CN116384894A - Purchasing approval management system - Google Patents
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- CN116384894A CN116384894A CN202211695444.2A CN202211695444A CN116384894A CN 116384894 A CN116384894 A CN 116384894A CN 202211695444 A CN202211695444 A CN 202211695444A CN 116384894 A CN116384894 A CN 116384894A
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- Y—GENERAL TAGGING OF NEW TECHNOLOGICAL DEVELOPMENTS; GENERAL TAGGING OF CROSS-SECTIONAL TECHNOLOGIES SPANNING OVER SEVERAL SECTIONS OF THE IPC; TECHNICAL SUBJECTS COVERED BY FORMER USPC CROSS-REFERENCE ART COLLECTIONS [XRACs] AND DIGESTS
- Y02—TECHNOLOGIES OR APPLICATIONS FOR MITIGATION OR ADAPTATION AGAINST CLIMATE CHANGE
- Y02P—CLIMATE CHANGE MITIGATION TECHNOLOGIES IN THE PRODUCTION OR PROCESSING OF GOODS
- Y02P90/00—Enabling technologies with a potential contribution to greenhouse gas [GHG] emissions mitigation
- Y02P90/30—Computing systems specially adapted for manufacturing
Abstract
The invention relates to the technical field of purchase approval management, in particular to a purchase approval management system, which comprises: the purchasing management unit is used for editing purchasing plans and recording purchasing application, purchasing quotation and purchasing orders; the approval inquiring unit is connected with the purchase management unit and is used for approving the purchase plan, inquiring and recording purchase information; the use management unit is connected with the approval query unit and is used for managing a purchase order, paying the goods and checking the goods; the invention quickens the change transmission of information data, realizes the information sharing of purchasing, finance, supplier and approval departments, avoids human errors caused by multiple times and multiple persons of change, reduces unnecessary operation cost, ensures that business data can be quickly converted into enterprise information, and improves the core competitiveness of enterprises.
Description
Technical Field
The invention relates to the technical field of purchase approval management, in particular to a purchase approval management system.
Background
With the continuous progress of production technology and the rapid development of modern scientific technology, the world is developing into informatization. The increasing complexity of social activities also makes various management tasks increasingly dependent on computers for the manipulation of information. The purchasing approval management system which has close relation with our life also faces the huge challenges of the information age at present, the old enterprise management mode can not adapt to the requirements of the novel socialization market economy, and the product has various types and large business volume, and is difficult to adapt to the working needs by manual accounting. How to establish and perfect an information management system of the industry as soon as possible becomes a key point for influencing the survival and development of the industry.
The traditional purchasing approval mode is complex in flow, and before each purchasing, the complex flow of inquiring price, inquiring inventory, negotiating and the like is required to be carried out on suppliers, so that the cooperation of the internal and external management systems is time-consuming and labor-consuming, and the efficiency is low. Secondly, the supplier has weak source searching capability, a great deal of effort is required to complete the evaluation, screening and authentication of a plurality of suppliers, and emergency demands are met, if the response speed of the suppliers is low, urban blind purchasing is often caused, and purchasing cost is increased; thirdly, the enterprises have various required articles, very complex specifications and models, high professional requirements on purchasing personnel and large enterprise manpower investment; for small and medium-sized enterprises, the supply chain is greatly different in upstream and downstream strength, the purchasing and supply conditions are harsh, and one enterprise has weak capability, so that a large amount of accounts receivable is brought, and poor operation of a fund chain is caused; manual purchasing cannot timely record and analyze purchasing cost, and may affect cost management and control.
Disclosure of Invention
Aiming at the problems, the invention provides a purchase approval management system, which effectively solves the problems of unreasonable purchase conditions and loss caused by human intervention in the prior art.
The technical scheme adopted for solving the technical problems is as follows: a procurement approval management system comprising: the purchasing management unit is used for editing purchasing plans and recording purchasing application, purchasing quotation and purchasing orders; the approval inquiring unit is connected with the purchase management unit and is used for approving the purchase plan, inquiring and recording purchase information; the use management unit is connected with the approval query unit and is used for managing a purchase order, paying the goods and checking the goods; the purchasing management unit also comprises a supplier management unit, wherein the supplier management unit comprises supplier information, supplier performance evaluation and contact information;
the approval query unit is used for managing and approving the flow of the purchase plan;
through the purchasing management unit, each department can make a purchasing plan according to the demands of the department; the purchase applications can be concentrated together, and purchase application approval flows can be carried out according to a single purchase plan; after the purchase request passes, the purchase request forms directly generate purchase request forms, and then find the set suppliers to compare the requests;
the management module is used for managing and storing association relations among the order information, quotation information and payment of goods;
the ticket collecting management module is respectively connected with the purchase management unit and the use management module and is used for providing payable billing, invoice printing, account checking, purchase return bill and purchase warehouse entry, so that the whole purchase process is well-known; the ticket collecting management module realizes the view module of MVC through JSP, the view module provides payment, invoice printing and account checking, wherein the payment background adopts EJB to realize transaction management of payment, and ORACLE storage process is remotely called in EJB to keep the invoice data of the invoice system consistent.
As an optimization, the approval query unit includes: the historical data storage unit is used for storing approval information, supplier quotation information and historical purchasing state information;
the approval query unit is connected with the historical data storage unit and used for acquiring relevant purchase order information and displaying the relevant purchase order information to the foreground to check the approval state;
and the synchronous unit is connected with the approval query unit and is used for synchronizing the quotation scheme, issuing the quotation scheme and querying the quotation scheme in use.
As an optimization, the vendor management unit includes: the information management unit is used for organizing and maintaining the information of the suppliers according to the corresponding information uploaded by the suppliers according to the set information base;
a qualification screening unit connected with the information management unit and used for providing qualification screening framework for the suppliers, including supplier screening list, screening responsible person and screening tracking record;
and the supplier classification management is connected with the qualification checking unit and is used for evaluating the states and performances of suppliers according to the checking result of the qualification checking unit, including qualification, disqualification, blacklist and high satisfaction.
As optimization, the purchase management unit comprises order management, mainly records, tracks and controls the situation of order execution, tracks the situation of order completion at any time, controls the execution of the order, additionally executes the order according to the actual replenishment situation, compares the order execution differences, and reflects the situation of order execution through business and analysis report forms.
As optimization, the purchase management unit is connected with the use management unit to directly generate purchase certificates to check the purchase cost.
In summary, due to the adoption of the technical scheme, the beneficial effects of the invention are as follows:
1. the real-time transfer and effective sharing of commodity management, enterprise purchasing and enterprise financial staff approval of suppliers are realized. The current business achieves the improvement of the management system through the perfection of purchasing informatization, realizes the global control of the cost of purchasing goods, and improves the working efficiency of enterprises.
2. Through the implementation of the purchase approval management system, complete business process management is realized, and the suppliers upload and manage commodities, the purchasing staff carry out purchase, the suppliers prepare the commodities and deliver the commodities, and the purchasing staff check the commodity quantity, the purchasing invoice and the financial certificate.
3. By establishing a perfect purchasing approval management system, through effective integration with finance and approval personnel, the comprehensive management system of the enterprise is further standardized and perfected, so that the comprehensive management system comprehensively reflects management essence which is summarized by the enterprise in the long-term operation process, and the comprehensive management system is further optimized through a dynamic controllable information system, so that the comprehensive management system becomes an important component of the enterprise asset.
4. The purchasing demand and the purchasing plan are controlled from the source, unreasonable purchasing conditions are reduced to the greatest extent, the tricky birth purchasing application process is reduced, loss caused by human intervention is reduced, the working efficiency and the accuracy of the purchasing plan are improved, and purchasing fund occupation is reduced.
5. The complete order management function can effectively standardize the purchasing order operation flow, improve the service processing efficiency, provide strict price management and help management staff to effectively manage purchasing services.
6. The informatization management of the receiving process can ensure the accuracy of checking the amount and the quantity, improve the working efficiency of receiving personnel and reduce the labor cost.
7. The method has the advantages that the change transmission of information data is quickened, the information sharing of purchasing, finance, suppliers and approval departments is realized, human errors caused by multiple times and multiple persons of change are avoided, unnecessary operation cost is reduced, business data can be quickly converted into enterprise information, and the core competitiveness of enterprises is improved.
Drawings
FIG. 1 is a schematic diagram of a system according to the present invention.
Detailed Description
The following description of the embodiments of the present invention will be made apparent and fully in view of the accompanying drawings, in which some, but not all embodiments of the invention are shown. All other embodiments, which can be made by those skilled in the art based on the embodiments of the invention without making any inventive effort, are intended to be within the scope of the invention.
In the description of the present invention, it should be noted that the directions or positional relationships indicated by the terms "center", "upper", "lower", "left", "right", "vertical", "horizontal", "inner", "outer", etc. are based on the directions or positional relationships shown in the drawings, are merely for convenience of describing the present invention and simplifying the description, and do not indicate or imply that the devices or elements referred to must have a specific orientation, be configured and operated in a specific orientation, and thus should not be construed as limiting the present invention. Furthermore, the terms "first," "second," and "third" are used for descriptive purposes only and are not to be construed as indicating or implying relative importance.
This invention may be embodied in many different forms and should not be construed as limited to the embodiments set forth herein. Rather, these embodiments are provided so that this disclosure will be thorough and complete, and will fully convey the concept of the invention to those skilled in the art, and the present invention will only be defined by the appended claims. In the drawings, the size and relative sizes of layers and regions may be exaggerated for clarity. It will be understood that when an element such as a layer, region or substrate is referred to as being "formed on" or "disposed on" another element, it can be directly on the other element or intervening elements may also be present. In contrast, when an element is referred to as being "directly formed on" or "directly disposed on" another element, there are no intervening elements present.
In addition, the technical features of the different embodiments of the present invention described below may be combined with each other as long as they do not collide with each other.
As shown in fig. 1, the purchase approval management system includes: the purchasing management unit is used for editing purchasing plans and recording purchasing application, purchasing quotation and purchasing orders; the approval inquiring unit is connected with the purchase management unit and is used for approving the purchase plan, inquiring and recording purchase information; the use management unit is connected with the approval query unit and is used for managing a purchase order, paying the goods and checking the goods; the purchasing management unit also comprises a supplier management unit, wherein the supplier management unit comprises supplier information, supplier performance evaluation and contact information;
the approval query unit is used for managing and approving the flow of the purchase plan;
through the purchasing management unit, each department can make a purchasing plan according to the demands of the department; the purchase applications can be concentrated together, and purchase application approval flows can be carried out according to a single purchase plan; after the purchase request passes, the purchase request forms directly generate purchase request forms, and then find the set suppliers to compare the requests;
the management module is used for managing and storing association relations among the order information, quotation information and payment of goods;
the ticket collecting management module is respectively connected with the purchase management unit and the use management module and is used for providing payable billing, invoice printing, account checking, purchase return bill and purchase warehouse entry, so that the whole purchase process is well-known; the ticket collecting management module realizes the view module of MVC through JSP, the view module provides payment, invoice printing and account checking, wherein the payment background adopts EJB to realize transaction management of payment, and ORACLE storage process is remotely called in EJB to keep the invoice data of the invoice system consistent.
The approval query unit comprises: the historical data storage unit is used for storing approval information, supplier quotation information and historical purchasing state information;
the approval query unit is connected with the historical data storage unit and used for acquiring relevant purchase order information and displaying the relevant purchase order information to the foreground to check the approval state;
and the synchronous unit is connected with the approval query unit and is used for synchronizing the quotation scheme, issuing the quotation scheme and querying the quotation scheme in use.
And the suppliers are used as centers, a qualified supplier library is established for enterprises through overall process evaluation management of the suppliers, and information such as basic information, historical cooperation conditions, performance conditions, evaluation and the like of cooperation units are automatically associated, so that the cooperation relationship between the enterprises and the suppliers is realized through continuous accumulation and updating, the single cooperation relationship is upgraded to a strategic cooperation alliance relationship, and the operation risk of enterprise projects is reduced. The vendor management unit includes: the information management unit is used for organizing and maintaining the information of the suppliers according to the corresponding information uploaded by the suppliers according to the set information base;
a qualification screening unit connected with the information management unit and used for providing qualification screening framework for the suppliers, including supplier screening list, screening responsible person and screening tracking record;
and a supplier classification management unit connected with the qualification unit for evaluating the status and performance of suppliers including pass, fail, blacklist and high satisfaction according to the examination result of the qualification unit, wherein the supplier management unit automatically tracks the performances of suppliers and classifies them for convenient management, and as approval and rewards for their excellent performances, fair management of the performance of suppliers and proper giving of rewards can help enterprises to better maintain the relationship with suppliers.
The purchase management unit comprises order management, mainly records, tracks and controls the condition of order execution, tracks the condition of order completion at any time, controls the execution of the order, additionally executes the order according to the actual replenishment condition, compares the order execution difference, and reflects the condition of order execution through business and analysis report forms.
The purchase management unit is connected with the use management unit and directly generates purchase certificates to calculate the purchase cost. The method has the advantages that the method is flexible in processing of the purchase orders, can be maintained at any time, can stop the issued orders, can automatically settle the purchase orders or manually and forcedly settle the purchase orders, has the functions of tracking and checking the purchase orders, can inquire the purchasing of the articles at multiple angles, and can evaluate the details and the summarizing conditions of ordering, receiving and warehousing, evaluates suppliers from various angles such as delivery period, price, quality and the like, can evaluate the performance of purchasing personnel, and can analyze the purchasing cost difference.
The foregoing embodiments are merely examples of the present invention, and the scope of the present invention includes, but is not limited to, the forms and styles of the foregoing embodiments, and any suitable changes or modifications made by those skilled in the art, which are consistent with the claims of the present invention, shall fall within the scope of the present invention.
Claims (5)
1. The purchase approval management system is characterized by comprising: the purchasing management unit is used for editing purchasing plans and recording purchasing application, purchasing quotation and purchasing orders; the approval inquiring unit is connected with the purchase management unit and is used for approving the purchase plan, inquiring and recording purchase information; the use management unit is connected with the approval query unit and is used for managing a purchase order, paying the goods and checking the goods; the purchasing management unit also comprises a supplier management unit, wherein the supplier management unit comprises supplier information, supplier performance evaluation and contact information;
the approval query unit is used for managing and approving the flow of the purchase plan;
through the purchasing management unit, each department can make a purchasing plan according to the demands of the department; the purchase applications can be concentrated together, and purchase application approval flows can be carried out according to a single purchase plan; after the purchase request passes, the purchase request forms directly generate purchase request forms, and then find the set suppliers to compare the requests;
the management module is used for managing and storing association relations among the order information, quotation information and payment of goods;
the ticket collecting management module is respectively connected with the purchase management unit and the use management module and is used for providing payable billing, invoice printing, account checking, purchase return bill and purchase warehouse entry, so that the whole purchase process is well-known; the ticket collecting management module realizes the view module of MVC through JSP, the view module provides payment, invoice printing and account checking, wherein the background of payment adopts EJB to realize transaction management of payment, and ORACLE storage process is remotely called in EJB, so that invoice data of an invoice system is kept consistent.
2. The procurement approval management system of claim 1 characterized by: the approval query unit comprises: the historical data storage unit is used for storing approval information, supplier quotation information and historical purchasing state information;
the approval query unit is connected with the historical data storage unit and used for acquiring relevant purchase order information and displaying the relevant purchase order information to the foreground to check the approval state;
and the synchronous unit is connected with the approval query unit and is used for synchronizing the quotation scheme, issuing the quotation scheme and querying the quotation scheme in use.
3. The procurement approval management system of claim 1 characterized by: the vendor management unit includes: the information management unit is used for organizing and maintaining the information of the suppliers according to the corresponding information uploaded by the suppliers according to the set information base;
a qualification screening unit connected with the information management unit and used for providing qualification screening framework for the suppliers, including supplier screening list, screening responsible person and screening tracking record;
and the supplier classification management is connected with the qualification checking unit and is used for evaluating the states and performances of suppliers according to the checking result of the qualification checking unit, including qualification, disqualification, blacklist and high satisfaction.
4. The procurement approval management system of claim 1 characterized by: the purchase management unit comprises order management, mainly records, tracks and controls the condition of order execution, tracks the condition of order completion at any time, controls the execution of the order, additionally executes the order according to the actual replenishment condition, compares the order execution difference, and reflects the condition of order execution through business and analysis report forms.
5. The procurement approval management system of claim 1 characterized by: the purchase management unit is connected with the use management unit and directly generates purchase certificates to calculate the purchase cost.
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| CN202211695444.2A CN116384894A (en) | 2022-12-28 | 2022-12-28 | Purchasing approval management system |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116596488A (en) * | 2023-07-18 | 2023-08-15 | 嘉联支付有限公司 | Visual merchant management platform based on big data analysis |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116596488A (en) * | 2023-07-18 | 2023-08-15 | 嘉联支付有限公司 | Visual merchant management platform based on big data analysis |
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