CN116955273B - File management system based on cloud archive - Google Patents
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- CN116955273B CN116955273B CN202310738068.9A CN202310738068A CN116955273B CN 116955273 B CN116955273 B CN 116955273B CN 202310738068 A CN202310738068 A CN 202310738068A CN 116955273 B CN116955273 B CN 116955273B
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Abstract
The invention discloses a file management system based on a cloud archive, which relates to the technical field of file management and comprises a file management platform, wherein the file management platform is in communication connection with the cloud archive, a archiver management module, a permission management module, a data processing module and a data archiving module; the archiver management module is used for carrying out identity verification on the archivers and setting different grades for the archivers; the authority management module is used for setting different management authorities for archivers according to different grades of archivers and setting corresponding identity verification methods; the data processing module is used for generating archive nodes from archive data processed by an archive operator and sending the archive nodes to the data archiving module; the data archiving module is used for processing and storing the received archive node; the technical scheme provided by the invention avoids file loss caused in the file management process to a certain extent.
Description
Technical Field
The invention relates to the technical field of archive management, in particular to an archive management system based on a cloud archive.
Background
The traditional file management usually adopts a file cabinet and a file bag to store files for a long time, but as the number of files increases and the flow of file management staff increases, the file management becomes very chaotic and difficult, and even causes serious consequences of file loss; with the continuous development of science and technology, office automation, paperless, electronic informatization and other things appear, so that the generation and management modes of files are changed greatly, the electronic informatization file management has been a necessary trend of development in various fields and enterprises, and the use of cloud archives has also profoundly affected our work and life;
the digital management of files by combining electronic information technology with computer software is still in the stage of technology development and application, and has some disadvantages; once files in the cloud archive are modified or deleted, original files are difficult to retrieve traces, and people can manage the files more difficult due to the fact that electronic data are updated; therefore, how to make file deletion and update become real-name, trace can be found as a problem that we need to solve, and therefore, a file management system based on a cloud archive is now provided.
Disclosure of Invention
In order to solve the technical problems, an object of the present invention is to provide a cloud archive-based archive management system.
The aim of the invention can be achieved by the following technical scheme: the archive management system based on the cloud archive comprises an archive management platform, wherein the archive management platform is in communication connection with the cloud archive, an archive manager management module, a right management module, a data processing module and a data archiving module;
the cloud archive is used for storing personal data and various archive data of the archive staff;
the archiver management module is used for carrying out identity verification on the archivers and setting different grades according to the working contents and qualification of the archivers;
the authority management module is used for setting different authorities when the archiver manages archival materials according to different grades of the archiver and setting a corresponding identity verification method;
the data processing module is used for analyzing the identity data information of the archives, judging whether the archives are granted with corresponding permission for processing the archives, generating corresponding archives links and archives nodes from the archives processed by the archives after the identity verification, and sending the archives to the data archiving module;
the data archiving module is used for processing and storing the received archive links and archive nodes.
Further, the cloud archive is provided with an area management unit, an archive retrieval unit, an archive information input unit, an archive information update unit and an archive processing unit; the regional management unit is internally provided with a plurality of management regions, and the management regions are file management offices in different areas of the data in the shared cloud archive; the file retrieval unit is used for retrieving the file data in the cloud archive, the file information input unit is used for inputting various file information and carrying out corresponding classification processing on the file information, the file information updating unit is used for updating the file data, and the file processing unit is used for deleting and transferring related file data.
Further, the archive member management module sets archive members as primary archive members, intermediate archive members and high-level archive members respectively; the middle-level archives are provided with middle-level archives clusters, wherein each middle-level archives cluster at least comprises three middle-level archives, and each middle-level archives corresponds to one management area; the high-level archives are provided with high-level archives clusters, the high-level archives comprise at least three high-level archives, and each high-level archives cluster corresponds to one management area.
Further, the authority management module is used for setting different authorities for a primary archiver, a middle-level archiver and a high-level archiver, setting authorities for the primary archiver to enter the archives retrieval unit and the archives information input unit, carrying out identity verification on the archives by the identification card number and the name, setting authorities for the middle-level archives to enter the archives updating unit, simultaneously granting authorities for the primary archives, and carrying out identity verification on the archives by the face identification photo; the authority to enter the archive processing unit is set for the advanced archive member, the authority of the intermediate archive member is granted to the advanced archive member, and the identity information of the archive member is verified through the finger fingerprint for biological identification.
Further, a data acquisition unit and a data matching unit are arranged in the data processing module;
the data acquisition unit is provided with a face photo recognition subunit and a fingerprint recognition subunit, the face photo recognition subunit is used for acquiring face recognition photos of the archives, the fingerprint recognition subunit is used for acquiring fingerprint information of the archives, verifying identity information of the archives when the archives process archives, and sending the acquired face recognition photos and the acquired fingerprint information to the data matching unit;
the data matching unit is used for auditing the identity of the archiver, matching the face recognition photo and the fingerprint acquired by the data acquisition unit with the face recognition photo and the fingerprint in the cloud archive, and judging whether to grant the archiver corresponding authority according to the matching result.
Further, the data processing module is further provided with a data link unit, and the data link unit is used for storing the archives after the archives complete corresponding work, generating corresponding archives links, and storing the archives links, wherein the archives links are divided into an input link, a retrieval link, an update link and a processing link, and the archives links comprise personal data of the archives complete corresponding work, reasons of completing corresponding work, content of completing corresponding work and time of completing corresponding content.
Further, a data node unit is further arranged in the data processing module, the data node unit is used for recording a place where an error exists and needs to be modified in the process of processing the archival data, when a primary archiver needs to modify the content of an input link, the input link modification application is required to be submitted to an archive management platform, the archive management platform is used for auditing the record link modification application, different digital passwords are generated and sent to each member in a middle-level archiver cluster in the management area after the record link modification application passes, the members in the middle-level archiver cluster upload corresponding digital passwords, the archive management platform is used for auditing that the uploaded digital passwords are matched with the generated digital passwords, whether the primary archiver is granted with the authority of modifying the input link is judged according to the matching result, and the corresponding input information modification node is generated after modification is completed;
when the intermediate archiver needs to modify the update link or the advanced archiver needs to modify the processing link, the corresponding update link modification application or the processing link modification application is submitted to the archive management platform, the archive management platform examines the update link modification application or the processing link modification application, different digital passwords are generated and sent to each member in the advanced archiver cluster of the management area after the update link or the processing link modification application passes the examination, the members in the advanced archiver cluster upload the corresponding digital passwords, the archive management platform examines the uploaded digital passwords and matches the generated digital passwords, whether corresponding modification permission is granted is judged according to the matching result, and corresponding update modification nodes or processing modification nodes are generated after the modification is completed;
the generated corresponding archive node is sent to a data archive module.
Further, a historical data archiving unit and a data classifying unit are arranged in the data archiving module; the history data archiving unit is provided with a history storage space, the history storage space is used for storing a retrieval link of corresponding archives, and after the data archiving module receives a corresponding update link or a processing link, the archives which are not updated or processed are put into the corresponding history storage space for storage;
the data classification unit classifies the received archive nodes according to the processing of the archive data, and stores the received archive nodes in the corresponding history storage spaces in the history archive unit.
Compared with the prior art, the invention has the beneficial effects that: because the cloud archive is realized through the network and the electronic information, once the original archive data in the cloud archive is processed and updated, the unprocessed archive data is difficult to retrieve, the updating process of the archive data is recorded through the data archiving module, the occurrence of the condition that the historical archive data is lost due to the updating of the archive data is avoided to a certain extent, and in addition, the archive data which is not updated can be saved and checked through the historical data archiving unit in the data archiving module;
in addition, some errors may exist in the contents of file links in some data archiving units, and modification, processing and other operations are needed, so that in order to ensure the authenticity and effectiveness of the data, information is sent to each member in the advanced archives cluster in the area through the archive management platform, and further updated data becomes public and transparent, and objective fairness of archives in the process of managing the archives is ensured to a certain extent.
Drawings
FIG. 1 is a schematic diagram of the present invention;
Detailed Description
As shown in fig. 1, a archive management system based on a cloud archive includes an archive management platform, where the archive management platform is communicatively connected with the cloud archive, an archive manager module, a rights management module, a data processing module and a data archiving module;
the cloud archive is provided with an area management unit, a archives information management unit and a archives information unit; the regional management unit is internally stored with a plurality of management regions, wherein the management regions refer to file management offices of different regions in the shared cloud archive, archives of different regions manage archives in corresponding regions through the file management offices, and operations such as interaction between the archive management offices and archives in other regions can be performed; the file data unit is used for storing various file data and carrying out classified management on the stored file data;
the cloud archive is provided with an archive retrieval unit, an archive information input unit, an archive information updating unit and an archive processing unit;
the file retrieval unit is used for retrieving the file data in the cloud archive, so that the target file data can be obtained more conveniently and rapidly;
the file information input unit is used for inputting various file information, performing corresponding classification processing on the file information, and uploading the input file information to the file data unit;
the archive information updating unit is used for updating archive data in the cloud archive;
the file processing unit is used for deleting and transferring related file data;
it should be further noted that, in the implementation process, the archives may involve personal privacy and confidentiality, so that the archives can be managed by setting a corresponding encryption protocol for the archives accessible to the archives; the archiver can set a login unit to login an account through the archiver management module, and then corresponding operations are adopted for an archives retrieval unit, an archives information input unit and an archives processing unit in the cloud archives through an operation unit in the account;
the archive member management module is used for managing archive members for managing archive data in the cloud archive, and the concrete process comprises the following steps:
setting a registration unit and a login unit, inputting personal basic information by a archiver through the registration unit, uploading the personal basic information input by the archiver to a archive management platform, and carrying out matching audit on the personal basic information input by the archiver by the archive management platform; it should be further noted that, in the implementation process, the personal basic information input by the archiver includes name, gender, home address, location area, location post, face recognition photo for biological recognition, fingerprint for biological recognition, identification card number and mobile phone number for real name authentication;
the archive management platform matches personal basic information input by an archive member with personal data stored in an archive member data management unit, if the match is successful, the archive management platform checks to pass, and if the match is failed, the archive management platform checks to fail;
after the verification is passed, generating a login password of a login account according to the mobile phone number in the personal basic information input by the archiver, and sending the generated login account and the login password to the mobile phone number input by the archiver;
the obtained login account and login password are input into a login unit, so that a archiver can complete login;
the archive management module is provided with an operation unit, wherein the operation unit is used for archives of the cloud archive by archivers, different grades are set by the system according to the working content and qualification of the archivers, and corresponding authorities are set for the archivers of different grades;
setting three different grades for the archives, wherein the three different grades are a primary archives, a middle archives and a high archives respectively, different authorities are set for the archives of different grades, and the archives are rated by the system according to the business level and qualification histories of the archives;
setting a middle level archiver cluster for middle level archivers, wherein the middle level archiver cluster at least comprises three middle level archivers, each middle level archiver cluster corresponds to one management area and has corresponding management authority in the corresponding management area;
setting high-level archives for high-level archives, wherein the high-level archives at least comprise three high-level archives, each high-level archives corresponds to one management area and has corresponding management authority in the corresponding management area;
it should be further noted that, in the specific implementation process, the corresponding management authorities in the middle-level archives cluster and the high-level archives cluster are set by the authority management module, and not every middle-level archives are in the middle-level archives cluster or every high-level archives are in the high-level archives cluster, and the archives in the middle-level archives cluster and the high-level archives cluster are selected by the system according to the service levels and qualification of the archives in different levels;
the authority management module is used for setting corresponding authorities for archives of archives, and setting corresponding management methods when the archives are managed by the archives;
the authority granting module is used for setting different authorities for primary archivers, medium-grade archivers and high-grade archivers, and the specific implementation process comprises the following steps:
setting authority of entering a file retrieval unit and a file information input unit for a primary archiver, wherein the primary archiver can use the file retrieval unit to retrieve the file data in the cloud archives and the file information input unit to input the file data in the cloud archives, and setting a corresponding identity verification method, namely carrying out identity verification on the archives by judging whether an identity card number and a name are matched with personal information stored in the cloud archives;
setting authority of entering a file information updating unit for a middle-level archiver, wherein the middle-level archiver can update the archives in the cloud archives by using the file information updating unit, and simultaneously opens the authority of a primary archiver and manages the primary archiver; setting a corresponding identity verification method, namely carrying out identity verification on the archiver through a face photo for biological recognition;
setting authority of entering the file processing unit for the advanced archives, wherein the advanced archives can process the archives in the cloud archives by using the file processing unit, and simultaneously open the authority of the intermediate archives and manage the intermediate archives; setting a corresponding identity verification method, namely verifying the identity information of the archiver through the finger fingerprint for biological identification;
it should be further noted that, in the implementation process, a manager of the archive can set corresponding temporary rights for archives of different levels, and when primary archives and middle archives are granted corresponding temporary rights for the high archives in a period of time, the manager can exercise rights corresponding to the high archives to process archival data in the cloud archive;
the data processing module is used for carrying out identity verification on the archives according to the identity verification method set by the authority management module when the archives analyze the data in the cloud archives, and the specific operation process comprises the following steps:
the data processing module is provided with a data acquisition unit, a data matching unit, a data link unit and a data node unit;
the data acquisition unit is provided with a face photo recognition subunit and a fingerprint recognition subunit, the face photo recognition subunit is used for acquiring face recognition photos of the archives, the fingerprint recognition subunit is used for acquiring fingerprint information of the archives, verifying identity information of the archives when the archives process archives, and sending the acquired face recognition photos and the acquired fingerprint information to the data matching unit;
the data matching unit is used for auditing the identity of the archiver, matching the face recognition photo and the fingerprint acquired by the data acquisition unit with the face recognition photo and the fingerprint in the cloud archive, and judging whether to grant corresponding permission to the archiver according to the matching result;
the data link unit is used for processing the archives in the cloud archive by the archivers, generating archive links after the processing is completed, and transmitting the generated archive links to the data archive unit; the archive link is used for storing the processing process of archive data by archive personnel, and the concrete implementation process comprises the following steps:
the primary archiver inputs corresponding archives through an archives information input unit, and generates an input link after the archives are input, wherein the input link comprises archives personal information, input content and input time;
in the process of searching the archives by the primary archives through the archives searching unit, a corresponding searching link is generated, wherein the searching link comprises archives personal data, searching reasons, searching contents and searching time for searching the archives;
in the process of updating the archives through the archives information updating unit, the intermediate archives generate corresponding updating links, wherein the updating links comprise archives personal data, updating content, updating reasons and updating time, and the updating links are sent to the cloud archives for storage;
generating a corresponding processing link in the process of processing the archives by the advanced archives through the archives processing unit, wherein the processing link comprises archives personal data, processing content, processing reasons and processing time;
it should be further noted that, in the implementation process, the archive data unit set in the cloud archive is used for managing corresponding archive data, a corresponding storage space is set in the archive data unit, the storage space is associated with a corresponding input link, after the cloud archive receives the corresponding input link, the archive data storage unit is generated in the archive data unit, the generated storage unit is used for the storage unit, and the archive links generated after the archive data is processed by the archive personnel are all uploaded to the storage unit;
the data node unit is used for recording a place where an error exists and needs to be modified in the process of processing the archival data by an archiver, generating a corresponding archival node and sending the archival node to the data archiving module; the archive node is divided into an input information modification node, an update modification node and a processing modification node; the file system comprises file personnel personal data for modifying file data, modification time, modification reasons and modification contents;
the process of modifying the archive link at the position where the error occurs by the archive member comprises the following steps:
when a primary archiver has related errors in the process of inputting corresponding archival data and the content of an input link is required to be modified, submitting an input link modification application to an archive management platform, wherein the input link modification application comprises a modification reason, modification details, modification time and a modifier; checking the input link modification application by the file management platform, generating different digital passwords after the checking is passed, sending the different digital passwords to each member in the middle-level archives cluster in the area, uploading corresponding digital passwords by the members in the middle-level archives cluster, checking whether the uploaded digital passwords are matched with the generated digital passwords or not by the file management platform, if the matching is successful, granting the authority of the primary archives for modifying the input link, and if the matching is failed, not granting the authority of the primary archives for processing the input link; after finishing the modification, generating a corresponding input information modification node;
when a middle-level archiver generates related errors in the process of updating information and needs to modify the content of an update link, submitting an update link modification application to an archive management platform, wherein the update link modification application comprises a modification reason, modification content, modification time and a modifier; the file management platform examines the update link modification application, after the examination is passed, different digital passwords are generated and sent to each member in the advanced archiver cluster in the area, the members in the advanced archiver cluster upload corresponding digital passwords, the file management platform examines whether the uploaded digital passwords are matched with the generated digital passwords, if the matching is successful, the authority of modifying the update link of the intermediate archiver is granted, if the matching is failed, the authority of processing the update link of the intermediate archiver is not granted, and after the modification is completed, corresponding update modification nodes are generated;
when a senior archiver has related errors in the process of processing archives, and needs to modify the content of the processing link, submitting a processing link modification application to an archive management platform, wherein the processing link modification application comprises a modification reason, modification content, modification time and a modifier; the file management platform examines and verifies the processing link modification application, after the examination and verification are passed, different digital passwords are generated and sent to each member in the advanced archiver cluster in the area, the members in the advanced archiver cluster upload corresponding digital passwords, the file management platform examines and verifies whether the uploaded digital passwords are matched with the generated digital passwords, if the matching is failed, the authority of the advanced archiver for modifying the processing link is not granted, if the matching is successful, the authority of the advanced archiver for modifying the processing link is granted, and after modification is completed, corresponding processing modification nodes are generated;
it should be further noted that, in the implementation process, after the members in the senior archive member cluster or the senior archive member cluster receive the corresponding digital passwords, the receiving digital passwords need to be uploaded correctly by more than two thirds of the total number of the archive member cluster or the senior archive member cluster, so that the corresponding rights can be opened, and the situation that the members in the senior archive member cluster or the senior archive member cluster have an emergency and cannot receive or upload the digital passwords is avoided, so that the corresponding rights cannot be opened;
the data archiving module is used for receiving the archival links generated by the data link unit and the archival nodes generated by the data node unit, processing and storing the received archival nodes to avoid the loss of historical archival data, and the specific operation process comprises the following steps:
the data archiving module is provided with a historical data archiving unit and a data classifying unit;
the history data archiving unit is provided with a corresponding history storage space which is mutually related with the storage space in the cloud archive, the history storage space is used for storing a retrieval link of a corresponding archive, and after the data archiving module receives a corresponding update link and a corresponding processing link, archive data which is not updated and processed in the cloud archive are stored;
the data classifying unit classifies the processing of the archives according to archives, puts the received archives nodes into corresponding historical storage spaces in the historical data archiving unit, and stores the contents in the archives nodes;
it should be further noted that in the implementation process, the record time, the modification time and the transfer time of the archives are recorded and saved by the historical data archiving unit, so that the data loss caused by the updated archives is avoided.
The above embodiments are only for illustrating the technical method of the present invention and not for limiting the same, and it should be understood by those skilled in the art that the technical method of the present invention may be modified or substituted without departing from the spirit and scope of the technical method of the present invention.
Claims (1)
1. The archive management system based on the cloud archive comprises an archive management platform and is characterized in that the archive management platform is in communication connection with the cloud archive, an archive manager management module, a right management module, a data processing module and a data archiving module;
the cloud archive is used for storing personal data and various archive data of the archive staff;
the archiver management module is used for carrying out identity verification on the archivers and setting different grades according to the working contents and qualification of the archivers;
the authority management module is used for setting different authorities when the archiver manages archival materials according to different grades of the archiver and setting a corresponding identity verification method;
the data processing module is used for analyzing the identity data information of the archives, judging whether the archives are granted with corresponding permission for processing the archives, generating corresponding archives links and archives nodes from the archives processed by the archives after the identity verification, and sending the archives to the data archiving module;
the data archiving module is used for processing and storing the received archive links and archive nodes;
the cloud archive is provided with an area management unit, an archive retrieval unit, an archive information input unit, an archive information updating unit and an archive processing unit; the regional management unit is internally provided with a plurality of management regions, and the management regions are file management offices in different areas of the data in the shared cloud archive; the file retrieval unit is used for retrieving the file data in the cloud archive, the file information input unit is used for inputting various file information and performing corresponding classification processing on the file information, the file information updating unit is used for updating the file data, and the file processing unit is used for deleting and transferring the related file data;
the archive member management module is used for setting archive members as primary archive members, intermediate archive members and high-level archive members respectively; the middle-level archives are provided with middle-level archives clusters, wherein each middle-level archives cluster at least comprises three middle-level archives, and each middle-level archives corresponds to one management area; the high-level archives are provided with high-level archives clusters, wherein each high-level archives cluster at least comprises three high-level archives, and each high-level archives cluster corresponds to one management area;
the authority management module is used for setting different authorities for a primary archiver, a middle-level archiver and a high-level archiver, setting authorities for the primary archiver to enter the archives retrieval unit and the archives information input unit, carrying out identity verification on the archives by the ID card number and the name, setting authorities for the middle-level archiver to enter the archives updating unit, granting authorities for the primary archives, and carrying out identity verification on the archives by the face recognition photo; setting authority to enter the archive processing unit for the advanced archive member, granting authority to the intermediate archive member, and verifying the identity information of the archive member through the finger fingerprint for biological identification;
the data processing module is provided with a data acquisition unit and a data matching unit;
the data acquisition unit is provided with a face photo recognition subunit and a fingerprint recognition subunit, the face photo recognition subunit is used for acquiring face recognition photos of the archives, the fingerprint recognition subunit is used for acquiring fingerprint information of the archives, verifying identity information of the archives when the archives process archives, and sending the acquired face recognition photos and the acquired fingerprint information to the data matching unit;
the data matching unit is used for auditing the identity of the archiver, matching the face recognition photo and the fingerprint acquired by the data acquisition unit with the face recognition photo and the fingerprint in the cloud archive, and judging whether to grant corresponding permission to the archiver according to the matching result;
the data processing module is also provided with a data link unit which is used for a archiver to save the archives after the archives complete corresponding work, generate corresponding archives links and save the archives links, wherein the archives links are divided into input links, retrieval links, update links and processing links, and the archives links comprise archives personal data of the archives complete corresponding work, reasons of the archives complete corresponding work, contents of the archives complete corresponding work and time of the corresponding contents;
the data processing module is also provided with a data node unit, the data node unit is used for recording a place where an error exists and needs to be modified in the process of processing the archival data, when a primary archiver needs to modify the content of an input link, the input link modification application is required to be submitted to an archive management platform, the archive management platform is used for auditing the record link modification application, different digital passwords are generated and sent to each member in a middle-level archiver cluster in the management area after the record link modification application passes the audit, the members in the middle-level archiver cluster upload corresponding digital passwords, the digital passwords uploaded by the archiver cluster are matched with the generated digital passwords, whether the primary archiver is authorized to modify the input link is judged according to the matching result, and the corresponding input information modification node is generated after the modification is completed;
when the intermediate archiver needs to modify the update link or the advanced archiver needs to modify the processing link, the corresponding update link modification application or the processing link modification application is submitted to the archive management platform, the archive management platform examines the update link modification application or the processing link modification application, different digital passwords are generated and sent to each member in the advanced archiver cluster of the management area after the update link or the processing link modification application passes the examination, the members in the advanced archiver cluster upload the corresponding digital passwords, the archive management platform examines the uploaded digital passwords and matches the generated digital passwords, whether corresponding modification permission is granted is judged according to the matching result, and corresponding update modification nodes or processing modification nodes are generated after the modification is completed;
transmitting the generated corresponding archive node to a data archiving module;
the data archiving module is provided with a historical data archiving unit and a data classifying unit; the history data archiving unit is provided with a history storage space, the history storage space is used for storing a retrieval link of corresponding archives, and after the data archiving module receives a corresponding update link or a processing link, the archives which are not updated or processed are put into the corresponding history storage space for storage;
the data classification unit classifies the received archive nodes according to the processing of the archive data, and stores the received archive nodes in the corresponding history storage spaces in the history archive unit.
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