CN114281758A

CN114281758A - Electronic document management easy-to-store system

Info

Publication number: CN114281758A
Application number: CN202111517630.2A
Authority: CN
Inventors: 何兴华; 葛鹏鹏
Original assignee: Wuxi Yicheng Zhixin Technology Co ltd
Current assignee: Wuxi Yicheng Zhixin Technology Co ltd
Priority date: 2021-12-13
Filing date: 2021-12-13
Publication date: 2022-04-05

Abstract

The invention discloses an electronic document management easy-to-store system, and relates to the technical field of document management systems. The mobile phone cloud storage system comprises a cloud storage unit, wherein the cloud storage unit is connected with a plurality of mobile units, the cloud storage unit comprises a cloud receiving module, a retrieval module and a remote editing module, the cloud receiving module, the retrieval module and the remote editing module are all connected with the mobile units, the cloud receiving module is connected with a copy generating module, the remote editing module is connected with a synchronizing module, and the retrieval module, the copy generating module and the synchronizing module are connected with a processing unit. According to the invention, all contents are stored in a centralized manner through the cloud storage unit, various documents are integrated, online editing and design cooperation are realized, meanwhile, project personnel can check the documents to be processed in time, the data access speed is increased, the remote information acquisition is facilitated, the synchronization of data at different places is realized through the synchronization module, and the information acquired by project members is consistent.

Description

Electronic document management easy-to-store system

Technical Field

The invention belongs to the technical field of document management systems, and particularly relates to an electronic document management easy-to-store system.

Background

With the coming of the internet era, the enterprise informatization enables electronic documents to become a main carrier of enterprise intelligent assets, and the speed, the strength and the convenience of information circulation are enhanced, so that on one hand, people enjoy unprecedented convenience and rapidness, but on the other hand, the pressure caused by information explosion is also born.

The existing document management mode can not meet the urgent requirement of enterprises on safe and efficient document circulation in the rapid development of business, and is particularly important for the transmission and sharing of large documents, and frequent business transactions between group companies and branch companies, between departments and departments, and even between suppliers or customers.

Disclosure of Invention

The invention aims to provide an electronic document management easy-to-store system, which solves the urgent requirements of enterprises on safe and efficient circulation of documents in the rapid development of business in the conventional document management mode, and particularly solves the technical problems that the transmission and sharing of large documents, and frequent business transactions between group companies and branch companies, between departments and departments, and even between suppliers or clients appear to be particularly important.

In order to achieve the purpose, the invention is realized by the following technical scheme:

the utility model provides an electronic document management easy-to-store system, including the cloud storage unit, the cloud storage unit is connected with a plurality of mobile unit, the cloud storage unit is including cloud receiving module, the retrieval module, remote editing module, cloud receiving module, the retrieval module, remote editing module all is connected with the mobile unit, cloud receiving module is connected with the duplicate generation module, remote editing module is connected with synchronous module, the retrieval module, the duplicate generation module, synchronous module is connected with processing unit, processing unit has connected gradually big data storage module, ordinary data storage module.

Optionally, the mobile unit includes an editing module, and the editing module is sequentially connected to the document generating module and the local storage module.

Optionally, the editing module is connected with the remote editing module.

Optionally, the remote editing module is connected to a sharing module.

Optionally, the editing module is connected with the retrieving module.

Optionally, the local storage module is connected to the document generation module.

Optionally, the document generating module is connected with a cloud uploading module, and the cloud uploading module is connected with the cloud receiving module.

Optionally, the editing module is connected with a metadata module, and the metadata module is connected with the document generating module.

Optionally, the local storage module is connected to a download module, and the download module is connected to the retrieval module.

Optionally, the processing unit includes a document classification module, a document calling module, a document management module, and an encryption module.

The embodiment of the invention has the following beneficial effects:

according to the embodiment of the invention, all contents are stored in a centralized manner through the cloud storage unit, various documents are integrated, online editing and design cooperation are realized, meanwhile, project personnel can check the document to be processed in time, the data access speed is improved, the remote information acquisition is facilitated, the remote data synchronization is realized through the synchronization module, the information acquired by project members is consistent, and the document management and search are facilitated through the cooperation of the large data storage module and the common data storage module, so that the management of documents, drawings, data and the like of enterprise units is more specialized and standardized, and a firmer foundation is laid for the safe and efficient operation of a document management department.

Of course, it is not necessary for any product in which the invention is practiced to achieve all of the above-described advantages at the same time.

Drawings

The accompanying drawings, which are incorporated in and constitute a part of this application, illustrate embodiments of the invention and, together with the description, serve to explain the invention and not to limit the invention. In the drawings:

FIG. 1 is a schematic diagram of a system configuration according to an embodiment of the present invention;

fig. 2 is a schematic structural diagram of a mobile system according to an embodiment of the invention.

Detailed Description

The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. The following description of at least one exemplary embodiment is merely illustrative in nature and is in no way intended to limit the invention, its application, or uses.

To maintain the following description of the embodiments of the present invention clear and concise, a detailed description of known functions and known components of the invention have been omitted.

Referring to fig. 1-2, in this embodiment, an electronic document management and easy-to-store system is provided, which includes: the cloud storage unit is connected with a plurality of mobile units, the cloud storage unit comprises a cloud receiving module, a retrieval module and a remote editing module, the cloud receiving module, the retrieval module and the remote editing module are all connected with the mobile units, the cloud receiving module is connected with a copy generation module, the remote editing module is connected with a synchronization module, the retrieval module, the copy generation module and the synchronization module are connected with a processing unit, and the processing unit is sequentially connected with a big data storage module and a common data storage module.

The application of one aspect of the embodiment is as follows: the mobile unit edits content and uploads a document to the cloud receiving module, the cloud receiving module sends the document to the copy generating module, the copy generating module generates a copy document for the document through an intelligent copy redundancy mechanism to provide reliability of the document, then the document and the copy document are sent to the processing unit, the processing unit sends the document and the copy document to the corresponding big data storage module or the common data storage module to be stored according to the size of the document (a threshold can be set), meanwhile, the processing unit can classify the format, the type and the label of the document, the big data storage module or the common data storage module are correspondingly stored in a corresponding area according to the classification of the document, when the document needs to be called, the mobile unit searches the corresponding document through the retrieval module, then the document can be downloaded to be locally modified, or the document can be directly modified through the remote editing module, the modified content of the remote editing module is sent to the synchronization module, when the remote editing module is connected with a plurality of mobile units to edit the same document at the same time, the synchronization module can synchronize the modified content to all users operating the document, the modified content can be immediately visible, and the remark can be added after the document is modified, so that other users can know the design condition of the document in time.

All contents are stored in a centralized mode through the cloud storage unit, various documents are integrated, online editing and design cooperation are achieved, meanwhile, project personnel can check documents needing to be processed in time, the data access speed is improved, remote information can be conveniently acquired, remote data synchronization is achieved through the synchronization module, information acquired by project members is consistent, management and searching of the documents are facilitated through the cooperation of the big data storage module and the common data storage module, management of documents, drawings, data and the like of enterprise units is specialized and standardized, and a firm foundation is laid for safe and efficient operation of a document management department.

As shown in fig. 2, the mobile unit of this embodiment includes an editing module, the editing module is sequentially connected to a document generation module and a local storage module, the content edited by the editing module can generate a document through the document generation module, and meanwhile, the editing module can edit the existing document content in the local storage module. The editing module is connected with the remote editing module, and when the editing module directly modifies the document content in the cloud storage unit, the modified content can be uploaded to the remote editing module for operation. The remote editing module is connected with the sharing module, when the document belongs to a company, personnel in the company can directly modify the document through the remote editing module, and when the document belongs to individuals, the document can be checked and modified by the colleagues after the user analyzes the document through the sharing module. The editing module is connected with the retrieval module, and the editing module calls and inquires the documents in the cloud storage unit through the retrieval module.

As shown in FIG. 2, the local storage module of the present embodiment is connected to the document generation module, and the document generated by the document generation module can be saved in the local storage module. The document generation module is connected with the cloud uploading module, the cloud uploading module is connected with the cloud receiving module, and documents generated by the document generation module can be uploaded to the cloud receiving module through the cloud uploading module.

As shown in fig. 2, the editing module of the present embodiment is connected with a metadata module, which is connected with a document generation module, and the metadata module stores metadata for each document, such as: the metadata may be data stored by the document or an identification stored by the user. The document management system can automatically extract metadata from the documents and prompt a user to add the metadata, and the generated metadata can assist the user in positioning the documents through keywords, or provide full-text search capability, or be used for positioning and searching per se, so that the desired documents can be screened quickly. The extracted metadata may be stored either with the documents or separately as a resource for searching the document collection.

As shown in fig. 2, the local storage module of this embodiment is connected to a download module, the download module is connected to the search module, and the document searched by the search module can be downloaded to the local storage module through the download module for storage.

As shown in fig. 2, the processing unit of this embodiment includes a document classification module, a document calling module, a document management module, and an encryption module, the document classification module classifies the size, format, and metadata carried by the uploaded document, the document calling module is used for calling out the document temporarily when the retrieval module retrieves the document, and is available for the user to view, download, edit, and so on, the document management module manages company documents and personal documents, the encryption module encrypts the document, and the number of people, companies, jobs, departments, and so on for querying and modifying the document can be set by the encryption module.

The document management easy-to-store system is realized by calling a bottom-layer Windows API (application program interface) by adopting a fusion technology of a Word process and a Windows window, and relates to bottom-layer operations such as a process, a message and a GDI (graphics device interface). The Word process can be embedded into the Windows form. Thus, an integrated document management system can be developed, and Word itself becomes a part of the system, and the system communicates with Word by Com call. Thus Word can be perfectly combined with the developed system to realize software integration.

A cluster distributed system formed by a plurality of servers is used for providing document transmission service together, a plurality of document servers share document IO together, when the storage space is insufficient or exceeds the expected range, storage equipment or a new machine can be added to provide more storage spaces, large document storage is supported, the storage capacity is not limited, and HTTP uploading/downloading multi-section transmission is supported.

The document management easy-to-store system supports at least 1000 local maximum users and at least 20 maximum concurrent access numbers; the system response client request time does not exceed 5 seconds; the query time of the keyword records does not exceed 5 seconds (1 ten thousand records); the system can well support information query and information combination; providing online browsing support for common office document formats such as pdf, doc, xls and the like; the system client supports Windows XPSP3 and the above version of Microsoft Windows operating system; supporting IE7 and the above version IE operating system, Google browser, Firefox browser, etc.; the server side supports a main stream operating system such as a Linux system or a Windows server2003 and the like and the versions; network frame 2.0 and above versions; the system development supports database types such as ORACLE, SQLServer and the like.

The above embodiments may be combined with each other.

It should be noted that the terms "first," "second," and the like in the description and claims of this application and in the drawings described above are used for distinguishing between similar elements and not necessarily for describing a particular sequential or chronological order. It is to be understood that the data so used is interchangeable under appropriate circumstances such that the embodiments of the application described herein are capable of operation in sequences other than those illustrated or described herein.

In the description of the present invention, it is to be understood that the orientation or positional relationship indicated by the orientation words such as "front, rear, upper, lower, left, right", "lateral, vertical, horizontal" and "top, bottom", etc. are usually based on the orientation or positional relationship shown in the drawings, and are only for convenience of description and simplicity of description, and in the case of not making a reverse description, these orientation words do not indicate and imply that the device or element being referred to must have a specific orientation or be constructed and operated in a specific orientation, and therefore, should not be considered as limiting the scope of the present invention; the terms "inner and outer" refer to the inner and outer relative to the profile of the respective component itself.

Claims

1. An electronic document management bartering system, comprising: the cloud storage unit is connected with a plurality of mobile units, the cloud storage unit comprises a cloud receiving module, a retrieval module and a remote editing module, the cloud receiving module, the retrieval module and the remote editing module are all connected with the mobile units, the cloud receiving module is connected with a copy generation module, the remote editing module is connected with a synchronization module, the retrieval module, the copy generation module and the synchronization module are connected with a processing unit, and the processing unit is sequentially connected with a big data storage module and a common data storage module.

2. The electronic document management accessibility system of claim 1, wherein the mobile unit comprises an editing module, the editing module being sequentially coupled to the document creation module and the local storage module.

3. The electronic document management accessibility system of claim 2, wherein the editing module is coupled to the remote editing module.

4. The electronic document management accessibility system of claim 3, wherein the remote editing module is coupled to the sharing module.

5. The electronic document management bartering system of claim 3, wherein the editing module is connected with the retrieving module.

6. The electronic document management bartering system of claim 2, wherein the local storage module is coupled to the document generation module.

7. The electronic document management inventory system of claim 6, wherein the document generation module is connected to a cloud upload module, and the cloud upload module is connected to the cloud receiving module.

8. The electronic document management accessibility system of claim 6, wherein the editing module is coupled to a metadata module, the metadata module coupled to the document creation module.

9. The electronic document management accessibility system of claim 6, wherein the local storage module is coupled to a download module, the download module coupled to the retrieval module.

10. The electronic document management accessibility system of claim 1, wherein the processing unit comprises a document classification module, a document calling module, a document management module, and an encryption module.