DE102004050828A1 - System for storing and accessing of files and other organizing means utilizes a coordinate system for specification of shelf positions - Google Patents

Abstract

The system for storing and accessing of files and other organizing means utilizes a shelf position coordinate system.

Description

• 1. Regal-Sonderkonstruktionen
• 2. modifizierten Ordnern
• 3. Rückenschild-Profilen
• 4. Ordnerhüllen
• 5. optoelektronischen Anzeigen

The invention relates to a system according to the preamble of claim 1 and consists of the following components:

• 1. Shelf special constructions
• 2. modified folders
• 3. Spine profiles
• 4. Folder covers
• 5. Optoelectronic displays

The system is adapted to different fields of application, but can generally be used wherever the most diverse means of organization (such as file folders, standing collectors, etc.) are used for the temporary or permanent storage of documents of all kinds (see FIG. 2 ).

Basically different The areas of application are determined by the number of accesses to the regulatory agency in a given period.

So folders are in the workspace several times a day, folders in the corridor or Passage area, however, used several times a week. folder in the archives are usually only a few times a year in the Hand taken.

apart from z.T. highly technical archiving, withdrawal, search and display systems and -more or less-day-oriented partial solutions, folders are in cabinets with Doors, sliding doors, shutters or flaps and housed in open shelves.

The closed systems (e.g., cabinets) generally have the disadvantage that you have to open them first, to access the desired To have proper means. Cabinet doors are also for smaller Offices mostly hindering and therefore unsuitable.

Open Systems (e.g., shelves), while providing direct access; have for it but the serious disadvantage that the contents dusty, the spine labels first yellow and then gradually detach from the folder back.

The Organizers themselves, however, have a much greater disadvantage which is not only optical, but above all financial and in that the folders are cumbersome and time-consuming labeled Need to become, to find them in the appropriate storage system. This Time is natural also a cost factor.

Even at minute Caption of the folder back is not a prospect of success in finding the one you are looking for written document given. This is on the available folder back too little Space. Often, the label is no longer current, because a Due to its size, the operation is no longer in the folder space found in which he lt. Contents in the back plate actually should be.

The uncomplicated finding a specific document is with the caption of the folder back So by no means guaranteed and applied by experience Time required for the search process every time with costs.

Because everyone knows, how difficult it is to find a wanted document with a handle, in particular outside of his own Arbitbereiches, he is looking for help turn to colleagues (and steal their precious time). At last with the help of which the searched one finds, this is immediately copied, with the next times (maybe in two years) not the same thing happened. But also (unnecessary) copying costs money!

The object of the invention is to provide a system for all areas in which folders or similar order means are used, suitable for storage (without labeling the Ordnungsmittels) and at the same time to ensure the rapid retrieval of documents of any kind.

The latter not only for Initiate, but for everyone, a five-minute briefing received into the system (access authorization required).

Depending on the frequency of use (number of accesses to the order means), are in drawing sheet 1 the three basic application areas (acc. 2 ) the basic types A, B and C ( 1 . 3 . 4 ).

• • Die Ordner müssen nicht mehr beschriftet werden.
• • Durch die Modifizierung bzw. Ergänzung handelsüblicher Ordner und einer entsprechenden Vorrichtung am Aufbewahrungssystem (Regal) wird eine Lokalisierung des Ordnungsmittels in einem durch das Aufbewahrungsbehältnis vorgegebenem Koordinatensystem (bestehend aus Zeilen und Spalten) ermöglicht.
• • Die Ordner können anhand eines Displays mit alphanumerischen Zeichen (Typ A1) bzw. einer optoelektronischen Anzeige (Typ A2, C und evtl. B) leicht geortet werden.
• • Die Suche nach einem Ordner findet nicht mehr am Aufbewahrungsort selbst, sondern am PC oder an sonstigen, programmierbaren Sicht- bzw. Eingabegeräten statt. Von diesen Geräten (oder sonstigen hierfür geeigneten Ansteuerungsgeräten wie z.B. einer Fernbedienung) erfolgt auch die Ansteuerung der Anzeigeelemente.
• • Auf alle Ordner besteht direkter Zugriff (keine Schranktüren, Rollos o.ä.).
• • Alle Ordner sind staubgeschützt.
• • Die Aufbewahrungssysteme bieten zusätzlich eine geschlossene und optisch ansprechende Ansichtsfläche (keine störenden Beschriftungen, Etiketten mit abgelösten Rändern und Ecken und keine Produkt-Musterschau).
• • Aufgrund der Regalabmessungen (T = ½ B) ist die Formierung allseitig zugänglicher Regalgruppen möglich.
• • Systembedingt werden sämtliche Ordner in einer Liste (Excel-Datei) aufgelistet und können anhand der zugehörigen Identnummer (per z.B. Mausklick) ausgewählt werden. Die entsprechende Ansteuerungssoftware sorgt daraufhin für die Aktivierung der entsprechenden Anzeige am Aufbewahrungsort bzw. Regal.

All three basic types (and the variants derived from them) share the following technical features and advantages (uniformity of the invention):

• • The folders no longer need to be labeled.
• • By modifying or supplementing commercially available folders and a corresponding device on the storage system (shelf), a localization of the order means in a predetermined by the storage container coordinate system (consisting of rows and columns) is possible.
• • The folders can be easily located using a display with alphanumeric characters (type A1) or an optoelectronic display (types A2, C and possibly B).
• • The search for a folder no longer takes place at the storage location itself, but at the PC or other, programmable viewing or input devices. From these devices (or other appropriate control devices such as a remote control) is also the control of the display elements.
• • All folders have direct access (no closet doors, roller blinds or similar).
• • All folders are dust-protected.
• • The storage systems also provide a closed and visually appealing viewing surface (no annoying labels, labels with detached edges and corners and no product sample show).
• • Due to the shelf dimensions (T = ½ B) it is possible to form shelf groups accessible from all sides.
• • Due to the system, all folders are listed in a list (Excel file) and can be selected based on the associated ID number (eg by mouse click). The corresponding activation software then ensures the activation of the corresponding display at the storage location or shelf.

Description of the in the Drawings illustrated embodiments.

Type A1

This type is intended for the work area and, as the isometry gem. Zeichng. Page 2, 5 visible, designed for 24 folders.

Of the Body consists of a wood-aluminum composite construction (sandwich construction).

These Construction is not mandatory and could only be made of wooden boards or a steel / aluminum construction (with aluminum or galvanized Sheet steel planked supporting structure made of flat steel profiles).

at the wooden surfaces are all for the furniture Suitable types of wood usable. The metal surfaces can be anodised, stove enamelled or powder coated (in all possible RAL or other standard colors).

The shelves consist in the example shown of MDF boards, which are planked on the upper side with aluminum sheet and whose front folds with center holes for receiving the existing on the spine profile conical bolt serve. See drawing sheet 5, 12 ,

In the centering holes are pressed in plastic bushes made of polyamide, when removing a folder, the rubbing of metal on metal to avoid (not shown separately in the drawing).

The front consists of profiled backshield aluminum profiles (see drawing sheet 2, 6 and 7 ), which are connected to commercially available folders.

The carapace is over on all sides the folder outlines.

To the Pulling out or removing the folder from the shelf, that is carapace profiled so that on the left and right edges a vertical handle arises.

Of the upper area of the profiling also serves to accommodate the LC displays.

The spine labels have on the folder-facing side respectively in the top and bottom edge of a tapered to the top bolt and three setscrews.

The former serve for centering or fixing at the parking space; the latter are to connect to the folder.

The connection of the spine shield with the folder is done by means of threaded pins ( 7 , Part no. 5 ) and knurled nuts ( 13 , Part no. 13 ).

For this have to the folders using a drilling template with three corresponding Holes are provided. After folder and aluminum profile have been joined, become the three knurled nuts turned up and so a firm, but slightly reversible connection produced.

These Fixing can alternatively be accomplished by quick-release fasteners are (for example by T-shaped Bolts in keyhole-shaped holes plugged in and then moved up).

to optical display of the folder contents will be an LC- or LED display inserted in the upper part of the spine shield profile.

The Display shows in eight or more digits, alphanumeric characters and can be controlled by means of an integrated infrared interface. The power supply is via built-in button cells.

The Technique corresponds to the so-called Electronic Shelf Label (ESL), such as they are used for pricing in supermarkets. Indeed in a modified and adapted to the specific application Shape.

As soon as the folder in the workspace is no longer needed, the display becomes removed and the folder can be in the corridor or passage area in the shelf type B are placed.

alternative can the displays are also arranged under the folders and permanently installed there become.

The back of the shelf forms a kantenbündiges Aluminum sheet, the appearance of a free installation in the Space allows.

In the three front edges of the body is inserted between the aluminum sheets Embedded acrylic glass strips. This has no technical in this type Reason and serves only the optical approximation to the im following described types A2 and C.

Type A2

This Type is mentioned only because because the cuts and details gem. Zeichng. Sheet 4 and 5 on this are coordinated.

optical It differs from type A1 only in that the displays absence.

meaningful This type is used everywhere where no big ones Amounts of folders are incurred or these are accommodated due to the missing label "anonymous" (e.g., in conference rooms, visitor rooms etc.).

The Signaling or display of the folder location is done by Light emitting diodes (LED) accomplished.

These are located in the space provided between the two aluminum covers (Bl.5, part no. 9 ).

The LEDs are placed on a board, which is on a pedestal sitting. Depending on which luminosity to display the folder location is to be achieved, the boards with single or in Groups summarized LED equipped (modules).

The modules are operated with a DC voltage of 15-18 volts and connected to the 11 respectively. 14 Outputs (8 modules for 8 columns and 3 or 6 modules for the corresponding number of lines, ie folder heights) of the control module connected.

The Control module is over a serial data cable connected to the computer. Alternatively it is also a vote on USB, Bluetooth or infrared possible.

The integrated microprocessor accepts the control words from the computer and switches the corresponding number of outputs ( 11 respectively. 14 ) on or off.

The Power is supplied via a plug-in power supply with 12 volts AC and a power of 8-10 watts (about 700mA electricity).

The control software on the computer can generate any combination of switched on and off LED modules by sending various control words to the serial interface (see also Figure Bl. 8, 18 and 19 ).

Type C

Of the Type C differs from Type A2 only by its height (6 instead 3 folder heights).

by virtue of of the higher one Capacity (48 folders / unit) it is for the corridor or transit area preferably suitable.

Type B

at This type, the body and rear wall and shelves are complete made of MDF boards. Also one of steel sheets and profiles existing construction is possible.

at a use outside of the archive area by colored MDF panels are used for visual enhancement.

• • keine Beschriftung der Ordnungsmittel erforderlich
• • Fixierung am zugewiesenen Standort
• • geschlossene Vorderfront

As with the types described above, there are three main advantages over conventional systems:

• • no labeling of the regulatory agent required
• • Fixation at the assigned location
• • closed front

Similar to the known book covers, which serve the protection against dust, here "folder covers" are used.

Like character. Sheet 7, 16 and 17 shows the shell consists of a U-shaped folded steel or aluminum sheet (part no. 17 ), in the top and bottom of each a grooved MDF board is incorporated (screwed or glued). The Groove is widened in the front area, so as to facilitate insertion into the recessed in the shelves angle profiles. In this way, in addition to the dust protection and the fixation on the assigned folder stand is reached.

The Front view of the case has a rectangular cutout for impressing a prefabricated license plate, a slot-shaped cutout for inserting the "key" shown in the same figure, with which a right-angled rotary movement of the folders are pulled out can. The key is angled at the front end to better exercise the traction.

Instead of or in addition to the aforementioned license plate bearing a folder ID number, The location can also be specified using the LED display technology described for type A2.

variants and supplements

• • Die Typen A1 und A2 können zur Erzielung einer besseren Mobilität mit Rollen versehen werden.
• • Da die Typen A1 und A2 für den Einsatz im Arbeitsbereich vorgesehen sind und aufgrund ihrer Höhe sehr gut auch als Stehpult nutzbar sind, können diese Typen mit einer zusätzlichen, evtl. höhenverstellbaren Arbeitsplatte versehen werden, die auf der oberen Korpusplatte aufgeständert wird.
• • Die Typen B und C können auf einer höhenjustierbaren Grundplatte zum Ausgleich von Unebenheiten im Untergrund aufgestellt werden.
• • Um zu vermeiden, dass Ordner – trotz der angebrachten Nummern –, an einen falschen Platz gestellt werden, kann durch Anbringen von "Identifikationsstiften" neben den oberen und unteren Zentrierbolzen erreicht werden, dass der Ordner nur an einen einzigen Platz im System passt. Die eindeutige Zuordnung des Ordners zu einem bestimmten Platz im Regal kann z.B. durch die variierende Kombination von – am Ordner-Rückenschildprofil angebrachten – Metallstiften realisiert werden, die in die entsprechenden Bohrungen oder Ausstanzungen im Anschlag-Kantprofil der Fachböden greifen.
• • Obwohl das System an sich aufgrund der "Anonymität" der Ordner für Unbefugte wenig interessant ist, lassen sich die Typen A und B mit einer Art Zentralverriegelung versehen.
• • Wenn man beim Typ B keinen Wert auf Staubschutz legt, kann auf die Ordnerhüllen verzichtet werden. Um dennoch die Standsicherheit der Ordner zu erreichen und ein Verschieben im Koordinatensystem zu verhindern, müssen lediglich anstelle der 10mm hohen Metallwinkel, Winkel mit 20mm Schenkel verwendet werden.
• • Vorhandene Systeme wie Schränke und Regale herkömmlicher Bauart, für die noch kein Ersatzbedarf besteht, lassen sich durch einen Nach- bzw. Umrüstsatz an das neue System anpassen.
• • Um nicht nur den Stellplatz eines Ordners innerhalb eines Regalelements anzuzeigen, ist die Anzeige des Regals im Gesamtsystem eine sinnvolle Ergänzung bzw. Erweiterung. Dies kann entweder mittels eines Tableaus, auf dem die Regale innerhalb einer Abteilung eingezeichnet sind erfolgen oder durch eine über dem Regal angeordnete Signalfläche erreicht werden. Die oft übliche Verblendung des zwischen Regaloberkante und Deckenunterkante verbleibenden Zwischenraums kann hierbei als Träger für eine Elekto-Luminiszenz-Folie genutzt werden und parallel zur Ordneranzeige geschaltet werden.

In addition to the variants and additions already mentioned, there are other ways to optimize the system and adapt it to the user-specific requirements and wishes:

• • Types A1 and A2 can be provided with wheels for better mobility.
• • As types A1 and A2 are intended for use in the work area and because of their height they can also be used as high desk, these types can be equipped with an additional, possibly height-adjustable worktop, which is raised on the upper body panel.
• • Types B and C can be installed on a height-adjustable base plate to compensate for unevenness in the ground.
• • To avoid folders being misplaced despite the numbers attached, attaching "Identification Pens" next to the top and bottom centering pins allows the folder to fit only one place in the system. The unique assignment of the folder to a specific place in the shelf can be realized, for example by the varying combination of - attached to the folder back plate profile - metal pins that engage in the corresponding holes or punched in the abutment edge profile of the shelves.
• • Although the system itself is of little interest to unauthorized persons due to the "anonymity" of the folders, types A and B can be provided with a type of central locking.
• • If you do not care about dust protection with type B, the folder covers can be omitted. However, to achieve the stability of the folders and to prevent a shift in the coordinate system, only need to be used instead of the 10mm high metal angle, angle with 20mm leg.
• • Existing systems such as cabinets and shelves of conventional design, for which there is still no need for replacement, can be adapted to the new system by means of a retrofit kit.
• • In order not only to display the location of a folder within a shelf element, the display of the shelf in the overall system is a useful addition or extension. This can be done either by means of a tableau on which the shelves are drawn within a department or be achieved by a signal area arranged above the shelf. The often common veneering of the space remaining between the upper edge of the shelf and the lower edge of the ceiling can hereby be used as a support for an Elekto luminescent foil and switched parallel to the folder display.

basic requirements for the Functioning of the system

With Exception of the type A1, whose spine labels are provided with displays, applies to the other types that they have a clearly defined stand in the overall system received.

The Complete system consists of x-any number of individual elements (shelves), which is either 3 × 8 or 6 × 8 Folder included. The centering devices ensure that that the folders can not move.

Around but also ensure that a previously removed folder again put in the same place he was before, everyone has Folder on the front side cover a prefabricated ID number, either glued or in a corresponding section is clipped in the folder lid. The same number is also mounted in the same way in the front area of the shelves.

Just if strictly to this simple assignment of two identical ones Numbers is kept, the system can work properly.

Around To make the system even foolproof, can the already described Version with the "Identstiften" are used.

A further requirement for the functioning of the system is the complete registration of all in the Folders that will be integrated into the system should.

Although this process is associated with some effort, it is guaranteed to trigger some "aha-experiences" because long-lost folders appear again. Besides, this action is The first and most important step in a system of classification that is accepted by the workforce within a very short time and thus pays off as quickly.

How such a folder directory could look in the simplest form, shows the 20 on drawing sheet 9.

The Directory can either be as short as possible or as extensive as necessary user-specific be designed and all the possibilities of a modern Computer program exhausted be used (e.g., search or sort function).

After this all folders added to the directory and with the numbers mentioned above were provided and thus get their permanent place in the system can this, - like in a coordinate system -, be defined so that this can be mediated by electronic systems is.

If e.g. the folder No. 01-6 / 0014 is searched for is electronic System clear that this is the folder on the shelf 01, in the second Row in sixth place. From top to bottom and from viewed left to right when the coordinate O point as in an Excel spreadsheet is assumed at the top left. The electronic System "knows" that the two first digits of the ID number the location and the third digit the height of the shelf (three or six folder heights). Besides that is It is known that the width of the elements accommodates eight folders.

If the columns are labeled A, B, C, D, E, F, G and H and the rows are 1, 2 and 3 or 1, 2, 3, 4, 5 and 6, the system can translate the number 0014 to F2 (How it works from Excel or from "sink ships" ago). See also drawing sheet 10, 21 ,

This Coordinate system is next to the "intelligibility" for the calculator Also ideally suited to this well-known system for the control the shelf display elements (LED or similar) to use.

Instead of To arrange a light source under each folder, only become used the left and top front edge of the shelf for display purposes. Although the right front edge is also made of acrylic glass, but has no lights behind it.

Directory drawings / illustrations / parts

Claims (31)

System for storing and finding order means a) using file folders, programmable input and output Vision devices, Control electronics and optoelectronic display elements and b) characterized in that the storage and retrieval of regulatory means take place in a predetermined by the shelf coordinate system. System according to claim 1, characterized in that the coordinate points through - both on the shelf, as well as on Ordnungsmittel provided centering - formed become. System according to claim 1 or 2, characterized that the, the rows or rows (abscissa) forming shelves of Shelves with recessed centering (negative form) are provided. System according to one of the preceding claims, characterized characterized in that the, the axes or columns (ordinate) forming Ordnungsmittel with raised centers (positive shape) are equipped. System according to one of the preceding claims, characterized in that the order means consist of one for document storage suitable receptacle (e.g., file folder) and a multifunctional cover (e.g., spine shield, which, among other things, fulfills the centering function) and the two elements connected by means of screw or insertion devices become. System according to one of the preceding claims, characterized characterized in that the coordinate points (e.g., B / 3; for column B and line 3) are inherent in the volume of the shelf (e.g. 6 folder heights, 8 Folder widths) computational numbers are translated and these in prefabricated form at the parking space of the regulatory means in Shelf and the order means itself with matching numerical values obscured, i. from the outside not visible, be attached. System according to one of the preceding claims, characterized characterized in that the contents of the shelf in list or table form recorded as a file (for example, Excel) and from this table, in connection with the control electronics and the associated software, also the control of the display elements is made. System according to one of the preceding claims, characterized characterized in that the body front edges of the shelf of translucent material (e.g., acrylic glass), behind which are printed on boards in groups combined and switchable LEDs for displaying coordinates, i.e. Location display of the regulatory means, are located. System according to one of the preceding claims, characterized characterized in that this depends on the frequency the hits within a comparison period on the thereby resulting applications (e.g., workspace, corridor, or archive) is tuned. System according to one of the preceding claims, characterized characterized in that the contents of the shelves (order means) by An integrated central locking system can be protected against unauthorized access. System according to claims 1 and 2, characterized by that the execution of the shelf in a simplified design (e.g., manufacturing complete made of MDF boards) for the use in the archive is provided and the positive form of centering out into the shelves inset metal angles exist (each top and bottom ) Are arranged. System according to claim 9, characterized by that the regulatory means (folder) does not have a spine shield but be pushed into a shell that with the negative form of centering are provided and on the front carry an identification number. execution of the shelf according to the claims 1, 2, 3, 6 and 8, characterized in that the body and the shelves consist of sandwich panels (2- or 3-layer) to a simplified Production of the stop profiles for the centering devices and the for to achieve the recording of the light emitting diodes required cavity. execution the shelves according to claim 3, characterized in that to achieve the Centering of the order means the top-side aluminum planking the carrier plate folded twice in the front and the resulting Profiling provided with polyamide bushings, the Recording of the upper and lower margins of the spine labels located bolts are provided. execution the spine signs according to claim 5, characterized in that it consists of an edgewise, extruded or can be produced in mold material and the respective right and left, vertical edge in the form of a handle bar is formed and thus both the withdrawal of the regulatory means from the shelf, as well as the inclusion of an LC display allows. Arrangement of the spine shields according to claim 5 or 15, characterized in that they are placed close together both vertically and horizontally, in order to create a closed and dust-tight viewing surface to obtain (only minimal tolerances avoid direct material contact of the spine labels with each other). Shelves for the work area according to claim 9, characterized in that this half height variant (3 folder heights) to achieve a better Mobility, equipped with wheels. Shelves for The work area according to claims 9 and 17, characterized These are for use as a lectern with one on the upper body plate elevated, fixed or height-adjustable (mechanical or electric) worktop be equipped. Shelves according to one of the preceding claims, characterized characterized in that the lineup on a to compensate for Unevenness in the ground height-adjustable Base plate or provided with the same function socket. Marking of the folder parking space according to claim 6, characterized in that - in addition to the numbering - means an identification device next to the upper or lower Centering pin of the spine shield, in the form of metal pins in varying numbers and combinations and analogously prevents this on the edge profile of the shelves existing holes will put a folder in the wrong place. execution The central locking system according to claim 10, characterized in that that flat steel profiles (vertically embedded in body side panels) and round steel profiles (horizontally in the space between folders and Shelf) are connected together to form a rung-shaped linkage, by an electro-mechanical lifting / lowering the removal of the regulatory means blocked or released. execution the folder covers according to claim 12, characterized in that between a U-shaped edged Steel or aluminum sheet top and bottom one MDF board each added is (bolted or glued with the sides), the one in the front Area expanded cutout owns and thus represents the negative form of centering. Equipment of folder covers according to claim 12, characterized in that they have a rectangular cut-out on the front get in the - instead or additionally for coordinate display by means of LEDs - a prefabricated ID number can be clipped. Equipment of folder covers according to claim 12, characterized in that the arranged on the front, vertical slot serves that by means of a bent flat sheet key by a right-angled rotation pulled out the folder cover including contents can be. Equipment of folder covers according to claim 12, characterized in that the covers with grooved on the inside in the grid of the upper and lower MDF board the insertion of dividers and thereby also drawings, Brochures, folders and similar thin format Information and documents can be kept. Modification of commercial folders as preparation for the Applying the spine labels after Claim 5 or 15, characterized in that the binder back - at a Screw connection between folder and spine shield - with exact, with the help of a drilling template produced holes are provided. Modification of commercial folders as preparation for the Applying the spine labels after Claim 5 or 15, characterized in that on the inside of the folder back - at a plug-in connection between folder and spine shield - a counter plate from one for this appropriate material is attached, with keyhole-shaped holes or cut-outs is provided. Modification of commercial folders as preparation for the Central locking system according to claim 10 or 21, characterized that the two side covers of the folder in the upper edge area with a metal reinforced, semicircular Be provided bulge, in which engage the round steel profiles can. Modification of commercial LC displays or Electronic Shelf Labels (ESL) according to claim 5 or 15, characterized in that the coordination of technology, display dimensions and layout of the Labels are made specifically on the invention of the underlying system. execution of system components according to claims 3, 5 and 8, characterized that the shelves, spine labels and display elements in the form of a retrofit kit for existing order systems (Cabinets, Shelves, etc.) are manufactured. System according to one of the preceding claims, characterized in that next to the pitch display of a regulatory means on the shelf element, there is also an indication of the shelf in the overall system, the means of - over the Shelves or attached to the top sides of the shelves - signal surfaces backlit material (e.g., acrylic glass) or self-luminous Material (e.g., electro-luminescent film).