CN1521669A - Document management system and method - Google Patents
Document management system and method Download PDFInfo
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- CN1521669A CN1521669A CNA031024688A CN03102468A CN1521669A CN 1521669 A CN1521669 A CN 1521669A CN A031024688 A CNA031024688 A CN A031024688A CN 03102468 A CN03102468 A CN 03102468A CN 1521669 A CN1521669 A CN 1521669A
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Abstract
The invention discloses a document management system and method thereof, wherein the system includes a document query and uploading module, through which the users can perform online document inquiry and uploading program for a given project, a document upgrading and editing module through which the registered user can perform the operations of old document information material editing and newly updated document information material input.
Description
Technical field
The present invention relates to a kind of computer networking technology, particularly a kind of document file management system and method thereof with administrative mechanism.
Background technology
Because in the network application of project management at present, because the personnel that involve are extremely wide, and the operational staff of each project needs to set up many electronic documents according to the contents of a project, for example sets up the text archives of project or sets up demonstration document file to use PowerPoint software to use document software; After setting up electronic record, onlinely again reach that relevant project is responsible for or managerial personnel.Because personnel that each project involved are extremely many, and the foundation of archives is scattered in everywhere, so the management of document difficulty very; And if number of items is if one increase, easier because of artificial careless mistake and then cause the loss and the confusion of archives, cause the efficiency of management low.
Summary of the invention
The shortcoming of prior art in view of the above, fundamental purpose of the present invention is document file management system that carries out the project document management operations and the method that is to provide a kind of project manager of being convenient to.
Another purpose of the present invention is to provide a kind of document file management system and method that reduces artificial careless mistake.
Another object of the present invention is to provide a kind of document file management system and method thereof that can reach fast query in real time.
According to above-mentioned fundamental purpose, document file management system of the present invention is to build the project system that places its network servo host of network system, this network system also links to each other with a plurality of terminal devices, use for the user, the document management system includes: one in order to store the database servo-drive system of relevant project data, document information data and data such as user's identity code and corresponding rights of using thereof; One sees through identification code that this terminal device imports to judge the customer identification module of relative rights of using in order to the foundation user; One is available for users to online document query and the last transmission module that carries out the inquiry of its document of project and upload program; One querying condition of being imported in order to the foundation user is to retrieve should querying condition and meet the file retrieval module of the relevant documentation data of user's authority; And the user that can Gong the log on newly-increased and editor module of document of operation that carries out the information material input of the information material editor of an old document and newly-increased document.
According to the said system framework, method of the present invention realizes by a document file management system, at first, the user imports an identification code in a network-termination device, and retrieve corresponding rights of using from this database servo-drive system through this customer identification module, behind accessing system, can upload or the document query operation by the document that the document is uploaded and enquiry module carries out a project; When the user selects the operational order of input inquiry, can be according to querying condition that the user imported to retrieve in this database servo-drive system certainly should querying condition and meet the relevant documentation data of user's authority; When the user selected to import the operational order of uploading, the document management system promptly was linked to the newly-increased editor module that reaches of the document and selects a newly-increased document function or an Edit Document function for the user, and the corresponding document information data of input; At last, finish and upload, system is about to the document information material and is stored in the database servo-drive system.
Therefore, according to document file management system of the present invention and method, utilize native system and method effectively to manage with becoming scattered about network project relevant documentation everywhere, make the inquiry of document and upload more efficient, and can not have access to a document because of inquiry in the future and make or have much ado, more shape is complete to make document management.
Description of drawings
Fig. 1 is the basic system architecture of document file management system one preferred embodiment of the present invention;
Fig. 2 is the project webpage picture view in the document file management system of the present invention;
Fig. 3 is its document information query webpage picture view in the document file management system of the present invention;
The webpage picture view that Fig. 4 shows for its document information in the document file management system of the present invention;
Fig. 5 is its Edit Document Intelligence Page picture view of document file management system of the present invention;
Fig. 6 is its newly-increased document information webpage picture view of document file management system of the present invention; And
Fig. 7 is the schematic flow sheet of document file management system of the present invention.
Embodiment
Below be conjunction with figs., the preferred embodiment of disclosure document file management system of the present invention and method in detail.
As shown in Figure 1, document file management system 1 of the present invention is built and is placed the network servo host 3 that links to each other with a network system 2, this network system 2 also is connected with the terminal device 4 of a plurality of for example personal computers or mobile computer, can browse by the browser of Microsoft InternetExplorer or Netscape Navigator for the user, the document management system 1 includes a database servo-drive system 10, one status identification module 11, one document query reaches and goes up transmission module 12, one file retrieval module 13, and basic building block such as the newly-increased and editor module 14 of a document.
This database servo-drive system 10 is in order to store data such as document information related data, user's identity code and corresponding rights of using thereof.
This customer identification module 11, system sees through the identification code that this terminal device 4 is imported in order to the foundation user, to retrieve corresponding rights of using in this database servo-drive system 10 certainly, and comply with the rights of using that retrieved and export a signal to this terminal device 4, operate for the user by the corresponding operation web page picture that generates of these terminal device 4 certificates.In present embodiment, this identification code comprises and corresponding account number of this user's title and password at least.Moreover, document information is retrieved in the user and is browsed or during newly-increased editor, this customer identification module is able to give different rights of using in response to different users, say it, general employee only can retrieve and browse the archives that conform to the own authority of office own or action, in comparison, the personnel of person in charge class that the post grade heals high, it is promptly more extensive that it retrieves the file scope of browsing.
The document inquiry and to go up transmission module 12 be in order to seeing through the identification codes that this terminal device 4 is imported according to the user via 11 of this customer identification modules, in this database servo-drive system 10, retrieve corresponding rights of using, and comply with the rights of using that retrieved and export a signal to this terminal device 4, to operate for the user by the corresponding operation web page picture that generates of these terminal device 4 certificates, to provide as shown in Figure 2 a document information webpage picture 100 to the browser of user's terminal device 4, wherein promptly demonstrate the project relevant information of present project with online mode.If the user that logs on has a mind to inquire about or upload the document in any project, can click each destination field in the webpage, click inquiry or newly-increased function key again, can carry out this destination document inquiry or carry out the operation that document is uploaded.
The document retrieval module 13 can provide the document query webpage 200 of Fig. 3 for example to the user who desires to carry out document query, and see through the search condition that this terminal device 4 is imported in order to the foundation user, in this database servo-drive system 10, retrieve should search condition and meet the relevant documentation data of user's rights of using, be shown on the browsing device net page picture of this terminal device 4 so that the document data is seen through this network system 2.
Newly-increased and the editor module 14 of the document can provide the document information webpage 300 of the selected project of Fig. 4 for example to the user who desires to upload, and wherein promptly demonstrates the document information of this selected project with online mode, edit or increase newly any document for the user who logs on.
When the user who logs on wants Edit Document, can click the field of arbitrary document in the webpage, click the function key of webpage inediting again, the for example Edit Document Intelligence Page 301 of Fig. 5 promptly can occur, the related data that is available for users to import the mode of uploading that comprises in the document, title, kenel, remarks, whether open, title, author, summary, keyword is to corresponding field.
When the document of uploading when its preparation of the user who logs on is a newly-increased document, can click the function key of newly-increased document, the for example newly-increased document information webpage 302 of Fig. 6 promptly can occur, the related data that is available for users to import the mode of uploading that comprises in the document, title, kenel, sequence number, remarks, whether open, title, author, summary, keyword is to corresponding field.
What deserves to be mentioned is that the display mode of above-mentioned each webpage picture only is a kind of enforcement example of the present invention, wherein shown information format only is a kind of informative design alternative.
Fig. 7 is the schematic flow sheet of document management method of the present invention, and the method realizes by a document file management system; At first carry out step S1, as a user (for example project leader or project specialist) when desiring to carry out a document management operation, at first can by one for example terminal device 4 inputs one identification code of personal computer or notebook computer be linked to document file management system 1 in the webserver to see through network system 2, then carry out step S2.
In step S2, make this customer identification module see through the identification code that this terminal device 4 is imported according to the user, retrieval has or not rights of using that should identification code in this database servo-drive system 10 certainly.If have, then carry out step S3; If do not have, then end step.
In step S3, when the user sees through network system 2 binding the document management systems 1, the document inquiry and go up transmission module and promptly can provide project webpage 100 for example shown in Figure 2 on the browser of terminal device, operational order for these terminal device 4 input institute desires of user's mat are carried out then carries out step S4 or step S6 according to the instruction of user's input.
In step S4, the document retrieval module is according to the instruction of user's input inquiry, and generation one is the document query webpage 200 of Fig. 3 for example, provides the user to see through the document information coordinate indexing condition that these terminal device 4 inputs are desired to inquire about, and then carries out step S5.
In step S5, the document retrieval module 13 sees through the search condition that this terminal device 4 is imported according to the user, in this database servo-drive system 10, retrieve should search condition and meet the relevant documentation data of user's rights of using, be shown on the browsing device net page picture of this terminal device 4 so that the document data is seen through this network system 2.
In step S6, after this user selects to upload the document function, system promptly can be linked to the newly-increased and editor module of document with provide one for example the document information webpage 300 of Fig. 4 to this user's browser, the user can select newly-increased document or select the old document function of editor according to desiring to upload document, then carries out step S7 or S8.
In step S7, if the document that the user desires to upload is newly-increased document, the user can click the what's new key on the document information webpage, system promptly can provide for example document information webpage 301 of Fig. 5, be available for users to import the related data of the mode of uploading that comprises in the document, title, kenel, sequence number, remarks, whether open, title, author, summary, keyword, then carry out step S8.
In step S8, if the document that the user desires to upload is old document, the user can click the editting function key on the document information webpage, system promptly can provide for example document information webpage 302 of Fig. 6, be available for users to import the related data of the mode of uploading that comprises in the document, title, kenel, sequence number, remarks, whether open, title, author, summary, keyword, then carry out step S9.
In step S9, after the document information input is finished, the user can click the function key of finishing on the webpage, and document can be uploaded through this network system 2, simultaneously with document information data, the corresponding data of project and document author data storage with document to the database servo-drive system.
Combine it, the invention provides a kind of document file management system and method thereof, compared to prior art, because the present invention adopts computer information technology, make effective keyholed back plate with becoming scattered about network project relevant documentation data using native system and method everywhere, make the management of project document more efficient, and can not make or have much ado, make project document manage that more shape is complete because of looking for a document.
The above is preferred embodiment of the present invention only, is not in order to limiting the scope of essence technology contents of the present invention, and for example, Fig. 2 only is one to implement example to webpage picture shown in Figure 6, also can other field or form present.Essence technology contents of the present invention broadly is defined in the claim.Any technology entity or method that other people are finished if be identical or be a kind of change of equivalence with the definien of claim institute, all will be regarded as being covered by among the protection domain of this claim delimitation.
Claims (10)
1. document file management system, it is characterized in that: it is built and places the network servo host that links to each other with network system, and this network system also links to each other with a plurality of terminal devices, and the document management system comprises:
One database servo-drive system stores relevant project data, document information data and data such as user's identity code and corresponding rights of using thereof;
One status identification module sees through identification code that this terminal device imports to judge relative rights of using in order to the foundation user;
One document query and go up transmission module is available for users to onlinely carry out the inquiry of its document of project and upload program;
One file retrieval module, the querying condition of being imported in order to the foundation user is to retrieve should querying condition and meet the relevant documentation data of user's authority; And
Newly-increased and the editor module of one document, the user that can Gong log on carries out the information material editor of an old document and increases the operation of the information material input of document newly.
2. document file management system as claimed in claim 1 is characterized in that: this terminal device is browsed online information by an internet browser.
3. document management method is characterized in that: it is arranged in the network servo host that links to each other with network system a document file management system by one and realizes, and this network system and link to each other with a plurality of terminal devices, and the document management method comprises:
(1) user's mat one terminal device is imported an identification code to be linked to the document file management system in this webserver through network system;
(2) make a status identification module see through the identification code that this terminal device is imported according to the user, retrieval has or not rights of using that should identification code in a database servo-drive system; If do not have, then proceed to final step, if having, then make this customer identification module export a signal, for the operational order of this terminal device document management project that input is desired to carry out of user's mat to this terminal device;
(3) make a document query reach and go up the operational order that transmission module is carried out according to this terminal device input institute desire of user's mat, open the operation web page picture of correspondence in the document management system;
(4) the document retrieval module generates a document query webpage according to the instruction of user's input inquiry, provides the user to see through the document information coordinate indexing condition that this terminal device input is desired to inquire about; And make a file retrieval module according to this search condition, retrieve in this database servo-drive system certainly should search condition and meet the relevant documentation data of user's rights of using, and be shown in this terminal device;
(5) the document retrieval module is imported teletype command according to the user, generates the newly-increased and editor's webpage of a document, provides the user to see through the related data that this terminal device input desires to upload document; And make the newly-increased editor module that reaches of a document provide a document information webpage to select newly-increased document and the old document function of selection editor according to desiring to upload document for the user;
(6) after the document information input was finished, document can be uploaded via this network system, the document information related data is stored in this database servo-drive system simultaneously; And
(7) end operation native system.
4. document management method as claimed in claim 3 is characterized in that: after this system is connected to the newly-increased and editor module of the document, promptly can provide a document information webpage to this user's browser.
5. document management method as claimed in claim 3 is characterized in that: the document information material has comprised the mode of uploading, title, kenel, sequence number, remarks, whether open, title, author, summary, keyword data.
6. document management method as claimed in claim 3, it is characterized in that: the document retrieval module sees through the search condition that this terminal device is imported according to the user, in this database servo-drive system, retrieve should search condition and meet the relevant documentation data of user's rights of using, be shown on the browsing device net page picture of this terminal device so that the document data is seen through this network system.
7. document management method as claimed in claim 3, it is characterized in that: after the user selects to upload the document function, system promptly can be linked to the newly-increased editor module that reaches of document to provide a document information webpage to this user's browser, and the user can select newly-increased document or select the old document function of editor according to desiring to upload document.
8. document management method as claimed in claim 3, it is characterized in that: the document of desiring to upload in the user is newly-increased document, the user can click the what's new key on the document information webpage, system promptly can provide a document information webpage, imports the related data of the mode of uploading that comprises in the document, title, kenel, sequence number, remarks, whether open, title, author, summary, keyword for the user.
9. document management method as claimed in claim 3, it is characterized in that: the document that the user desires to upload is old document, the user can click the editting function key on the document information webpage, system promptly can provide a document information webpage, imports the related data of the mode of uploading that comprises in the document, title, kenel, sequence number, remarks, whether open, title, author, summary, keyword for the user.
10. document management method as claimed in claim 3, it is characterized in that: after the user finishes the document information input, the user can click the function key of finishing on the webpage, document can be uploaded via this network system, simultaneously with document information data, the corresponding data of project and document author data storage with document to the database servo-drive system.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CNA031024688A CN1521669A (en) | 2003-01-27 | 2003-01-27 | Document management system and method |
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| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CNA031024688A CN1521669A (en) | 2003-01-27 | 2003-01-27 | Document management system and method |
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| CN1521669A true CN1521669A (en) | 2004-08-18 |
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| CNA031024688A Pending CN1521669A (en) | 2003-01-27 | 2003-01-27 | Document management system and method |
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Cited By (9)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101887608A (en) * | 2010-06-29 | 2010-11-17 | 中兴通讯股份有限公司 | Rechargeable card manufacturing method and device in demand of authentication of card manufacturing permissions |
| CN101977204A (en) * | 2010-05-05 | 2011-02-16 | 深圳市大明通信有限公司 | Internet-based information micro-capturing method and system |
| CN101437018B (en) * | 2007-11-14 | 2011-11-16 | 英业达股份有限公司 | System for instantly sharing conditional knowledge and method thereof |
| CN102446165A (en) * | 2012-02-12 | 2012-05-09 | 上海量明科技发展有限公司 | Method for selecting document contents and replacing document names and system adopting same |
| CN102750279A (en) * | 2011-04-18 | 2012-10-24 | 北京圣涛平试验工程技术研究院有限责任公司 | Classification association networked sharing method and system for electronic document |
| CN104537058A (en) * | 2014-12-27 | 2015-04-22 | 宁波江东远通计算机有限公司 | Document querying and uploading method and device |
| CN105787022A (en) * | 2016-02-25 | 2016-07-20 | 张磊 | Comprehensive solution for design team data bank |
| CN107993051A (en) * | 2017-11-29 | 2018-05-04 | 珠海市艾森科技有限公司 | Material document management method and its management system |
| CN108280359A (en) * | 2017-01-05 | 2018-07-13 | 珠海金山办公软件有限公司 | A kind of management method and server of security document |
-
2003
- 2003-01-27 CN CNA031024688A patent/CN1521669A/en active Pending
Cited By (11)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101437018B (en) * | 2007-11-14 | 2011-11-16 | 英业达股份有限公司 | System for instantly sharing conditional knowledge and method thereof |
| CN101977204A (en) * | 2010-05-05 | 2011-02-16 | 深圳市大明通信有限公司 | Internet-based information micro-capturing method and system |
| CN101887608A (en) * | 2010-06-29 | 2010-11-17 | 中兴通讯股份有限公司 | Rechargeable card manufacturing method and device in demand of authentication of card manufacturing permissions |
| CN101887608B (en) * | 2010-06-29 | 2014-12-10 | 中兴通讯股份有限公司 | Rechargeable card manufacturing method and device in demand of authentication of card manufacturing permissions |
| CN102750279A (en) * | 2011-04-18 | 2012-10-24 | 北京圣涛平试验工程技术研究院有限责任公司 | Classification association networked sharing method and system for electronic document |
| CN102750279B (en) * | 2011-04-18 | 2015-11-25 | 北京圣涛平试验工程技术研究院有限责任公司 | The classification associated networking service system method and system of electronic document |
| CN102446165A (en) * | 2012-02-12 | 2012-05-09 | 上海量明科技发展有限公司 | Method for selecting document contents and replacing document names and system adopting same |
| CN104537058A (en) * | 2014-12-27 | 2015-04-22 | 宁波江东远通计算机有限公司 | Document querying and uploading method and device |
| CN105787022A (en) * | 2016-02-25 | 2016-07-20 | 张磊 | Comprehensive solution for design team data bank |
| CN108280359A (en) * | 2017-01-05 | 2018-07-13 | 珠海金山办公软件有限公司 | A kind of management method and server of security document |
| CN107993051A (en) * | 2017-11-29 | 2018-05-04 | 珠海市艾森科技有限公司 | Material document management method and its management system |
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