CN220709665U

CN220709665U - Dedicated information record recognition device of archives

Info

Publication number: CN220709665U
Application number: CN202321023262.0U
Authority: CN
Inventors: 祝定坤; 付翊彤
Original assignee: Individual
Current assignee: Individual
Priority date: 2023-04-28
Filing date: 2023-04-28
Publication date: 2024-04-02
Anticipated expiration: 2033-04-28

Abstract

The utility model relates to a special information record identification device for files, which comprises: an information recording mechanism comprising a substrate, an RFID tag formed on at least one surface of the substrate, and a limit slot extending inwardly from an edge of the substrate; and the two end parts of the binding unit are correspondingly arranged at the limiting clamping seam so that the middle part of the binding unit forms a binding part. The information recording mechanism with a specific structure and the binding unit are adopted for assembly and matching, so that the binding device can be conveniently bound to the covers of files (particularly applicable to various file files which cannot be labeled, especially litigation files used by the public inspection method), is small, convenient and easy to fix and convenient to recycle, and has good applicability.

Description

Dedicated information record recognition device of archives

Technical Field

The utility model belongs to the technical field of information recording and identifying devices, relates to a special information recording and identifying device for file files, and in particular relates to an information recording and identifying device for file files in specific scenes such as sticking, binding, riveting and the like, which is used for recording and identifying information of various file files in the whole circulation process of filing, inquiring, borrowing, transferring, settling, sorting, archiving, cataloging, loading, warehousing and the like.

Background

The file is formed in the process of daily handling various businesses by people, and can be used for describing the special file formed by related file materials of the history condition of the file, and the special file comprises the flow processes of filing, inquiring, borrowing, transferring, settling, arranging, archiving, cataloging, putting on shelf, warehousing and the like. In the actual situation that different departments are required to be mutually handed over for certain business handling, the processes are tedious and time-consuming; when the archive file passes through a plurality of operators, the archive file is often in unclear information in place, disordered and chaotic management and the like, and the archive file information needs to be frequently registered, managed and confirmed at the moment, so that a great deal of manpower is consumed, errors are easy to occur, archive file loss is possibly caused, and therefore, the high efficiency of archive file registration and identification needs to be ensured. The key to realizing the high efficiency and standardization of the file is to register and identify the file information.

At present, a device for identifying information of a file is mostly stuck on the file by adopting a paper label printed with a two-dimensional code or a bar code as an information board; but it has the following problems: 1. the paper label is stuck on the file, so that the file is stained; 2. when a plurality of file files of the same case are arranged in the same file bag (box), the file bag (box) needs to be frequently disassembled for scanning and identification one by one when the information of the file files is read, and the scanning process is time-consuming and labor-consuming; 3. most files cannot be pasted with any label on the file page, but can be pasted on a file bag (box), and electronic management of the file in the bag cannot be accurately performed.

Disclosure of Invention

The utility model aims to solve the defects in the prior art and provides an information recording and identifying device special for files.

In order to achieve the above purpose, the present utility model adopts the following technical scheme: an archive specific information recording and identifying device, comprising:

an information recording mechanism comprising a substrate, an RFID tag formed on at least one surface of the substrate, and a limit slot extending inwardly from an edge of the substrate;

and the two end parts of the binding unit are correspondingly arranged at the limiting clamping seam so that the middle part of the binding unit forms a binding part.

Preferably, the substrate is made of polyethylene terephthalate, polyvinyl chloride, polystyrene, polycarbonate or polytetrafluoroethylene.

Further, the information recording mechanism further includes a bar code formed on at least one surface of the substrate.

Further, the RFID tag is located in the middle of the corresponding surface of the substrate, the bar code is located on one side of the RFID tag, and the limit clamping slot is located on the other side of the RFID tag.

Optimally, the limit clamping slot at least comprises a first slot extending inwards from the edge of the substrate and at least two second slots connected with the inner end parts of the first slots and extending towards different directions, or at least comprises at least two third slots extending inwards from the edge of the substrate and correspondingly arranged.

Further, the limiting clamping slot further comprises at least two fourth slots connected with the free ends of the corresponding second slots and extending in the same or different directions, or the limiting clamping slot further comprises at least two fifth slots connected with the inner ends of the corresponding third slots and extending in the same or different directions.

Preferably, at least the binding portion in the binding unit is a rubber band or a thread, and the thread is a white cotton thread, a hemp thread or a silk thread.

Further, the two ends of the binding unit are respectively wound at the limiting clamping seam so that the free ends of the binding unit protrude out of the substrate to form a clamping head.

Preferably, the RFID tag is formed on the surface of the substrate by engraving, printing or pasting.

Further, the bar code is formed on the surface of the substrate by means of engraving, printing or pasting.

Compared with the prior art, the utility model has the advantages that: the special information recording and identifying device for files can be conveniently bound to the covers of files (particularly suitable for various file files which can not be pasted with labels, especially litigation files used by the public inspection method) by adopting an information recording mechanism with a specific structure and a binding unit for assembly and matching, is small, convenient and easy to fix and convenient to recycle, and has good applicability; therefore, staff can bind and pick up the device only by filling in file information (comprising file name, directory, number, generation time, storage life, case setting time limit and the like) through the intelligent terminal; the subsequent processes (such as handover and the like) can read file information in the file pocket through RFID equipment without opening a pocket, confirm the file information, feed back the current service project and progress of the file, remind workers of the task and completion time limit of the file project and the like, and the whole process is free of opening the pocket, missing and ordered and efficient, so that the whole process is realized to register and quickly identify the file information, and the whole process electronic management of the file can be realized by combining the Internet of things; and the intelligent terminal can check the content of the file, what materials are included, how the related task progress is, and the like at any time.

Drawings

FIG. 1 is a schematic diagram of an embodiment of an information recording and identifying apparatus for file specific use according to the present utility model;

FIG. 2 is a diagram showing the usage status of the information recording and identifying apparatus for file-specific applications according to the present utility model;

fig. 3 is a schematic structural diagram of an information recording and identifying apparatus dedicated for files according to various embodiments of the present utility model: (a) embodiment two, (b) embodiment three, and (c) embodiment four;

fig. 4 is a schematic structural diagram of an information recording and identifying apparatus dedicated for files according to various embodiments of the present utility model: (a) embodiment five, (b) embodiment six, and (c) embodiment seven.

Detailed Description

The utility model will be further described with reference to examples of embodiments shown in the drawings.

Example 1

The present embodiment provides an archive specific information recording and identifying apparatus, which mainly includes an information recording mechanism 1 and a binding unit 2, which are matched, as shown in fig. 1 and 2. And the information recording mechanism 1 mainly includes a substrate 11, a limit slit 12, and an RFID tag 13.

Wherein the substrate 11 is a sheet, which is typically white or transparent; of course, other colors can be adopted as required, so that the striking degree of the recognition device can be improved, and the recognition device is convenient to find or find. The material of the substrate 11 is usually polyethylene terephthalate (PET), polyvinyl chloride (PVC), polystyrene (PS), polycarbonate (PC) or Polytetrafluoroethylene (PTFE); of course, other existing materials (such as metal or other polymer materials) can be adopted according to actual use requirements. The RFID tag 13 is formed on at least one surface of the substrate 11, typically one surface of the substrate 11; when more information needs to be recorded, an RFID tag 13 may be also provided on the other surface of the substrate 11, i.e., both surfaces of the substrate 11 have the RFID tag 13 thereon; a plurality of (two or more) RFID tags 13 may also be provided on at least one surface (one surface or two surfaces) of the substrate 11 to meet different scene needs. The information recording mechanism 1 further includes a bar code 14 formed on at least one surface of the substrate 11 (the bar code 14 is usually one, or a plurality of bar codes may be provided according to actual demands in a manner consistent with the RFID tag 13 described above). The RFID tag 13 is formed on the surface of the substrate 11 by a conventional manner such as engraving, printing or pasting, and the bar code 14 is also formed on the surface of the substrate 11 by a conventional manner such as engraving, printing or pasting; the ink is preferably printed by screen printing.

In this embodiment, the RFID tag 13 is one, which is located in the middle of the surface (i.e. the upper surface in fig. 1) of the substrate 11, the bar code 14 is located on one side (i.e. the right side in fig. 1) of the RFID tag 13, and the limit slit 12 is located on the other side (i.e. the left side in fig. 1) of the RFID tag 13, i.e. the bar code 14 and the limit slit 12 are located on two sides of the RFID tag 13.

The limit slits 12 extend inwardly from the edge of the base sheet 11. The limiting clamping slot 12 at least comprises a first slot 121 extending inwards from the edge of the substrate 11 and at least two second slots 122 connected with the inner end parts of the first slots 121 and extending towards different directions. In this embodiment, the present utility model further includes at least two fourth slits 123 connected to the free ends of the corresponding second slits 122 and extending in the same or different directions. Since the substrate 11 is a sheet, it can be considered generally rectangular in this example (the substrate 11 can also be of other conventional shapes) having long sides and short sides; specifically, the first slit 121 extends inward from any position in the middle of any one of the short sides (the short side on the left side in fig. 1 in this example) (the extending direction is parallel to the long side); the second slit 122 extends outwards in two ways, and the extending direction is parallel to the short side edge and perpendicular to the long side edge; the fourth slit 123 is also two and extends parallel to the long side and perpendicular to the short side. At this time, the first slit 121, the second slit 122, and the fourth slit 123 are connected end to end.

The two ends of the binding unit 2 are correspondingly arranged (in a manner of tying, winding, etc. in the conventional manner) at the limit clamping slot 12 so that the middle of the binding unit 2 forms a binding part 21, thus the information recording and identifying device can be mounted on the file pocket 3 by using the binding part 21 (as shown in fig. 2, a plurality of buttons 4 arranged at intervals are also fixed at the edge of the file pocket 3). At least the binding portion 21 of the binding unit 2 is a rubber band or a thread, and the thread is a white cotton thread, hemp thread or silk thread. In practice, the material of the entire binding unit 2 is generally uniform, preferably white cotton. In this embodiment, the two ends of the binding unit 2 are respectively wound at the limit slits 12 (i.e., correspondingly between the fourth slits 123 and the long sides), at which point the binding unit 2 forms the cotton winding 22 and the free ends of the cotton protrude from the substrate 11 to form the nip portion 23 (i.e., cotton truncated). I.e. the binding unit 2 comprises a structure of binding parts 21, cotton windings 22 and collet parts 23 connected. When binding, two ends are firstly wound at the limit clamping slot 12; one end part can be wound at the limiting clamping slot 12, and the other end part can be wound at the limiting clamping slot 12; depending on the manner of use by the user.

The information recording mechanism 1 and the binding unit 2 with specific structures are adopted for assembly and matching, so that the binding device can be conveniently bound to the covers of files (particularly applicable to various file files which cannot be labeled, especially litigation files used by the public inspection method), is small, convenient and easy to fix and convenient to recycle, and has good applicability; therefore, staff can bind and pick up the device only by filling in file information (comprising file name, directory, number, generation time, storage life, case setting time limit and the like) through the intelligent terminal; the subsequent processes (such as handover and the like) can read file information in the file pocket through RFID equipment without opening a pocket, confirm the file information, feed back the current service project and progress of the file, remind workers of the task and completion time limit of the file project and the like, and the whole process is free of opening the pocket, missing and ordered and efficient, so that the whole process is realized to register and quickly identify the file information, and the whole process electronic management of the file can be realized by combining the Internet of things; and the intelligent terminal can check the content of the file, what materials are included, how the related task progress is, and the like at any time.

Example two

The present embodiment provides an information recording and identifying apparatus for archives, which is basically the same as that in the first embodiment, except that: as shown in fig. 3 (a), the limit slits 12' are different in structure. In this embodiment, the limiting snap slot 12' includes only a first slot 121' extending inward from the edge of the substrate 11' and at least two second slots 122' connected to the inner end of the first slot 121' and extending in different directions. In this example, the first slit 121' also extends inward from any position in the middle of any one of the short sides (the extending direction is parallel to the long side); the second slit 122' extends outwardly in two directions parallel to the short side and perpendicular to the long side. The bar code 14 'and the limit clamping slot 12' of the information recording mechanism 1 'are respectively positioned at two sides of the RFID label 13'.

Example III

As shown in fig. 3 (b), the present embodiment provides an information recording and identifying device specially used for files, which is basically consistent with the first embodiment, the limit clamping slot 12' also includes a first slot 121' extending inward from the edge of the substrate 11', at least two second slots 122' connected with the inner end of the first slot 121' and extending in different directions, and at least two fourth slots 123' connected with the free ends of the corresponding second slots 122' and extending in the same or different directions; the differences are: in the present embodiment, the second slits 122' are two and extend obliquely outward (the angle of inclination may be set within 0-90 ° according to actual needs), and extend obliquely toward the prescribed direction of the corresponding short side.

Example IV

The present embodiment provides an information recording and identifying apparatus for archives, as shown in fig. 3 (c), which is basically the same as that in the third embodiment, except that: in the present embodiment, the second slit 122' is formed in two ways to extend obliquely outward (the angle of inclination may be set within 0 ° to 90 ° according to actual needs), and extends obliquely toward the prescribed direction of the other short side (farther).

Example five

The present embodiment provides an information recording and identifying apparatus for archives, which is basically the same as that in the first embodiment, except that: as shown in fig. 4 (a), the limit clamping slot structure is different. In this embodiment, the limiting clip slit only includes two third slits 124 "extending inward from the edge (long side) of the substrate 11" and disposed correspondingly, where the two third slits 124 "extend toward each other. The bar code 14 "and the limit clamping slot of the information recording mechanism 1" are respectively positioned at two sides of the RFID tag 13 ".

Example six

The present embodiment provides an information recording and identifying apparatus for archives, as shown in fig. 4 (b), which is basically the same as that in the fifth embodiment, except that: in the present embodiment, the second slit 122' further includes two fifth slits 125 "connected to the inner ends of the corresponding third slits 124" and extending in the same or different directions, where the fifth slits 125 "are perpendicular to the third slits 124" and extend outwards.

Example seven

The present embodiment provides an information recording and identifying apparatus for archives, as shown in fig. 4 (c), which is basically the same as that in the sixth embodiment, except that: in this embodiment, the extending direction of the fifth slit 125″ is different, and it extends obliquely (the angle of the inclination may be set according to actual needs).

The above embodiments are provided to illustrate the technical concept and features of the present utility model and are intended to enable those skilled in the art to understand the content of the present utility model and implement the same, and are not intended to limit the scope of the present utility model. All equivalent changes or modifications made in accordance with the spirit of the present utility model should be construed to be included in the scope of the present utility model.

Claims

1. An archive specific information recording and identifying device, characterized in that it comprises:

2. The archive specific information recording identification device as claimed in claim 1, wherein: the substrate is made of polyethylene terephthalate, polyvinyl chloride, polystyrene, polycarbonate or polytetrafluoroethylene.

3. The archive specific information record identification device according to claim 1 or 2, characterized in that: the information recording mechanism further includes a bar code formed on at least one surface of the substrate.

4. A record identifying device for files, according to claim 3, characterized in that: the RFID tag is positioned in the middle of the corresponding surface of the substrate, the bar code is positioned on one side of the RFID tag, and the limit clamping slot is positioned on the other side of the RFID tag.

5. The archive specific information recording identification device as claimed in claim 1, wherein: the limiting clamping seam at least comprises a first slit extending inwards from the edge of the substrate and at least two second slits connected with the inner end parts of the first slits and extending towards different directions, or at least comprises at least two third slits extending inwards from the edge of the substrate and correspondingly arranged.

6. The archive specific information record identification device of claim 5, wherein: the limiting clamping slot further comprises at least two fourth slots which are connected with the free ends of the second slots and extend towards the same or different directions, or the limiting clamping slot further comprises at least two fifth slots which are connected with the inner ends of the third slots and extend towards the same or different directions.

7. The archive specific information recording identification device as claimed in claim 1, wherein: at least the binding part in the binding unit is a rubber band or a wire, and the wire is a white cotton wire, a hemp wire or a silk wire.

8. The archive specific information record identification device as claimed in claim 1 or 7, wherein: the two ends of the binding unit are respectively wound at the limiting clamping seam so that the free ends of the binding unit protrude out of the substrate to form a clamping head.

9. The archive specific information recording identification device as claimed in claim 1, wherein: the RFID tag is formed on the surface of the substrate by engraving, printing or pasting.

10. A record identifying device for files, according to claim 3, characterized in that: the bar code is formed on the surface of the substrate by engraving, printing or pasting.