CN106934065B - File image scanning, storing and sharing device and management system - Google Patents
File image scanning, storing and sharing device and management system Download PDFInfo
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- CN106934065B CN106934065B CN201710202637.2A CN201710202637A CN106934065B CN 106934065 B CN106934065 B CN 106934065B CN 201710202637 A CN201710202637 A CN 201710202637A CN 106934065 B CN106934065 B CN 106934065B
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- 238000004891 communication Methods 0.000 claims abstract description 80
- 238000012545 processing Methods 0.000 claims abstract description 10
- 238000000034 method Methods 0.000 claims description 12
- 238000007689 inspection Methods 0.000 claims description 9
- 238000004519 manufacturing process Methods 0.000 claims description 9
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/11—File system administration, e.g. details of archiving or snapshots
- G06F16/122—File system administration, e.g. details of archiving or snapshots using management policies
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F21/30—Authentication, i.e. establishing the identity or authorisation of security principals
- G06F21/31—User authentication
Abstract
The invention provides a file image scanning, storing and sharing device and a file image scanning, storing and sharing management system comprising the file image scanning, storing and sharing device. The invention discloses a file image scanning, storing and sharing device, which is in communication connection with a plurality of user terminals which are used by users, have terminal identification information and are associated with different attribution classifications, and is used for scanning files to obtain file images and storing the file images, so that a preset number of user terminals share the file images, and the device is characterized by comprising the following steps: a plurality of directory storage sections; a sharing authority storage unit; a picture storage section; an input display unit; a scanning acquisition unit; a storage processing unit; a communication unit; an authority acquisition unit; a shared communication control unit. The user can select the attribution classification of the files before scanning, correspondingly store the file images in the directory storage part with the directory names corresponding to the attribution classification after scanning, and share the files with sharing authority through the user end.
Description
Technical Field
The invention relates to a file image scanning, storing and sharing device and a file image scanning, storing and sharing management system comprising the same.
Technical Field
In companies, administrative offices, scientific research institutions and other units, office paper documents are often scanned into electronic documents by using scanners or scanning and recording equipment such as scanning, copying and printing integrated machines, and classified management is performed on the electronic documents, and the documents usually belong to different departments and are required to be shared, read and used by multiple persons.
In order to meet the storage and sharing requirements, the files are often manually transferred to the memory of another computer, and the user operates the computer to obtain the files required by the user.
However, some documents require different viewing rights to be set, for example, employees in the personnel department of a company can only see documents belonging to the personnel department, but are not allowed to see files in the financial department.
In contrast, in the current practice, the electronic document obtained after scanning is sent to the shared directory of the computer by means of mail, usb disk, or the like, and although the problem of sharing by multiple people is solved, the functions of sorting and authority control cannot be realized.
Disclosure of Invention
The present invention has been made to solve the above-mentioned problems, and an object of the present invention is to provide a file image scanning, storing and sharing apparatus capable of scanning, classifying and storing file images and managing sharing authority, and a file image scanning, storing, sharing and managing system including the file image scanning, storing and sharing apparatus.
In order to achieve the purpose, the invention adopts the following structure:
< Structure I >
The invention provides a file image scanning, storing and sharing device, which is in communication connection with a plurality of user terminals used by users, provided with terminal identification information and associated with different attribution classifications, and is used for scanning files to obtain file images and storing the file images, so that a preset number of user terminals share the file images, and the device is characterized by comprising the following steps: a plurality of directory storage units having different directory names, each of which is set according to an attribution classification, and stores a file image corresponding to the attribution classification; a sharing authority storage unit for storing a user name of a user, a user password corresponding to the user name, and at least one directory name indicating that the user has sharing authority; a screen storage unit for storing at least a directory storage selection screen; an input display unit for displaying a list storage selection screen to allow a user to select a list name corresponding to the attribution classification of the user; a scanning acquisition unit that scans a file provided by a user and acquires a file image; a storage processing unit for storing the acquired file image in a directory storage unit corresponding to the directory name based on the input directory name; a communication unit that acquires at least a sharing request of a user from a user terminal and further acquires a user name and a user password from the user terminal; the authority acquisition part is used for acquiring at least one directory name corresponding to the sharing authority of the user from the sharing authority storage part according to the acquired user name and the user password; and a shared communication control unit for controlling the user terminal to perform shared communication only with the directory storage unit corresponding to the directory name, based on the acquired directory name and the terminal identification information corresponding to the user terminal.
< Structure two >
Further, the present invention provides a file image scanning, storing and sharing management system, which is characterized by comprising: the file image scanning, storing and sharing device is used for scanning files to obtain file images, storing and sharing the file images; the user terminal is held by a user and is in communication connection with the file image scanning, storing and sharing device through a communication network; and the management terminal is held by a manager and is in communication connection with the file image scanning, storing and sharing device through a communication network, wherein the file image scanning, storing and sharing device is the file image scanning, storing and sharing device with the characteristics.
Action and Effect of the invention
According to the file image scanning, storing and sharing apparatus of the present invention, since the plurality of directory storage units have different directory names and are set according to the attribution classification, it is possible to store the file image corresponding to the attribution classification; the sharing authority storage part can store user names of users, user passwords corresponding to the user names and at least one directory name indicating that the users have sharing authority; the picture storage part can at least store a catalog storage selection picture; the input display part can display a catalog storage selection picture to enable a user to select a catalog name corresponding to the attribution classification of the user; the scanning acquisition part can scan a file provided by a user and acquire a file image; the storage processing unit can store the acquired file image in a directory storage unit corresponding to the directory name based on the input directory name; the communication part can at least obtain the sharing requirement of the user from the user terminal and further obtain the user name and the user password from the user terminal; the authority acquisition part can acquire at least one directory name corresponding to the sharing authority of the user from the sharing authority storage part according to the acquired user name and the user password; the shared communication control section is capable of controlling the user terminal to perform shared communication only with the directory storage section corresponding to the directory name based on the acquired directory name and the terminal identification information corresponding to the user terminal,
therefore, the user can select the attribution classification of the file before scanning, and correspondingly store the file image in the directory storage part with the directory name corresponding to the attribution classification after scanning, thereby realizing the classified storage of the file image.
Further, after the user operates the user side terminal to input the user name and the user password, the file image scanning, storing and sharing device obtains the directory name with the sharing authority corresponding to the user through the authority obtaining part, and controls the user terminal to share and communicate with only the directory storing part corresponding to the directory name according to the obtained directory name and the terminal identification information corresponding to the user terminal, so that the user can operate the directory storing part with the sharing authority, and the directory storing part without the sharing authority can not be operated.
Drawings
FIG. 1 is a block diagram of a file image scanning storage sharing management system in an embodiment of the present invention;
fig. 2 is a block diagram of a management terminal in an embodiment of the present invention;
FIG. 3 is a diagram illustrating a directory storage creation screen in an embodiment of the present invention;
FIG. 4 is a diagram illustrating a prompt notification screen according to an embodiment of the present invention;
FIG. 5 is a block diagram of a file image scanning storage sharing device according to an embodiment of the present invention;
FIG. 6 is a diagram illustrating data stored in the sharing authority storage according to an embodiment of the present invention;
FIG. 7 is a diagram illustrating a directory store selection screen in accordance with an embodiment of the present invention;
FIG. 8 is a diagram illustrating a document information input screen according to an embodiment of the present invention;
FIG. 9 is a diagram illustrating data stored in the home keyword storage unit according to an embodiment of the present invention;
FIG. 10 is a flowchart illustrating a classification attribution storage operation performed by the file image scanning, storing and sharing apparatus according to the present invention;
FIG. 11 is a block diagram of a user terminal in an embodiment of the invention;
FIG. 12 is a diagram illustrating a user authentication screen in an embodiment of the invention;
FIG. 13 is a diagram illustrating a file browsing screen according to an embodiment of the present invention; and
FIG. 14 is a flowchart illustrating the operation of sharing file permissions by the file image scanning, storing and sharing management system according to the present invention.
Detailed Description
The following describes in detail an embodiment of a file image scanning, storing, sharing and managing system according to the present invention.
1. In a first aspect of the present invention, there is provided a file image scanning, storing and sharing apparatus, communicatively connected to a plurality of user terminals used by users and having terminal identification information and associated with different attribution categories, for scanning a file to acquire a file image and storing the file image, so as to allow a predetermined number of the user terminals to share the file image, the apparatus comprising: a plurality of directory storage units having different directory names, each of which is set according to an attribution classification, and stores a file image corresponding to the attribution classification; a sharing authority storage unit for storing a user name of a user, a user password corresponding to the user name, and at least one directory name indicating that the user has sharing authority; a screen storage unit for storing at least a directory storage selection screen; an input display unit for displaying a list storage selection screen to allow a user to select a list name corresponding to the attribution classification of the user; a scanning acquisition unit that scans a file provided by a user and acquires a file image; a storage processing unit for storing the acquired file image in a directory storage unit corresponding to the directory name based on the input directory name; a communication unit that acquires at least a sharing request of a user from a user terminal and further acquires a user name and a user password from the user terminal; the authority acquisition part is used for acquiring at least one directory name corresponding to the sharing authority of the user from the sharing authority storage part according to the acquired user name and the user password; and a shared communication control unit for controlling the user terminal to perform shared communication only with the directory storage unit corresponding to the directory name, based on the acquired directory name and the terminal identification information corresponding to the user terminal.
2. The document processing apparatus according to this embodiment may further include: the image storage part also stores a keyword input image, the input display part displays the keyword input image and enables a user to input a keyword for marking the current file image, and the directory storage part stores the input keyword and the corresponding file image.
3. In addition, the document image scanning, storing and sharing apparatus according to the present embodiment may further include: the device comprises an attribution keyword storage part, a prompt information generation part, an acquisition judgment part and a consistency judgment part, wherein the communication part is in communication connection with the management terminal through a communication network, the attribution keyword storage part also stores attribution keywords, different attribution keywords correspond to different attribution classifications, the acquisition judgment part acquires a current keyword input by a user and judges whether the attribution keyword exists in the current keyword, when the judgment result of the acquisition judgment part is that the attribution keyword exists, the consistency judgment part further judges whether a classification name corresponding to the consistent classification keyword is consistent with the current classification name, when the judgment result of the consistency judgment part is inconsistent, the prompt information generation part generates prompt information, and the communication part sends the prompt information to the management terminal through the communication network.
4. In addition, the file image scanning, storing and sharing device according to the embodiment may further have a feature that: the attribution classification comprises a financial department, a personnel department, a production department, a purchasing department and a quality inspection department, and the directory names of the directory storage department correspond to the financial department, the personnel department, the production department, the purchasing department and the quality inspection department.
5. In addition, the file image scanning, storing and sharing device according to the embodiment may further have a feature that: the terminal identification information is any one of an IP address, a MAC address, and an IP address and a MAC address of the user terminal.
6. In a second aspect of the present invention, there is provided a file image scanning storage sharing management system including: the file image scanning, storing and sharing device is used for scanning files to obtain file images, storing and sharing the file images; the user terminal is held by a user and is in communication connection with the file image scanning, storing and sharing device through a communication network; and the management terminal is held by a manager and is in communication connection with the file image scanning, storing and sharing device through a communication network, wherein the file image scanning, storing and sharing device is the file image scanning, storing and sharing device with the technical characteristic characteristics in the steps 1-2 and 4-5.
7. In addition, the file image scanning, storing, sharing and managing system according to the embodiment may further include: the user terminal is provided with a user side picture storage part, a user side input display part and a user side communication part, wherein a user authentication picture is stored in the user side picture storage part, the user side input display part displays the authentication picture to enable a user to at least input a user name of the user and a user password corresponding to the user name, and the user side communication part sends the user name, the user password of the current user and terminal identification information of the user terminal used by the current user to the file image scanning, storing and sharing device.
8. In addition, the file image scanning, storing, sharing and managing system according to the embodiment may further include: the management terminal comprises a management side screen storage part, a management side input display part and a management side communication part, the file image scanning, storing and sharing device also comprises a creation part, the management side storage part stores a directory storage part creation screen, the management side input display part displays the directory storage part creation screen to allow a manager to input a directory name and creation information, the management side communication part transmits the directory name and the creation information input by the manager to the file image scanning, storing and sharing device, and the creation part creates a new directory storage part corresponding to the directory name according to the directory name and the creation information input by the manager.
9. In a third aspect of the present invention, there is provided a file image scanning storage sharing management system including: the file image scanning, storing and sharing device is used for scanning files to obtain file images, storing and sharing the file images; the user terminal is held by a user and is in communication connection with the file image scanning, storing and sharing device through a communication network; and a management terminal held by a manager and connected to the document image scanning, storing and sharing device through a communication network, wherein the document image scanning, storing and sharing device is the document image scanning, storing and sharing device having the technical characteristics in the above 3.
10. In addition, the file image scanning, storing, sharing and managing system according to the embodiment may further include: the management terminal also comprises a management side control part and a management side picture storage part, wherein the management side picture storage part also stores a prompt notice picture, and when the management side input display part receives the prompt information sent by the file image scanning, storing and sharing device, the management side input display part displays the prompt notice picture to be processed by a manager.
Examples
The following describes in detail an embodiment of a file image scanning, storing, sharing and managing system according to the present invention with reference to the drawings.
FIG. 1 is a block diagram of a file image scanning storage sharing management system according to an embodiment of the present invention.
As shown in fig. 1, the file image scanning storage sharing management system 10 includes a management terminal 20, a file image scanning storage sharing device 30, a plurality of user terminals 40, and a communication network 50. The plurality of user terminals 40 and the management terminal 20 are communicatively connected to the file image scanning, storing and sharing device 30 via a communication network 50.
Fig. 2 is a block diagram of a management terminal in an embodiment of the present invention.
The management terminal 20 includes a management-side screen storage unit 201, a management-side input display unit 202, a management-side communication unit 203, and a management-side control unit 204.
The management-side screen storage unit 201 stores a catalog storage unit creation screen 2011 and a presentation notification screen 2012.
Fig. 3 is a diagram illustrating a directory storage creation screen according to an embodiment of the present invention.
As shown in fig. 3, the directory storage unit creation screen 2011 includes a directory name input area 2011a, a creation information input area 2011b, and a determination key 2011 c. The creation information input area 2011b is used to input storage addresses and capacity size information corresponding to the directory.
Fig. 4 is a schematic diagram of a prompt notification screen according to an embodiment of the present invention.
As shown in fig. 4, the presentation information screen 2012 includes a presentation information area 2012a and an enter button 2012 b. The prompt message includes the name of the directory storage unit in which the error occurred and the error time.
The management-side input display unit 202 displays a list storage unit creation screen 2011 under the control of the management-side control unit 204, so that the administrator inputs a list name and creation information in the list name input area 2011a and the creation information input area 2011b, and after the administrator inputs the corresponding list name and creation information, the administrator clicks the button 2011c to complete the input. In this embodiment, the creation information is the storage address and the capacity size of the corresponding directory storage unit.
The management-side communication unit 203 transmits the directory name and creation information input by the administrator to the file image scanning, storing and sharing device 30 under the control of the management-side control unit 204.
FIG. 5 is a block diagram of a file image scanning storage sharing device according to an embodiment of the present invention.
As shown in fig. 5, the file image scanning, storing and sharing device 30 includes a plurality of directory storage units 301, a sharing authority storage unit 302, a device-side screen storage unit 303, an attribution keyword storage unit 304, a device-side input display unit 305, a scanning acquisition unit 306, an acquisition determination unit 307, a matching determination unit 308, a presentation information generation unit 309, a device-side communication unit 310, a storage processing unit 311, an authority acquisition unit 312, a sharing communication control unit 313, a creation unit 314, and a device-side control unit 315.
The plurality of directory storage units 301 have different directory names, are set according to the attribution classification, and store the file images corresponding to the attribution classification under the control of the apparatus-side control unit 315. In this embodiment, the directory name is the attribution classification name of the corresponding stored file image, and is a financial department, a personnel department, a production department, a purchasing department, and a quality inspection department, and the corresponding directory name has 5 directory storage portions 301: a file storage part of a financial department, a file storage part of a personnel department, a file storage part of a production department, a file storage part of a purchasing department and a file storage part of a quality inspection department. These directory names and the attribution classifications are created in advance by the creation unit 314 based on the directory names and creation information sent from the management terminal 20.
Fig. 6 is a schematic diagram of data stored in the sharing authority storage unit according to an embodiment of the present invention.
The sharing authority storage unit 302 stores the following data under the control of the apparatus-side control unit 315: a user name of the user, a user password corresponding to the user name, and at least one directory name indicating that the user has sharing rights. These data are also set by the administrator through the management terminal 20.
The device-side screen storage unit 303 stores a list storage selection screen 3031 and a keyword input screen 3032.
Fig. 7 is a diagram illustrating a directory storage selection screen according to an embodiment of the present invention.
The directory storage selection screen 3031 includes a directory name selection field 3031a and a determination key 3031 b. In the present embodiment, there are 5 directory storage units 301: the file storage part of the finance department, the file storage part of the personnel department, the file storage part of the production department, the file storage part of the purchasing department and the file storage part of the quality inspection department, so that 5 corresponding selected areas 3031a are named as the finance department, the personnel department, the production department, the purchasing department and the quality inspection department. Before scanning, the user clicks on a selected field 3031a corresponding to the attribution classification of the document to be scanned, and then clicks on a decision key 3031b to complete the selection.
FIG. 8 is a diagram illustrating a document information input screen according to an embodiment of the present invention.
The keyword input screen 3032 includes a keyword input region 3032a and a determination key 3032 b. The document information includes keywords that are descriptive of the scanned document by the user prior to scanning.
Fig. 9 is a schematic diagram of data stored in the attribution keyword storage part according to the embodiment of the present invention.
The belonging keyword storage unit 304 stores the following data under the control of the apparatus-side control unit 315: five directory names, namely, a finance department, a personnel department, a production department, a purchasing department, a quality inspection department and associated attribution keywords corresponding to the five directories. One piece of data includes a directory name and corresponding home keywords, which are also set by the administrator via the management terminal 20.
The apparatus side input display unit 305 displays a catalog storage selection screen 3031 under the control of the apparatus side control unit 315 to allow the user to click a selection area 3031a corresponding to the attribution classification of the document to be scanned, and then click a determination key 3031b to complete the selection; the keyword input screen 3032 is displayed to allow the user to input a keyword for descriptive labeling of the scan file in the keyword input region 3032a and then click the decision key 3032b to complete the input.
The scan acquisition unit 306 scans a document provided by a user and acquires a document image under the control of the apparatus-side control unit 315.
The acquisition determination unit 307 acquires the current keyword input by the user under the control of the apparatus-side control unit 315, and determines whether or not there is an attributive keyword in the current keyword. If the determination result indicates that the classification keyword exists, the matching determination unit 308 further determines whether or not the classification name corresponding to the matched classification keyword in the home keyword storage unit 304 matches the current classification name under the control of the apparatus-side control unit 315. When the coincidence determination unit 308 determines that the results are not coincident, the presentation information generation unit 309 generates presentation information under the control of the apparatus-side control unit 315, and the apparatus-side communication unit 310 transmits the presentation information to the management terminal 20 via the communication network 50.
The storage processing section 311 stores the acquired file image and the current keyword in the directory storage section 301 corresponding to the directory name based on the input directory name under the control of the apparatus-side control section 315.
The following describes an operation flow of the document image scanning, storing and sharing apparatus according to the present invention for performing classification attribution storage with reference to fig. 10.
Fig. 10 is a flowchart of the operation of the file image scanning, storing and sharing device for classified attribution storage according to the present invention.
As shown in fig. 10, the operation flow of the file image scanning, storing and sharing device 30 in the present embodiment for performing the classified attribution storage includes the following steps:
step S1-1: the apparatus side input display unit 305 displays a catalog storage selection screen 3031 for the user to select a category to which the document to be scanned belongs, under the control of the apparatus side control unit 315; the keyword input screen 3032 is displayed to allow the user to input a keyword for descriptive labeling of the scan file, and after confirmation of selection is completed, the process proceeds to step S1-2.
Step S1-2: the scan acquisition section 306 scans a document supplied by the user and acquires a document image under the control of the apparatus-side control section 315, and the process proceeds to step S1-3.
Step S1-3: the acquisition judging section 307 acquires the current keyword input by the user under the control of the apparatus-side control section 315, judges whether or not an attribution keyword exists in the current keyword, and proceeds to step S1-4 when the judgment result is present, and proceeds to step S1-6 when the judgment result is present.
Step S1-4: if the determination result is that there is any, the matching determination unit 308 further determines whether or not the class name corresponding to the matched class keyword in the home keyword storage unit 304 matches the current class name under the control of the apparatus-side control unit 315, and if the determination result is that there is no match, the process proceeds to step S1-5.
Step S1-5: if the determination result shows that the information pieces do not match, the presentation information generation unit 309 generates presentation information under the control of the apparatus-side control unit 315, and the apparatus-side communication unit 310 transmits the presentation information to the management terminal 20 via the communication network 50, and the process proceeds to step S1-6.
Step S1-6: the storage processing section 311 stores the acquired file image and the current keyword in the directory storage section 301 corresponding to the directory name based on the input directory name under the control of the apparatus-side control section 315.
The apparatus-side communication section 310 acquires the sharing request of the user from the user terminal 40 under the control of the apparatus-side control section 315 and further acquires the user name and the user password from the user terminal 40.
The authority acquisition unit 312 acquires at least one directory name corresponding to the sharing authority of the user from the sharing authority storage unit 302 based on the acquired user name and user password under the control of the device-side control unit 315.
The shared communication control unit 313 controls the user terminal 40 to perform shared communication only with the directory storage unit 301 corresponding to the directory name, based on the acquired directory name and the IP address, which is the terminal identification information corresponding to the user terminal, under the control of the apparatus-side control unit 315.
The creation unit 314 creates a new directory storage unit 301 corresponding to the directory name, based on the directory name and creation information input by the administrator from the management terminal 20, under the control of the apparatus-side control unit 315.
Fig. 11 is a block diagram of a user terminal in an embodiment of the invention.
The user terminal 40 includes a user-side screen storage unit 401, a user-side input display unit 402, a user-side communication unit 403, and a user-side control unit 404.
The user screen storage unit 401 stores a user authentication screen 4011 and a file browsing screen 4012.
Fig. 12 is a diagram illustrating a user authentication screen according to an embodiment of the invention.
As shown in fig. 12, the user authentication screen 4011 includes a user name input area 4011a, a user password input area 4011b, and a determination key 4011 c.
Fig. 13 is a schematic diagram of a file browsing screen in an embodiment of the invention.
As shown in fig. 13, the file browsing screen 4012 includes a file directory display area 4012 a.
The user-side input display unit 402 displays the authentication screen 4011 under the control of the user-side control unit 404 so that the user inputs the user name of the user in the user name input area 4011a, inputs the user password corresponding to the user name in the user password input area 4011b, and then clicks the decision key 4011c to complete the input operation.
The user-side communication unit 403 transmits the user name, the user password of the current user, and the terminal identification information of the user terminal 40 used by the current user to the file image scanning, storing and sharing apparatus 30 under the control of the user-side control unit 404, and performs sharing communication with the directory storage unit 301 of the sharing authority corresponding to the user name. In this embodiment, the terminal identification information of the user terminal 40 is an IP address.
The user-side input display unit 402 displays a corresponding document browsing screen 4012 under the control of the user-side control unit 404, and allows the user to perform a browsing operation on the user side 40.
The following describes an operation flow of sharing file rights in the file image scanning, storing and sharing management system according to the present invention with reference to fig. 14.
FIG. 14 is a flowchart illustrating the operation of sharing file permissions by the file image scanning, storing and sharing management system according to the present invention.
As shown in fig. 14, the file image scanning, storing and sharing device 30 in the present embodiment performs a file sharing operation by communicating with the user terminal 40, and includes the following steps:
step S2-1: the user side input display unit 402 of the user terminal 40 displays the authentication screen 4011 under the control of the user side control unit 404 so that the user inputs the user name of the user and the user password corresponding to the user name, and proceeds to step S2-2 after the user has confirmed that the user has selected.
Step S2-2: the user-side communication unit 403 transmits the user name, the user password of the current user, and the terminal identification information of the user terminal 40 used by the current user to the file image scanning, storing and sharing device 30 under the control of the user-side control unit 404, and the process proceeds to step S2-3.
Step S2-3: the apparatus-side communication section 310 of the file image scanning storage sharing apparatus 30 acquires the sharing request of the user from the user terminal 40 under the control of the apparatus-side control section 315 and further acquires the user name and the user password from the user terminal 40, and the process proceeds to step S2-4.
Step S2-4: the authority acquisition unit 312 acquires at least one directory name corresponding to the sharing authority of the user from the sharing authority storage unit 302 based on the acquired user name and user password under the control of the device-side control unit 315, and proceeds to step S2-5.
Step S2-5: the shared communication control unit 313, under the control of the apparatus-side control unit 315, controls the user terminal 40 to perform shared communication only with the directory storage unit 301 corresponding to the directory name, based on the acquired directory name and the terminal identification information IP address corresponding to the user terminal 40, and the process proceeds to step S2-6.
Step S2-6: the user terminal 40 performs shared communication with the directory storage unit 301 of the sharing authority corresponding to the user name.
Effects and effects of the embodiments
According to the file image scanning storage sharing apparatus of the present embodiment, since the plurality of directory storage units have different directory names and are set according to the attribution classification, it is possible to store the file image corresponding to the attribution classification; the sharing authority storage part can store user names of users, user passwords corresponding to the user names and at least one directory name indicating that the users have sharing authority; the picture storage part can at least store a catalog storage selection picture; the input display part can display a catalog storage selection picture to enable a user to select a catalog name corresponding to the attribution classification of the user; the scanning acquisition part can scan a file provided by a user and acquire a file image; the storage processing unit can store the acquired file image in a directory storage unit corresponding to the directory name based on the input directory name; the communication part can at least obtain the sharing requirement of the user from the user terminal and further obtain the user name and the user password from the user terminal; the authority acquisition part can acquire at least one directory name corresponding to the sharing authority of the user from the sharing authority storage part according to the acquired user name and the user password; the shared communication control unit can control the user terminal to perform shared communication only with the directory storage unit corresponding to the directory name based on the acquired directory name and the terminal identification information corresponding to the user terminal, so that the user can select the attribution classification of the file before scanning, and correspondingly store the file image in the directory storage unit having the directory name corresponding to the attribution classification after scanning, thereby realizing classified storage of the file image.
Further, after the user operates the user side terminal to input the user name and the user password, the file image scanning, storing and sharing device obtains the directory name with the sharing authority corresponding to the user through the authority obtaining part, and controls the user terminal to share and communicate with only the directory storing part corresponding to the directory name according to the obtained directory name and the terminal identification information corresponding to the user terminal, so that the user can operate the directory storing part with the sharing authority, and the directory storing part without the sharing authority can not be operated.
The screen storage unit also stores a keyword input screen, the input display unit can display the keyword input screen and allow the user to input a keyword for marking the current document image, and the directory storage unit can store the input keyword and the corresponding document image. The document image scanning, storing and sharing device is provided with an attribution keyword storage part which can correspondingly store different attribution keywords and different attribution classifications, an acquisition judging part which can acquire the current keyword input by a user and judge whether the attribution keyword exists in the current keyword, a consistency judging part which can further judge whether the classification name corresponding to the consistent classification keyword is consistent with the current classification name when the judging result of the acquisition judging part is that the attribution keyword exists, and a prompt information generating part which can generate prompt information and send the prompt information to the management terminal through a communication network by a communication part when the judging result of the consistency judging part is not consistent, so that the management terminal can process and adjust the prompt information. Therefore, the classification storage process of the files scanned and stored by the user can be automatically judged, possible storage errors can be found, and the management terminal can be used for adjustment.
In addition, the management terminal includes a management-side screen storage unit, a management-side input display unit, and a management-side communication unit, and the file image scanning, storing and sharing device further includes a creation unit, the management-side screen storage unit stores a directory storage unit creation screen, the management-side input display unit can display the directory storage unit creation screen to allow a manager to input a directory name and creation information, the management-side communication unit can transmit the directory name and creation information input by the manager to the file image scanning, storing and sharing device, and the creation unit of the file image scanning, storing and sharing device creates a new directory storage unit corresponding to the directory name based on receiving the directory name and creation information input by the manager, so that the manager can create a new directory storage unit in the management terminal.
In addition, the management terminal is also provided with a management side control part and a management side picture storage part, the management side picture storage part is also stored with a prompt informing picture, when the management terminal receives the prompt information sent by the file image scanning, storing and sharing device, the management side input display part displays the prompt informing picture to be processed by a manager, so the manager operating the management terminal can monitor the storage process in time and intervene and correct the error in the storage process, and the disorder of the classification of the files caused by the misoperation of a user is prevented.
Claims (10)
1. A document image scanning, storing and sharing apparatus, directly connected in communication with a plurality of user terminals used by users and having terminal identification information and associated with different attribution classifications, for scanning a document to obtain a document image and storing the document image, so as to allow a predetermined number of the user terminals to share the document image, comprising:
a plurality of directory storage units having different directory names, each of which is set according to the attribution classification, and stores the file images corresponding to the attribution classification;
a sharing authority storage unit that stores a user name of the user, a user password corresponding to the user name, and at least one directory name indicating that the user has sharing authority;
a screen storage unit for storing at least a directory storage selection screen;
an input display unit for displaying the catalog storage selection screen to allow the user to select the catalog name corresponding to the attribution classification of the user;
a scanning acquisition unit that scans a file provided by the user and acquires the file image;
a storage processing unit that stores the acquired file image in the directory storage unit corresponding to the directory name based on the input directory name;
a communication section that acquires at least a sharing request of the user from the user terminal and further acquires a user name and a user password from the user terminal;
an authority acquisition unit configured to acquire at least one directory name corresponding to the sharing authority of the user from the sharing authority storage unit according to the acquired user name and the user password;
and the shared communication control part controls the user terminal to carry out shared communication only with the directory storage part corresponding to the directory name according to the acquired directory name and the terminal identification information corresponding to the user terminal, so that the user operates the directory storage part with sharing authority through the user terminal.
2. The document image scanning storage sharing apparatus according to claim 1, wherein:
wherein the picture storage part also stores a keyword input picture,
the input display part displays the keyword input picture and enables a user to input a keyword for marking the current file image,
the directory storage unit stores the input keyword and the corresponding file image.
3. The document image scanning storage sharing apparatus according to claim 2, further comprising:
an attribution keyword storage part, a presentation information generation part, an acquisition judgment part and a coincidence judgment part,
wherein the communication part is connected with an external management terminal in a communication way through a communication network,
the keyword storage unit further stores attribution keywords, different attribution keywords corresponding to different attribution categories,
the acquiring and judging part acquires the current keywords input by the user and judges whether the attributive keywords exist in the current keywords or not,
when the judgment result of the acquisition judging part is present, the consistency judging part further judges whether the classification name corresponding to the consistent classification keyword is consistent with the current classification name,
when the judgment result of the coincidence judgment part is that the two are not coincident, the prompt information generation part generates prompt information,
the communication unit transmits the prompt information to the management terminal via the communication network.
4. The document image scanning storage sharing apparatus according to claim 1, wherein:
wherein the attribution classification comprises a financial department, a personnel department, a production department, a purchasing department and a quality inspection department,
the directory names of the directory storage part correspond to a financial department, a personnel department, a production department, a purchasing department and a quality inspection department.
5. The document image scanning storage sharing apparatus according to claim 1, wherein:
wherein, the terminal identification information is any one of the IP address and the MAC address of the user terminal.
6. A file image scanning storage sharing management system, comprising:
the file image scanning, storing and sharing device is used for scanning files to obtain file images, storing and sharing the file images;
the user terminal is held by a user and is in direct communication connection with the file image scanning, storing and sharing device through a communication network;
a management terminal held by a manager and connected with the file image scanning, storing and sharing device through a communication network,
the file image scanning, storing and sharing device is the file image scanning, storing and sharing device in any one of claims 1-2 and 4-5.
7. The file image scanning storage sharing management system according to claim 6, characterized in that:
wherein the user terminal has a user side screen storage part, a user side input display part and a user side communication part,
the user side screen storage section stores a user authentication screen,
the user side input display part displays the verification picture to enable the user to input at least the user name of the user and the user password corresponding to the user name,
and the user side communication part sends the user name, the user password of the current user and the terminal identification information of the user terminal used by the current user to the file image scanning, storing and sharing device.
8. The file image scanning storage sharing management system according to claim 6, characterized in that:
wherein the management terminal has a management-side screen storage section, a management-side input display section, and a management-side communication section,
the file image scanning storage sharing apparatus further has a creation section,
the management-side storage section stores a directory storage section creation screen,
the management side input display part displays the catalog storage part creation picture to let the administrator input the catalog name and creation information,
the management side communication part transmits the directory name and the creation information input by the manager to the file image scanning, storing and sharing device,
the creation unit creates a new directory storage unit corresponding to the directory name based on the directory name and creation information input by the receiving manager.
9. A file image scanning storage sharing management system, comprising:
the file image scanning, storing and sharing device is used for scanning files to obtain file images, storing and sharing the file images;
the user terminal is held by a user and is in direct communication connection with the file image scanning, storing and sharing device through a communication network;
a management terminal held by a manager and connected with the file image scanning, storing and sharing device through a communication network,
wherein the file image scanning storage sharing device is the file image scanning storage sharing device of claim 3.
10. The file image scanning storage sharing management system according to claim 9, characterized in that:
wherein the management terminal further comprises a management-side control unit and a management-side screen storage unit,
the management-side screen storage unit further stores a presentation notification screen,
when the prompt information sent from the file image scanning storage sharing device is received, the management side input display part displays the prompt notification screen to allow the administrator to process the prompt notification screen.
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| CN108922604A (en) * | 2018-04-03 | 2018-11-30 | 上海长海医院 | Operating room nurse's configuration management device |
| CN109327644B (en) * | 2018-09-06 | 2020-06-12 | 北京数科网维技术有限责任公司 | Encryption scanning method and encryption scanning system |
| CN111831784A (en) * | 2020-07-15 | 2020-10-27 | 安徽泰元智能科技有限公司 | System and method for scanning and classified storage of files |
| CN113347689A (en) * | 2021-05-21 | 2021-09-03 | 中国联合网络通信集团有限公司 | Sharing method and device |
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| US20060259490A1 (en) * | 2005-04-28 | 2006-11-16 | Kazunori Horikiri | Document management system, document management method, and recording medium storing program for document management |
| JP5073773B2 (en) * | 2010-04-08 | 2012-11-14 | シャープ株式会社 | Image processing apparatus, image forming apparatus, image processing method, and program |
| JP5539126B2 (en) * | 2010-09-09 | 2014-07-02 | キヤノン株式会社 | Data processing apparatus, control method, and program |
| CN104346386B (en) * | 2013-07-31 | 2018-01-02 | 株式会社理光 | Cloud server and image display system |
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