CN117036073B - Invoice auditing and automatic reimbursement system based on Internet - Google Patents
Invoice auditing and automatic reimbursement system based on Internet Download PDFInfo
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Abstract
The invention discloses an invoice auditing and automatic reimbursement system based on the Internet, which relates to the technical field of financial systems and is used for solving the problems that the existing invoice auditing and automatic reimbursement system has low identification accuracy to an invoice and is easy to cause certain error, and the system comprises a user side, a management side and a server: the user is used for logging in the user information and uploading invoice information; the user terminal is internally provided with a login unit and an uploading unit which are respectively used for authenticating the identity of the user and uploading reimbursement invoice information of the user who performs login and completes login; the invention checks and verifies the uploaded duplicate invoice information in the server through the uploading units in the user side and the management side, and the optimization unit is arranged in the management side to optimize the uploading of the invoice information, thereby greatly improving the accuracy of determining the invoice information in the server.
Description
Technical Field
The invention relates to the technical field of financial systems, in particular to an invoice auditing and automatic reimbursement system based on the Internet.
Background
Currently, the requirements of various large enterprises and institutions for financial management are increasing, including the requirements for invoice review and reimbursement. Traditional manual auditing and reimbursement are low in efficiency and easy to make mistakes, and the requirements of modern financial management are difficult to meet. Meanwhile, an internet-based automated financial system has become a current trend, but the existing system still has some problems such as:
the identification accuracy is not high: invoice information identification is generally carried out by an invoice auditing and automatic reimbursement system depending on a character identification technology, however, the identification of the invoice is usually carried out by scanning and uploading the invoice by a user to be reimbursed or a company financial manager, so that a certain error is very easy to occur, and certain invoice information cannot be correctly read and processed;
mishandling for special cases: in the actual operation process, special situations, such as returns, discounts and the like, may occur, invoice information corresponding to the situations needs to be processed according to special rules, but an invoice auditing and automatic reimbursement system may not consider the situations, and an error processing result is caused.
In order to solve the above-mentioned defect, a technical scheme is provided.
Disclosure of Invention
The invention aims to solve the problems that the identification accuracy of the existing invoice auditing and automatic reimbursement system is low and a certain error is easy to occur, and provides an invoice auditing and automatic reimbursement system based on the Internet.
The aim of the invention can be achieved by the following technical scheme:
an internet-based invoice review and automatic reimbursement system, comprising:
the user end is used for logging in user information and uploading invoice information;
the user terminal is internally provided with a login unit and an uploading unit which are respectively used for authenticating the identity of the user and uploading reimbursement invoice information of the user who performs login and completes login;
the management end is used for the company financial management personnel to upload the paper invoice or the electronic invoice submitted by the staff to the server for the second time;
the management end is also internally provided with a login unit and an uploading unit which are respectively used for account login and identity verification of a company financial management staff, and all paper invoice information and electronic invoice information submitted by the staff are uploaded for the second time;
the management end is also internally provided with an optimizing unit for optimizing the uploading of invoice information by the company financial management personnel;
the management end is also provided with an abnormal auditing unit which is used for receiving abnormal invoices to be subjected to secondary auditing returned by the invoice analysis unit in the server and generating an abnormal invoice list for secondary manual auditing;
the server is used for receiving reimbursement invoice information transmitted by the user side and the management side and storing the reimbursement invoice information and registered user information;
the server is also internally provided with an invoice analysis unit which is used for comparing invoice information uploaded by the user side with invoice information secondarily uploaded by the management side and identifying and distinguishing invoices;
the invoice analysis unit is also used for analyzing and identifying abnormal invoices; the identification process of the abnormal invoice comprises the following steps:
acquiring invoice tax and total amount uploaded by an uploading unit, and calculating the invoice total amount by using summation calculation; simultaneously acquiring records of a financial system of a company, checking the total amount with the records, and judging whether the total amount is consistent with the records; when inconsistent conditions exist, marking the invoice as an abnormal invoice;
acquiring the number of each commodity listed on the invoice, comparing the number with the actual purchased number, and marking the invoice as an abnormal invoice when the difference exists;
the remark sensitive words on the invoice are acquired, and when the remark sensitive words exist: screening the keywords of defective products, binding sales, sales promotion and discount, and marking the invoice as an abnormal invoice when the same keywords exist; screening marked abnormal invoices, packaging and sending the marked abnormal invoices to a management terminal for manual secondary auditing;
and a reimbursement unit is also arranged in the server and is used for automatically reimburseing the checked invoice.
Further, the specific operation steps of the invoice analysis unit for identifying and distinguishing the invoices are as follows:
the invoice analysis unit is internally provided with a distinguishing point quantity threshold value;
comparing invoice information uploaded by a user side with invoices secondarily uploaded by a management side one by one;
when the invoice information uploaded by the user side is different from the invoice information secondarily uploaded by the management side, identifying the number of the distinguishing points; wherein, the single distinguishing point is a number, a word, a letter and a symbol;
when the number of distinguishing points identified by the invoice information uploaded by the user side and the invoice information secondarily uploaded by the management side is greater than or equal to a threshold value of the number of the distinguishing points, marking the invoice information as a distinguishing invoice, and sending the distinguishing invoice to the management side and the user side for re-uploading;
when the compared distinguishing points still exceed the threshold value of the number of distinguishing points after re-uploading, the invoice information is directly sent to the management end for manual checking, and the management end is used for manually inputting the uploaded invoice information.
Further, the specific operation steps of the login unit for authenticating the identity of the user and performing login are as follows:
the user logs in by inputting a user name and a password;
encrypting a user password after receiving login information of a user, and comparing the user login information with registered user information in a server;
when the user name and the password provided by the user are correct, performing double-factor identity authentication, such as short message verification code, mobile phone token or fingerprint and face recognition, on the user;
when the user name and the password which are improved by the user are not matched, prompting the user, giving the user the opportunity of five times of errors, and locking the login of the user for a preset time period after the five times of login failures;
when the user name provided by the user is not registered, prompting and jumping to a user registration interface;
wherein the user registration information required for registering the interface includes:
user name: i.e., the unique identifier of the user, for logging in and providing other users for searching and contacting;
and (3) a password: for verifying the identity of a user and ensuring that only authorized users can access, while employing a strong password policy, including at least 8 characters, numbers, case letters, and special characters;
email or cell phone number: for receiving notifications and updates related to accounts, such as password reset links, new user invitations, and other important information;
real name: the method is used for a called mode and also used for displaying when interacting with other users;
department information: i.e. the department or functional area to which the user belongs;
collection information: namely, the bank account to which the reimbursement money provided by the user is actually transferred, and specifically includes the account type of the user, the name of the account holder, the account number and the detailed information of the bank where the account is opened.
Further, the specific operation steps of the uploading unit for uploading invoice information are as follows:
when the user uploads the information of the reimbursement invoice through the uploading unit, the specific uploading mode comprises the steps of manually inputting the information uploading of the reimbursement invoice and automatically scanning the information uploading of the reimbursement invoice;
reimbursement invoice information includes: invoice head-up, invoice code, date and time of invoicing, buyer and seller information, commodity or labor information and tax and amount;
the specific scanning uploading process comprises the following steps:
the user photographs the paper invoice through a scanner or a mobile phone, converts the paper invoice into an electronic format and stores the electronic format as an image file or a PDF file or directly uploads the electronic invoice;
preprocessing for adjusting the brightness and contrast of the scanned file and removing noise so as to improve the accuracy of character recognition;
carrying out character recognition and extraction on the preprocessed files, carrying out structuring treatment on the extracted characters, classifying according to different classification criteria, and generating text formats with readability larger than a preset value;
finally, removing repeated items, correcting errors and formatting the extracted data to meet the requirements of different application scenes;
and transmitting the reimbursement invoice information which is manually input or automatically scanned and uploaded to the server.
Furthermore, the optimizing unit performs the following specific operation steps for inputting invoice information to the company financial management personnel:
the method comprises the steps that a company financial manager is provided with a stricter identification standard in the process of uploading invoice information through an uploading unit, and the problems of wrinkles, overlarge inclination angle, too much folding area or too low definition of scanned files are detected;
collecting the scanned file fold area, the inclined angle, the folded area and the DPI of the file page, respectively calculating and analyzing the scanned file fold area, the inclined angle, the folded area and the DPI of the file page to obtain the retransmission degree;
comparing the obtained retransmission degree FPZ with a preset retransmission degree threshold value, and generating error reporting signaling when the calculated retransmission degree FPZ is larger than the preset retransmission degree threshold value;
after generating error reporting signaling, reporting error to the invoice file with the retransmission degree not reaching the standard, reminding a company financial manager of failure in uploading invoice information in the form of characters or icons, and prompting to re-upload;
meanwhile, checking the fold area, the inclination angle, the folding area and the DPI of the file page again, and judging parameters exceeding a preset value;
prompting a company financial manager when the file fold area exceeds a preset value, wherein the prompting content is 'smooth the fold of the file';
prompting a company financial manager when the inclination angle exceeds a preset value, wherein the prompting content is keeping the invoice smooth during scanning;
when the folding area exceeds a preset value, prompting a company financial manager, wherein the prompting content is 'adjusting the folding area';
when the DPI of the file page exceeds a preset value, prompting a company financial manager, wherein the prompting content is 'keeping stable when scanning equipment and invoice text are scanned'.
Further, the specific operation steps of the reimbursement unit for automatically reimburseing the checked invoice are as follows:
automatically checking the invoice meeting the requirements again, wherein the checking content comprises the following steps: checking whether the invoice is correct, complete and effective and accords with the corporate policy regulation index;
after the final check is finished and passed, the invoice amount and the receipt information of the invoice uploading user are obtained, the information is sent to a financial approver terminal, and after a determined receipt is obtained, a payment signaling is executed; transferring money into a bank account in the receipt information of the invoice uploading user according to the invoice amount;
simultaneously generating financial records, updating financial balances and sending the financial records to a financial approver terminal for the approver to check account conditions and financial records;
wherein the generation of the financial records and the updating of the financial balance may be set for a period of time which may be set to one week, two weeks or one month.
Compared with the prior art, the invention has the beneficial effects that:
(1) According to the invention, the duplicate invoice information uploaded to the server is checked and verified through the uploading units in the user side and the management side, and the optimization unit is arranged in the management side to optimize the uploading of the invoice information, so that the accuracy of determining the invoice information in the server is greatly improved;
(2) According to the invention, the invoice analysis unit in the server can be used for identifying the abnormality and distinction of the invoice, and the financial management personnel can be used for manually checking the invoice after the abnormality or distinction of the invoice is found, so that false report or false report of the invoice is avoided;
(3) According to the invention, the reimbursement unit in the server can carry out the manual verification of the financial approver for the last time on the invoice passing multiple verification, so that the error probability of the system is greatly reduced, the automatic effect of the system is improved, and the account information and the payment are automatically acquired, and the account balance condition and the financial record are generated for the financial approver to check.
Drawings
For the convenience of those skilled in the art, the present invention will be further described with reference to the accompanying drawings;
fig. 1 is a general block diagram of the system of the present invention.
Detailed Description
The technical solutions of the present invention will be clearly and completely described in connection with the embodiments, and it is obvious that the described embodiments are only some embodiments of the present invention, not all embodiments. All other embodiments, which can be made by those skilled in the art based on the embodiments of the invention without making any inventive effort, are intended to be within the scope of the invention.
It should be understood that the terms "comprises" and "comprising," when used in this specification and the claims, specify the presence of stated features, integers, steps, operations, elements, and/or components, but do not preclude the presence or addition of one or more other features, integers, steps, operations, elements, components, and/or groups thereof.
It is also to be understood that the terminology used in the description of the present disclosure is for the purpose of describing particular embodiments only, and is not intended to be limiting of the disclosure. As used in the specification and claims of this disclosure, the singular forms "a", "an" and "the" are intended to include the plural forms as well, unless the context clearly indicates otherwise. It should be further understood that the term "and/or" as used in the present disclosure and claims refers to any and all possible combinations of one or more of the associated listed items, and includes such combinations.
As shown in fig. 1, an internet-based invoice auditing and automatic reimbursement system includes a user side, a management side and a server:
the user is used for logging in the user information and uploading invoice information;
the user terminal comprises a login unit and an uploading unit;
the login unit is used for authenticating the identity of the user and logging in;
the login process comprises the following steps:
the user logs in by inputting a user name and a password;
encrypting a user password after receiving login information of a user, and comparing the user login information with registered user information in a server;
when the user name and the password provided by the user are correct, performing double-factor identity authentication, such as short message verification code, mobile phone token or fingerprint and face recognition, on the user;
when the user name and the password which are improved by the user are not matched, prompting the user, giving the user the opportunity of five times of errors, and locking the login of the user for a preset time period after the five times of login failures;
when the user name provided by the user is not registered, prompting and jumping to a user registration interface;
wherein the user registration information required for registering the interface includes:
user name: i.e., the unique identifier of the user, for logging in and providing other users for searching and contacting;
and (3) a password: for verifying the identity of a user and ensuring that only authorized users can access, while employing a strong password policy, including at least 8 characters, numbers, case letters, and special characters;
email or cell phone number: for receiving notifications and updates related to accounts, such as password reset links, new user invitations, and other important information;
real name: the method is used for a called mode and also used for displaying when interacting with other users;
department information: i.e. the department or functional area to which the user belongs;
collection information: namely, the bank account to which the reimbursement money provided by the user is actually transferred, and specifically includes the account type of the user, the name of the account holder, the account number and the detailed information of the bank where the account is opened.
The uploading unit is used for uploading reimbursement invoice information of the logged-in user;
when the reimbursement user uploads reimbursement invoice information through the uploading unit, the specific uploading mode comprises manual input reimbursement invoice information uploading and automatic scanning reimbursement invoice information uploading;
reimbursement invoice information includes: invoice head-up, invoice code, date and time of invoicing, buyer and seller information, commodity or labor information and tax and amount;
the specific scanning uploading process comprises the following steps:
the user photographs the paper invoice through a scanner or a mobile phone, converts the paper invoice into an electronic format and stores the electronic format as an image file or a PDF file or directly uploads the electronic invoice;
preprocessing for adjusting the brightness and contrast of the scanned file and removing noise so as to improve the accuracy of character recognition;
carrying out character recognition and extraction on the preprocessed file, carrying out structuring treatment on the extracted characters, classifying according to different classification criteria, and generating a more proper readable text format;
finally, removing repeated items, correcting errors and formatting the extracted data to meet the requirements of different application scenes;
the reimbursement invoice information which is manually input or automatically scanned and uploaded is transmitted to a server;
the management terminal is used for a company financial management personnel to upload paper invoices or electronic invoices submitted by staff to the server for the second time;
the management end is also internally provided with a login unit and an uploading unit which are respectively used for account login and identity verification of a company financial management staff, and all paper invoice information and electronic invoice information submitted by the staff are uploaded for the second time; an optimizing unit is also arranged in the management end; wherein the registration information in the management-side login unit does not need the collection information.
The optimizing unit is used for optimizing the uploading of invoice information of the company financial management personnel;
the method comprises the steps that a company financial manager is provided with a stricter identification standard in the process of uploading invoice information through an uploading unit, and the problems of fold, overlarge inclination angle, too much folding area, too low definition and the like of scanned files are detected;
the method comprises collecting scanned file fold area, inclination angle, folding area and DPI of file page, and respectively collecting scanned file fold area, inclination angle, folding area and DPI of file pageDPI is respectively calibrated as ZZ, QJ, ZD and DP; after normalization processing, substituting the formula:to obtain a retransmission degree FPZ; in->The method comprises the steps of respectively presetting a weight coefficient of a file fold area ZZ, a preset weight coefficient of an inclination angle QJ, a preset weight coefficient of a folding area ZD and a preset weight coefficient of DPI DP of a file page, wherein>The values are 1.02, 1.13, 1.023 and 1.536 respectively;
comparing the obtained retransmission degree FPZ with a preset retransmission degree threshold value, and generating error reporting signaling when the calculated retransmission degree FPZ is larger than the preset retransmission degree threshold value;
after generating error reporting signaling, reporting error prompt is carried out on invoice files with the retransmission degree FPZ not reaching the standard, and the company financial management personnel is reminded of failure in uploading invoice information in the form of characters or icons, and re-uploading is prompted;
meanwhile, checking the fold area, the inclination angle, the folding area and the DPI of the file page again, and judging parameters exceeding a preset value; prompting a company financial manager when the file fold area exceeds a preset value, wherein the prompting content is 'smooth the fold of the file'; prompting a company financial manager when the inclination angle exceeds a preset value, wherein the prompting content is keeping the invoice smooth during scanning; when the folding area exceeds a preset value, prompting a company financial manager, wherein the prompting content is 'adjusting the folding area'; when the DPI of the file page exceeds a preset value, prompting a company financial manager, wherein the prompting content is 'keeping stable when scanning equipment and invoice text are scanned'.
The server is used for receiving reimbursement invoice information transmitted by the user side and the management side and storing the reimbursement invoice information and registered user information;
an invoice analysis unit is also arranged in the server;
the invoice analysis unit is used for comparing invoice information uploaded by the user side with invoice information secondarily uploaded by the management side, and is provided with a distinguishing point number threshold;
when the invoice information uploaded by the user side is different from the invoice information secondarily uploaded by the management side, identifying the number of the distinguishing points; wherein, the single distinguishing point is a number, a word, a letter and a symbol;
when the number of distinguishing points identified by the invoice information uploaded by the user side and the invoice information secondarily uploaded by the management side is smaller than the threshold value of the number of the distinguishing points, the invoice information secondarily uploaded by the management side is used as the reference;
when the number of distinguishing points identified by the invoice information uploaded by the user side and the invoice information secondarily uploaded by the management side is greater than or equal to a distinguishing point threshold value, marking the invoice information as a distinguishing invoice, and sending the distinguishing invoice to the management side and the user side for re-uploading;
the compared distinguishing points still exceed the threshold value of the number of distinguishing points after re-uploading, the invoice information is directly sent to a management end for manual checking, and the management end is used for manually inputting and uploading the invoice information;
the invoice analysis unit is also used for analyzing abnormal invoices;
acquiring invoice tax and total amount uploaded by an uploading unit, and calculating the invoice total amount by using summation calculation; simultaneously acquiring records of a financial system of a company, checking the total amount with the records, and judging whether the total amount is consistent with the records; when inconsistent conditions exist, marking the invoice as an abnormal invoice;
acquiring the number of each commodity listed on the invoice, comparing the number with the actual purchased number, and marking the invoice as an abnormal invoice when the difference exists;
the remark sensitive words on the invoice are acquired, and when the remark sensitive words exist: screening keywords such as defective products, binding sales, sales promotion, discounts and the like, and marking the invoice as an abnormal invoice when similar or same keywords exist;
screening marked abnormal invoices, packaging and sending the marked abnormal invoices to a management terminal for manual secondary auditing;
the server is also internally provided with a reimbursement unit which is used for automatically reimburseing the invoice passing the verification;
the reimbursement process comprises the following steps:
automatically checking the invoice meeting the requirements again, wherein the checking content comprises the following steps: checking whether the invoice is correct, complete and effective and accords with the corporate policy regulation and other indexes;
after the final check is finished and the invoice passes, the invoice amount and the receipt information of the invoice uploading user are obtained, the information is sent to a financial approver terminal, after a determined receipt is obtained, a money sending signaling is executed, and money is transferred into a bank account in the receipt information of the invoice uploading user according to the invoice amount;
simultaneously generating financial records, updating financial balances and sending the financial records to a financial approver terminal for the approver to check account conditions and financial records; wherein the generation of the financial records and the updating of the financial balance may be set for a period of time which may be set to one week, two weeks or one month.
The management end is also provided with an abnormal auditing unit which is used for receiving abnormal invoices to be subjected to secondary auditing returned by the invoice analysis unit in the server and generating an abnormal invoice list for secondary manual auditing.
The preferred embodiments of the invention disclosed above are intended only to assist in the explanation of the invention. The preferred embodiments are not intended to be exhaustive or to limit the invention to the precise form disclosed. Obviously, many modifications and variations are possible in light of the above teaching. The embodiments were chosen and described in order to best explain the principles of the invention and the practical application, to thereby enable others skilled in the art to best understand and utilize the invention. The invention is limited only by the claims and the full scope and equivalents thereof.
Claims (3)
1. An internet-based invoice review and automatic reimbursement system, comprising:
the user end is used for logging in user information and uploading invoice information;
the user terminal is internally provided with a login unit and an uploading unit which are respectively used for authenticating the identity of the user, logging in and uploading reimbursement invoice information of the user who finishes logging in, and the specific operation steps are as follows:
when the user uploads the information of the reimbursement invoice through the uploading unit, the specific uploading mode comprises the steps of manually inputting the information uploading of the reimbursement invoice and automatically scanning the information uploading of the reimbursement invoice;
reimbursement invoice information includes: invoice head-up, invoice code, date and time of invoicing, buyer and seller information, commodity or labor information and tax and amount;
the specific scanning uploading process comprises the following steps:
the user photographs the paper invoice through a scanner or a mobile phone, converts the paper invoice into an electronic format and stores the electronic format as an image file or a PDF file or directly uploads the electronic invoice;
preprocessing for adjusting the brightness and contrast of the scanned file and removing noise so as to improve the accuracy of character recognition;
carrying out character recognition and extraction on the preprocessed files, carrying out structuring treatment on the extracted characters, classifying according to different classification criteria, and generating text formats with readability larger than a preset value;
finally, removing repeated items, correcting errors and formatting the extracted data to meet the requirements of different application scenes;
the reimbursement invoice information which is manually input or automatically scanned and uploaded is transmitted to a server;
the management end is used for the company financial management personnel to upload the paper invoice or the electronic invoice submitted by the staff to the server for the second time;
the management end is also internally provided with a login unit and an uploading unit which are respectively used for account login and identity verification of a company financial management staff, and all paper invoice information and electronic invoice information submitted by the staff are uploaded for the second time;
the management end is also internally provided with an optimizing unit for optimizing the uploading of invoice information of the company financial management personnel, and the specific operation steps are as follows:
the method comprises the steps that identification standards are set in the process of uploading invoice information through an uploading unit by a company financial manager, and whether the scanned file has the problems of folds, overlarge inclination angle, too much folding area or too low definition is detected;
collecting the scanned file fold area, the inclined angle, the folded area and the DPI of the file page, respectively calculating and analyzing the scanned file fold area, the inclined angle, the folded area and the DPI of the file page to obtain the retransmission degree;
comparing the obtained retransmission degree FPZ with a preset retransmission degree threshold value, and generating error reporting signaling when the calculated retransmission degree FPZ is larger than the preset retransmission degree threshold value;
after generating error reporting signaling, reporting error prompting is carried out on the invoice files with the retransmission degree not reaching the standard, and company financial management personnel is reminded of failure in uploading invoice information in a text or chart mode and re-uploading is prompted;
meanwhile, checking the fold area, the inclination angle, the folding area and the DPI of the file page again, and judging parameters exceeding a preset value;
prompting a company financial manager when the file fold area exceeds a preset value, wherein the prompting content is 'smooth the fold of the file';
prompting a company financial manager when the inclination angle exceeds a preset value, wherein the prompting content is keeping the invoice smooth during scanning;
when the folding area exceeds a preset value, prompting a company financial manager, wherein the prompting content is 'adjusting the folding area';
prompting a company financial manager when the DPI of the file page exceeds a preset value, wherein the prompting content is keeping stability of scanning equipment and invoice text scanning;
the management end is also provided with an abnormal auditing unit which is used for receiving abnormal invoices to be subjected to secondary auditing returned by the invoice analysis unit in the server and generating an abnormal invoice list for secondary manual auditing;
the server is used for receiving reimbursement invoice information transmitted by the user side and the management side and storing the reimbursement invoice information and registered user information;
the server is also internally provided with an invoice analysis unit which is used for comparing invoice information uploaded by the user side with invoice information secondarily uploaded by the management side and identifying and distinguishing invoices, and the specific steps are as follows:
the invoice analysis unit is internally provided with a distinguishing point quantity threshold value;
comparing invoice information uploaded by a user side with invoices secondarily uploaded by a management side one by one;
when the invoice information uploaded by the user side is different from the invoice information secondarily uploaded by the management side, identifying the number of the distinguishing points; wherein, the single distinguishing point is a number, a word, a letter and a symbol;
when the number of distinguishing points identified by the invoice information uploaded by the user side and the invoice information secondarily uploaded by the management side is greater than or equal to a threshold value of the number of the distinguishing points, marking the invoice information as a distinguishing invoice, and sending the distinguishing invoice to the management side and the user side for re-uploading;
when the compared distinguishing points still exceed the threshold value of the number of distinguishing points after re-uploading, the invoice information is directly sent to a management end for manual checking, and the management end is used for manually inputting the uploaded invoice information;
the invoice analysis unit is also used for analyzing and identifying abnormal invoices; the identification process of the abnormal invoice comprises the following steps:
acquiring invoice tax and total amount uploaded by an uploading unit, and calculating the invoice total amount by using summation calculation; simultaneously acquiring records of a financial system of a company, checking the total amount with the records, and judging whether the total amount is consistent with the records; when inconsistent conditions exist, marking the invoice as an abnormal invoice;
acquiring the number of each commodity listed on the invoice, comparing the number with the actual purchased number, and marking the invoice as an abnormal invoice when the difference exists;
the remark sensitive words on the invoice are acquired, and when the remark sensitive words exist: screening the keywords of defective products, binding sales, sales promotion and discount, and marking the invoice as an abnormal invoice when the same keywords exist; screening marked abnormal invoices, packaging and sending the marked abnormal invoices to a management terminal for manual secondary auditing;
and a reimbursement unit is also arranged in the server and is used for automatically reimburseing the checked invoice.
2. The system for checking and automatically reimburseing invoices based on the internet according to claim 1, wherein the specific operation steps of the login unit for authenticating the identity of the user and performing the login are as follows:
the user logs in by inputting a user name and a password;
encrypting a user password after receiving login information of a user, and comparing the user login information with registered user information in a server;
when the user name and the password provided by the user are correct, carrying out double-factor identity authentication on the user;
when the user name and the password which are improved by the user are not matched, prompting the user, giving the user the opportunity of five times of errors, and locking the login of the user for a preset time period after the five times of login failures;
when the user name provided by the user is not registered, prompting and jumping to a user registration interface;
wherein the user registration information required for registering the interface includes:
user name: i.e., the unique identifier of the user, for logging in and providing other users for searching and contacting;
and (3) a password: for verifying the identity of a user and ensuring that only authorized users can access, while employing a strong password policy, including at least 8 characters, numbers, case letters, and special characters;
email or cell phone number: for receiving notifications and updates related to accounts;
real name: the method is used for a called mode and also used for displaying when interacting with other users;
department information: i.e. the department or functional area to which the user belongs;
collection information: namely, the bank account to which the reimbursement money provided by the user is actually transferred, and specifically includes the account type of the user, the name of the account holder, the account number and the detailed information of the bank where the account is opened.
3. The internet-based invoice auditing and automatic reimbursement system according to claim 1, wherein the reimbursement unit performs the following specific operation steps of automatically reimburseing the invoice which passes the auditing:
automatically checking the invoice meeting the requirements again, wherein the checking content comprises the following steps: checking whether the invoice is correct, complete and effective and accords with the corporate policy regulation index;
after the final check is finished and passed, the invoice amount and the receipt information of the invoice uploading user are obtained, the information is sent to a financial approver terminal, and after a determined receipt is obtained, a payment signaling is executed; transferring money into a bank account in the receipt information of the invoice uploading user according to the invoice amount;
simultaneously generating a financial record and updating financial balance to be sent to a financial approver terminal for the financial approver to check account conditions and the financial record;
wherein the generation of the financial records and the updating of the financial balance and the setting of the time period are set to one week, two weeks or one month.
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| CN118469730B (en) * | 2024-07-11 | 2024-09-27 | 浙江网盛数新软件股份有限公司 | Electronic bill-based disabled person subsidy computing system and method |
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