CN113822023A - Automatic standard document generation method and system - Google Patents
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Abstract
The invention provides a standard document automatic generation method and a system, comprising the following steps: creating a paragraph format list, the paragraph format list comprising a document order chain and at least one paragraph format; the paragraph formats comprise object attributes and corresponding object formats, and the document sequence chain is used for recording the sequence of the paragraph formats in the paragraph format list; and calling the paragraph format list by the user, writing the paragraph contents according to the object attributes, automatically setting the format of the paragraph contents according to the object format corresponding to the object attributes, inserting the paragraph contents with the set format into the specified position of the paragraph format list by the paragraph format list based on the document sequence chain, and automatically forming the standard document. The standard document automatic generation method and the standard document automatic generation system can automatically generate the standard document without manual proofreading, effectively improve the document format standardization efficiency and avoid the risk of document format change.
Description
Technical Field
The invention relates to the technical field of computers, in particular to a standard document automatic generation method and a standard document automatic generation system.
Background
With the wide application of office automation and networks, in order to make documents generally accepted in expression form, the format requirements for documents are becoming more and more strict, and specific format specifications are generally required to facilitate the reading and understanding of document contents by the public.
Therefore, the importance of normalizing written documents is naturally self-evident, and at present there are two main ways to normalize document formats: 1. writing a document on the template document; 2. after the writing of the document is finished, the format of the document is modified correspondingly according to the format requirement of the specification.
However, both processing modes require manual review of the correct document format, resulting in lower efficiency and higher error rate; even if the template document is used for writing, the standard format of the template document still has the risk of being changed in the writing process.
Disclosure of Invention
The invention solves the problem of providing a standard document automatic generation method and a system, which can automatically generate a standard document without manually checking whether the document format is standard, effectively improve the efficiency of document format standardization and simultaneously avoid the risk of document format change.
In order to solve the above problems, the present invention provides an automatic standard document generation method, which comprises: creating a paragraph format list, the paragraph format list comprising a document order chain and at least one paragraph format; the paragraph formats comprise object attributes and corresponding object formats, and the document sequence chain is used for recording the sequence of the paragraph formats in the paragraph format list; and calling the paragraph format list by a user, compiling paragraph contents according to the object attributes, automatically setting the format of the paragraph contents according to the object format corresponding to the object attributes, inserting the paragraph contents with the set format into the specified position of the paragraph format list on the basis of the document sequence chain by the paragraph format list, and automatically forming a standard document.
Optionally, the object attribute includes at least one of a table, a picture, a text, a header, a footer, and a page number.
Optionally, the format of the standard document is fixed after the standard document is automatically formed.
Optionally, after the standard document is automatically formed, the user views the standard document by refreshing the document preview.
Optionally, after the standard document is formed, if the format of the paragraph format list selected by the user is changed, the user calls a new paragraph format list, and then refreshes the document preview, so that the standard document can be automatically updated.
Optionally, the user is an appointed user, and the appointed user is at least one of a user within a preset range, a user accessing through an appointed sharing code or connection, and a user accessing through an appointed IP address.
Optionally, the paragraph format has a number limit for defining the number of the paragraph format in the paragraph format list.
Optionally, when the user writes paragraph contents according to the object attribute, whether to increase the number of the paragraph formats is selected under the number limit; if the user selects to increase the number of the paragraph formats, the newly added paragraph formats are inserted behind the current paragraph format by default.
Optionally, the creating a paragraph format list includes the following steps: creating a paragraph format, and setting the number limit of the paragraph format, the object attribute and the corresponding object format; b, saving the paragraph formats and setting the sequence of the paragraph formats in the document sequence chain; c, judging whether other paragraph formats need to be created, if so, returning to the step a; otherwise, entering step d; and d, saving the paragraph format list, setting the access of the specified user, and uploading the paragraph format list to a storage module.
The invention also provides a standard document automatic generation system, which comprises: the paragraph format list creating module is used for creating a new paragraph format list, the paragraph format list comprises a document sequence chain and at least one paragraph format, the paragraph format comprises an object format, and the document sequence chain is used for recording the sequence of the paragraph format in the paragraph format list; the storage module is used for storing the paragraph format list; the user editing module is used for calling the paragraph format list by a user and compiling paragraph contents according to the object attributes, the paragraph contents are automatically subjected to format setting according to the object formats corresponding to the object attributes, the paragraph format list is based on the document sequence chain, the paragraph contents after format setting are inserted into the specified position of the paragraph format list, and a standard document is automatically formed; and the previewing module is used for previewing the paragraph format list before the document is edited and previewing the standard document after the document is edited.
Compared with the prior art, the invention has the following beneficial effects:
1. the standard document can be automatically generated through the paragraph format list, manual correction of whether the document format is standard or not is not needed, the efficiency of document format standardization is effectively improved, and meanwhile, the risk that the document format is changed can be avoided; through the document sequence chain, document content confusion caused by that a user writes documents out of sequence is avoided, and the efficiency of document format standardization is further improved.
2. By fixing the format of the standard document, the situation that the standard format is wrongly modified by a user after the document is written can be avoided.
3. Through document preview, not only can the paragraph format list be viewed, but also the user can be clear at a glance when selecting; the standard document which is automatically generated can be checked, even if the paragraph format list selected by the user changes after the standard document is generated, the standard document can be updated only by refreshing the document preview again, so that the complicated steps of revising the document and checking the document format by the user are omitted, and the document normalization efficiency is improved.
4. By setting the access user, the user capable of accessing the paragraph format list is limited, the confidentiality of the paragraph format list is improved, and the risk that the paragraph format list is changed by other people is further avoided.
5. By the number limitation of paragraph formats, a user can select and increase the number of corresponding paragraph formats according to the content requirement of the document when writing the document in a standardized way, and the flexible application of standardized writing is realized.
Drawings
FIG. 1 is a flowchart of a user invoking a paragraph format list to write a document according to an embodiment of the present invention;
fig. 2 is a flowchart of creating a paragraph format list according to an embodiment of the present invention.
Detailed Description
At present, the document format is normalized, namely, a document is written on a template document; after the document is written, the format of the document is correspondingly modified according to the standard format requirement; both normalization approaches require manual review of the formatting problem. However, the manual review of the format problem is not only inefficient, but also has a high error rate; even if the template document is used for writing, the standard format of the template document still has the risk of being changed in the writing process.
Therefore, the invention provides a standard document automatic generation method and a standard document automatic generation system, which are used for solving the existing defects. For a more clear presentation, the invention is described in detail below with reference to the accompanying drawings.
The embodiment of the invention provides a standard document automatic generation method, which comprises the following steps: creating a paragraph format list, the paragraph format list comprising a document order chain and at least one paragraph format; the paragraph formats comprise object attributes and corresponding object formats, and the document sequence chain is used for recording the sequence of the paragraph formats in the paragraph format list;
and calling the paragraph format list by the user, writing the paragraph contents according to the object attributes, automatically setting the format of the paragraph contents according to the object format corresponding to the object attributes, inserting the paragraph contents with the set format into the specified position of the paragraph format list on the basis of the document sequence chain, and automatically forming the standard document.
In this embodiment, the paragraph format has a number limit, which is used to define the number of paragraph formats in the paragraph format list. By the number limitation of paragraph formats, a user can select and increase the number of corresponding paragraph formats according to the content requirement of the document when writing the document in a standardized way, and the flexible application of standardized writing is realized.
In this embodiment, referring to fig. 1, a flowchart of a user invoking a paragraph format list to write a document specifically includes the following steps:
the method comprises the following steps: browsing the paragraph format list by the user and calling the required paragraph format list;
step two: a user writes paragraph contents according to the object attributes, and the paragraph contents automatically carry out format setting according to object formats corresponding to the object attributes;
step three: the paragraph format list is based on the document sequence chain, and the paragraph contents with the set format are inserted into the specified position of the paragraph format list;
step four: judging whether the document content is completely written; if yes, entering a fifth step, and storing the standard document, otherwise, returning to the second step;
step five: and after the standard document is automatically generated, the standard document is saved.
In this embodiment, when the user writes the paragraph contents according to the object attributes (i.e., step two), whether to increase the number of paragraph formats is selected under the number limit; if the user chooses to increase the number of paragraph formats, the newly added paragraph format is inserted behind the current paragraph format by default.
For example, when the paragraph format is a title, the number of the paragraph formats of the title is limited to one, and when the user calls the paragraph format list to write the paragraph content, the paragraph format of the title cannot be added.
When the paragraph format is the text paragraph format, the number of the text paragraph format can be limited to at least one, and when the user calls the paragraph format list to write the paragraph content, the number of the text paragraph format can be increased according to the requirement. And the newly added text paragraph format is inserted behind the current text paragraph format by default, so that the document sequence chain is effectively prevented from being damaged by the newly added text paragraph format.
In this embodiment, after the user writes the document content and automatically forms the standard document, the user views the standard document by refreshing the document preview. After previewing, clicking and saving to output the standard document to the specified path.
Preferably, the format of the standard document is fixed after the standard document is automatically formed. That is, the user automatically generates a standard document according to the selected paragraph format list, the format of the standard document is fixed, and the format of the standard document is changed only after the user calls another paragraph format list. Therefore, the invention can also avoid the condition that the standard format is wrongly modified by the user after the template document is written in the prior art.
Preferably, after the standard document is formed, if the format of the paragraph format list selected by the user is changed, and the user needs to adjust the formed standard document, the user calls a new paragraph format list, and then refreshes the document preview, so that the standard document can be automatically updated. The complicated steps of revising the document and checking the document format by the user are omitted, and the document normalization efficiency is improved.
Specifically, after the paragraph format list is replaced, based on the new paragraph format list, the system automatically carries out format setting on the document again, and the standard document can be automatically updated by refreshing the document preview by the user.
Through document preview, not only can the paragraph format list be viewed, but also the user can be clear at a glance when selecting; it is also possible to view standard documents generated automatically. Moreover, when the user finishes writing paragraph contents, the inserted document effect can be directly previewed through document previewing.
In the prior art, if format specification (namely document standardization) needs to be performed on hundreds of pages of documents, huge workload is required undoubtedly. However, the method and the system for automatically generating the standard document provided by the embodiment of the invention can automatically generate the standard document through the paragraph format list, and manually proofreading whether the document format is standard or not is not needed in the later period, so that the efficiency of standardizing the document format is effectively improved, and meanwhile, the risk that the document format is changed can be avoided.
Moreover, the method and the system for automatically generating the standard document provided by the embodiment of the invention also avoid document content confusion caused by the fact that a user writes the document out of sequence through the document sequence chain, and further improve the efficiency of document format normalization.
Specifically, for example, a creator (paragraph format list) creates a paragraph format list of a graduation paper, and after a user calls the paragraph format list, the user writes a paper title first, writes a reference second, and writes text content last, which obviously easily causes confusion of a document format and document content.
However, according to the method and system for automatically generating a standard document provided in the embodiments of the present invention, after a user has written a paper title, a paragraph format list can automatically insert the paper title with a set format into an assigned position of the paragraph format list based on a document sequence chain, and accordingly, after the user has written a reference document, the paragraph format list can automatically insert the reference document with a set format into an assigned position of the paragraph format list based on the document sequence chain instead of directly inserting the reference document into the back of the paper title, thereby avoiding document content confusion caused by the user writing the document out of order, and further improving the efficiency of document format normalization.
In this embodiment, the object attribute includes at least one of a table, a picture, a text, a header, a footer, and a page number. Each object attribute has a default format, such as a text object attribute, and the default format is font default song style, font size default smaller four, and font color default black; the default format of the picture object attribute is centered alignment, and the surrounding of the characters is surrounding. Through the setting of the object format, the default format of the object attribute can be modified.
In this embodiment, when a user writes paragraph content according to the object attribute, for example, writes a text object attribute, after the user writes a text, the paragraph content automatically performs format setting according to a corresponding object format, and the paragraph format list inserts the paragraph content after format setting into a specified position of the paragraph format list based on the document sequence chain.
It should be noted that, if multiple object attributes exist in the same paragraph format in the paragraph format list called by the user, and the user does not write all the object attributes, the paragraph content defaults to set the format of only the object attributes written by the user, and automatically ignores the object formats unnecessary for other users.
In this embodiment, the user is a designated user, and the designated user is at least one of a user within a preset range, a user accessing through a designated sharing code or connection, and a user accessing through a designated IP address. Preferably, the designated sharing code is a two-dimensional code.
Preferably, the predetermined range is a designated group such as a class and a department. For example, a class/department needs to collect information of class members/department members, the creator (paragraph format list) can set the preset range as a class/department. Under this limitation, only the class member/department member has the right to invoke the paragraph format list.
Of course, the preset scope may be a group, and the members in the group may be selected by the creator (paragraph format list). By setting the access user, the user which can access the paragraph format list is limited, so that irrelevant personnel cannot know the paragraph format list, the confidentiality of the paragraph format list is improved, and the risk of changing the paragraph format list by other personnel is further avoided.
In this embodiment, a flowchart for creating a paragraph format list is shown in fig. 2, and includes:
creating a paragraph format, and setting the number limit, the object attribute and the corresponding object format of the paragraph format;
step b, saving paragraph formats and setting the sequence of the paragraph formats in the document sequence chain;
c, judging whether other paragraph formats need to be created, if so, returning to the step a; otherwise, entering step d;
and d, saving the paragraph format list, setting the appointed user access, and uploading the paragraph format list to the storage module.
In this embodiment, the paragraph format list is created as a new paragraph format list or the created paragraph format list is modified; the paragraph format is created as a new paragraph format or is modified.
If (paragraph format list) creator chooses to modify the created paragraph format list, for the user who has called the original paragraph format list to form the standard document, when the standard document format needs to be adjusted, the user calls the new paragraph format list, and then refreshes the document preview, so that the standard document can be automatically updated.
Specifically, after the paragraph format list is replaced, based on the new paragraph format list, the system automatically carries out format setting on the document again, and the standard document can be automatically updated by refreshing the document preview by the user.
In this embodiment, there is further provided a system for automatically generating a standard document, including: the paragraph format list creating module is used for creating a new paragraph format list, the paragraph format list comprises a document sequence chain and at least one paragraph format, the paragraph format comprises an object format, and the document sequence chain is used for recording the sequence of the paragraph format in the paragraph format list;
the storage module is used for storing the paragraph format list; preferably, local storage or cloud storage is adopted;
the user editing module is used for calling the paragraph format list by a user and compiling paragraph contents according to the object attributes, the paragraph contents are automatically subjected to format setting according to the object formats corresponding to the object attributes, the paragraph format list is based on the document sequence chain, the paragraph contents after the format setting are inserted into the specified position of the paragraph format list, and a standard document is automatically formed;
and the previewing module is used for previewing the paragraph format list before the document is edited and previewing the standard document after the document is edited.
Although the present invention is disclosed above, the present invention is not limited thereto. Various changes and modifications may be effected therein by one skilled in the art without departing from the spirit and scope of the invention as defined in the appended claims.
Claims (10)
1. A standard document automatic generation method is characterized by comprising the following steps:
creating a paragraph format list, the paragraph format list comprising a document order chain and at least one paragraph format; the paragraph formats comprise object attributes and corresponding object formats, and the document sequence chain is used for recording the sequence of the paragraph formats in the paragraph format list;
and calling the paragraph format list by a user, compiling paragraph contents according to the object attributes, automatically setting the format of the paragraph contents according to the object format corresponding to the object attributes, inserting the paragraph contents with the set format into the specified position of the paragraph format list on the basis of the document sequence chain by the paragraph format list, and automatically forming a standard document.
2. The method of claim 1, wherein the object properties include at least one of a table, a picture, text, a header, a footer, and a page number.
3. The method for automatically generating a standard document according to claim 1, wherein the format of the standard document is fixed after the standard document is automatically formed.
4. The method of claim 3, wherein after automatically forming the standard document, the user views the standard document by refreshing a document preview.
5. The method for automatically generating a standard document according to claim 1, wherein after the standard document is automatically formed, if the format of the paragraph format list selected by the user is changed, the user invokes a new paragraph format list, and then refreshes the document preview, so that the standard document can be automatically updated.
6. The method for automatically generating a standard document according to claim 5, wherein the user is a designated user, and the designated user is at least one of a user within a preset range, a user accessing through a designated sharing code or connection, and a user accessing through a designated IP address.
7. The method of automated generation of standard documents according to claim 6, wherein said paragraph format has a number limit for defining the number of said paragraph format in said paragraph format list.
8. The method according to claim 7, wherein when said user writes paragraph contents according to said object attributes, said user selects whether to increase the number of said paragraph formats under said number limit;
if the user selects to increase the number of the paragraph formats, the newly added paragraph formats are inserted behind the current paragraph format by default.
9. The method for automatically generating a standard document according to claim 8, wherein the creating a paragraph format list comprises the steps of:
creating a paragraph format, and setting the number limit of the paragraph format, the object attribute and the corresponding object format;
b, saving the paragraph formats and setting the sequence of the paragraph formats in the document sequence chain;
c, judging whether other paragraph formats need to be created, if so, returning to the step a; otherwise, entering step d;
and d, saving the paragraph format list, setting the appointed user access, and uploading the paragraph format list to a storage module.
10. An automated standard document generation system, comprising:
the paragraph format list creating module is used for creating a new paragraph format list, the paragraph format list comprises a document sequence chain and at least one paragraph format, the paragraph format comprises an object format, and the document sequence chain is used for recording the sequence of the paragraph format in the paragraph format list;
the storage module is used for storing the paragraph format list;
the user editing module is used for calling the paragraph format list by a user and compiling paragraph contents according to the object attributes, the paragraph contents are automatically subjected to format setting according to the object formats corresponding to the object attributes, the paragraph format list is based on the document sequence chain, the paragraph contents after format setting are inserted into the specified position of the paragraph format list, and a standard document is automatically formed;
and the previewing module is used for previewing the paragraph format list before the document is edited and previewing the standard document after the document is edited.
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| US20050149871A1 (en) * | 2001-06-29 | 2005-07-07 | Microsoft Corporation | Automated document formatting tool |
| CN109977366A (en) * | 2017-12-27 | 2019-07-05 | 珠海金山办公软件有限公司 | A kind of catalogue generation method and device |
| CN112651217A (en) * | 2019-10-09 | 2021-04-13 | 珠海金山办公软件有限公司 | Processing method and processing device of thesis document, electronic equipment and storage medium |
| CN112784539A (en) * | 2019-11-11 | 2021-05-11 | 珠海金山办公软件有限公司 | Method and device for automatically generating document style set |
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