CN112182325B - Scientific research document management method and management system applying same - Google Patents
Scientific research document management method and management system applying same Download PDFInfo
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/93—Document management systems
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F11/00—Error detection; Error correction; Monitoring
- G06F11/30—Monitoring
- G06F11/3003—Monitoring arrangements specially adapted to the computing system or computing system component being monitored
- G06F11/302—Monitoring arrangements specially adapted to the computing system or computing system component being monitored where the computing system component is a software system
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/903—Querying
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F40/00—Handling natural language data
- G06F40/10—Text processing
- G06F40/103—Formatting, i.e. changing of presentation of documents
- G06F40/117—Tagging; Marking up; Designating a block; Setting of attributes
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F40/00—Handling natural language data
- G06F40/10—Text processing
- G06F40/166—Editing, e.g. inserting or deleting
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F40/00—Handling natural language data
- G06F40/10—Text processing
- G06F40/194—Calculation of difference between files
Abstract
The invention provides a scientific research document management method and a management system applying the same, wherein the management method comprises an entry method and a modification method, the entry method comprises the steps of receiving a request for listing performance data of a project from a document entry end system, and the request is associated with a keyword or a category; processing the request to retrieve a class number that matches the document data; determining at least one value indicative of an item in a search result list having a plurality of search results based on a search using a keyword or category; and providing class number data and at least one representation value; the invention can also monitor the update of the document through the safety monitoring unit, record each updated state of the document, and ensure the storage and transfer of the document based on the search of the document. Meanwhile, the defect of low efficiency of the document is improved.
Description
Technical Field
The invention relates to the technical field of document management, in particular to a scientific research document management method and a management system applying the scientific research document management method.
Background
Currently, there is a lack of a convenient and secure document management system. For example, when a document is presented in the ^ sense, the conference participants can only see the document presented by the conference presenter in the projection, or the document is sent directly to the conference participants by the conference presenter. The mode ensures that the conference presenter can not conveniently carry out document grading and directly send the document, and the conference presenter loses the control on the document, thereby seriously influencing the security of confidential content in the document.
For example, CN02149590.4 discloses a document management system and method in the prior art, in which a control document of a device control apparatus of the prior art is stored and managed by a company or the like having an operating device, so that the company must employ a control document having special knowledge different from the operation of the device to store and manage the document, which causes problems of cost and much effort for storing and managing the document. Another exemplary method and system for managing documents in extensible markup language, such as that disclosed in prior art WO2007065332a1, and a method and system for hierarchically processing documents, such as that disclosed in prior art WO2007065355a1, can vary widely in the specific folder structure used for managing document templates among domains, in which case the team members need to be familiar with the folder structure of each domain before applying the document template, and searching for the document template is labor intensive, inefficient, and error prone.
The invention aims to solve the problems of large management workload, low efficiency, easy error, poor safety protection effect on documents, poor updating effect, low extraction or updating efficiency and the like in the field.
Disclosure of Invention
The invention aims to provide a scientific research document management method and a management system applying the scientific research document management method aiming at the defects of the current document management.
In order to overcome the defects of the prior art, the invention adopts the following technical scheme:
a scientific research document management method, the management method comprising an entry method and a modification method, the entry method comprising receiving a request from a document entry end system for listing performance data for a project, the request being associated with a keyword or category; processing the request to retrieve a class number that matches the document data; determining at least one value indicative of an item in a search result list having a plurality of search results based on a search using a keyword or category; and provides class number data and at least one representative value.
Optionally, the entry method further includes performing centralized layout on the files of each class number based on the acquired data value and the class number, forming an identifier after layout, and integrating the identifier and the matched class number.
Optionally, the modification method includes determining a modification in each revision of each source document; storing the modification trace; simultaneously, notifying a user of the source document in said determined modification in each of the merged source documents; wherein the modification includes any change to the source document.
Optionally, the modification method comprises calculating the difference between successive revisions of each source document; and for portions of the version of the source document that change between revisions of the source document, displaying revised occluded portions of the source document; the modified excluded portion of the source document included in the excluded document is displayed in red.
In addition, in the present invention, a scientific research document management system is provided, the management system comprising a data processing unit, a security monitoring unit, a data retrieval unit and a data modification unit, the security monitoring unit being configured to protect source document data and to store a modified document corresponding to the source document; the data processing unit is configured to centrally manage the storage and addition or review of the data and to generate a responsive marking based on the trace of modification; the data detection unit is configured to retrieve a file of the source document, the retrieved range including a mark and content of the source document; the data modification unit is configured to modify data of the source document and store based on the modified document.
Optionally, the security monitoring unit includes a file filter and a display prompt, the file filter is configured to open a call of a file using an interception application; identifying an attribute data file of the file using the file name; accessing a set of attribute data and corresponding values from an attribute data file; determining one or more rules to be applied to the set of attribute data to determine whether to open the file; applying a plurality of rules to the values of the attribute data set; determining to respond to application of the plurality of rules without opening the file; the display prompt is configured to display and identify a reason why the document is unopened.
Optionally, the data retrieval unit is configured as a source document profile component for retrieving features related to documents; the data retrieval unit is configured to feature behavioral dimensions of the source documents at a given reference point in time and learn classifications and identifiers of the source documents from identifier components of different retrieval features, the identifier components being configured to generate an identifier of the source document for each source document.
Optionally, the data modification unit is configured to manage maintenance and modification operations of the source documents based on the included portions of the plurality of source documents, and is further configured to: determining modifications to each original file in the modifications to each transient document; notifying the user of the source document with respect to the determined modification in each source document; wherein the modification includes any change to the source document.
The beneficial effects obtained by the invention are as follows:
1. the maintenance of the storage efficiency of the document is enabled to reach the optimal state by adopting the operation of inputting the document and modifying the document;
2. the safety monitoring unit can also monitor the updating of the document, record each updated state of the document, and ensure the storage and transfer of the document based on the search of the document. Meanwhile, the defect of low efficiency of the document is improved;
3. the safety monitoring unit is used for monitoring the application program and correcting the browsing process of the application program according to the distribution rule of the authority;
4. by adopting the matching use between the transfer device and the traversing device, the calling and the detection of the document can be automatically carried out, the labor intensity is reduced, and the query efficiency is improved;
5. in the process of traversing each cabinet by adopting the traversing device, the information on the induction piece of the initial acquisition device can be acquired, the traversing device is connected with the processor based on the acquired data, and the data retrieval unit or the data modification unit inquires or modifies the document;
6. by employing the tracking device configured to determine the acquisition of the traversing device and review the operations of the data retrieval unit and the data modification unit, the efficiency of saving or modifying the document is ensured.
Drawings
The invention will be further understood from the following description in conjunction with the accompanying drawings. The components in the figures are not necessarily to scale, emphasis instead being placed upon illustrating the principles of the embodiments. Like reference numerals designate corresponding parts throughout the different views.
FIG. 1 is a control flow diagram of a management method according to the present invention.
Fig. 2 is a schematic control flow diagram of the rights management unit.
Fig. 3 is a schematic structural diagram of the cabinet body.
Fig. 4 is a schematic structural diagram of the cabinet.
FIG. 5 is a schematic structural diagram of the moving track, the tracking device, and the traversing device.
Fig. 6 is a schematic structural view of the transfer device.
Fig. 7 is a schematic structural view of the transfer device and the cabinet.
The reference numbers illustrate: 1-moving a track; 2-traversing means; 3-a cabinet body; 4-a transfer device; 5-a suction rod; 6-a transfer seat; 7-a support plate; 8-a dwell zone; 9-initial area; 10-a tracking device; 11-a closing door; 12-a transfer track; 13-cabinet box.
Detailed Description
In order to make the objects and advantages of the present invention more apparent, the present invention will be further described in detail with reference to the following embodiments; it should be understood that the specific embodiments described herein are merely illustrative of the invention and are not intended to limit the invention. Other systems, methods, and/or features of the present embodiments will become apparent to those skilled in the art upon review of the following detailed description. It is intended that all such additional systems, methods, features and advantages be included within this description, be within the scope of the invention, and be protected by the accompanying claims. Additional features of the disclosed embodiments are described in, and will be apparent from, the detailed description that follows.
The same or similar reference numerals in the drawings of the embodiments of the present invention correspond to the same or similar components; in the description of the present invention, it should be understood that if there is an orientation or positional relationship indicated by the terms "upper" and "lower" and "left" and "right" etc., it is only for convenience of description and simplification of the description based on the orientation or positional relationship shown in the drawings, but it is not indicated or implied that the device or assembly referred to must have a specific orientation.
The first embodiment is as follows: a scientific research document management method, the management method comprising an entry method and a modification method, the entry method comprising receiving a request from a document entry end system for listing performance data for a project, the request being associated with a keyword or category; processing the request to retrieve a class number that matches the document data; determining at least one value indicative of an item in a search result list having a plurality of search results based on a search using a keyword or category; and provides class number data and at least one representative value. The entry method also comprises the steps of carrying out centralized arrangement on the files of each class number based on the acquired data values and the class numbers, forming an identifier after arrangement, and integrating the identifier and the matched class numbers. The modification method includes determining modifications in each revision of each source document; storing the modification trace; simultaneously, notifying a user of the source document in said determined modification in each of the merged source documents; wherein the modification includes any change to the source document. The modification method includes calculating differences between successive revisions of each source document; and for portions of the version of the source document that change between revisions of the source document, displaying revised occluded portions of the source document; the modified excluded portion of the source document included in the excluded document is displayed in red. In addition, in the present invention, a scientific research document management system is provided, the management system comprising a data processing unit, a security monitoring unit, a data retrieval unit and a data modification unit, the security monitoring unit being configured to protect source document data and to store a modified document corresponding to the source document; the data processing unit is configured to centrally manage the storage and addition or review of the data and to generate a responsive marking based on the trace of modification; the data detection unit is configured to retrieve a file of the source document, the retrieved range including a mark and content of the source document; the data modification unit is configured to modify data of the source document and store based on the modified document. The security monitoring unit includes a file filter and a display prompt, the file filter configured to open a call for a file with an intercept application; identifying an attribute data file of the file using the file name; accessing a set of attribute data and corresponding values from an attribute data file; determining one or more rules to be applied to the set of attribute data to determine whether to open the file; applying a plurality of rules to the values of the attribute data set; determining to respond to application of the plurality of rules without opening the file; the display prompt is configured to display and identify a reason why the document is unopened. The data retrieval unit is configured as a source document profile component for retrieving features related to documents; the data retrieval unit is configured to feature behavioral dimensions of the source documents at a given reference point in time and learn classifications and identifiers of the source documents from identifier components of different retrieval features, the identifier components being configured to generate an identifier of the source document for each source document. The data modification unit is configured to perform management of maintenance, modification operations of a source document based on a portion in which a plurality of source documents are contained, and is further configured to: determining modifications to each original file in the modifications to each transient document; notifying the user of the source document with respect to the determined modification in each source document; wherein the modification includes any change to the source document.
Example two: the present embodiment, which should be understood to include at least all the features of any one of the embodiments described above and to further improve on the same, specifically provides a scientific research documentation management method comprising a method of entry and a method of modification, the method of entry comprising receiving from a documentation entry end system a request for listing performance data for an item, the request being associated with a keyword or category; processing the request to retrieve a class number that matches the document data; determining at least one value indicative of an item in a search result list having a plurality of search results based on a search using a keyword or category; and provides class number data and at least one representative value. Specifically, in this embodiment, the documents are entered during the process of the scientific research documents. In an embodiment, there is provided a positioning device for collecting documents, the positioning device being configured to be disposed inside each of the cabinets and to enter documents stored in the cabinet, so that the documents stored in the cabinet can be collected. The recording end carries out data input on the document, derives a corresponding mark according to the content and the category of the document, and indicates the storage position of the document based on the mark. The positioning device is further configured to collect parameters such as the number of pages of the document. The performance data of the document is used for marking the allowable degree of content modification of the document, and meanwhile, the performance data is also used for indicating the sequence of the positions of the document, namely: the document with higher performance data than the document with lower performance data is stored at the front position. Meanwhile, the document data which is input previously needs to be searched in the input process, so that the document does not have repeated representation values or class numbers in the storage process.
The entry method also comprises the steps of carrying out centralized arrangement on the files of each class number based on the acquired data values and the class numbers, forming an identifier after arrangement, and integrating the identifier and the matched class numbers. Specifically, in the process of entering a document, it is necessary to determine the data values of the document and the class number, and perform centralized arrangement on the documents or the documents with similar class numbers, and in the process of arrangement, an identifier for identification is formed, and the identifier is used for achieving the effect of quick retrieval or search in the process of calling and recording the document. The identifier is also integrated with a class number that matches the document for enabling entry of the document.
The modification method includes determining modifications in each revision of each source document; storing the modification trace; simultaneously, notifying a user of the source document in said determined modification in each of the merged source documents; wherein the modification includes any change to the source document. Specifically, the modification method includes calculating a difference between successive revisions of each source document; and for portions of the version of the source document that change between revisions of the source document, displaying revised occluded portions of the source document; the modified excluded portion of the source document included in the excluded document is displayed in red. Specifically, in this embodiment, the modified document includes a source document or a modified document, where the source document is configured as an initial document, and the modified document is set as a document that is modified and then secondarily entered; the source document and the initial document are each structured to be stored in the memory in the form of an electronic version. In this embodiment, the modification method includes modifying the document and merging the modified content of the source document with the source document, so that the modified record of the document can be merged. Meanwhile, the management system marks the document according to the modification of the document, so that the document can be quickly retrieved or inquired in subsequent inquiry. In this embodiment, in the process of modifying the source document, a corresponding notification needs to be correspondingly generated, where the notification is used to remind the user and enable the user to know the modified content and location based on the reminder. Therefore, the progress of the scientific research process can be known in the process of modifying the document. In the recording of an actual scientific research document, each record of the document needs to be recorded in detail, so that the document can be recorded in the using process, and meanwhile, if the document needs to be added or modified, the source document needs to be recorded, marked with red and the like. In particular, modifications to the document require a record of the source document, and both modifications or red line displays are generated on the electronic document. In this embodiment, the entered original file of the document is collected or scanned by the management system and a corresponding electronic document is generated.
In addition, in the present invention, a scientific research document management system is provided, the management system comprising a data processing unit, a security monitoring unit, a data retrieval unit, a data modification unit and a processor, the security monitoring unit being configured to protect source document data and store a modified document corresponding to the source document; the data processing unit is configured to centrally manage the storage and addition or review of the data and to generate a responsive marking based on the trace of modification; the data detection unit is configured to retrieve a file of the source document, the retrieved range including a mark and content of the source document; the data modification unit is configured to modify data of the source document and store based on the modified document. In particular, the management system further comprises a scanning unit configured to collect or store the document. In this embodiment, the management system stores the original document and the electronic document of the source file, and modifies or calls the original document and the electronic document based on the stored electronic document. In this embodiment, the data processing unit is configured to collect data of the document while storing the data in the memory. In this embodiment, the processor is connected to the data processing unit, the safety monitoring unit, the data retrieving unit and the data modifying unit, respectively, and performs centralized control on the management of the documents under the centralized operation of the processor, so that the management of the documents can be performed efficiently and reasonably. The scanning unit is configured to scan the document to form an electronic file, and the scanning unit is a device known to those skilled in the art, and those skilled in the art can query a corresponding technical manual to obtain a corresponding technical means, so that details are not repeated in this embodiment. The security monitoring unit includes a file filter and a display prompt, the file filter configured to open a call for a file with an intercept application; identifying an attribute data file of the file using the file name; accessing a set of attribute data and corresponding values from an attribute data file; determining one or more rules to be applied to the set of attribute data to determine whether to open the file; applying a plurality of rules to the values of the attribute data set; determining to respond to application of the plurality of rules without opening the file; the display prompt is configured to display and identify a reason why the document is unopened. Specifically, in this embodiment, the management system includes an application program, and the application program is configured to perform an operation of detecting or browsing the document. Specifically, the safety monitoring unit is configured to monitor the application program and correct the browsing process of the application program according to the distribution rule of the permission. The distribution rule is derived by the authority management unit and executed by the safety monitoring unit, and the safety performance of the document can be effectively ensured by the cooperation of the safety monitoring unit and the authority management unit. In addition, the name of the executable file of the application is resolved from the process identifier of the started application by a process filter service executing on the security monitoring unit. Identifying, by a process filtering service of the filter, an attribute data file of the application using the file name; accessing, by a process filter service of a filter, a set of attribute data and corresponding values in an attribute data file; identifying, by a process filter service of the filter, rules to be applied to the set of attribute data to determine whether the launched application is suspicious; applying, by the process filter service, one or more rules to the values of the attribute data set; determining that the launched application is suspicious in response to application of the one or more rules; in response to the determination, a prompt is displayed indicating that the launched application is suspicious. In this embodiment, the safety monitoring unit may further monitor the update of the document, record each state of the update of the document, and ensure the storage and transfer of the document based on the search of the document. Meanwhile, the defect of low efficiency of the document is improved.
The data retrieval unit is configured as a source document profile component for retrieving features related to documents; the data retrieval unit is configured to feature behavioral dimensions of the source documents at a given reference point in time and learn classifications and identifiers of the source documents from identifier components of different retrieval features, the identifier components being configured to generate an identifier of the source document for each source document. Specifically, in this embodiment, the data retrieving unit is configured to retrieve the data and retrieve the parameter of the document and the identifier by using participation of the profile component. The identifier component is used for generating the identifier and cooperating with the processor and the data retrieval unit to retrieve the document. Meanwhile, in the embodiment, the retrieval is performed according to the searched features, and the identifier of the source document corresponds to the source document in the retrieval process, so that the source document can be accurately searched and detected. In this embodiment, the identifier component is configured to retrieve the source document and identify based on the identifier of the retrieved file.
The data modification unit is configured to perform management of maintenance, modification operations of a source document based on a portion in which a plurality of source documents are contained, and is further configured to: determining modifications to each original file in the modifications to each transient document; notifying the user of the source document with respect to the determined modification in each source document; wherein the modification includes any change to the source document. Specifically, the data modification unit is configured to modify the document, and meanwhile, the data modification unit is further configured to participate in maintenance and management of the document, and notify the modifier and the processor of document management based on the maintenance of the document, after receiving the notification, the processor checks the document and generates a modification identifier of a response based on the check, where the modification identifier is used to enable quick retrieval in the process of retrieving the file. In this embodiment, the step of notifying includes displaying a revised occluded portion of the custom document for portions of the source document that change between revisions of the source document.
Example three: the present embodiment should be understood as at least including all the features of any one of the foregoing embodiments, and further improved on the basis of the features, and in particular, provides a scientific research document management system, where the management system includes a cabinet body, an initial acquisition device, a traversing device, and a tracking device, where the cabinet body is provided with a plurality of cabinet boxes, each cabinet box is provided with a channel for the traversing device to move, and the channel penetrates through the cabinet body and is communicated with each cabinet box. The cabinet is provided with a closed door, and the closed door is provided with an initial acquisition device which is inducted by the traversing device. The initial acquisition device comprises an acquisition head and a sensing piece, wherein the acquisition head is used for detecting identifiers of the documents and collecting all the identifiers on the sensing piece, when the traversing device traverses all the cabinets, information on the sensing piece of the initial acquisition device can be acquired, the traversing device is connected with the processor based on acquired data, and the documents are inquired or modified by the data retrieval unit or the data modification unit. The cabinet incasement is equipped with the confession the deposit chamber that the document spare was deposited, each it is right to deposit the chamber structure carry out vertical the placing for the document to the in-process of guaranteeing that the document is taking and depositing can the efficient save.
The management system further comprises a mobile device, and the traversing device and the tracking device are both arranged on the mobile device. The moving device comprises a moving track and a plurality of position markers, and the moving track is configured to be communicated with each cabinet box. The position markers are distributed along the moving track in an orientation with equal intervals.
The traversing device comprises a supporting seat, a sliding wheel and a traversing driving mechanism, wherein the sliding wheel is in driving connection with the driving mechanism to form a driving part, the driving part is arranged at the bottom of the supporting seat, and the bottom of the supporting seat is in sliding connection with the moving track.
And when the moving position of the supporting seat is inconsistent with the set position, the processor controls the movement of the traversing driving mechanism, so that the moving seat moves to the proper position.
The tracking device comprises a sliding seat and a sliding driving mechanism, wherein the sliding seat is configured to be connected with the moving track in a sliding mode, and the sliding driving mechanism is configured to be connected with the sliding action driving mechanism and move along the direction of the moving track.
The traversing device comprises a detection probe, the detection probe is arranged on the supporting seat and extends out towards one side close to the initial acquisition device, and data of the initial acquisition device are acquired.
The cabinet box is provided with a detection element for detecting parameters in the cabinet box, and the detection element comprises a plurality of elements which are not limited to the following list: temperature sensors, humidity sensors, and the like are commonly used to detect the document. In this embodiment, the detection element is configured to detect a parameter of the document, so that the document can be properly saved.
In this embodiment, a stop area for storing the traverse device and the tracking device is disposed on the moving track, and the stop area is set as an initial position. In this embodiment, the traversing device is configured to traverse the cabinets at the interval traversal time distance. The tracking device is configured to determine the collection of the traversing device and recheck the operations of the data retrieval unit and the data modification unit, so that the efficiency of saving or modifying the document is ensured. In addition, be equipped with on the closed door and be used for marking each the response mark of cabinet case, each the response mark with traversing device the detecting probe uses mutually in coordination, makes detecting probe can be right detecting device can play the effect of assurance and detection.
In this embodiment, the management system further includes a transfer device configured to move the cabinet storing the document to an initial area, where the cabinet in the initial area is empty, so that the transfer device can be accessed and viewed by the operator in the cabinet stored in the initial area. The transfer device comprises a support plate, two groups of suction rods, a transfer seat, a transfer rail and a transfer driving mechanism, wherein the transfer seat is in sliding connection with the transfer rail, the transfer driving mechanism is in driving connection with the transfer seat, and the transfer seat is in sliding along the orientation of the transfer rail. One end of each of the two groups of the attraction rods is vertically and fixedly connected with the supporting plate, the other end of each of the two groups of the attraction rods extends out towards one side away from the supporting plate, the end parts of the two groups of the attraction rods are provided with magnets used for attracting the cabinet box, and in addition, the magnets can support the cabinet box and documents in the cabinet box when attracting the cabinet box. The transfer seat is fixedly connected with the supporting plate and drives the supporting plate to slide on the transfer rail. In this embodiment, the transfer device further includes an identification component, the identification component includes an induction end and an identification end, and the identification end is disposed on the suction rod and is used for identifying the cabinet. The induction end is arranged on one side, close to the transfer device, of the cabinet box, so that the transfer device can move the cabinet box. Particularly, the induction ends on the cabinet boxes are not consistent in label, so that the identification ends can identify different cabinet boxes and realize the movement operation of the cabinet boxes under the operation of the transfer device. Meanwhile, the induction end needs to be paired with the identification end for use, and the induction end can identify and transfer the identification end.
Example four: the present embodiment should be understood to include at least all the features of any one of the embodiments described above, and further improve on the same, and in particular, provide a scientific research document management system, which further includes a rights management unit and a calling unit, the rights management unit is configured to define a document model for storing a document hierarchy defining a document hierarchy including document nodes corresponding to respective document parts and a document rights model associated with the document hierarchy, and the document rights model includes: the hierarchy of document permission nodes defines a document level hierarchical permission with respect to a role of respective document parts, each document permission node being associated with a respective document node and defining a respective document level permission associated with the role with respect to a respective document part of the document node with which the permission node corresponds; the document authority management model is set by a manager of the system and is divided based on the level of the set document. The calling unit is structured to be coupled to a storage device and configured to: setting document level hierarchical rights for each document part of the document based on the document model definition; receiving a request from a requesting user to perform an action on a portion of a document; determining whether to allow the action to be performed based on the respective document level permissions set for the portion of the document and the role of the requesting user; performing an action based on the determination to allow the action; and preventing the action from being performed based on determining that the action is not allowed. The hierarchy of document licensing nodes includes: a document permission node that defines a first set of permissions for a first persona relative to a corresponding document portion. The hierarchical document level permissions include at least one of create permissions, read permissions, update permissions, or delete permissions. The processor is configured to dynamically determine a respective set of document level permissions with respect to the portion of the document based on a traversing means and the tracking means.
In the above embodiments, the descriptions of the respective embodiments have respective emphasis, and reference may be made to the related descriptions of other embodiments for parts that are not described or illustrated in a certain embodiment.
In summary, according to the scientific research document management method and the management system using the scientific research document management method, the document is recorded and the document file is modified, so that the maintenance of the document storage efficiency reaches the optimal state; the safety monitoring unit can also monitor the updating of the document, record each updated state of the document, and ensure the storage and transfer of the document based on the search of the document. Meanwhile, the defect of low efficiency of the document is improved; the safety monitoring unit is used for monitoring the application program and correcting the browsing process of the application program according to the distribution rule of the authority; by adopting the matching use between the transfer device and the traversing device, the calling and the detection of the document can be automatically carried out, the labor intensity is reduced, and the query efficiency is improved; in the process of traversing each cabinet by adopting the traversing device, the information on the induction piece of the initial acquisition device can be acquired, the traversing device is connected with the processor based on the acquired data, and the data retrieval unit or the data modification unit inquires or modifies the document; by employing the tracking device configured to determine the acquisition of the traversing device and review the operations of the data retrieval unit and the data modification unit, the efficiency of saving or modifying the document is ensured.
Although the invention has been described above with reference to various embodiments, it should be understood that many changes and modifications may be made without departing from the scope of the invention. That is, the methods, systems, and devices discussed above are examples. Various configurations may omit, substitute, or add various procedures or components as appropriate. For example, in alternative configurations, the methods may be performed in an order different than that described, and/or various components may be added, omitted, and/or combined. Moreover, features described with respect to certain configurations may be combined in various other configurations, as different aspects and elements of the configurations may be combined in a similar manner. Further, elements therein may be updated as technology evolves, i.e., many elements are examples and do not limit the scope of the disclosure or claims.
Specific details are given in the description to provide a thorough understanding of the exemplary configurations including implementations. However, configurations may be practiced without these specific details, for example, well-known circuits, processes, algorithms, structures, and techniques have been shown without unnecessary detail in order to avoid obscuring the configurations. This description provides example configurations only, and does not limit the scope, applicability, or configuration of the claims. Rather, the foregoing description of the configurations will provide those skilled in the art with an enabling description for implementing the described techniques. Various changes may be made in the function and arrangement of elements without departing from the spirit or scope of the disclosure.
In conclusion, it is intended that the foregoing detailed description be regarded as illustrative rather than limiting, and that it be understood that these examples are illustrative only and are not intended to limit the scope of the invention. After reading the description of the invention, the skilled person can make various changes or modifications to the invention, and these equivalent changes and modifications also fall into the scope of the invention defined by the claims.
Claims (1)
1. A scientific research document management method is applied to a scientific research document management system, the management system comprises a data processing unit, a safety monitoring unit, a data retrieval unit, a data modification unit and a processor, wherein the safety monitoring unit is constructed to protect source document data and store modified documents corresponding to the source documents; the data processing unit is configured to centrally manage the storage and addition or review of the data and to generate a responsive marking based on the trace of modification; the data detection unit is configured to retrieve the file of the source document, and the retrieved range comprises the mark and the content of the source document; the data modification unit is configured to modify data of the source document and store the modified document;
wherein the management system further comprises a scanning unit configured to collect or store the document; the management system respectively stores the original manuscript and the electronic manuscript of the source file and modifies or calls the original manuscript and the electronic manuscript based on the stored electronic manuscript; the data processing unit is configured to collect data of the document while storing the data in a memory; the processor is respectively connected with the data processing unit, the safety monitoring unit, the data retrieval unit and the data modification unit, and performs centralized control on the management of the documents under the centralized operation of the processor; the scanning unit is configured to scan the document to form an electronic file; the security monitoring unit includes a file filter and a display prompt, the file filter configured to open a call for a file with an intercept application; identifying an attribute data file of the file using the file name; accessing a set of attribute data and corresponding values from an attribute data file; determining one or more rules to be applied to the set of attribute data to determine whether to open the file, and if not; the display prompt is configured to display and identify a reason for the document not being opened;
the management system comprises an application program, wherein the application program is used for detecting or browsing the document;
the safety monitoring unit is configured to monitor the application program and correct the browsing process of the application program according to the distribution rule of the authority; the distribution rule is derived by the authority management unit and executed by the safety monitoring unit, and the safety performance of the document can be effectively ensured by the cooperation of the safety monitoring unit and the authority management unit; in addition, the name of the executable file of the application program is resolved according to the process identifier of the started application program through the process filter service executed on the safety monitoring unit; identifying, by a process filtering service of the filter, an attribute data file of the application using the file name; accessing, by a process filter service of a filter, a set of attribute data and corresponding values in an attribute data file; identifying, by a process filter service of the filter, rules to be applied to the set of attribute data to determine whether the launched application is suspicious; applying, by the process filter service, one or more rules to the values of the attribute data set; determining that the launched application is suspicious in response to application of the one or more rules; in response to the determination, display a prompt, or indicate that the launched application is suspicious; the safety monitoring unit can also monitor the updating of the document, record each updated state of the document, and ensure the storage and transfer of the document based on the search of the document;
the data retrieval unit is configured as a source document profile component for retrieving features related to documents; the data retrieval unit is configured to perform feature generation on behavioral dimensions of the source documents at a given reference point in time, and learn classifications and identifiers of the source documents from identifier components of different retrieval features, the identifier components being configured to generate an identifier of the source document for each source document; the data retrieval unit is used for retrieving the data and retrieving the parameters of the document and the identifier by utilizing the participation of the profile component; the identifier component is used for generating the identifier and cooperating with the processor and the data retrieval unit to retrieve the document; meanwhile, retrieval is carried out according to the searched characteristics, and the source document can be accurately searched and detected in the retrieval process corresponding to the identifier of the source document; the identifier component is used for retrieving the source document and identifying the source document based on the identifier of the retrieved file;
the data modification unit is configured to perform management of maintenance, modification operations of a source document based on a portion in which a plurality of source documents are contained, and is further configured to: determining modifications to each original file in the modifications to each transient document; notifying the user of the source document with respect to the determined modification in each source document; wherein the modification comprises any change to the source document; the data modification unit is used for modifying the document, the data modification unit also participates in the maintenance and management of the document, and is based on a modifier notified by the maintenance of the document and the processor of the document management, after receiving the notification, the processor checks the document and generates a modification identifier of a response based on the check, and the modification identifier is used for rapidly retrieving the retrieved file; the step of notifying includes displaying revised occluded portions of the document for portions of the source document that change between revisions of the source document;
wherein the content of the first and second substances,
the management method comprises an entry method and a modification method, the entry method comprising receiving a request for listing performance data of an item from a document entry end system, the request being associated with a keyword or category; processing the request to retrieve a class number that matches the document data; determining at least one value indicative of an item in a search result list having a plurality of search results based on a search using a keyword or category; and providing class number data and at least one representation value; in the process of the scientific research documents, the documents are input; providing a positioning device for collecting documents, the positioning device being configured to be disposed inside a respective document cabinet and to enter documents stored within the cabinet such that documents stored within the cabinet can be collected; the input end is used for inputting data to the document, deriving a corresponding mark according to the content and the category of the document, and indicating the storage position of the document based on the mark; the positioning device is further configured to collect page number parameters of the document; the performance data of the document is used for marking the allowable degree of content modification of the document, meanwhile, the performance data is also used for indicating the sequence of the position of the document, and in the entering process, the document data which is previously entered is required to be searched, so that the document does not have repeated representation values or class numbers in the storing process;
the input method also comprises the steps of intensively arranging files of all the class numbers based on the acquired data values and the class numbers, forming an identifier after arrangement, and integrating the identifier and the matched class numbers; in the process of recording the document, the data values of the document and the class number need to be determined, files or documents with similar class numbers are arranged in a centralized manner, and an identifier for identification is formed in the arranging process, wherein the identifier is used for achieving the effect of quick retrieval or search in the process of calling and recording the document; the identifier is further integrated with a class number matched with the document to realize the input of the document;
the modification method includes determining modifications in each revision of each source document; storing the modification trace; notifying a user of the source document at the determined modification in each of the source documents merged in the merged source document; wherein the modification comprises any change to the source document; the modification method includes calculating differences between successive revisions of each source document; and for portions of the version of the source document that change between revisions of the source document, displaying revised occluded portions of the source document; modified excluded portions of the source document included in the excluded document are displayed in red; the modified document comprises a source document or a modified document, the source document is constructed into an initial document, and the modified document is set as a document which is subjected to secondary entry after modification; the source document and the initial document are both configured to be stored in the memory in the form of electronic versions; the modification method comprises the steps of modifying the document and combining the modified content of the source document with the source document, so that the modified records of the document can be combined; meanwhile, the management system marks the document according to the modification of the document, so that the document can be quickly retrieved or inquired in subsequent inquiry; and correspondingly generating a corresponding notification in the process of modifying the source document, wherein the notification is used for reminding the user and enabling the user to know the modified content and position based on the reminding.
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