CN103985073A - Automatic electronic file collection system based on virtual printing and use method thereof - Google Patents
Automatic electronic file collection system based on virtual printing and use method thereof Download PDFInfo
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- CN103985073A CN103985073A CN201410200868.6A CN201410200868A CN103985073A CN 103985073 A CN103985073 A CN 103985073A CN 201410200868 A CN201410200868 A CN 201410200868A CN 103985073 A CN103985073 A CN 103985073A
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Abstract
The invention relates to the field of information, in particular to an automatic electronic file collection system based on a virtual printer and a use method of the automatic electronic file collection system. The automatic electronic file collection system based on the virtual printer comprises a client side and a server side, wherein the client side is used for sending a virtual printer printing instruction, printing a client instruction subjected to identity authentication to generate an electronic file of a universal format, and transmitting the identity authentication information of the client side and the electronic file to the server side through a network, and the server side is used for authenticating the identity of a user at the client side and receiving the electronic file transmitted by the client side. The automatic electronic file collection system based on virtual printing can effectively resolve the above problems, reduce the operation complexity and shorten the period from archiving to using, and avoids all quality problems which may occur in the process of digitization of paper files.
Description
Technical field
The present invention relates to message area, specifically refer to a kind of electronic record automated collection systems and using method thereof based on virtual printer.
Background technology
Along with the development that school informationization is built, the generation of all departments of school e-file is day by day huge, and a large amount of e-files produces from the operation system of each management and functional department.Two cover management mode processed of e-file and paper document is the existing management mode of archives work.Such as teaching is the main body of colleges and universities, only from this line of imparting knowledge to students, each level student's essential information and in school student status information therebetween, be the important component part of teaching class archives.These type of archives, when collecting or gather, all every year by undergraduate institute, graduate school and College of Continuing Education, by the education administration system of oneself, to archives, be printed as the filing of transferring of papery, but its corresponding e-file is all filed laggard line scanning by archives at paper document and is processed, form e-file, then utilization is externally provided.Because quantity is large, whole scanning machining process need spends suitable time and manpower just can complete, and in scanning process, the control of quality of scanning is become to extremely important, to the sharpness of original paper archives, require also high, the result of scanning just can meet the requirement of utilization like this, and any one link wherein goes wrong, all can be to entire scan quality until the last link of utilizing exert an influence.
Visible e-file before reality filing can not be used effectively, and causes archives to collect paper document and must expense be scanned into e-file again, and cost is high, and efficiency is low, and the quality of scanning again can not be effectively control.
Summary of the invention
In order to overcome the above problems, the invention provides a kind of can electronization transmission and electronic record automated collection systems and the using method thereof based on virtual printer of management.
Electronic record automated collection systems based on virtual printer, comprises,
Client, for sending virtual printer print command and to print the e-file that generates general format through the customer instruction of authentication, and by the authentication information of client and e-file by Internet Transmission to server end;
Server end, for checking client user's identity, receives the e-file that client sends.
Wherein,
The data that described client asks that user print are processed, data analysis, and generate the e-file of general format; E-file after encrypting by Internet Transmission to server end, described e-file is with identification code;
Described server end is decrypted after receiving the e-file of client and analyzing data, then processes; Client-Prompt user preserves above-mentioned e-file, or selects actual printer to print above-mentioned e-file to become paper document, and paper document is with same identification code.
Preferably, the form of described identification code is: a string literal, two-dimension code image, bar code picture, and other can support the form of particular device identification.
Wherein, described virtual printer is a kind of software program, and simulation realizes the function of printer, print file;
The mode that described authentication adopts is: user is at client input account and password, and whether then network request to server end carries out account and the password of authenticated input correct, or user's digital certificate, or uses third party's identity authentication platform;
The e-file of described general format is PDF;
Described encryption and decryption/Internet Transmission is used TCP/IP as the network transmission protocol, uses http protocol as data transfer protocol simultaneously.
Preferably, the following processing capacity that described processing, data analysis provide for archive business demand for system: OCR identification and pattern match function, identification code systematic function and the storage of server end file and management function.
Preferred, the storage of server end file and management function comprise:
(1) support the defined file folder by department, e-file is belonged under corresponding department file automatically;
(2) support self-defined e-file automatically to generate title;
(3) support to retrieve and quadratic search by metadata item;
(4) support to carry out automatic classification according to the template of e-file coupling, as dispatch, status card as a student etc.;
(5) supporting document compression and encryption storage;
(6) support Quick Response Code retrieval;
(7) support the application of electronic seal and electronic signature chapter;
(8) support WS interface mode and XML mode e-file to derive in batches;
(9) support the various ways such as full backup, incremental backup, different machine backup of e-file;
(10) support the metadata analysis function to specific data source;
(11) support management and upload e-file template;
(12) support growth data interface, make the e-file corresponding with paper material Quick Response Code, filing additional information etc. be delivered to " vertical volume system in advance " or " several grades of systems ".
The present invention also provides a kind of using method of electronic record acquisition system in addition.
The using method of the electronic record automated collection systems based on virtual printer, comprises the steps:
1) user uses student status system in client, or OA system, or when other operation system printing network page, electrical form or e-file, selects virtual printer to print;
2) virtual printer receives after the request of printing, judges whether active user's identity authenticates, if unverified, point out user to be first connected to server end and carries out authentication;
3) after authentication is passed through, the data that client is printed request are processed, data analysis, and generate the e-file of general format, and e-file is with identification code;
4) client, by the data that form after above-mentioned e-file and analysis through encrypting and Internet Transmission, is sent to server end formula;
5) server end is decrypted after receiving above-mentioned e-file and analyzing data, then processes;
6) Client-Prompt user preserves above-mentioned e-file, or selects actual printer to print above-mentioned e-file to become paper document, and paper document is with the identification code of corresponding e-file.
Wherein,
The form of described identification code is: a string literal, two-dimension code image, bar code picture, and other can support the form of particular device identification;
Described virtual printer is a kind of software program, and simulation realizes the function of printer, print file;
The mode that described authentication adopts is: user is at client input account and password, and whether then network request to server end carries out account and the password of authenticated input correct, or user's digital certificate, or uses third party's identity authentication platform;
The e-file of described general format is PDF;
Described encryption and decryption/Internet Transmission is used TCP/IP as the network transmission protocol, uses http protocol as data transfer protocol simultaneously;
The following processing capacity that described processing, data analysis provide for archive business demand for system: OCR identification and pattern match function, identification code systematic function and the storage of server end file and management function.
Preferably, described server end file storage and management function comprise:
(1) support the defined file folder by department, e-file is belonged under corresponding department file automatically;
(2) support self-defined e-file automatically to generate title;
(3) support to retrieve and quadratic search by metadata item;
(4) support to carry out automatic classification according to the template of e-file coupling, as dispatch, status card as a student etc.;
(5) supporting document compression and encryption storage;
(6) support Quick Response Code retrieval;
(7) support the application of electronic seal and electronic signature chapter;
(8) support WS interface mode and XML mode e-file to derive in batches;
(9) support the various ways such as full backup, incremental backup, different machine backup of e-file;
(10) support the metadata analysis function to specific data source;
(11) support management and upload e-file template;
(12) support growth data interface, make the e-file corresponding with paper material Quick Response Code, filing additional information etc. be delivered to " vertical volume system in advance " or " several grades of systems ".
No matter the two cover system filing at student status material, or at the annual document received of school's OA system, and the filing electronic records filing producing in other school's operation system, the electronic record automatic collecting system based on virtual printing all will very effectively solve the predicament of above-mentioned existence.Both simplified and shortened from archive to operation complexity and time cycle that utilization is provided, returned again all issuable quality problems of having kept away by archives of paper quality digitizing is produced simultaneously.
Accompanying drawing explanation
Fig. 1 is the schematic flow sheet of embodiment 1.
Fig. 2 is the schematic flow sheet of embodiment 2.
Fig. 3 is the application model schematic diagram of the embodiment of the present invention.
Embodiment
Below in conjunction with specific embodiment, further set forth the present invention, should be understood that following examples are only not used in and limit the scope of the invention for the present invention is described.
Embodiment 1
As shown in Figure 1, the first solution is as follows:
(1) user is using student status system, or OA system, or when other operation system printing network page, electrical form or e-file, selects virtual printer to print.
(2) virtual printer receives after the request of printing, judges whether active user's identity authenticates, if unverified, points out user first to carry out authentication.
(3), after authentication is passed through, the data that client formula is printed request, through encrypting and Internet Transmission, are sent to server end formula;
(4) server end formula after receiving the data of request, be decrypted, processing, data analysis, and generate the e-file of general format;
(5) server end formula is encrypted above-mentioned e-file and Internet Transmission, is sent to client formula;
(6) client formula receives after above-mentioned e-file, points out user to preserve or selects actual printer to print into paper document;
Embodiment 2
The second solution is as follows as shown in Figure 2:
(1) user is using student status system, or OA system, or when other operation system printing network page, electrical form or e-file, selects virtual printer to print.
(2) virtual printer receives after the request of printing, judges whether active user's identity authenticates, if unverified, points out user first to carry out authentication.
(3) after authentication is passed through, the data that client formula is printed request are processed, data analysis, and generate the e-file of general format;
(4) client formula, by the data that form after above-mentioned e-file and analysis through encrypting and Internet Transmission, is sent to server end formula;
(5) server end formula is decrypted after receiving above-mentioned e-file and analyzing data, then processes;
(6) client formula prompting user preserves above-mentioned e-file, or selects actual printer to print above-mentioned e-file to become paper document;
By above-mentioned two kinds of solutions, user has completed the automatic archiving of realizing e-file very easily, and forms corresponding paper document.
(1) identification code
For archives pipe operating personnel collect after paper document, can realize fast the archiving process of paper document and e-file, therefore conventionally when generating the e-file of general format, automatically for this e-file adds an identification code.
The form of identification code can be: a string literal, two-dimension code image, bar code picture, and other can support the form of particular device identification.
Word identification code for example, archives personnel when filing paper material directly these word fast searchings of input arrive corresponding e-file.Quick Response Code, bar code picture, archives personnel can use and support the equipment quick-searching of scanning Quick Response Code, bar code to corresponding e-file when filing paper material.
(2) virtual printer
Virtual printer, is exactly virtual printer, and it is a kind of software program, and simulation realizes the function of printer, print file.Virtual printer is the same with true printer, after installing, opens " Printers and Faxes " in " control panel ", will see installed virtual printer, can as using a printer, use them.Mouse is double-clicked and to be opened it, and can modify to its " printing preference " and " attribute ", thereby set whether shared, up time, whether background printing and priority, and paper size, layout arrangement etc.The printing that they can intercept and capture all Windows programs equally, or simulation printing effect, or complete a certain specific function.
(3) authentication
Authentication adopts following several modes conventionally:
I. user inputs account and password, and whether then network request to server end formula is carried out account and the password of authenticated input correct;
Ii. user's digital certificate;
Iii. use third party's identity authentication platform;
Iv. other identity identifying method;
(4) e-file of general format
System default is used PDF as general format.PDF full name Portable Document Format, is translated into " portable document format ", is a kind of electronic document format.This file layout and operating system platform are irrelevant, that is to say, pdf document is no matter be at Windows, and Unix is still general in the Mac of Apple OS operating system.This performance makes it become the desirable document format that carries out electronic document distribution and digital information propagation on Internet.Simultaneously pdf document is to take PostScript language image model as basis, all can guarantee accurate color and printing effect accurately on which kind of printer, and PDF can verily reproduce each character, color and the image of original copy.
(5) encryption and decryption/Internet Transmission
Use TCP/IP as the network transmission protocol, use http protocol as data transfer protocol simultaneously, and use http protocol effectively to solve to get around fire wall.HTTPS is the Secure Hypertext Transfer Protocol on HTTP.HTTPS has applied the complete socket layer (SSL) of Netscape as the sublayer of HTTP application layer.SSL is used 40 key words as RC4 stream cipher algorithm.HTTPS and SSL also support to use X.509 digital authenticating simultaneously.
Ssl protocol is between ICP/IP protocol and various application layer protocol, for data communication provides safe support.Ssl protocol can be divided into two-layer: SSL record protocol (SSL Record Protocol): it is based upon on reliable host-host protocol (as TCP), and the support of the basic functions such as data encapsulation, compression, encryption is provided for upper-layer protocol.Ssl handshake protocol (SSL Handshake Protocol): it is based upon on SSL record protocol, before starting for the data transmission actual, communication two party carries out authentication, consulted encryption algorithm, exchange encryption keys etc.
Therefore, use HTTPS to function as follows for the Internet Transmission between client and server:
I authenticated and server, guarantee that data send to correct client-server;
Ii enciphered data is stolen to prevent data midway;
The integrality of Iii service data, guarantees that data are not changed in transmitting procedure.
(6) processing, data analysis
System provides following main processing capacity for archive business demand.
A.OCR identification and pattern match
The electronic original part of printing by the virtual printer request of taking over, image, automatically identifies Chinese through OCR recognition technology if, and extracting metadata is carried out to these Chinese in binding pattern storehouse simultaneously.The document of other form if, extracting metadata is carried out to these documents in binding pattern storehouse.
OCR identification can be used the OCR engine of Tesseract.The OCR engine of Tesseract was started research and development at first in 1985 by HP laboratory, become OCR and three identify one of engine the most accurately in the industry during to nineteen ninety-five.Tesseract is distributed on Google Project as the project of increasing income at present.
Pattern base mainly contains several types.One type is to identify on Chinese basis, the template of sequentially setting up according to the front and back that occur.Another kind of type is the XY position occurring based on metadata and the template of setting up.According to particular document, by plug-in, carry out accurate extracting metadata exactly in addition.By these templates, electronic original part is carried out to metadata analysis, extracting metadata information.As dispatch, metadata has the theme, Origin, Originator, code, date of dispatch etc.As achievement information, there are student name, grade, class, student number, term etc.Also having one type is to identify based on semanteme.
B. generate identification code
When generating the e-file of general format, automatically for this e-file adds an identification code.The form of identification code is supported word, Quick Response Code, bar code etc.
C. the storage of server end file and management
Support the defined file folder by department, e-file is belonged under corresponding department file automatically;
Support self-defined e-file automatically to generate title;
Support is retrieved and quadratic search by metadata item;
Support is carried out automatic classification according to the template of e-file coupling, as dispatch, status card as a student etc.;
Supporting document compression and encryption storage;
The retrieval of support Quick Response Code;
Support the application of electronic seal and electronic signature chapter;
Support WS interface mode and XML mode e-file to derive in batches;
The various ways such as the full backup of support e-file, incremental backup, different machine backup;
The metadata analysis function of support to specific data source;
Support management and upload e-file template (being pattern base);
Support growth data interface, make the e-file corresponding with paper material Quick Response Code, filing additional information etc. be delivered to " vertical volume system in advance " or " several grades of systems ".
D. other functional module
The application model of actual part-time registry officer's operation has been described as shown in Figure 3.Part-time registry officer prints the papery filing original paper generating for need, by system above-mentioned steps, form corresponding e-file and paper material.In addition for filing entity and corresponding e-file for already present papery, by moderate improvement operation system, make system can obtain respective directories data message and e-file thereof, these are as main body document file, procedural information and procedure file that the process of business handling simultaneously forms, still can pass through system above-mentioned steps, print and generate business procedure papery original paper and e-file.
Claims (8)
1. the electronic record automated collection systems based on virtual printer, is characterized in that: comprise
Client, for sending virtual printer print command and to print the e-file that generates general format through the customer instruction of authentication, and by the authentication information of client and e-file by Internet Transmission to server end;
Server end, for checking client user's identity, receives the e-file that client sends;
Wherein,
The data that described client asks that user print are processed, data analysis, and generate the e-file of general format; E-file after encrypting by Internet Transmission to server end, described e-file is with identification code;
Described server end is decrypted after receiving the e-file of client and analyzing data, then processes; Client-Prompt user preserves above-mentioned e-file, or selects actual printer to print above-mentioned e-file to become paper document, and paper document is with same identification code.
2. the electronic record automated collection systems based on virtual printer according to claim 1, is characterized in that: the form of described identification code is: a string literal, two-dimension code image, bar code picture, and other can support the form of particular device identification.
3. the electronic record automated collection systems based on virtual printer according to claim 1 and 2, is characterized in that:
Described virtual printer is a kind of software program, and simulation realizes the function of printer, print file;
The mode that described authentication adopts is: user is at client input account and password, and whether then network request to server end carries out account and the password of authenticated input correct, or user's digital certificate, or uses third party's identity authentication platform;
The e-file of described general format is PDF;
Described encryption and decryption/Internet Transmission is used TCP/IP as the network transmission protocol, uses http protocol as data transfer protocol simultaneously.
4. according to the arbitrary described electronic record automated collection systems based on virtual printer of claim 1-3, it is characterized in that:
The following processing capacity that described processing, data analysis provide for archive business demand for system: OCR identification and pattern match function, identification code systematic function and the storage of server end file and management function.
5. the electronic record automated collection systems based on virtual printer according to claim 4, is characterized in that: the storage of server end file and management function comprise:
(1) support the defined file folder by department, e-file is belonged under corresponding department file automatically;
(2) support self-defined e-file automatically to generate title;
(3) support to retrieve and quadratic search by metadata item;
(4) support to carry out automatic classification according to the template of e-file coupling, as dispatch, status card as a student etc.;
(5) supporting document compression and encryption storage;
(6) support Quick Response Code retrieval;
(7) support the application of electronic seal and electronic signature chapter;
(8) support WS interface mode and XML mode e-file to derive in batches;
(9) support the various ways such as full backup, incremental backup, different machine backup of e-file;
(10) support the metadata analysis function to specific data source;
(11) support management and upload e-file template;
(12) support growth data interface, make the e-file corresponding with paper material Quick Response Code, filing additional information etc. be delivered to " vertical volume system in advance " or " several grades of systems ".
6. the using method of the electronic record automated collection systems based on virtual printer, is characterized in that: comprise the steps:
1) user uses student status system in client, or OA system, or when other operation system printing network page, electrical form or e-file, selects virtual printer to print;
2) virtual printer receives after the request of printing, judges whether active user's identity authenticates, if unverified, point out user to be first connected to server end and carries out authentication;
3) after authentication is passed through, the data that client is printed request are processed, data analysis, and generate the e-file of general format, and e-file is with identification code;
4) client, by the data that form after above-mentioned e-file and analysis through encrypting and Internet Transmission, is sent to server end formula;
5) server end is decrypted after receiving above-mentioned e-file and analyzing data, then processes;
6) Client-Prompt user preserves above-mentioned e-file, or selects actual printer to print above-mentioned e-file to become paper document, and paper document is with the identification code of corresponding e-file.
7. the using method of the electronic record automated collection systems based on virtual printer according to claim 6, is characterized in that:
The form of described identification code is: a string literal, two-dimension code image, bar code picture, and other can support the form of particular device identification;
Described virtual printer is a kind of software program, and simulation realizes the function of printer, print file;
The mode that described authentication adopts is: user is at client input account and password, and whether then network request to server end carries out account and the password of authenticated input correct, or user's digital certificate, or uses third party's identity authentication platform;
The e-file of described general format is PDF;
Described encryption and decryption/Internet Transmission is used TCP/IP as the network transmission protocol, uses http protocol as data transfer protocol simultaneously;
The following processing capacity that described processing, data analysis provide for archive business demand for system: OCR identification and pattern match function, identification code systematic function and the storage of server end file and management function.
8. the using method of the electronic record automated collection systems based on virtual printer according to claim 7, is characterized in that: described server end file storage and management function comprise:
(1) support the defined file folder by department, e-file is belonged under corresponding department file automatically;
(2) support self-defined e-file automatically to generate title;
(3) support to retrieve and quadratic search by metadata item;
(4) support to carry out automatic classification according to the template of e-file coupling, as dispatch, status card as a student etc.;
(5) supporting document compression and encryption storage;
(6) support Quick Response Code retrieval;
(7) support the application of electronic seal and electronic signature chapter;
(8) support WS interface mode and XML mode e-file to derive in batches;
(9) support the various ways such as full backup, incremental backup, different machine backup of e-file;
(10) support the metadata analysis function to specific data source;
(11) support management and upload e-file template;
(12) support growth data interface, make the e-file corresponding with paper material Quick Response Code, filing additional information etc. be delivered to " vertical volume system in advance " or " several grades of systems ".
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Application publication date: 20140813 |