CN116050366A - Original document management method and system - Google Patents

Abstract

The invention provides an original document management method and a system thereof, wherein the method comprises the following steps: receiving a first input of a user; responding to the first input, and extracting checked customs clearance information from the original document file; receiving a second input from the user; responding to the second input, associating the customs clearance information with the material information, and filling all fields in a customs clearance template to generate a customs clearance bill; receiving a third input from the user; and responding to the third input, and uploading the customs clearance bill to a customs system through an interface after the clearance bill is made. The original document management method and the system thereof can ensure the accuracy of the declaration data by configuring the related material related information through the original file in the complete electronic declaration process, reduce the operation complexity of the declaration personnel and greatly improve the passing rate of primary declaration.

Description

Original document management method and system

Technical Field

The invention relates to the technical field of intelligent closing, in particular to an original document management method and an original document management system.

Background

The gateway is a system engineering involving a series of professional questions and policy regulations such as customs, logistics, foreign exchange, cost, tax, and internal work documents, work procedures, accounting modes, etc. It not only relates to enterprise logistics, fund flows, information flows and internal control systems, but also relates to the operation cost, the competitive power of enterprises, and even the survival and development of enterprises.

In order to more intelligently and conveniently input maintenance customs data, enterprises select to use personalized customs systems to interface customs through interfaces, and intelligent management of the customs data is supported. Generally, risk analysis and professional examination are carried out through a customs system, the risk is determined to be low, and license documents and tax are related, so that a customs personnel can examine the paper customs examination sheet and the accompanying documents according to risk prompt after the customs site submits the paper documents before the customs is released, and the customs enterprise manually releases the customs site after tax payment is completed.

However, in the existing customs management technology, paper documents are not convenient to submit on site, timeliness and the like cannot be guaranteed, and the risk of customs clearance report rejection caused by inaccurate customs report data is high, so that the customs clearance efficiency is reduced, the operation cost of enterprises is greatly increased, and risks existing in the customs treatment cannot be avoided.

Disclosure of Invention

The invention provides an original document management method and a system thereof, which are used for solving the defects that the customs traffic volume is rapidly increased and the relative shortage of human resources is outstanding contradiction and the customs efficiency is influenced due to the risk of customs.

The invention provides an original document management method, which comprises the following steps:

Receiving a first input of a user;

responding to the first input, and extracting checked customs clearance information from the original document file;

receiving a second input from the user;

responding to the second input, associating the customs clearance information with the material information, and filling all fields in a customs clearance template to generate a customs clearance bill;

receiving a third input from the user;

responding to the third input, and uploading the customs clearance bill to a customs system through an interface after completing the bill making of the customs clearance bill;

the material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

According to the original document management method provided by the invention, after the customs clearance information and the material information are associated in response to the second input, all fields in a customs clearance template are filled to generate a customs clearance bill, and the method comprises the following steps:

receiving a first sub-input of a user;

responding to the first sub-input, correlating the customs information with the material information, correspondingly filling the obtained correlation information into a target field in the customs clearance template, and generating an initial customs clearance;

Receiving a second sub-input of the user;

responding to the second sub-input, carrying out merging operation on the associated information by utilizing a target condition, and updating the initial customs declaration menu according to the obtained merging information to generate the customs declaration menu;

wherein the target field at least comprises a declaration customs, an inbound/outbound Guan Bie, a declaration unit, a country of origin/fortune, a packaging type, a delivery mode, a transportation mode, a stop/finger port of transportation and a declaration form type; the target condition includes one or more of a merge condition, a split condition, and a sort condition.

According to the original document management method provided by the invention, the response to the first input, the verified customs clearance information is extracted from the original document file, and the method comprises the following steps:

receiving a third sub-input of the user;

receiving, in response to the third sub-input, the customs clearance information fed back by an optical character recognition (OpticalCharacterRecognition, OCR) component after recognition of the original document;

or alternatively, the process may be performed,

receiving a fourth sub-input of the user;

responding to the fourth sub-input, and receiving the customs clearance information input by the user terminal according to the original document file;

Wherein the OCR component is configured to initiate a recognition mode for the original document according to the third sub-input; and the user terminal is used for acquiring a default value of the customs clearance information according to the fourth sub-input or selecting in a drop-down frame.

According to the original document management method provided by the invention, after the customs clearance information and the material information are associated, the method further comprises the following steps:

receiving a fourth input from the user;

responding to the fourth input, and matching order information corresponding to the material information by utilizing an accompanying bill uploaded by the user terminal;

receiving a fifth input of the user;

and in response to the fifth input, performing real-time maintenance update on the order information.

According to the original document management method provided by the invention, the attached document uploaded by the user terminal is matched with order information corresponding to the material information, and the method comprises the following steps:

extracting material association information from the attached bill by using a material number;

inquiring order information corresponding to the material information from an order list by utilizing the material association information;

the order information at least comprises a name of a consigner, a name of a declaration unit, a name of a production sales unit, a default value of a delivery address, and a set value of a supervision mode, a goods property, a consumption use unit, the declaration unit, an inbound/outbound Guan Bie, a package type, a delivery mode, a delivery order number and information of the consigner; the material association information at least comprises commodity codes, commodity names, specification models, declaration measuring units, legal units and second units.

According to the original document management method provided by the invention, the merging operation comprises automatic merging and manual merging.

The invention also provides an original document management system, which comprises:

the first receiving module is used for receiving a first input of a user;

the first response module is used for responding to the first input and extracting the checked customs clearance information from the original document file;

the second receiving module is used for receiving a second input of a user;

the second response module is used for responding to the second input, and filling all fields in the customs clearance template after associating the customs clearance information with the material information to generate a customs clearance bill;

a third receiving module for receiving a third input of the user;

the third response module is used for responding to the third input, and uploading the customs system through an interface after completing the making of the customs statement bill;

the material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

The invention also provides an electronic device comprising a memory, a processor and a computer program stored on the memory and executable on the processor, wherein the processor implements the original document management method according to any one of the above when executing the program.

The present invention also provides a non-transitory computer readable storage medium having stored thereon a computer program which, when executed by a processor, implements the original document management method as described in any one of the above.

The invention also provides a computer program product comprising a computer program which when executed by a processor implements the original document management method as described in any one of the above.

According to the original document management method and the original document management system, information extraction and verification are carried out on the original document file, mapping between material information in the corresponding project of an enterprise is completed through the obtained customs clearance information, content obtained through association is rendered to a customs clearance template, and the customs clearance is uploaded to a customs clearance system for verification in an online communication mode after the customs clearance is used for making a bill. Related material related information can be configured through the original file in the complete electronic customs clearance flow, so that accuracy of declaration data is ensured, complexity of customs clearance personnel operation is reduced, and the passing rate of one-time customs clearance can be greatly improved.

Drawings

In order to more clearly illustrate the invention or the technical solutions of the prior art, the following description will briefly explain the drawings used in the embodiments or the description of the prior art, and it is obvious that the drawings in the following description are some embodiments of the invention, and other drawings can be obtained according to the drawings without inventive effort for a person skilled in the art.

FIG. 1 is a schematic flow chart of an original document management method according to the present invention;

FIG. 2 is a second flow chart of the original document management method according to the present invention;

FIG. 3 is a schematic diagram of the original document management system provided by the present invention;

fig. 4 is a schematic structural diagram of an electronic device provided by the present invention.

Detailed Description

For the purpose of making the objects, technical solutions and advantages of the present invention more apparent, the technical solutions of the present invention will be clearly and completely described below with reference to the accompanying drawings, and it is apparent that the described embodiments are some embodiments of the present invention, not all embodiments. All other embodiments, which can be made by those skilled in the art based on the embodiments of the invention without making any inventive effort, are intended to be within the scope of the invention.

The terms "first," "second," and the like in the description of the present application, are used for distinguishing between similar objects and not necessarily for describing a particular sequential or chronological order. It is to be understood that the data so used may be interchanged, as appropriate, such that embodiments of the present application may be implemented in sequences other than those illustrated or described herein, and that the objects identified by "first," "second," etc. are generally of a type and not limited to the number of objects, e.g., the first object may be one or more.

It is to be understood that the terminology used in the description of the invention is for the purpose of describing particular embodiments only and is not intended to be limiting of the invention. As used in this specification, the singular forms "a", "an" and "the" are intended to include the plural forms as well, unless the context clearly indicates otherwise.

The terms "comprises" and "comprising" indicate the presence of stated features, integers, steps, operations, elements, and/or components, but do not preclude the presence or addition of one or more other features, integers, steps, operations, elements, components, and/or groups thereof.

Fig. 1 is a schematic flow chart of an original document management method provided by the present invention. As shown in fig. 1, the original document management method provided by the embodiment of the present invention includes: step 101, a first input of a user is received.

It should be noted that, the execution subject of the original document management method provided by the embodiment of the present invention is an original document management system.

The application scene of the original document management method provided by the embodiment of the invention is that the information recorded according to the original document file is checked in a preposed system of a customs system, the relatively fixed information is directly related to the corresponding position of the customs clearance template, so that the data is ensured to be in accordance with the customs clearance condition as much as possible, and the customs clearance and the related file are sent to the customs through an interface in the form of an electronic document, thereby saving the labor cost.

Specifically, in step 101, the user terminal may input, according to the customs clearance requirement of the material involved in the actual order service, a first input to the electronic device on which the original document management system depends, based on a process of acquiring customs clearance information for the newly added customs clearance in the visual document management interface.

And the first input is used for extracting the customs clearance information according to the new customs clearance requirement. The user can select a plurality of controls in the document management interface to finish the extraction of the customs clearance information through the first input.

Optionally, the first input may be a touch input, a voice input, a gesture input, or a key input to a number of controls in the visual interface. The first input may also be a first operation comprising instructions in a flow for extracting customs clearance information.

And 102, responding to the first input, and extracting the checked customs clearance information from the original document file.

Specifically, in step 102, the original document management system sequentially executes corresponding operations according to the instruction included in the first input received in step 101, extracts customs clearance information for the newly added customs clearance service from the original document file, and performs strong verification on the extracted customs clearance information by using the internal enterprise number as a unique verification code, so as to only retain customs clearance information passing the verification.

Step 103, receiving a second input of the user.

Specifically, in step 103, the user terminal may input the second input to the electronic device on which the original document management system relies, based on the procedure of entry of the customs clearance.

And a second input for generating a target view. The user can select a plurality of controls in the document management interface to complete the entry of the customs clearance through the second input.

Optionally, the second input may be a touch input, a voice input, a gesture input, or a key input to a number of controls in the visual interface. The second input may also be a second operation comprising instructions in the flow for entering the customs clearance.

And 104, responding to the second input, and after associating the customs clearance information with the material information, filling all fields in a customs clearance template to generate a customs clearance bill.

The material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

It should be noted that the material information refers to material related information related to an actual order service corresponding to a new customs clearance requirement, and the material related information is stored in a data storage space allocated for a corresponding enterprise in the original document management system.

And the material information is used for representing information related to the material to be reported in the closing business. The embodiment of the present invention is not particularly limited thereto.

Wherein, the default values of different internal destinations/goods sources and destinations/places can be configured for the material information under different items. In addition, the material number, specification and model number, reporting number, total price, unit price, currency system, application, exemption mode, country of origin and destination are also necessary filling fields of material information.

Specifically, in step 104, the original document management system sequentially executes corresponding operations according to the instruction included in the second input received in step 103, so as to complete association of the customs clearance information and the material information. And on the basis of the customs clearance template displayed in the visual interface, the customs clearance information and the material information with the association relationship are respectively filled under the corresponding fields of the customs clearance template to generate customs clearance and display the customs clearance in the visual interface.

It can be appreciated that the generated customs clearance bill can maintain a list page in the visual interface, so that a user of the user terminal (i.e. customs clearance personnel at the enterprise side) can edit, delete, disable, enable, copy, etc. all customs clearance bills stored under the list page.

The copying operation is aimed at reporting similar goods of similar companies, and the probability of manually reporting the error of input data is avoided through copying order information and copying order and material information.

Step 105, receiving a third input from the user.

Specifically, in step 105, the user terminal may input a third input to the electronic device on which the original document management system depends, based on the customs clearance procedure.

And a third input for reporting the closure on line. The user can select a plurality of controls in the document management interface to finish electronic online reporting through the third input.

Optionally, the third input may be a touch input, a voice input, a gesture input, or a key input to a number of controls in the visual interface. The third input may also be a third operation, including instructions in the flow for reporting the off-line.

And step 106, responding to the third input, and uploading the customs clearance bill to a customs system through an interface after the bill making of the customs clearance bill is completed.

It should be noted that, the original document management system arranged at the enterprise end establishes communication connection with the customs system through an interface so as to realize online reporting.

Specifically, in step 106, the original document management system sequentially executes corresponding operations according to the instruction included in the third input received in step 105, and after checking and making the customs clearance bill (i.e. the record list), the formal electronic file of the customs clearance bill is uploaded to the customs system for declaration, so that the customs system can audit the declaration content.

After the customs system receives the formal electronic file of the customs clearance, after the customs clearance is checked, the customs system feeds back the checking result to the original document management system at the enterprise end so that the enterprise can know whether the checking is successful or not, and the checklist content contained in the checked customs clearance is automatically checked and annotated.

The embodiment of the invention is based on information extraction and verification of the original document, mapping between material information in the corresponding project of the enterprise is completed through the acquired customs clearance information, the content obtained through association is rendered to a customs clearance template, and the customs clearance template is uploaded to a customs system for auditing in an online communication mode after the customs clearance is utilized for making a bill. Related material related information can be configured through the original file in the complete electronic customs clearance flow, so that accuracy of declaration data is ensured, complexity of customs clearance personnel operation is reduced, and the passing rate of one-time customs clearance can be greatly improved.

On the basis of any one of the above embodiments, the responding to the second input, after associating the customs clearance information with the material information, fills all fields in a customs clearance template, and generates a customs clearance, including: a first sub-input of a user is received.

It should be noted that the second input is an input combination, which includes a first sub-input and a second sub-input.

Specifically, in step 104, the original document management system receives a first sub-input in a second input.

And the first sub-input is used for associating the customs clearance information with the material information. The user can complete data association by selecting a plurality of controls in the page through the first sub-input.

Optionally, the first sub-input may be a touch input, a voice input, a gesture input, or a key input to a number of controls in the document management interface. The first sub-input may also be a first sub-operation comprising instructions in a flow for associating the customs clearance information with the material information.

And responding to the first sub-input, correlating the customs information with the material information, correspondingly filling the obtained correlation information into a target field in the customs clearance template, and generating an initial customs clearance.

Wherein the target field includes at least a declaration customs, an inbound/outbound Guan Bie, a declaration unit, a country of origin/fortune, a packaging type, a delivery mode, a transportation mode, a stop/finger port of delivery, and a customs clearance type.

Specifically, the original document management system sequentially executes corresponding operations according to the instructions contained in the first sub-input, associates the customs information and the material information of a certain cargo under a certain item, extracts information corresponding to the target fields from the obtained associated information, and renders the information into the filling areas corresponding to the target fields in the customs form template to generate the initial customs form.

The target field may be determined according to the filling content indicated by the customs clearance template. The destination fields include, but are not limited to, customs declaration, entry/exit Guan Bie, declaration units, country of origin/fortune, packaging type, manner of delivery, manner of transportation, port of stay/finger, and customs clearance type, etc., and embodiments of the present invention are not limited in this regard.

A second sub-input of the user is received.

Specifically, the original document management system receives a second sub-input in the second input.

And the second sub-input is used for combining the materials under a plurality of business orders conforming to the five-in-one principle of customs into a commodity for customs reporting. The user can select a plurality of controls in the page to finish commodity merging through the second sub-input.

Optionally, the second sub-input may be a touch input, a voice input, a gesture input, or a key input to a number of controls in the document management interface. The second sub-input may also be a second sub-operation comprising instructions in the flow for associating the customs clearance information with the material information.

And responding to the second sub-input, carrying out merging operation on the associated information by utilizing a target condition, and updating the initial customs declaration menu according to the obtained merging information to generate the customs declaration menu.

Wherein the target condition includes one or more of a merge condition, a split condition, and a sort condition.

Specifically, the original document management system sequentially executes corresponding operations according to the instructions contained in the second sub-input, merges multiple groups of related information obtained by associating the customs information and the material information of multiple cargoes under multiple items by utilizing the target conditions determined by the second sub-input, and re-integrates the merged information into the initial customs menu by utilizing the merged information to form a new customs menu.

The target condition may be a merging execution condition set for the material related to the actual business.

Alternatively, the target condition may be whether the material information associated with the customs information conforms to the customs five-in-one principle, that is, the material code, the declaration unit of measure, the commodity name, the currency system, and the country of origin/destination are the same.

Alternatively, the target condition may be whether the number of items of merchandise contained in the post-merger customs menu exceeds 50 items.

Alternatively, the target condition may be a custom merger requirement for the enterprise:

for example, the products of the legal examination and illegal examination, 3C and epidemic areas are divided into a plurality of single products. The new customs clearance is separately declared, so that the enterprise can be reduced from filling in illegal commodity information.

It can be appreciated that the original document management system can record all the merging process, facilitating material positioning when data is interacted between interfaces in the system.

In addition, the types of the target conditions include, but are not limited to, merging conditions, splitting conditions, sorting conditions, and the like, to perform sorting and screening corresponding to the condition type according to the corresponding condition type.

The embodiment of the invention is based on the association of the customs clearance information and the material information through strong verification, and the content obtained by the association is integrated again, so that a complete electronic customs clearance bill is formed, and then the customs clearance bill is uploaded to a customs clearance system for auditing through an online communication mode. Related material related information can be configured through the original file in the complete electronic customs clearance flow, so that the accuracy of the declaration data is ensured, the operation complexity of customs clearance personnel is reduced, and errors caused by subjective factors when the customs clearance is filled by the operators are avoided.

On the basis of any one of the above embodiments, the extracting, in response to the first input, the verified customs clearance information from the original document file includes: a third sub-input of the user is received.

It should be noted that the first input is an input combination, which includes a third sub-input and/or a fourth sub-input.

Specifically, in step 102, the original document management system receives a third sub-input in the first input.

A third sub-input for enabling an optical character recognition (OpticalCharacterRecognition, OCR) component to scan-recognize the original document. The user can select a plurality of controls in the page to finish character recognition of the paper file through the third sub-input.

Optionally, the third sub-input may be a touch input, a voice input, a gesture input, or a key input to a number of controls in the document management interface. The third sub-input may also be a third sub-operation containing instructions in the flow for enabling the peripheral OCR component to perform character recognition.

In response to the third sub-input, the customs clearance information fed back by an optical character recognition (OpticalCharacterRecognition, OCR) component after recognizing the original document is received.

Wherein the OCR component is configured to initiate a recognition mode for the original document according to the third sub-input.

It should be noted that, as an electronic device independent of the electronic apparatus on which the original document management system operates, the OCR component may establish a communication connection with the original document management system through a wired communication technology and a wireless communication technology.

Specifically, the original document management system sequentially executes corresponding operations according to the instructions contained in the third sub-input, and receives customs clearance information identified by the OCR component scanning the original document file.

Alternatively, a fourth sub-input of the user is received.

And the user terminal is used for acquiring a default value of the customs clearance information according to the fourth sub-input or selecting in a drop-down frame.

Specifically, in step 102, the original document management system may also receive a fourth sub-input in the first input.

And the fourth sub-input is used for manually inputting customs clearance information recorded in the original document file. The user can select a plurality of controls in the page to automatically fill in default values or drop down selection mode for entering customs clearance information through the fourth sub-input.

Optionally, the fourth sub-input may be a touch input, a voice input, a gesture input, or a key input to a number of controls in the document management interface. The fourth sub-input may also be a fourth sub-operation, including instructions in the flow for entering customs clearance information.

And responding to the fourth sub-input, and receiving the customs clearance information input by the user terminal according to the original document file.

Specifically, the original document management system sequentially executes corresponding operations according to the instructions contained in the fourth sub-input, extracts automatically filled default values from the check boxes corresponding to the visual interface, and/or pulls down selected setting values at the check boxes to complete the extraction of the customs clearance information.

According to the embodiment of the invention, the original document file is scanned and identified by starting the OCR component, or the customs clearance information is extracted from the recorded content of the original document file in a mode of automatically filling or pulling down in a visual interface. The complexity of the operation of customs personnel can be reduced, and the accuracy of acquiring data is improved.

On the basis of any one of the above embodiments, after the associating the customs clearance information and the material information, the method further includes: a fourth input of the user is received.

Specifically, after step 104, the user terminal may further input a fourth input to the electronic device on which the original document management system depends, based on the process of synchronously matching the document information with the existing material information.

And the fourth input is used for generating a report and check document which is actually provided to the inspection and quarantine mechanism by the report and check enterprise and related certificate information for customs declaration flow. And the user can finish uploading the accompanying bill by selecting a plurality of controls in the bill management interface through fourth input.

And responding to the fourth input, and matching the order information corresponding to the material information by utilizing the accompanying bill uploaded by the user terminal.

The accompanying documents include, but are not limited to, contracts, invoices, package listings, manifest (billboards), order, proxy customs authority delegation protocol, import and export license documents, and other import and export documents defined by customs office.

Specifically, the original document management system sequentially executes corresponding operations according to the instructions contained in the fourth input, and the corresponding operations are related to order information affiliated to the material information through the uploaded attached documents.

The order information may include information related to the status of the document, and information related to the status of the goods. And the specific time of each link is recorded and is not influenced by the state of the order.

A fifth input is received from the user.

Specifically, the user terminal may further input a fifth input to the electronic device on which the original document management system depends, based on the flow of order management.

And fifth input, which is used for carrying out relevant processing such as adding, deleting, modifying and checking on the order information. The user can complete the management of the attached document by selecting a plurality of controls in the document management interface through the fifth input.

And in response to the fifth input, performing real-time maintenance update on the order information.

Specifically, the original document management system sequentially executes corresponding operations according to the instructions contained in the fifth input, performs operations such as adding, deleting, modifying and checking the attached document, and maintains order information according to the real-time updated content.

When the material is updated, the corresponding state is that the unreported original document order needs to be reprocessed, and at the moment, the forbidden document is supported and is started after the repair is completed.

It can be understood that in the process of maintaining the order information in real time, a modification record of the order information is also displayed in the front-end interface, and the contents before and after the modification, time and modification person are recorded. Furthermore, the recorded log information can be used as a judgment data source of the manual reporting quality, and the manual performance can be evaluated.

According to the embodiment of the invention, the material information is synchronously matched with the related order information through the uploaded attached bill, and the order information is visually managed. The method can realize reporting of similar goods of similar companies, does not need secondary input, and avoids the probability of error of manually reporting input data by directly copying order information and material information.

On the basis of any one of the above embodiments, the matching, with the accompanying document uploaded by the user terminal, the order information corresponding to the material information includes: and extracting the material association information from the attached bill by using the material number.

The material association information at least comprises commodity codes, commodity names, specification models, declaration measuring units, legal units and second units.

Specifically, the original document management system takes the material number in the material information as search information, and extracts the material association information corresponding to the material number from the recorded content of the attached document.

The material association information is used for representing transaction conditions, transportation conditions and auditing conditions of front-end examination of import and export goods. The material association information includes, but is not limited to, commodity codes, commodity names, specification models, declaration measuring units, legal units, and second units, which are not particularly limited in the embodiment of the present invention.

And inquiring the order information corresponding to the material information from an order list by utilizing the material association information.

The order information at least comprises a name of a consigner, a name of a declaration unit, a name of a production and sales unit, a default value of a delivery address, and a set value of a supervision mode, a goods property, a consumption use unit, the declaration unit, an inbound/outbound Guan Bie, a package type, a delivery mode, a delivery order number and information of the consigner.

It should be noted that, the order list is used for storing the orders related to trade business at the enterprise side and the customs clearance orders used by the corresponding orders when applying for customs clearance.

Specifically, the original document management system takes the material association information as search information, and inquires order information corresponding to commodity transaction limited by the material association information in an order list.

Wherein the order information is used to characterize the goods trade situation.

The order information includes, but is not limited to, default values for more fixed fields such as the name of the shipper, the name of the declaration unit, the name of the production sales unit, the shipping address, etc., to be uniquely distinguished from the order as a primary key.

The order information also includes and oversees the set values of the changeable fields of the mode, the nature of the goods, the consumption usage units, the reporting units, the inbound and outbound Guan Bie, the packaging type, the delivery mode, the delivery order number, the consigner information, etc., to support the subsequent order management.

According to the embodiment of the invention, the material association information is acquired from the uploaded attached bill through the material number, and the potential connection between the material and the order is positioned by utilizing the material association information, so that the reporting process of the similar goods of the same company can be matched for the current reporting material, and the reporting process can be used as a verification basis of the reporting, and the accuracy of the data is ensured.

On the basis of any embodiment, the merging operation comprises automatic merging and manual merging.

Specifically, in step 104, the original document management system may determine according to the operation type identifier carried in the second input, and then combine the determination result to perform the corresponding merging operation according to the selected target condition.

If the operation type is identified as manual merging, the corresponding merging operation is carried out on the selected merging item according to the target condition after the merging item is selected by the second input. Meanwhile, the manual merging also supports the function of automatically merging the rest items after manually merging the selected merging items.

If the operation type is identified as automatic merging, after the merging is triggered by the second input, corresponding merging operation is carried out on all default merging items directly according to the target condition.

The process of executing the original document management method by the original document management system is not particularly limited in the embodiment of the invention. Fig. 2 is a schematic flow chart of a method for managing original documents according to the present invention. As shown in fig. 2, the embodiment of the invention provides a specific implementation procedure of an original document management method:

(1) And adding a bill in the original bill list menu, supporting the entry of basic customs clearance information or OCR (optical character recognition) files, configuring a default value for a field when customs clearance information is filled, supporting only a drop-down box, and carrying out strong verification before storage, thereby reducing the error of information entry.

(2) After the customs clearance information is stored, the functions of associated material information, document uploading, attached documents, state tracking and operation log tab are added. Wherein:

the material information function is used for associating related material information and also supporting operations such as adding, deleting, importing, downloading a template, copying, adding credentials by one key and the like.

And the document uploading function is used for associating the existing document information of the system.

And the attached bill function is used for supporting uploading attached bill association orders.

The state tracking function is used for dividing the document state tracking and the goods state tracking. The specific time of each link is supported to be input, and the influence of the order state is avoided.

And the operation log tab function is used for displaying the modification record of the order information and recording the modifier, time and contents before and after modification.

(3) The bottom of the order information page presents a plurality of buttons to trigger events such as return, generation of a grass form, save, OCR recognition, etc.

A return button for packaging the event of returning to the original document list page.

The generated menu button is used for packaging the event which supports the input of the generated menu information in the original document page.

A save button for encapsulating events that save current information.

And the OCR recognition button is used for packaging an event of popup of the OCR uploading page and updating the page content after uploading the OCR file.

(4) The generated menu page is divided into two parts of basic information filling and merging information generation of the menu.

If the operation type identifier is not set in the second input, the operation type identifier is defaulted to be automatically merged. Otherwise, manual merging is performed accordingly.

(5) After the order is stored, the order can be checked on a list page, and the list also supports editing, deleting, generating a grass list, disabling, enabling and copying functions, so that the operation of customs personnel is facilitated.

According to the embodiment of the invention, the material association information is acquired from the uploaded attached bill through the material number, and the potential connection between the material and the order is positioned by utilizing the material association information, so that the reporting process of the similar goods of the same company can be matched for the current reporting material, and the reporting process can be used as a verification basis of the reporting, and the accuracy of the data is ensured.

On the basis of any embodiment, on the basis of generating the message meeting the customs clearance conditions based on the customs clearance requirements, analyzing the business operation habit, optimizing the merging function, providing management of the customs clearance list while facilitating business operation, and being capable of quickly checking and solving the problems.

Fig. 3 is a schematic structural diagram of the original document management system provided by the present invention. Based on the foregoing in any of the embodiments, as shown in fig. 3, the system includes a first receiving module 310, a first responding module 320, a second receiving module 330, a second responding module 340, a third receiving module 350, and a third responding module 360, wherein:

The first receiving module 310 is configured to receive a first input of a user.

And the first response module 320 is configured to extract the verified customs clearance information from the original document file in response to the first input.

The second receiving module 330 is configured to receive a second input from the user.

And the second response module 340 is configured to, in response to the second input, associate the customs clearance information with the material information, and fill all fields in the customs clearance template to generate a customs clearance.

A third receiving module 350, configured to receive a third input from the user.

And the third response module 360 is configured to respond to the third input, and upload the customs system through an interface after completing the making of the customs clearance bill.

The material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

Specifically, the first receiving module 310, the first response module 320, the second receiving module 330, the second response module 340, the third receiving module 350, and the third response module 360 are electrically connected in sequence.

The first receiving module 310 receives a first input from the user terminal according to the customs clearance requirements of the materials involved in the actual order service, based on the process of obtaining customs clearance information for the newly added customs clearance in the visualized document management interface.

The first response module 320 sequentially performs corresponding operations according to the received instruction included in the first input, extracts customs clearance information for the newly added customs clearance service from the original document file, performs strong verification on the extracted customs clearance information by using the internal enterprise number as a unique verification code, and only retains customs clearance information passing the verification.

The second receiving module 330 receives a second input inputted by the user terminal based on the flow of the entry of the customs clearance.

The second response module 340 sequentially executes corresponding operations according to the instructions contained in the second input, and the association of the customs clearance information and the material information is completed. And on the basis of the customs clearance template displayed in the visual interface, the customs clearance information and the material information with the association relationship are respectively filled under the corresponding fields of the customs clearance template to generate customs clearance and display the customs clearance in the visual interface.

The third receiving module 350 receives a third input from the user terminal based on the customs clearance procedure.

The third response module 360 sequentially executes corresponding operations according to the instructions contained in the third input, and after checking and making the customs clearance bill (i.e. the record list), the formal electronic file of the customs clearance bill is uploaded to the customs system for reporting, so that the customs system can audit the reporting content.

Optionally, the second response module 340 includes a first response unit, a second receiving unit, a second response unit, and a third receiving unit, wherein:

and the first response unit is used for receiving a first sub-input of the user.

And the second receiving unit is used for responding to the first sub-input, correlating the customs clearance information with the material information, correspondingly filling the obtained correlation information into a target field in the customs clearance template, and generating an initial customs clearance.

And the second response unit is used for receiving a second sub-input of the user.

And the third receiving unit is used for responding to the second sub-input, carrying out merging operation on the associated information by utilizing a target condition, updating the initial customs declaration menu according to the obtained merging information and generating the customs declaration menu.

Wherein the target field includes at least a declaration customs, an inbound/outbound Guan Bie, a declaration unit, a country of origin/fortune, a packaging type, a delivery mode, a transportation mode, a stop/finger port of delivery, and a customs clearance type. The target condition includes one or more of a merge condition, a split condition, and a sort condition.

Optionally, the first response module 320 includes a third response unit, a third receiving unit, a fourth response unit, and a fourth receiving unit, wherein:

And a third response unit for receiving a third sub-input of the user.

And a third receiving unit, configured to receive, in response to the third sub-input, the customs clearance information fed back by an optical character recognition (OpticalCharacterRecognition, OCR) component after the original document is recognized.

And a fourth response unit for receiving a fourth sub-input of the user.

And the fourth receiving unit is used for responding to the fourth sub-input and receiving the customs clearance information input by the user terminal according to the original document file.

Wherein the OCR component is configured to initiate a recognition mode for the original document according to the third sub-input. And the user terminal is used for acquiring a default value of the customs clearance information according to the fourth sub-input or selecting in a drop-down frame.

Optionally, the apparatus further includes a fourth receiving module, a fourth responding module, a fifth receiving module, and a fifth responding module, wherein:

and the fourth receiving module is used for receiving a fourth input of the user.

And the fourth response module is used for responding to the fourth input and matching the order information corresponding to the material information by utilizing the accompanying bill uploaded by the user terminal.

And the fifth receiving module is used for receiving a fifth input of the user.

And the fifth response module is used for responding to the fifth input and carrying out real-time maintenance and update on the order information.

Optionally, the fourth response module includes a first matching unit and a second matching unit, wherein:

and the first matching unit is used for extracting the material association information from the attached bill by using the material number.

And the second matching unit is used for inquiring the order information corresponding to the material information from an order list by utilizing the material association information.

The order information at least comprises a name of a consigner, a name of a declaration unit, a name of a production and sales unit, a default value of a delivery address, and a set value of a supervision mode, a goods property, a consumption use unit, the declaration unit, an inbound/outbound Guan Bie, a package type, a delivery mode, a delivery order number and information of the consigner. The material association information at least comprises commodity codes, commodity names, specification models, declaration measuring units, legal units and second units.

Optionally, the merging operation includes automatic merging and manual merging.

The original document management system provided by the embodiment of the invention is used for executing the original document management method provided by the invention, the implementation mode of the original document management system is consistent with the implementation mode of the original document management method provided by the invention, the same beneficial effects can be achieved, and the description is omitted here.

The embodiment of the invention is based on information extraction and verification of the original document, mapping between material information in the corresponding project of the enterprise is completed through the acquired customs clearance information, the content obtained through association is rendered to a customs clearance template, and the customs clearance template is uploaded to a customs system for auditing in an online communication mode after the customs clearance is utilized for making a bill. Related material related information can be configured through the original file in the complete electronic customs clearance flow, so that accuracy of declaration data is ensured, complexity of customs clearance personnel operation is reduced, and the passing rate of one-time customs clearance can be greatly improved.

Fig. 4 illustrates a physical schematic diagram of an electronic device, as shown in fig. 4, which may include: processor 410, communication interface (Communications Interface) 420, memory 430 and communication bus 440, wherein processor 410, communication interface 420 and memory 430 communicate with each other via communication bus 440. The processor 410 may invoke logic instructions in the memory 430 to perform the original document management method, which includes: receiving a first input of a user; responding to the first input, and extracting checked customs clearance information from the original document file; receiving a second input from the user; responding to the second input, associating the customs clearance information with the material information, and filling all fields in a customs clearance template to generate a customs clearance bill; receiving a third input from the user; responding to the third input, and uploading the customs clearance bill to a customs system through an interface after completing the bill making of the customs clearance bill; the material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

Further, the logic instructions in the memory 430 described above may be implemented in the form of software functional units and may be stored in a computer-readable storage medium when sold or used as a stand-alone product. Based on this understanding, the technical solution of the present invention may be embodied essentially or in a part contributing to the prior art or in a part of the technical solution, in the form of a software product stored in a storage medium, comprising several instructions for causing a computer device (which may be a personal computer, a server, a network device, etc.) to perform all or part of the steps of the method according to the embodiments of the present invention. And the aforementioned storage medium includes: a U-disk, a removable hard disk, a Read-Only Memory (ROM), a random access Memory (RAM, random Access Memory), a magnetic disk, or an optical disk, or other various media capable of storing program codes.

In another aspect, the present invention also provides a computer program product, the computer program product including a computer program, the computer program being storable on a non-transitory computer readable storage medium, the computer program, when executed by a processor, being capable of executing the original document management method provided by the above methods, the method comprising: receiving a first input of a user; responding to the first input, and extracting checked customs clearance information from the original document file; receiving a second input from the user; responding to the second input, associating the customs clearance information with the material information, and filling all fields in a customs clearance template to generate a customs clearance bill; receiving a third input from the user; responding to the third input, and uploading the customs clearance bill to a customs system through an interface after completing the bill making of the customs clearance bill; the material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

In yet another aspect, the present invention also provides a non-transitory computer readable storage medium having stored thereon a computer program which, when executed by a processor, is implemented to perform the original document management method provided by the above methods, the method comprising: receiving a first input of a user; responding to the first input, and extracting checked customs clearance information from the original document file; receiving a second input from the user; responding to the second input, associating the customs clearance information with the material information, and filling all fields in a customs clearance template to generate a customs clearance bill; receiving a third input from the user; responding to the third input, and uploading the customs clearance bill to a customs system through an interface after completing the bill making of the customs clearance bill; the material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

The apparatus embodiments described above are merely illustrative, wherein the elements illustrated as separate elements may or may not be physically separate, and the elements shown as elements may or may not be physical elements, may be located in one place, or may be distributed over a plurality of network elements. Some or all of the modules may be selected according to actual needs to achieve the purpose of the solution of this embodiment. Those of ordinary skill in the art will understand and implement the present invention without undue burden.

From the above description of the embodiments, it will be apparent to those skilled in the art that the embodiments may be implemented by means of software plus necessary general hardware platforms, or of course may be implemented by means of hardware. Based on this understanding, the foregoing technical solution may be embodied essentially or in a part contributing to the prior art in the form of a software product, which may be stored in a computer readable storage medium, such as ROM/RAM, a magnetic disk, an optical disk, etc., including several instructions for causing a computer device (which may be a personal computer, a server, or a network device, etc.) to execute the method described in the respective embodiments or some parts of the embodiments.

Finally, it should be noted that: the above embodiments are only for illustrating the technical solution of the present invention, and are not limiting; although the invention has been described in detail with reference to the foregoing embodiments, it will be understood by those of ordinary skill in the art that: the technical scheme described in the foregoing embodiments can be modified or some technical features thereof can be replaced by equivalents; such modifications and substitutions do not depart from the spirit and scope of the technical solutions of the embodiments of the present invention.

Claims (10)

1. A method for managing original documents, comprising:

receiving a first input of a user;

responding to the first input, and extracting checked customs clearance information from the original document file;

receiving a second input from the user;

responding to the second input, associating the customs clearance information with the material information, and filling all fields in a customs clearance template to generate a customs clearance bill;

receiving a third input from the user;

responding to the third input, and uploading the customs clearance bill to a customs system through an interface after completing the bill making of the customs clearance bill;

the material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

2. The method of claim 1, wherein the responding to the second input, after associating the customs information with the material information, fills all fields in a customs clearance template to generate a customs clearance, comprises:

receiving a first sub-input of a user;

responding to the first sub-input, correlating the customs information with the material information, correspondingly filling the obtained correlation information into a target field in the customs clearance template, and generating an initial customs clearance;

Receiving a second sub-input of the user;

responding to the second sub-input, carrying out merging operation on the associated information by utilizing a target condition, and updating the initial customs declaration menu according to the obtained merging information to generate the customs declaration menu;

wherein the target field at least comprises a declaration customs, an inbound/outbound Guan Bie, a declaration unit, a country of origin/fortune, a packaging type, a delivery mode, a transportation mode, a stop/finger port of transportation and a declaration form type; the target condition includes one or more of a merge condition, a split condition, and a sort condition.

3. The method of claim 1, wherein the extracting the verified customs information from the original document file in response to the first input comprises:

receiving a third sub-input of the user;

receiving, in response to the third sub-input, the customs clearance information fed back by an optical character recognition (OpticalCharacterRecognition, OCR) component after recognition of the original document;

or alternatively, the process may be performed,

receiving a fourth sub-input of the user;

responding to the fourth sub-input, and receiving the customs clearance information input by the user terminal according to the original document file;

Wherein the OCR component is configured to initiate a recognition mode for the original document according to the third sub-input; and the user terminal is used for acquiring a default value of the customs clearance information according to the fourth sub-input or selecting in a drop-down frame.

4. The original document management method according to claim 2, further comprising, after said associating said customs information with said material information:

receiving a fourth input from the user;

responding to the fourth input, and matching order information corresponding to the material information by utilizing an accompanying bill uploaded by the user terminal;

receiving a fifth input of the user;

and in response to the fifth input, performing real-time maintenance update on the order information.

5. The method according to claim 4, wherein the matching the accompanying document uploaded by the user terminal to the order information corresponding to the material information includes:

extracting material association information from the attached bill by using a material number;

inquiring order information corresponding to the material information from an order list by utilizing the material association information;

the order information at least comprises a name of a consigner, a name of a declaration unit, a name of a production sales unit, a default value of a delivery address, and a set value of a supervision mode, a goods property, a consumption use unit, the declaration unit, an inbound/outbound Guan Bie, a package type, a delivery mode, a delivery order number and information of the consigner; the material association information at least comprises commodity codes, commodity names, specification models, declaration measuring units, legal units and second units.

6. The original document management method according to claim 2, wherein the merging operation includes automatic merging and manual merging.

7. An original document management system, comprising:

the first receiving module is used for receiving a first input of a user;

the first response module is used for responding to the first input and extracting the checked customs clearance information from the original document file;

the second receiving module is used for receiving a second input of a user;

the second response module is used for responding to the second input, and filling all fields in the customs clearance template after associating the customs clearance information with the material information to generate a customs clearance bill;

a third receiving module for receiving a third input of the user;

the third response module is used for responding to the third input, and uploading the customs system through an interface after completing the making of the customs statement bill;

the material information at least comprises a material number, a specification model, a declaration quantity, a total price, a unit price, a currency system, a use, a solicitation mode, a country of origin and a country of destination.

8. An electronic device comprising a memory, a processor and a computer program stored on the memory and executable on the processor, wherein the processor implements the original document management method of any one of claims 1 to 6 when the program is executed by the processor.

9. A non-transitory computer readable storage medium having stored thereon a computer program, wherein the computer program when executed by a processor implements the original document management method of any of claims 1 to 6.

10. A computer program product comprising a computer program which, when executed by a processor, implements the original document management method of any one of claims 1 to 6.

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