CN102855227B - Document processing system and method - Google Patents
Document processing system and method Download PDFInfo
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- CN102855227B CN102855227B CN201210336339.XA CN201210336339A CN102855227B CN 102855227 B CN102855227 B CN 102855227B CN 201210336339 A CN201210336339 A CN 201210336339A CN 102855227 B CN102855227 B CN 102855227B
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Abstract
The invention provides a document processing method and a document processing system for the document processing method. The document processing method comprises the steps as follows: creating a document management subsystem and a plurality of individual documents; increasing fields to the target document in the document management subsystem, wherein the increased field includes at least one identification number field and a follow-up field; sorting the fields, and determining the field at the previous level and the position of each field, and correspondingly setting the field of the single document based on the field at the previous level; importing the content of the field at the previous level of the document management subsystem and the field content serving as the identification number into corresponding single document; and importing the individual document content into the corresponding follow-up field of the document management subsystem based on the identification number. According to the project document management system and method provided by the invention, a user can maintain any document after setting the corresponding relation between the target document field and the individual document field, thus, all relative documents can be automatically updated, so the work can be timely processed, and the working efficiency can be improved.
Description
Technical field
The present invention relates to document management field, particularly a kind of DPS (Document Processing System) and method.
Background technology
Along with the development of project management now, project management is refinement more and more, needs to set up dissimilar document to record different contents in project management process.As the description of problem list record problem, the time, time of origin, shut-in time etc. of problem generation, record the time of risk identification, probability of happening in Risk list, affect grade, mitigation strategy, shut-in time etc., the responsible department of phased mission, person liable, plan Close Date is recorded in next stage task list, and in development of projects process, need to summarize to leading portion work by often holding a meeting, the work of lower a period of time is arranged, and the problem that needs find and discuss in current project and risk, in order to record and the content of follow-up meeting, present way needs to safeguard many parts of documents, comprise meeting summary, next stage task list, problem list, Risk list etc., and the above-mentioned many parts of documents that simultaneously follow up, so both on document is safeguarded, took very many time and manpower, that also likely causes document to safeguard is inconsistent, work is caused to be omitted or delay, affect development of projects.
Meanwhile, need the problem of checking the last meeting summary record at each meeting, whether risk or next section of work complete, need again to open many parts of documents, one_to_one corresponding repeatedly, both inconvenient, also waste time and manpower, therefore, existing document file management system and method still need to be improved.
Summary of the invention
For the deficiency that prior art exists, the present invention proposes a kind of DPS (Document Processing System) and method, user, after the corresponding relation setting destination document field and separate document field, can only safeguard arbitrary document, then associated all documents can both upgrade automatically with it.
The present invention is achieved by following technical scheme:
A kind of document processing method, includes following steps:
A, establishment document management subsystem and multiple independent document; B, in document management subsystem, to destination document increase field, institute increase field at least contain identification number field; C, sorting is carried out to increased field, determine upper level field and each field location, and according to the upper level field determined, corresponding setting is done to the field of multiple separate document; D, using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number.
A kind of document processing method, includes following steps:
E, establishment document management subsystem and multiple independent document; F, in document management subsystem, to destination document increase field, institute increase field at least containing identification number field and follow up field; G, sorting is carried out to increased field, determine upper level field and each field location, and according to the upper level field determined, corresponding setting is done to the field of multiple separate document; H, using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number; I, according to identification number, independent document content to be imported in follow-up field corresponding to document management subsystem.
The next stage field relevant to this field is provided with below described upper level field.
The field of described next stage field and separate document is completely the same.
Described destination document can export as the document of various ways.
Described destination document is meeting document.
Described identification number is meeting numbering.
A kind of DPS (Document Processing System), comprising:
Creating unit, for creating document management subsystem and multiple independent document;
Field increase unit, in document management subsystem file destination increase field, institute increase field at least contain identification number field;
Separation unit, for carrying out sorting to increased field, determines upper level field and each field location;
Setting unit, for according to the upper level field determined, does corresponding setting to the field of described multiple separate document;
Import unit, for the upper level field contents using document management subsystem with import in corresponding separate document as the field contents of identification number.
A kind of DPS (Document Processing System), comprising:
Creating unit, for creating document management subsystem and multiple independent document;
Field increase unit, in document management subsystem file destination increase field, institute increase field at least containing identification number field and follow up field;
Separation unit, for carrying out sorting to increased field, determines upper level field and each field location;
Setting unit, for according to the upper level field determined, does corresponding setting to the field of described multiple separate document;
Import unit, for using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number;
Second imports unit, for according to identification number, is imported to by independent document content in follow-up field corresponding to document management subsystem.
The present invention makes user after the corresponding relation setting destination document field and separate document field, can only safeguard arbitrary document, associated all documents can both upgrade automatically with it, user no longer needs a large amount of manpower of cost and time to safeguard many parts of documents, also the work that do not have is omitted, thus can deal with the work in time, increase work efficiency.
Accompanying drawing explanation
Fig. 1 is the process flow diagram of document processing method;
Fig. 2 is the process flow diagram of another document processing method;
Fig. 3 is the structural drawing of DPS (Document Processing System).
Embodiment
Under regard to a kind of DPS (Document Processing System) proposed by the invention and method, describe in detail in conjunction with the accompanying drawings and embodiments.
Embodiment 1:
As shown in Figure 1, a kind of document processing method, includes following steps:
A, establishment document management subsystem and multiple independent document;
B, in document management subsystem, to destination document increase field, institute increase field at least contain identification number field;
C, sorting is carried out to increased field, determine upper level field and each field location, and according to the upper level field determined, corresponding setting is done to the field of multiple separate document;
D, using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number.
The present embodiment also provides a kind of DPS (Document Processing System), comprising:
Creating unit, for creating document management subsystem and multiple independent document;
Field increase unit, in document management subsystem file destination increase field, institute increase field at least contain identification number field;
Separation unit, for carrying out sorting to increased field, determines upper level field and each field location;
Setting unit, for according to the upper level field determined, does corresponding setting to the field of described multiple separate document;
Import unit, for the upper level field contents using document management subsystem with import in corresponding separate document as the field contents of identification number.
The next stage field that this field is relevant can be arranged at below described upper level field.
The field of described next stage field and separate document is completely the same.
Described destination document can export as the document of various ways.
Described destination document is meeting document.
Described identification number is meeting numbering.
Embodiment 2:
As shown in Figure 2, the present embodiment provides another kind of document processing method, includes following steps:
E, establishment document management subsystem and multiple independent document;
F, in document management subsystem, to destination document increase field, institute increase field at least containing identification number field and follow up field;
G, sorting is carried out to increased field, determine upper level field and each field location, and according to the upper level field determined, corresponding setting is done to the field of multiple separate document;
H, using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number;
I, according to identification number, independent document content to be imported in follow-up field corresponding to document management subsystem.
As shown in Figure 3, the present embodiment also provides a kind of DPS (Document Processing System), comprising:
Creating unit, for creating document management subsystem and multiple independent document;
Field increase unit, in document management subsystem file destination increase field, institute increase field at least containing identification number field and follow up field;
Separation unit, for carrying out sorting to increased field, determines upper level field and each field location;
Setting unit, for according to the upper level field determined, does corresponding setting to the field of described multiple separate document;
Import unit, for using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number;
Second imports unit, for according to identification number, is imported to by independent document content in follow-up field corresponding to document management subsystem.
The next stage field that this field is relevant can be arranged at below described upper level field.
The field of described next stage field and separate document is completely the same.
Described destination document can export as the document of various ways.
Described destination document is meeting document.
Described identification number is meeting numbering.
Embodiment 3:
For concrete meeting development of projects, arrange in subsystem at document management, user can select meeting document setup, the free field that need increase and field location, as meeting title, entry name, meeting numbering, time, participant, the people that makes a copy for, theme, leading portion work summary, risk, problem, next section of job placement etc.; Field is divided into multistage, the next stage field relevant to this field can be provided with below upper level field, wherein, risk, problem, next section of job placement can be set to upper level field, and its next stage field contents that need fill in can arrange with field needed for the documents such as independent Risk list, problem list, next section of task list completely the same.
Wherein, described meeting summary can export as the document of various ways, as word version, excel version etc., conveniently consults separately.
In project document management system, also comprise multiple document file page, these documents are the Risk list, problem list, meeting summary, next section of Work List etc. set up separately.
Wherein, the project document management upper level field arranged in subsystem can select automatic or manual to import to the document file page of the correspondence of project document management system; When importing, also automatically the meeting of this meeting numbering can be imported to corresponding document file page, like this, as long as fill in meeting summary once, can directly automatically upgrade in corresponding independent lists of documents.
Wherein, project document management arranges in subsystem and can select follow-up field in the field of meeting summary is selected; After a certain risk having meeting to number in the independent updating maintenance of the document file page of correspondence or problem or next section of work, automatic or manual can be selected to import in the meeting summary follow-up of corresponding meeting numbering, like this, upper once have a meeting time, only need open independent meeting summary document, the follow-up content of the risk of the last meeting or problem or next section of work can be very clear.
As can be seen from the above embodiments, by DPS (Document Processing System) provided by the invention and method, user is after the corresponding relation setting destination document field and separate document field, can only safeguard arbitrary document, then associated all documents can both upgrade automatically with it, and user no longer needs a large amount of manpower of cost and time to safeguard many parts of documents, and the work that also do not have is omitted, thus can deal with the work in time, increase work efficiency.
Above embodiment is only for illustration of the present invention; and be not limitation of the present invention; the those of ordinary skill of relevant technical field; without departing from the spirit and scope of the present invention; can also make a variety of changes and modification; therefore all equivalent technical schemes also belong to category of the present invention, and scope of patent protection of the present invention should be defined by the claims.
Claims (9)
1. a document processing method, is characterized in that, includes following steps:
A, establishment document management subsystem and multiple independent document;
B, in document management subsystem, to destination document increase field, institute increase field at least contain identification number field;
C, sorting is carried out to increased field, determine upper level field and each field location, and according to the upper level field determined, corresponding setting is done to the field of multiple separate document;
D, using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number;
Wherein, the described field to multiple separate document is done corresponding setting and is comprised: the free field that need increase and field location.
2. a document processing method, is characterized in that, includes following steps:
E, establishment document management subsystem and multiple independent document;
F, in document management subsystem, to destination document increase field, institute increase field at least containing identification number field and follow up field;
G, sorting is carried out to increased field, determine upper level field and each field location, and according to the upper level field determined, corresponding setting is done to the field of multiple separate document;
H, using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number;
I, according to identification number, independent document content is imported in follow-up field corresponding to document management subsystem;
Wherein, the described field to multiple separate document is done corresponding setting and is comprised: the free field that need increase and field location.
3. method as claimed in claim 1 or 2, is characterized in that, be provided with the next stage field relevant to this field below described upper level field.
4. method as claimed in claim 3, it is characterized in that, the field of described next stage field and separate document is completely the same.
5. method as claimed in claim 1 or 2, it is characterized in that, described destination document can export as the document of various ways.
6. method as claimed in claim 1 or 2, it is characterized in that, described destination document is meeting document.
7. method as claimed in claim 6, is characterized in that, described identification number is meeting numbering.
8. a DPS (Document Processing System), is characterized in that, comprising:
Creating unit, for creating document management subsystem and multiple independent document;
Field increase unit, in document management subsystem file destination increase field, institute increase field at least contain identification number field;
Separation unit, for carrying out sorting to increased field, determines upper level field and each field location;
Setting unit, for according to the upper level field determined, does corresponding setting to the field of described multiple separate document;
Import unit, for using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number;
Wherein, the described field to multiple separate document is done corresponding setting and is comprised: the free field that need increase and field location.
9. a DPS (Document Processing System), is characterized in that, comprising:
Creating unit, for creating document management subsystem and multiple independent document;
Field increase unit, in document management subsystem file destination increase field, institute increase field at least containing identification number field and follow up field;
Separation unit, for carrying out sorting to increased field, determines upper level field and each field location;
Setting unit, for according to the upper level field determined, does corresponding setting to the field of described multiple separate document;
Import unit, for using the upper level field contents of document management subsystem with import in corresponding separate document as the field contents of identification number;
Second imports unit, for according to identification number, is imported to by independent document content in follow-up field corresponding to document management subsystem;
Wherein, the described field to multiple separate document is done corresponding setting and is comprised: the free field that need increase and field location.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201210336339.XA CN102855227B (en) | 2012-09-12 | 2012-09-12 | Document processing system and method |
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| Application Number | Priority Date | Filing Date | Title |
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| CN201210336339.XA CN102855227B (en) | 2012-09-12 | 2012-09-12 | Document processing system and method |
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| CN102855227A CN102855227A (en) | 2013-01-02 |
| CN102855227B true CN102855227B (en) | 2015-04-22 |
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| CN201210336339.XA Expired - Fee Related CN102855227B (en) | 2012-09-12 | 2012-09-12 | Document processing system and method |
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Families Citing this family (2)
| Publication number | Priority date | Publication date | Assignee | Title |
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| CN103914487B (en) * | 2013-01-08 | 2016-12-28 | 邓寅生 | The collection of document, the system identifying and associating |
| CN104424159A (en) * | 2013-09-04 | 2015-03-18 | 上海复旦微电子集团股份有限公司 | Software project document generating method and software project document generator |
Citations (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101840426A (en) * | 2010-04-15 | 2010-09-22 | 同济大学 | GML document storage and enquiry method based on coordinate separation |
| CN102436555A (en) * | 2011-12-29 | 2012-05-02 | 华为技术有限公司 | Health data management method and device |
Family Cites Families (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| US20020116294A1 (en) * | 2001-02-20 | 2002-08-22 | Kinko's Ventures, Inc. | Desktop document control manager |
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Patent Citations (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101840426A (en) * | 2010-04-15 | 2010-09-22 | 同济大学 | GML document storage and enquiry method based on coordinate separation |
| CN102436555A (en) * | 2011-12-29 | 2012-05-02 | 华为技术有限公司 | Health data management method and device |
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