CN219590850U - File classification management system suitable for government affair service - Google Patents
File classification management system suitable for government affair service Download PDFInfo
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- CN219590850U CN219590850U CN202320472844.0U CN202320472844U CN219590850U CN 219590850 U CN219590850 U CN 219590850U CN 202320472844 U CN202320472844 U CN 202320472844U CN 219590850 U CN219590850 U CN 219590850U
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- Y—GENERAL TAGGING OF NEW TECHNOLOGICAL DEVELOPMENTS; GENERAL TAGGING OF CROSS-SECTIONAL TECHNOLOGIES SPANNING OVER SEVERAL SECTIONS OF THE IPC; TECHNICAL SUBJECTS COVERED BY FORMER USPC CROSS-REFERENCE ART COLLECTIONS [XRACs] AND DIGESTS
- Y02—TECHNOLOGIES OR APPLICATIONS FOR MITIGATION OR ADAPTATION AGAINST CLIMATE CHANGE
- Y02D—CLIMATE CHANGE MITIGATION TECHNOLOGIES IN INFORMATION AND COMMUNICATION TECHNOLOGIES [ICT], I.E. INFORMATION AND COMMUNICATION TECHNOLOGIES AIMING AT THE REDUCTION OF THEIR OWN ENERGY USE
- Y02D10/00—Energy efficient computing, e.g. low power processors, power management or thermal management
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Abstract
The utility model discloses a file classification management system suitable for government affair service, wherein the information sources of an information acquisition module are paper files and online user terminal electronic version files; the information input module is provided with a text scanner; the monitoring center is provided with a host, and has the functions of information retrieval, information storage and monitoring; the monitoring center is electrically connected with the information input module, the environment monitoring module, the personnel information identification module and the alarm module; the environment monitoring module is provided with a plurality of types of sensors and camera equipment; the personnel information identification module is provided with a plurality of personnel identification devices; the alarm module is provided with various prompting and alarming devices; the system is provided with the environment monitoring component and the personnel identification component, so that the security of important files in an archive is improved, and the occurrence of the conditions of mildew, damage, yellowing and the like of paper files is reduced; the paper file is converted into an electronic file for storage, and classification, retrieval and correction operations can be completed at a monitoring center host, so that the tracing and correction are more convenient.
Description
Technical Field
The utility model relates to the technical field of file management, in particular to a file classification management system suitable for government affair service.
Background
Government service (government business service) refers to administrative services such as permissions, validation, arbitration, rewards, and penalties provided by various levels of government, related departments and institutions, according to laws and regulations, for social groups, enterprises and institutions, and individuals. For government service, related information of a service main body is often sorted and classified, so that the related information is convenient to review and call in the future, and therefore, a sound and convenient file sorting management system is important for government service departments.
In the prior art, files are stored in a special archive office and manually managed by a special archive manager, the archive office environment is relatively simple, the conditions of mildew, yellowing, unclear characters and the like of old paper files are easy to generate for a long time, and the system is quite unfavorable for later consultation; in addition, the special personnel can also face the problem of work handover caused by personnel replacement, and the later tracing and the quick correction of the misplacement, the misplacement and the mischarage of some old materials and important materials and the mischarage are difficult.
Therefore, those skilled in the art have been working on developing a file classification management system suitable for government service, which aims to solve the defect problem of the file classification management system in the prior art when related work of government service is performed.
Disclosure of Invention
In view of the defects in the prior art, the novel technical problem to be solved in the experiment is that the file classification management system in the prior art is not careful enough to manage paper files, and the conditions of file mildew, aging and the like are easy to occur; in addition, the problem of difficult post-tracing is caused by misplacement, misfetching and misrecording of files by a special person;
in order to achieve the above purpose, the utility model provides a file classification management system suitable for government affair service, which comprises an information acquisition module, an information input module, a monitoring center, an environment monitoring module, a personnel information identification module and an alarm module; the information source of the information acquisition module is a paper file and an online user terminal electronic version file; the information input module is provided with a text scanner; the monitoring center is provided with a host, and takes the functions of information retrieval, information storage and monitoring into consideration; the monitoring center is electrically connected with the information input module, the environment monitoring module, the personnel information identification module and the alarm module; the environment monitoring module is provided with a plurality of types of sensors and camera equipment and is used for collecting environmental parameters of the archive room in real time; the personnel information identification module is provided with a plurality of personnel identification devices; the alarm module is provided with various prompting and alarming devices;
further, the paper files in the information acquisition module are various license, confirmation, arbitration, rewarding and punishment files related in the government service process; the online user terminal electronic version files in the information acquisition module are various license, confirmation, arbitration, rewarding and punishment electronic version files acquired by a government service online platform;
further, the text scanner arranged by the information input module is used for scanning text and form information of the paper file and converting the information into an electronic version; the information input module integrates the scanned and converted electronic version file and the electronic file received from the information acquisition module and sends the integrated electronic version file and the electronic file to the monitoring center; the scanned paper file in the information input module is transported to an archive; the archive room is provided with temperature regulating equipment, dehumidifying equipment, personnel identifying equipment and ventilation equipment;
further, the multiple types of sensors and the camera equipment of the environment monitoring module comprise a temperature sensor, a humidity sensor, a smoke sensor and a high-definition camera; the environment monitoring module transmits temperature, humidity, smoke concentration and monitoring picture information in the archive room to a monitoring center in real time;
further, the personnel identification device in the personnel information identification module comprises a face recognition device, a fingerprint recognition device and an information storage, wherein the information storage stores the face and fingerprint information of a plurality of personnel with file access rights; the personnel information identification module is used for detecting whether personnel taking important paper files have taking rights or not;
further, the monitoring center is configured with a file manager, and can manage, classify and retrieve the electronic version file information at the computer after receiving the electronic version file information; the host of the monitoring center is provided with a password for guaranteeing the security of the confidential file; the monitoring center judges whether to adjust the running condition of each device in the archive according to each parameter sent by the environment monitoring module in real time, and ensures that the archive paper file is stored under reasonable environment parameters; the monitoring center judges whether an alarm needs to be sent out according to various parameters sent by the environment monitoring module in real time, and if the alarm needs to be sent out, the alarm module conveys an instruction;
further, the prompting and alarming equipment of the alarming module comprises an audible alarm and a luminous alarm, and is used for prompting staff nearby the archive room to check conditions in the archive room so as to prevent dangerous accidents such as fire, electricity leakage and the like;
by adopting the scheme, the archive classification management system suitable for government service disclosed by the utility model has the following technical effects:
1. the file classification management system suitable for government service is provided with the environment monitoring component and the personnel identification component, so that a archive room does not need to be attended by a person, and the personnel identification system can only need to retrieve files, adjust indoor environment parameters and check in place during overhaul, thereby improving the safety of the archive room and reducing the occurrence of the conditions of mildew, breakage, yellowing and the like of paper files;
2. the file classification management system suitable for government service, disclosed by the utility model, utilizes a scanner to input various paper file information, converts the paper file information into electronic versions, can finish classification and retrieval operations at a monitoring center host, is easy to trace the source of a file, and can also be corrected according to the electronic versions if the paper file is carelessly lost or damaged;
in summary, the archive classification management system suitable for government service of the utility model is provided with the environment monitoring component and the personnel identification component, so that the security of important files in an archive room is improved, and the occurrence of mildewing, breakage, yellowing and the like of paper files is reduced; the paper file is converted into an electronic file for storage, and classification, retrieval and correction operations can be completed at a monitoring center host, so that the tracing and correction are more convenient.
The conception, specific structure, and technical effects of the present utility model will be further described with reference to the drawings and the detailed description to fully understand the objects, features, and effects of the present utility model.
Drawings
Fig. 1 is a diagram illustrating a file classification management system suitable for government service according to the present utility model.
In the figure, s1, an information acquisition module; s2, an information input module; s3, a monitoring center; s4, an environment monitoring module; s5, a personnel information identification module; and S6, an alarm module.
Detailed Description
The following description of the preferred embodiments of the present utility model refers to the accompanying drawings, which make the technical contents thereof more clear and easier to understand. This utility model may be embodied in many different forms of embodiments and should not be construed as limited to the embodiments set forth herein.
In the drawings, like structural elements are referred to by like reference numerals and components having similar structure or function are referred to by like reference numerals. The dimensions and thickness of each component shown in the drawings are arbitrarily shown, and the present utility model is not limited to the dimensions and thickness of each component. The thickness of the components is exaggerated in some places in the drawings for clarity of illustration.
As shown in FIG. 1, the archive classification management system suitable for government affair service comprises an information acquisition module s1, an information input module s2, a monitoring center s3, an environment monitoring module s4, a personnel information identification module s5 and an alarm module s6; the information source of the information acquisition module s1 is a paper file and an online user terminal electronic version file; the information input module s2 is provided with a text scanner; the monitoring center s3 is provided with a host, and takes the functions of information retrieval, information storage and monitoring into consideration; the monitoring center s3 is electrically connected with the information input module s2, the environment monitoring module s4, the personnel information identification module s5 and the alarm module s6; the environment monitoring module s4 is provided with a plurality of types of sensors and camera equipment and is used for collecting environmental parameters of the archive room in real time; the personnel information identification module s5 is provided with a plurality of personnel identification devices; the alarm module s6 is provided with various prompting and alarming devices;
the paper files in the information acquisition module s1 are various license, confirmation, arbitration, rewarding and punishment files related in the government service process; the electronic version files of the user terminal on the line in the information acquisition module s1 are various license, confirmation, arbitration, rewarding and punishment electronic version files acquired by a government service on-line platform;
the text scanner arranged in the information input module s2 is used for scanning text and form information of the paper file and converting the information into an electronic version; the information input module s2 integrates the scanned and converted electronic version file and the electronic file received from the information acquisition module s1, and sends the integrated electronic version file and the electronic file to the monitoring center s3; the scanned paper file in the information input module s2 is transported to an archive; the archive room is provided with temperature regulating equipment, dehumidifying equipment, personnel identifying equipment and ventilation equipment;
the environment monitoring module s4 comprises a plurality of types of sensors and camera equipment, wherein the plurality of types of sensors comprise a temperature sensor, a humidity sensor, a smoke sensor and a high-definition camera; the environment monitoring module s4 transmits the temperature, humidity, smoke concentration and monitoring picture information in the archive room to the monitoring center s3 in real time;
the personnel identification device in the personnel information identification module s5 comprises a face recognition device, a fingerprint recognition device and an information storage, wherein the information storage stores the face and fingerprint information of a plurality of personnel with file access rights; the personnel information identification module s5 is used for detecting whether personnel taking important paper files have taking rights or not;
the monitoring center s3 is configured with a file manager, and can manage, classify and retrieve the electronic version file information at the computer after receiving the electronic version file information; the host of the monitoring center s3 is provided with a password for guaranteeing the security of the confidential file; the monitoring center s3 judges whether to adjust the running condition of each device in the archive according to each parameter sent by the environment monitoring module s4 in real time, and ensures that the archive paper file is stored under reasonable environment parameters; the monitoring center s3 judges whether an alarm needs to be sent out according to various parameters sent by the environment monitoring module s4 in real time, and if the alarm needs to be sent out, the alarm module s6 conveys an instruction;
the prompting and alarming equipment of the alarming module s6 comprises an audible alarm and a luminous alarm, and is used for prompting staff nearby the archive room to check conditions in the archive room so as to prevent dangerous accidents such as fire, electricity leakage and the like;
when the system is used, the file classification management system suitable for government affair service is applied to the file classification management work of an environmental protection agency, the information is input at a scanner after the paper files are collected, and the input files are stored in a file room; storing the electronic version file into a host computer of a monitoring center, and logging in the host computer by related personnel through passwords to perform related retrieval, classification and screening work; the environment monitoring related components in the archive room monitor the temperature, humidity, smoke condition and indoor dynamic image of the archive room in real time, and send information to a monitoring center, so that workers can observe at any time, when the conditions of fire and abnormal smoke occur, the monitoring center receives the information and sends an alarm indication, and workers nearby the archive room timely arrive at the site for processing, if paper materials are carelessly damaged, the paper materials are compared with electronic version files in a host computer of the monitoring center for correction, and the materials are recovered;
staff can carry out the reference in the authority through the face recognition and fingerprint recognition of the staff information recognition module, so that the confidentiality of important files is enhanced;
through actual use, the archive classification management system suitable for government service of the embodiment is provided with an environment monitoring component and a personnel identification component, so that the security of important files in an archive room is improved, and the occurrence of the conditions of mildew, damage, yellowing and the like of paper files is reduced; the paper file is converted into an electronic file for storage, and classification, retrieval and correction operations can be completed at a monitoring center host, so that the tracing and correction are more convenient.
The foregoing describes in detail preferred embodiments of the present utility model. It should be understood that numerous modifications and variations can be made in accordance with the concepts of the utility model without requiring creative effort by one of ordinary skill in the art. Therefore, all technical solutions which can be obtained by logic analysis, reasoning or limited experiments based on the prior art by the person skilled in the art according to the inventive concept shall be within the scope of protection defined by the claims.
Claims (7)
1. The archive classification management system suitable for the government affair service is characterized by comprising an information acquisition module (s 1), an information input module (s 2), a monitoring center (s 3), an environment monitoring module (s 4), a personnel information identification module (s 5) and an alarm module (s 6); the information source of the information acquisition module (s 1) is a paper file and an online user terminal electronic version file; the information input module (s 2) is provided with a text scanner; the monitoring center (s 3) is provided with a host, and takes the functions of information retrieval, information storage and monitoring into consideration; the monitoring center (s 3) is electrically connected with the information input module (s 2), the environment monitoring module (s 4), the personnel information identification module (s 5) and the alarm module (s 6); the environment monitoring module (s 4) is provided with a plurality of types of sensors and camera equipment and is used for collecting environmental parameters of the archive room in real time; the personnel information identification module (s 5) is provided with a plurality of personnel identification devices; the alarm module (s 6) is provided with various prompting and alarming devices.
2. The archive classification management system for government services as claimed in claim 1,
the paper files in the information acquisition module (s 1) are various license, confirmation, arbitration, rewarding and punishment files related in the government affair service process; the information acquisition module (s 1) is characterized in that the electronic version files of the user terminal on the line are all types of license, confirmation, judgment, rewarding and punishment electronic version files acquired by the platform on the government service line.
3. The archive classification management system for government services as claimed in claim 1,
the text scanner arranged in the information input module (s 2) is used for scanning text and form information of the paper file and converting the information into an electronic version; the information input module (s 2) integrates the scanned and converted electronic version file and the electronic file received from the information acquisition module (s 1) and sends the integrated electronic version file to the monitoring center (s 3); the scanned paper file in the information input module (s 2) is transported to an archive; the archive room is provided with temperature adjusting equipment, dehumidifying equipment, personnel identifying equipment and ventilation equipment.
4. The archive classification management system for government services as claimed in claim 1,
the environment monitoring module (s 4) comprises a plurality of types of sensors and camera equipment, wherein the sensors comprise a temperature sensor, a humidity sensor, a smoke sensor and a high-definition camera; the environment monitoring module (s 4) transmits the temperature, humidity, smoke concentration and monitoring picture information in the archive room to the monitoring center (s 3) in real time.
5. The archive classification management system for government services as claimed in claim 1,
the personnel identification device in the personnel information identification module (s 5) comprises a face recognition device, a fingerprint recognition device and an information storage, wherein the information storage stores the face and fingerprint information of a plurality of personnel with file access rights; the personnel information identification module (s 5) is used for detecting whether personnel taking important paper files have taking rights or not.
6. The archive classification management system for government services as claimed in claim 1,
the monitoring center (s 3) is provided with a file manager, and can manage, classify and retrieve the electronic version file information at the computer after receiving the electronic version file information; the host of the monitoring center (s 3) is provided with a password for guaranteeing the security of the confidential file; the monitoring center (s 3) judges whether to adjust the running condition of each device in the archive according to each parameter sent by the environment monitoring module (s 4) in real time, and ensures that the paper files in the archive are stored under reasonable environment parameters; the monitoring center (s 3) judges whether an alarm needs to be sent out according to various parameters sent by the environment monitoring module (s 4) in real time, and if the alarm needs to be sent out, the alarm module (s 6) is used for conveying an instruction.
7. The archive classification management system for government services as claimed in claim 1,
the prompting and alarming equipment of the alarming module (s 6) comprises a sound alarm and a light-emitting alarm, and is used for prompting workers nearby the archive office to check conditions in the archive office so as to prevent dangerous accidents such as fire and electricity leakage.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202320472844.0U CN219590850U (en) | 2023-03-08 | 2023-03-08 | File classification management system suitable for government affair service |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202320472844.0U CN219590850U (en) | 2023-03-08 | 2023-03-08 | File classification management system suitable for government affair service |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| CN219590850U true CN219590850U (en) | 2023-08-25 |
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Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CN202320472844.0U Active CN219590850U (en) | 2023-03-08 | 2023-03-08 | File classification management system suitable for government affair service |
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| Country | Link |
|---|---|
| CN (1) | CN219590850U (en) |
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- 2023-03-08 CN CN202320472844.0U patent/CN219590850U/en active Active
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