CN211968923U

CN211968923U - Archives arrangement system

Info

Publication number: CN211968923U
Application number: CN201922088700.1U
Authority: CN
Inventors: 姚瑶
Original assignee: HUBEI GONGHUI NETWORK TECHNOLOGY CO LTD
Current assignee: HUBEI GONGHUI NETWORK TECHNOLOGY CO LTD
Priority date: 2019-11-19
Filing date: 2019-11-19
Publication date: 2020-11-20
Anticipated expiration: 2029-11-19

Abstract

A file arrangement system and an arrangement method belong to the field of file arrangement. The existing file arrangement tool is original, and then scans, manually covers the filing seal, covers the characters on the front cover and the back of the file box, the flow arrangement is repeated, the association is lacked, the process is slow, the file arrangement time is long, and the cost is high. The invention is composed of a high-speed shooting instrument, a manuscript bearing platform, a moving track, a printer, a file box frame and driving software; the middle of the upper surface of the document platform is provided with a clamp which can clamp the back of a document to position the document, so that the positions of a plurality of pages of the document cannot be moved when the pages are turned, the photographing and the filing seal printing of a linkage machine are convenient, the flow is reasonably arranged, the automatic data association is realized by software, the file arrangement is finished at one time from page number compiling, scanning, filing seal covering, file box printing, relevant table printing and data reporting, the efficiency is improved by nearly ten times, the problems of time consumption and high cost of the file arrangement are solved, and the file arrangement quality is improved.

Description

Archives arrangement system

The technical field is as follows:

a file arrangement system belongs to the field of file arrangement.

Background art:

the existing file arrangement has the main procedures of page coding, image scanning and arrangement, recording, filing stamp covering, character covering on a file case and the like, and has the advantages of original process, separated flow, repeated procedures, low efficiency and low quality. Particularly, the characters and the seals are difficult to find when various seals are manually covered, the seals are difficult to be covered neatly, and sometimes ink marks are uneven; when documents are scanned in batches, documents need to be disassembled, and after scanning, documents need to be bound again according to the copies, and then an image storage path and a rename image need to be set. At present, although some modern tools are provided, the file arrangement method is improved, such as batch processing of images by software, batch scanning, printing of file boxes by machines and the like, the integration of the process is still insufficient, the step correlation is not high, the data sharing is not sufficient, the process is not advanced, and documents are repeatedly and repeatedly read, so that the file arrangement speed is low and the cost is high. If the file arrangement intermediary organization arranges each document file 6 yuan, scans each page 0.8 yuan and the starting price is 2000 pages (namely, charge according to 2000 pages when less than 2000 pages), records each 1.3 yuan, etc., according to the above, calculates one 20 average document files needing to be scanned of each 10 pages, the arrangement cost is 307.3 yuan; a unit with 200 archives in a year needs several full months for a plurality of skilled archives collators, and the archives collation unit needs to pay several ten thousand yuan.

The utility model has the following contents:

a file arrangement system and an arrangement method realize automatic data association by software, link printing by an intelligent machine, reasonably arrange the flow and reduce repeated links, thereby solving the problem of low file arrangement efficiency, reducing the file arrangement cost and improving the file arrangement quality. The method is characterized in that:

a file arrangement system is composed of a high-speed shooting instrument, a manuscript bearing platform, a moving mechanism, a printer, a file box frame and matched software; the high shooting instrument is fixed in front of the manuscript bearing platform, and a manuscript clamp is arranged in the middle of the manuscript bearing platform and can clamp the back of a manuscript; the manuscript clamp can be a factory-shaped press clamp, a manuscript clamp spring is arranged under the press clamp, the back of the manuscript is clamped by pulling downwards, the position of the press clamp is fixed, a manuscript clamp handle is connected under the platform, and the press clamp is lifted to put in or take out the manuscript when pressed; the manuscript clip can also be a flat pressing clip, the right side of the manuscript bearing platform is fixed, the middle part of the left side is movable, and a manuscript clip spring is horizontally opened and closed to press the back of the manuscript; the support of the high-speed shooting instrument can be folded or drawn out for separate placement so as to meet the requirement that the equipment is frequently transported to all units of archives for use; a drawer can be arranged under the manuscript bearing platform to place necessary tools for file arrangement, and even an all-in-one computer can be placed; the automatic page turning function can be set, and the page numbers can be automatically edited by handwriting;

the left side of the manuscript bearing platform can be provided with a double-row stapler, and a pressing sheet is additionally arranged, one end of the pressing sheet is fixed on the front-row stapler, and the other end of the pressing sheet is pressed on the rear-row stapler, so that double stapling of the pressing sheet is pressed, and only single stapling of the rear-row stapler is pressed; the stapler can be started by sensing infrared rays and electrically stapled; a permanent magnet can be arranged behind the stapler, so that iron staples can be conveniently detected and replaced; the function of a sewing machine can be set, and the rope can be automatically bound;

the moving mechanism consists of two sliding rails and a portal frame, the two sliding rails are fixed on two sides of the right side of the manuscript bearing platform, and the portal frame is connected with the two sliding rails; a screw rod or a synchronous belt, a stepping motor or a servo motor, a limiter and a controller are arranged in the slide rail, so that the portal frame can move left and right on the slide rail; a ruler is arranged on the portal frame, so that the thickness of the spine of the file box can be conveniently measured and used as a printing setting parameter, and the characters can be accurately printed in the center of the spine;

the printer consists of an X axis, a Y axis and a printing head, wherein the Y axis is fixed below the portal frame, the printing head is arranged on the X axis, and a laser ray emitter is arranged on the left side of the printer head and can indicate a printing position to preview and prevent error printing; the roller is arranged behind the printing head to keep a fixed distance between the printing head and the file box and prevent the printing quality from being influenced by the upper drum of the file box; the printing head and the roller are provided with electromagnetic displacement mechanisms, and the printing head and the roller descend when printing and ascend when not printing; the printer is an ink-jet printer, a stylus printer or a UV printer, and the UV printer can also directly print labels on physical objects such as compact discs, magnetic discs, medals, certificates, trophies and the like, so that the problem that the physical file labels are easy to fall off in the past is solved;

the file box frame is similar to a box and is arranged between the two slide rails; the upper cover of the box frame is only hollowed out in the area to be typed, and the file box lifted up can be blocked at other places; the upper cover of the box frame is flush with the manuscript bearing platform, so that the printing of the filing seal and the printing of the file box are ensured to be on the same plane; a file box bearing platform is arranged in the box frame, the file boxes are flatly placed on the file box bearing platform and can be placed dozens of files, bearing platform springs are arranged below the file box bearing platform, and the bearing platform springs lift the file box bearing platform to enable the upper cover of the box frame to be lifted; a bearing platform handle is arranged outside the bearing platform of the file box, extends out of the file box frame, and can be pressed down by hands to move the bearing platform of the file box downwards so as to add or take out the file box; the file box bearing platform can clamp document file boxes, science and technology file boxes, accounting document file boxes, label paper and the like; the file box frame is provided with a mechanism for automatically taking out the printed file boxes so as to be suitable for printing various file boxes in batches;

matched file finishing software comprises processing pages of document files, scientific and technological files, physical files, accounting files, photo files, electronic files, professional files and the like, can realize automatic data association, automatically generate a scanned document storage path, automatically generate document filing stamps, file box covers and labels, and perform real-time online printing; the characters such as file numbers, titles, subject words and the like can be automatically identified by scanning images, the characters are recorded into corresponding text boxes of the page, a voice character input function can be set, and the character input speed is improved; the software can be set according to the national file management standard to automatically detect the function of inputting contents; the computer screen can also be a touch screen or a touch screen-type computer.

The invention has the following remarkable effects: compared with the existing arranging system and arranging method, the method is fast and good. By integrating various necessary tools, sharing data of all links, reasonably arranging links, not repeating the links, reasonably arranging human and machine processing links and reporting in batch processing, the operation is intelligent, the flow is integrated, the recording is automatic, the equipment is integrated, and the file arrangement efficiency is improved by nearly ten times; through machine printing filing seal, seal box cover and program automatic logic inspection, the file sorting quality is improved.

Description of the drawings:

FIG. 1 is a top view of an archive administration system.

FIG. 2 is a front view of an archive administration system.

FIG. 3 is a side view of an archive administration system.

FIG. 4 is a plan view of a cover for a file cassette holder of an archive organization system.

1 high-speed shooting instrument, 2 manuscript bearing table, 3 moving mechanism, 4 printers, 5 file box frames, 6 manuscript clamps, 7 manuscripts, 8 manuscript clamp springs, 9 manuscript clamp handles, 10 front-row staplers, 11 rear-row staplers, 12 pressing sheets, 13 baffle plates, 14 permanent magnets, 15 sliding rails, 16 portal frames, 17 scaleplates, 18 printer Y-axis, 19 printer X-axis, 20 printing heads, 21 laser ray devices, 22 rolling wheels, 23 file boxes, 24 file box frames, 25 file box frame upper covers, 26 file box bearing tables, 27 bearing table springs, 28 bearing table handles, 29 file box frame upper cover hollowed-out areas, 30 file box cover printing areas, 31 file box vertical spine printing areas, 32 file box transverse spine printing areas and 33 drawers.

The specific implementation mode is as follows:

some examples of the present invention are given below, but the present invention is not limited to the following examples, and similar examples obtained without inventive work are within the scope of the present invention.

The first embodiment is as follows: a file arrangement system as shown in fig. 1-4, which is composed of a high-speed shooting instrument 1, a manuscript bearing platform 2, a moving mechanism 3, a printer 4, a file box frame 5 and matched software; the high shooting instrument 1 is fixed in front of the manuscript bearing platform 2, and a factory-shaped downward pressing type manuscript clamp 6 is arranged in the middle of the manuscript bearing platform 2 and can clamp the back of a manuscript 7; a document holder spring 8 and a document holder handle 9 are provided under the document holder 6, and the document holder 6 can be lifted by pressing the handle 9 downward, so that the document 7 can be held.

The left side of the manuscript bearing platform is provided with double-row staplers 10 and 11, pressing sheets 12 are arranged on the two staplers, the front ends of the pressing sheets 12 are fixed on the front-row stapler 10, and the rear ends of the pressing sheets 12 are pressed on the rear-row stapler 11, so that the pressing sheets 12 are double-stapled, and only the rear-row stapler 11 is singly stapled; 13 is a baffle plate for positioning the document during binding; a permanent magnet 14 is provided behind the rear stapler 11 to facilitate detection of ferrous staples for replacement.

The moving mechanism 3 consists of a slide rail 15 and a portal frame 16; a screw rod, a stepping motor, a limiter and a controller are arranged in the slide rail 15; two slide rails 15 are fixed on two sides of the right side of the manuscript bearing platform 2, and the portal frame 16 is connected with the two slide rails 15 and can slide left and right; the portal frame is provided with the scale 17, so that the width of the back of the file box can be conveniently measured and used as a printing setting parameter to ensure that characters are printed in the middle of the back.

A printer Y-axis 18 is fixed below a portal frame 16 of the moving track 3; a printer head 20 is arranged on the X-axis 19 of the printer, and a laser ray device 21 is arranged on the left side of the printer head 20 and can indicate a printing position to preview so as to prevent error printing; a roller 22 is arranged behind the printing head 20 to keep a fixed distance between the printing head 20 and the file box 23, so that the printing quality is prevented from being influenced by the upper drum of the file box 23; the printing head 20 and the roller 22 are provided with electromagnetic displacement mechanisms which descend when printing and ascend when not printing; the printer may be an ink jet printer, a stylus printer or a UV printer, the UV printer also being capable of printing labels directly on physical objects such as compact discs, diskettes, medals, certificates, trophies and the like.

The file box frame 24 is like a box and is arranged between the movable slide rails 15; the upper cover 25 of the box frame 24 is only hollowed out in the region to be typed, and the file box 23 lifted up can be blocked at other places; the upper cover 25 of the box frame 24 is flush with the manuscript bearing platform 2, so as to ensure that the printing filing seal and the printing filing box are on the same plane; a file box bearing platform 26 is arranged in the box frame 24, a bearing platform spring 27 is arranged below the file box bearing platform, the file boxes 23 are flatly placed on the file box bearing platform and can be placed by dozens of files, and the file box bearing platform 26 is lifted by the spring 27 to enable the upper cover 25 of the box to be placed; a bearing platform handle 28 is arranged outside the file box bearing platform 26, extends out of the file box frame 24, and can be pressed down by hands to move the file box bearing platform 26 downwards so as to add or take out the file box 23; the file box platform 26 can be used for clamping document file boxes, science and technology file boxes, accounting voucher file boxes, label paper and the like; the file box frame 24 is provided with a mechanism for automatically taking out the printed file boxes so as to be suitable for batch printing of various file boxes;

fig. 4 is a plan view of the upper cover of the file box rack, 25 is the upper cover of the file box rack 24, the middle part 29 is hollow, the file box 23 which is jacked up from bottom to top can be blocked all around, 30 is the printing area of the front cover of the file box, 31 is the printing area of the vertical spine of the file box, and 32 is the printing area of the horizontal spine of the file box.

Thus, the filing appliance is fully sufficient as long as the system is one.

Example two: in the first embodiment, the document clamp 6 on the document receiving table 2 includes both the flat-pressing clamp and the push-down clamp. The right side of the bearing platform is fixed, the middle part of the left side of the bearing platform moves, and the bearing platform horizontally opens and closes to press the back of the manuscript. Therefore, the pressing clamp is used for the manuscript of the common book, and the horizontal clamp is used for the thick book, so that better photographing quality can be ensured.

Example three: on the basis of the first embodiment and the second embodiment, the computer is a touch screen integrated computer and is placed in the drawer 33 below the manuscript bearing platform, so that the equipment is comprehensive, compact in structure and convenient to transport, and is more suitable for a file sorting intermediary mechanism to carry the equipment to a service unit for use on site. This is more cost effective than the existing archive administration agency often transporting the copier to a service unit for use on site.

Claims

1. A file arrangement system is characterized in that: the device consists of a high-speed shooting instrument, a manuscript bearing platform and matched software; the high shooting instrument is fixed in front of the manuscript bearing platform, a factory-shaped document clamp is arranged in the middle of the manuscript bearing platform, a document clamp spring is arranged below the document clamp to pull down and clamp the back of the document, and the position of the document clamp spring is fixed; a manuscript clip handle is connected under the platform, and when the manuscript clip handle is pressed, the clip is lifted to put in or take out a manuscript; the matched software automatically generates file catalogues in the files and file catalogues of the files and reports the file catalogues to the file official platform, generates printing versions of the filing stamp and the file box envelope and prints the printing versions in a linkage manner, and automatically generates a filing path of a scanned file image and names the image.

2. An archive organization system according to claim 1, characterized in that: the device also comprises a moving mechanism, a printer and a file box frame; the moving mechanism consists of two sliding rails and a portal frame, the two sliding rails are fixed on two sides of the right side of the manuscript bearing platform, and the portal frame is connected with the two sliding rails; a screw rod or a synchronous belt, a stepping motor or a servo motor, a limiter and a controller are arranged in the slide rail, and the portal frame can move left and right on the slide rail; the printer consists of an X shaft, a Y shaft and a printing head, wherein the Y shaft is fixed below the portal frame, and the printing head is arranged on the X shaft; the printing head and the roller are provided with electromagnetic displacement mechanisms, and the printing head and the roller descend when printing and ascend when not printing; the file box frame is fixed between the two slide rails, the upper cover of the box frame is flush with the manuscript bearing platform, and the file box bearing platform is arranged in the box frame; a bearing platform spring is arranged below the bearing platform of the file box and can lift the file box placed on the bearing platform to enable the upper cover of the file box frame to be closed, and a bearing platform handle is arranged outside the file bearing platform and can press the bearing platform downwards so as to put in or take out the file box.

3. An archive organization system according to claim 2, characterized in that: the file box frame is provided with a mechanism for automatically taking out the printed file box.

4. An archive management system according to claim 2 or 3, characterized in that the printer head has laser radiation on the left to indicate the printing position.

5. A filing system according to claim 1, 2 or 3, wherein the printer head has laser radiation to the left to indicate the printing position; the left side of the manuscript bearing platform is provided with a double-row stapler and a pressing sheet, one end of the double-row stapler is fixed on the front-row stapler, and the other end of the double-row stapler is pressed on the rear-row stapler; a baffle is provided to position the document during binding.

6. A filing system according to claim 1, 2 or 3, wherein the printer head has laser radiation to the left to indicate the printing position; the left side of the manuscript bearing platform is provided with a double-row stapler and a pressing sheet, one end of the double-row stapler is fixed on the front-row stapler, and the other end of the double-row stapler is pressed on the rear-row stapler; a baffle is arranged to position the document during binding; the stapler is started by sensing infrared rays and is electrically stapled.

7. A filing system according to claim 1, 2 or 3, wherein the printer head has laser radiation to the left to indicate the printing position; the left side of the manuscript bearing platform is provided with a double-row stapler and a pressing sheet, one end of the double-row stapler is fixed on the front-row stapler, and the other end of the double-row stapler is pressed on the rear-row stapler; a baffle is arranged to position the document during binding; the stapler is started by sensing infrared rays and is electrically stapled; and setting a voice character recording function.

8. A filing system according to claim 1, 2 or 3, wherein the printer head has laser radiation to the left to indicate the printing position; the left side of the manuscript bearing platform is provided with a double-row stapler and a pressing sheet, one end of the double-row stapler is fixed on the front-row stapler, and the other end of the double-row stapler is pressed on the rear-row stapler; a baffle is arranged to position the document during binding; the stapler is started by sensing infrared rays and is electrically stapled; setting a voice input character function; the computer screen is a touch screen.

9. A filing system according to claim 1, 2 or 3, wherein the printer head has laser radiation to the left to indicate the printing position; the left side of the manuscript bearing platform is provided with a double-row stapler and a pressing sheet, one end of the double-row stapler is fixed on the front-row stapler, and the other end of the double-row stapler is pressed on the rear-row stapler; a baffle is arranged to position the document during binding; a permanent magnet is arranged behind the stapler, so that iron staples are conveniently detected.

10. A document preparation system according to claim 1, 2 or 3 wherein the document holder is a flat press, the holder being fixed on the right and movable in the middle part of the left, and a document clamp spring is provided for horizontal opening and closing to press the back of the document.

11. A filing system according to claim 2 or 3, wherein the gantry has a scale to facilitate measurement of the thickness of the spine of the file box.