CN114418156A - Business booking and settlement management system - Google Patents
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- G06Q10/02—Reservations, e.g. for tickets, services or events
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- G06Q50/00—Information and communication technology [ICT] specially adapted for implementation of business processes of specific business sectors, e.g. utilities or tourism
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Abstract
The invention relates to the technical field of business and travel examination and approval, and particularly discloses a business and travel booking and settlement management system which comprises a data processing server for data interaction, a booking module for integrating enterprise examination and approval relations and logics and performing budget control, a fund service module for providing different fund processing modes, an order placing module for sending orders to a hotel, a payment service module for checking payment, an account checking module for providing account checking service and an invoice module for automatically generating an invoice list to be issued and received, wherein the data processing server is respectively electrically connected with the booking module, the fund service module, the order placing module, the payment service module, the account checking module and the invoice module; the system forms a closed-loop information flow from the booking of the order to the final settlement completion, ensures the consistency of capital, service and invoice, reduces the repeated labor and manual operation for the user, thereby reducing the error rate and improving the efficiency of each link; the intelligent settlement function of the whole business trip of the business trip is realized.
Description
Technical Field
The invention relates to the technical field of examination and approval of business trips, in particular to a business trip reservation and settlement management system.
Background
At present, in the domestic business and travel business, a personal bank card is generally adopted to pay when leaving a store, and meanwhile, an invoice is issued and is filled out after returning to the company for reimbursement. Under the scene, different personnel process each link of application, approval and reimbursement in different time periods, and repeated checking steps exist for several times, so that the efficiency is low and errors are easy to occur; for example, when the hotel reception desk invoices, the name of the company is wrongly written and is not found in time. The process is needed to be carried out every trip, so that a large amount of repeated labor exists, and if the hotel consumption of a business trip of a large enterprise exceeds one hundred million, the waste of the corresponding booking and settlement labor cost is estimated to be about eight million.
The unconformity business and travel process brings inconvenience to business and travel staff and enterprise managers, and various opaque information causes hidden loss of staff or enterprises. From the perspective of staff, the capital investment is needed for each trip, the information such as invoice head-up content needs to be checked when the person leaves the store, and the slow capital revolution is represented by long reimbursement process; from the perspective of enterprises, a large number of financial staff need to arrange invoices to check reimbursement and make accounts and other works, and if the invoices are not special invoices for value-added tax, financial loss is caused; poor compliance is also a headache problem for the enterprise; from a hotel perspective, there is a loss if the customer does not reach the store and the hotel has retained the room. In order to improve the long-standing problems, products which are partially improved, such as products which are settled to hotels in advance when booking, appear in the market, but the products only partially solve the problems and bring new problems; for example, after settlement is carried out in advance, the inconvenience that the journey is uncertain is brought to the staff.
Disclosure of Invention
The present invention is directed to a business booking and settlement management system, which solves the above problems in the prior art.
In order to achieve the purpose, the invention provides the following technical scheme: a business booking and settlement management system comprises a data processing server for data interaction, a reservation module for integrating enterprise approval relations and logics and performing budget control, a fund service module for providing different fund processing modes, an order placing module for sending orders to a hotel, a payment service module for checking payment, an account checking module for providing account checking service, and an invoice module for automatically generating an invoice list which should be issued and received; the data processing server is electrically connected with the reservation module, the fund service module, the ordering module, the payment service module, the reconciliation module and the invoice module respectively.
Preferably, the reservation module comprises an application unit, an approval unit and a hotel reservation unit, wherein the application unit is used by staff, selects a city, a common destination or a specific place, automatically calculates the house charge standard, displays the house charge standard in the subsequent approval and reservation process and screens the bookable hotel according to the standard; the approval unit is used by a manager to approve the application submitted by the employee through the application unit; the orders passing through the approval unit enter the hotel reservation unit for the next operation, and the hotel reservation unit provides search of the hotel, search results and detail display of the hotel; the hotel reservation unit judges whether the order can be paid by a company in the reservation process, and if the order does not support the payment of the company, the user needs to pay online; the hotel can subsequently perform collection related operation on the order management platform, and related information is pushed back to the reservation module during operation, so that the closed loop of reservation information is completed.
Preferably, the reservation module further comprises an order unit and a personal information unit, wherein the order unit list displays the name of the hotel, the reserved room, the price, the check-in time information and detailed information, and the detailed information comprises but is not limited to breakfast condition, invoice information, payment information, latest cancellation time, contact telephone, various epidemic prevention policies and emergency treatment modes; the personal information unit displays the order, the related functions of application and approval, collection, evaluation, invoice head raising, personal and company information, common contacts, business and travel footprints and settings.
Preferably, the fund service module agrees with the enterprise in advance, provides different fund processing modes according to different enterprise agreements, and includes but is not limited to ordering, namely charging, after-store settlement charging, total settlement for T +1 day after leaving the store, transfer of consumption deduction when deducting the credit card pre-sale right leaving the store during ordering, or giving a certain credit amount and settling according to a certain period, and automatically calculating the service fee.
Preferably, the ordering module sends the order to the hotel, the data processing server provides an API interface and a visual tool, the chain hotel calls the API interface according to the needs of the operating system of the chain hotel, and the data processing server initiates corresponding payment after being notified; the visualization tool is used by the individual hotel, the hotel carries out order operation, and corresponding payment is initiated under the condition that the hotel is in and out of the store or a guest does not arrive in the store.
Preferably, the payment service module is started after the ordering module obtains the operation instruction of the data processing server, and the payment service module performs automatic payment after verification; payment methods include, but are not limited to, invoking a third party payment instrument, performing an offline online banking payment; in the payment process, the amount which should be returned by the merchant is calculated firstly, the commission is calculated after the payment is cancelled, the payment enters a payment channel as the due payment after the payment is deducted, and the payment service polls to pay after the due payment is found.
Preferably, the reconciliation module generates different reconciliation forms according to different enterprise and hotel requirements, and performs reconciliation work with customers in real time or monthly; meanwhile, a customized account checking platform is provided, and enterprises or hotel groups can download real-time reports by themselves.
Preferably, the invoice module automatically generates an invoice list to be issued and received; the invoice receivable can manually record the express bill number and track the express condition, and a detail file after the invoice is deducted from a national tax system and is imported into the system, so that the system automatically matches hotels and accounts of the invoice receivable.
Compared with the prior art, the invention has the beneficial effects that: according to the invention, the hotel order is reserved until the final settlement is completed, a closed-loop information flow is formed, the fund, the service and the invoice are consistent, and the repeated labor and manual operation are reduced for a user, so that the error rate is reduced, and the efficiency of each link is improved; the intelligent settlement function of the whole business trip of business trip is realized, the hotel is helped to easily manage check-in and check-out, and the financial management personnel are helped to improve income management. A large number of repeated tasks and complicated manual background operation are replaced by system functions. The solution can make the enterprise more intelligent in the aspects of business travel and settlement, and realize cost reduction and efficiency improvement. The help enterprise eliminates financial errors, helps enterprise managers to optimize business trip expenses more easily, simplifies the process from business trip application to settlement, and improves enterprise compliance level. Meanwhile, the system helps the hotel to shorten a lengthy financial auditing process, more conveniently manage booking, settlement and invoicing, and helps the hotel financial team to stop errors and income loss.
Drawings
FIG. 1 is a schematic structural view of the present invention;
reference numbers in the figures: 1. a data processing server; 2. a predetermined module; 3. a fund service module; 4. a ordering module; 5. a payment service module; 6. an account checking module; 7. and an invoice module.
Detailed Description
The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
Referring to fig. 1, for further illustration, any one embodiment of the present invention is described:
a business booking and settlement management system comprises a data processing server 1 for data interaction, a booking module 2 for integrating enterprise approval relations and logics and performing budget control, a fund service module 3 for providing different fund processing modes, an order placing module 4 for sending orders to hotels, a payment service module 5 for checking payment, an account checking module 6 for providing account checking service, and an invoice module 7 for automatically generating invoice lists which should be issued and received; the data processing server 1 is electrically connected with the reservation module 2, the fund service module 3, the ordering module 4, the payment service module 5, the reconciliation module 6 and the invoice module 7 respectively.
The reservation module 2 comprises an application unit, an approval unit, a hotel reservation unit, an order unit and a personal information unit; the application unit is used by staff, selects a city, a common destination or a specific place, automatically calculates the house fee standard, displays the house fee standard in the subsequent approval and booking process and screens the bookable hotels according to the standard. The approval unit is used by a manager to approve the application submitted by the employee through the application unit; the order passing through the approval unit enters the hotel reservation unit to be operated next, and the approval aims to leave a trace of business trip willingness in a company system before business trip of employees, so that the company can be controlled in advance. The hotel reservation unit is provided with a search function, a search result list function and a hotel detail function, wherein query conditions such as cities, places, check-in and departure dates and the like are input or selected in the search function, if an examination and approval sheet exists, the hotel reservation can be carried out after clicking the stroke of the examination and approval sheet, a company is allowed to use for paying the hotel, and only hotel products which are paid online can be reserved if the company is private; the search result list function displays the hotel name, the lowest price and other factors according to the search condition list, the default sorting rule is from near to far according to the distance, the user can select the rule according to price priority and the like by himself, and meanwhile, the screening condition can be configured, for example, only hotels with three stars or more are displayed; the hotel detail function comprises hotel information and hotel products which can be booked in real time; such as pictures, parking lots, restaurants, work-in-process fitment times, stars, maps, customer reviews, facilities in the hotel, facilities in the room, services provided by the hotel, traffic information, hotel contact calls, and other written instructions; and clicking the room list to start booking, judging whether the order can be paid by a company in the booking process, and if the order does not support the company payment, paying online by the user. The hotel can subsequently perform collection related operation on the order management platform, and related information is pushed back to the reservation module during operation, so that the closed loop of reservation information is completed.
The fund service module 3 agrees with the enterprise in advance, provides different fund processing modes according to different enterprise agreements, including but not limited to ordering, namely charging, payment after leaving the store, total payment after leaving the store for T +1 day, deducting the credit card pre-sale right when leaving the store, transferring consumption and deducting money, or giving a certain credit amount and settling according to a certain period, and automatically calculating the service fee.
The ordering module 4 sends the order to the hotel, the data processing server 1 provides an API interface and a visual tool, the chain hotel calls the API interface according to the needs of the operating system of the chain hotel, and the data processing server 1 initiates corresponding payment after being informed; the visualization tool is used by the individual hotel, the hotel carries out order operation, and corresponding payment is initiated under the condition that the hotel is in and out of the store or a guest does not arrive in the store.
The payment service module 5 is started after the ordering module 4 obtains the operation instruction of the data processing server 1, and the payment service module 5 carries out automatic payment after verification; payment methods include, but are not limited to, invoking a third party payment instrument, performing an offline online banking payment; in the payment process, the amount which should be returned by the merchant is calculated firstly, the commission is calculated after the payment is cancelled, the payment enters a payment channel as the due payment after the payment is deducted, and the payment service polls to pay after the due payment is found.
The reconciliation module 6 generates different reconciliation tables according to different enterprise and hotel requirements, and performs reconciliation work with clients in real time or monthly; meanwhile, a customized account checking platform is provided, and enterprises or hotel groups can download real-time reports by themselves.
The invoice module 7 automatically generates an invoice bill to be issued and received; the invoice receivable can manually record the express bill number and track the express condition, and a detail file after the invoice is deducted from a national tax system and is imported into the system, so that the system automatically matches hotels and accounts of the invoice receivable.
Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that changes, modifications, substitutions and alterations can be made in these embodiments without departing from the principles and spirit of the invention, the scope of which is defined in the appended claims and their equivalents.
Claims (8)
1. A business booking and settlement management system is characterized in that: the system comprises a data processing server (1) for data interaction, a reservation module (2) for integrating enterprise approval relations and logics and performing budget control, a fund service module (3) for providing different fund processing modes, an order placing module (4) for sending orders to hotels, a payment service module (5) for checking payment, an account checking module (6) for providing account checking service, and an invoice module (7) for automatically generating invoice lists to be issued and received; the data processing server (1) is electrically connected with the reservation module (2), the fund service module (3), the ordering module (4), the payment service module (5), the reconciliation module (6) and the invoice module (7) respectively.
2. The business travel reservation settlement management system according to claim 1, wherein: the reservation module (2) comprises an application unit, an approval unit and a hotel reservation unit, wherein the application unit is used by staff, selects a city, a common destination or a specific place, automatically calculates a house fee standard, displays the house fee standard in a subsequent approval and reservation process and screens a reserved hotel according to the standard; the approval unit is used by a manager to approve the application submitted by the employee through the application unit; the orders passing through the approval unit enter the hotel reservation unit for the next operation, and the hotel reservation unit provides search of the hotel, search results and detail display of the hotel; the hotel reservation unit judges whether the order can be paid by a company in the reservation process, and if the order does not support the payment of the company, the user needs to pay online; the hotel can subsequently perform collection related operation on the order management platform, and related information is pushed back to the reservation module (2) during operation, so that the reservation information closed loop is completed.
3. The business travel reservation settlement management system according to claim 1, wherein: the reservation module (2) further comprises an order unit and a personal information unit, wherein the order unit list displays hotel names, reserved rooms, prices, check-in time information and detailed information, and the detailed information comprises but is not limited to breakfast conditions, invoice information, payment information, latest cancellation time, contact telephone, various epidemic prevention policies and emergency treatment modes; the personal information unit displays the order, the related functions of application and approval, collection, evaluation, invoice head raising, personal and company information, common contacts, business and travel footprints and settings.
4. The business travel reservation settlement management system according to claim 1, wherein: the fund service module (3) is in agreement with an enterprise in advance, provides different fund processing modes according to different enterprise agreements, and comprises but is not limited to charging after placing an order, settling charging after leaving the store, total settlement after T +1 day after leaving the store, transferring consumption deduction when deducting the credit card pre-sale right and leaving the store during placing the order, or giving a certain credit line and settling according to a certain period, and automatically calculating service fee.
5. The business travel reservation settlement management system according to claim 1, wherein: the ordering module (4) sends the order to the hotel, the data processing server (1) provides an API interface and a visual tool, the chain hotel calls the API interface according to the requirement of an operating system of the chain hotel, and the data processing server (1) initiates corresponding payment after being informed; the visualization tool is used by the individual hotel, the hotel carries out order operation, and corresponding payment is initiated under the condition that the hotel is in and out of the store or a guest does not arrive in the store.
6. The business travel reservation settlement management system according to claim 1, wherein: the payment service module (5) is started after the ordering module (4) obtains an operation instruction of the data processing server (1), and the payment service module (5) performs automatic payment after verification; payment methods include, but are not limited to, invoking a third party payment instrument, performing an offline online banking payment; in the payment process, the amount which should be returned by the merchant is calculated firstly, the commission is calculated after the payment is cancelled, the payment enters a payment channel as the due payment after the payment is deducted, and the payment service polls to pay after the due payment is found.
7. The business travel reservation settlement management system according to claim 1, wherein: the reconciliation module (6) generates different reconciliation tables according to different enterprise and hotel requirements, and performs reconciliation work with clients in real time or monthly; meanwhile, a customized account checking platform is provided, and enterprises or hotel groups can download real-time reports by themselves.
8. The business travel reservation settlement management system according to claim 1, wherein: the invoice module (7) automatically generates an invoice list to be issued and received; the invoice receivable can manually record the express bill number and track the express condition, and a detail file after the invoice is deducted from a national tax system and is imported into the system, so that the system automatically matches hotels and accounts of the invoice receivable.
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| Application Number | Priority Date | Filing Date | Title |
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| CN202210073173.0A CN114418156A (en) | 2022-01-21 | 2022-01-21 | Business booking and settlement management system |
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| Application Number | Priority Date | Filing Date | Title |
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| CN202210073173.0A CN114418156A (en) | 2022-01-21 | 2022-01-21 | Business booking and settlement management system |
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Cited By (3)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116596284A (en) * | 2023-07-18 | 2023-08-15 | 益企商旅(山东)科技服务有限公司 | Travel decision management method and system based on customer requirements |
| CN116933903A (en) * | 2023-07-13 | 2023-10-24 | 深圳市科坦科技有限公司 | Intelligent processing method and system for online hotel reservation |
| CN118037470A (en) * | 2024-02-22 | 2024-05-14 | 广州致和网络科技有限公司 | Intelligent checking system for travel products based on image recognition technology |
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| US20090307019A1 (en) * | 2008-06-09 | 2009-12-10 | Renato Grussu | Method of Booking Hotel Reservations |
| CN110110872A (en) * | 2019-04-23 | 2019-08-09 | 八商山(上海)智能科技有限公司 | Hotel's order intelligent management system |
| CN111353854A (en) * | 2020-02-28 | 2020-06-30 | 丙零科技(广东)有限公司 | Intelligent hotel order settlement management system |
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2022
- 2022-01-21 CN CN202210073173.0A patent/CN114418156A/en active Pending
Patent Citations (4)
| Publication number | Priority date | Publication date | Assignee | Title |
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| KR20060005468A (en) * | 2004-07-13 | 2006-01-18 | (주)호인즈 | Hotel reservation and accounting system and method thereof |
| US20090307019A1 (en) * | 2008-06-09 | 2009-12-10 | Renato Grussu | Method of Booking Hotel Reservations |
| CN110110872A (en) * | 2019-04-23 | 2019-08-09 | 八商山(上海)智能科技有限公司 | Hotel's order intelligent management system |
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Cited By (6)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116933903A (en) * | 2023-07-13 | 2023-10-24 | 深圳市科坦科技有限公司 | Intelligent processing method and system for online hotel reservation |
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| CN116596284B (en) * | 2023-07-18 | 2023-09-26 | 益企商旅(山东)科技服务有限公司 | Travel decision management method and system based on customer requirements |
| CN118037470A (en) * | 2024-02-22 | 2024-05-14 | 广州致和网络科技有限公司 | Intelligent checking system for travel products based on image recognition technology |
| CN118037470B (en) * | 2024-02-22 | 2024-08-27 | 广州致和网络科技有限公司 | Intelligent checking system for travel products based on image recognition technology |
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