of an erase pen or a wipe. Organizational portfolio according to at least one of claims 1 to 4, characterized in that the film ( 7 ) and the cover ( 8th ) a how the template register area ( 2 ) exhibit. Organizational portfolio according to claim 1, characterized in that the variable memory area ( 1 ) consists of a flat, electronic, editable without further aids storage and display unit. Organizational portfolio according to claim 6, characterized in that that the storage and display unit has a touch screen. Organizational portfolio according to claim 6, characterized in that that the memory and display unit has a passive matrix display features. Organizational portfolio according to claim 6, characterized in that that the storage and display unit is a smartphone. Organization folder according to at least one of claims 6 to 9, characterized in that the memory and display unit via a Exchange medium - z. B. an RFID chip - has. Organization folder according to at least one of claims 6 to 10, characterized in that the memory and display unit via a radio interface features. Organizational portfolio according to claim 11, characterized in that that the radio interface is designed as a Bluetooth interface is. Organizational portfolio according to at least one of claims 1 to 12, characterized in that for right-handed people the variable memory area ( 1 ) is located within the open folder on the left. Organizational portfolio according to at least one of claims 1 to 12, characterized in that for left-handers of the variable memory area ( 1 ) is located inside the opened folder on the right. Organizational portfolio according to at least one of claims 1 to 14, characterized in that the folder another cover which is hingedly connected to one of the other lids and the recording of writing utensils, business cards, telephone or other small-format office supplies and / or serves as a release sheet Organizational portfolio according to at least one of claims 1 to 15, characterized in that the variable memory area ( 1 ) is removable from the folder.