BG3201U1 - Smart system for remote accounting of documents - Google Patents

Abstract

The utility model relates to a smart system for remote accounting of documents, which finds application in commercial activity and in particular in accounting of financial documents. The smart system for accounting of documents comprises a document digitizing unit (11) connected bidirectionally to a document processing unit (3). The document processing unit (3) via a communication unit (8) is connected to a database server (9), which has a bidirectional connection to an electronic module with accounting software (10). The document digitizing unit (11) has a camera (1) for recording, which is bidirectionally connected to an electronic computer vision module (2). The document digitizing unit (11) is connected to the document processing unit (3) by means of the electronic computer vision module (2). The document processing unit (3) has a bidirectional connection with an electronic module for determining data areas (4), a data storage unit (5), an electronic module with a graphical user interface (6) and a data recognition unit (7). The data recognition unit (7) is composed of a plurality of electronic data recognition modules (7.n). The electronic data recognition modules (7.n), according to the utility model, can be an electronic supplier recognition module (7.1), an electronic item recognition module (7.2), an electronic client recognition module (7.3), an electronic bank attribute recognition module (7.4), electronic amount / exclusive of VAT/recognition module (7.5), electronic VAT recognition module (7.6), electronic amount /inclusive of VAT/ recognition module (7.7) and electronic date recognition module (7.8) and others.

Description

Field of technology

The utility model refers to an intelligent system for remote accounting of documents, which is used in commercial activities and in particular for accounting of financial documents such as invoices, receipts and others.

BACKGROUND OF THE INVENTION

In practice, an accounting method is used in which the package of accounting documents is submitted by the client to the accounting firms or to the accounting department by hand and most often shortly before the end of the reporting period. This leads to updating the information about the client in the accounting only after the transmission of data by hand and after their description or their entry by hand in accounting software. The accounting method, which requires the physical presence of the client in accounting, can have negative consequences for the client if he is prevented from reaching the accounting in time.

From BG 2557 is known a system for digital processing and storage of accounting documents, which includes a unit for digitization of documents, connected in both directions is a unit for processing documents. The document processing unit through a communication unit is connected to a database server, which has a two-way connection to an electronic module with accounting software. The known system of BG 2557 serves only for digitization and storage of financial and accounting documents in electronic format. In the known system, the information from the digital financial documents is extracted manually by an accounting officer and manually entered into the electronic module with accounting software.

Technical essence of the utility model

The task of the utility model is to create an intelligent system for remote accounting of documents, which will automatically extract and process information from accounting documents by structuring them and entering them into accounting software.

The task is solved by an intelligent system for remote accounting of documents, including a block for digitalization of documents, connected in two directions is a block for document processing. The document processing unit through a communication unit is connected to a database server, which has a two-way connection to an electronic module with accounting software.

According to the utility model, the document digitizing unit has a recording camera which is bidirectionally connected to an electronic computer vision module. The document digitization unit is connected to the document processing unit via the electronic computer vision module. The document processing unit has a two-way connection, an electronic module for zoning, a data storage unit, an electronic module for a graphical user interface and a data recognition unit. The data recognition unit is made up of a plurality of electronic data recognition modules.

The electronic data recognition modules, according to the utility model, can be an electronic module for supplier recognition, an electronic module for item recognition, an electronic module for customer recognition, an electronic module for recognizing bank attributes, an electronic module for recognizing an amount without VAT, electronic module for VAT value recognition, electronic module for amount recognition is VAT and electronic module for date recognition, etc.

The intelligent system for remote accounting of documents processes the information from accounting documents such as invoices, receipts, etc. in real time and remotely, automatically extracting and structuring the data from the paper and entering them into accounting software. This reduces the workload of staff in accounting or accounting firms. In addition, the system for remote accounting of documents does not require the storage of documents on physical media or as electronic files, and this eliminates the need to maintain a paper or electronic archive in accounting firms. On the other hand, the system facilitates customer

5177 Descriptions to certificates for registration of utility models № 08.1 / 15.08.2019 of the accounting or accounting firms, as it is not necessary to submit the documents on physical or electronic media in the accounting, as well as the presence of the client in the office of the accounting firm.

Explanation of the attached figure

Figure 1 is a schematic diagram of an intelligent document accounting system.

Examples of implementation of the utility model

Figure 1 shows an intelligent document accounting system that includes a document digitizing unit 11 connected in both directions to a document processing unit 3. The document processing unit 3 is connected to a database server 9 via a communication unit 8. which has a two-way connection to an electronic module with accounting software 10. The document digitizing unit 11 has a recording camera 1 which is bidirectionally connected to an electronic computer vision module 2. The document digitizing unit 11 is connected to the document processing unit 11. documents 3 by means of the electronic module for computer vision 2. The document processing unit 3 has a two-way connection with an electronic module for determining data zones 4, a data storage unit 5, an electronic module with a graphical user interface 6 and a data recognition unit 7. The data recognition unit 7 is composed of a plurality of electronic data recognition modules 7.p.

The electronic data recognition modules 7.n, according to the utility model, can be an electronic vendor recognition module 7.1, an electronic item recognition module 7.2, an electronic customer recognition module 7.3, an electronic bank attribute recognition module 7.4, electronic module for amount recognition without VAT 7.5, electronic module for VAT recognition value 7.6, electronic module for amount recognition with VAT 7.7 and electronic module for date recognition 7.8, etc.

Application of the utility model

In order for the intelligent document accounting system to start working, it is necessary for the accounting client, who is a user of the system, to send a command to the paper processing unit 3 for paper data processing via the electronic module with graphical user interface 6. The document processing unit 3 in turn sends a command to the document digitizing unit 11 to extract an image from the paper document, this is done by means of the recording camera 1. The extracted image is processed by the electronic module for computer vision 2 and is fed to the document processing unit 3. The document processing unit 3 sends the processed image to the electronic module for determining data zones 4.

The electronic data zoning module 4 divides the processed image into separate defined data zones. Defined image data areas are pixel coordinates of a rectangular area located in a rectangle with an upper left and lower right corner containing information. These defined data areas may contain, for example, information about supplier, item, customer, bank attributes, amount without VAT, VAT value, amount with VAT, date, etc., and these examples do not exhaust all possible types of information that can be derived from an accounting document. The type of information for which a data area will be defined depends on the preferences and settings of the users of the intelligent document accounting system. If the electronic data zoning module 4 fails to define a data zone due to a blurred image, it sends a command to the document processing unit 3, which sends a command to the document digitizing unit 11 to retrieve the next image from the paper document. .

After the electronic data area determination module 4 is completed, it sends an array of data area information to the document processing unit 3. The document processing unit 3 sends the image processed by the electronic computer vision module 2 together with the array. from information from the electronic module for determination of zones with data 4 to the block for

5178 Descriptions to utility registration certificates № 08.1 / 15.08.2019 data recognition 7. The data recognition unit 7 for each defined data area is applied by the relevant electronic data recognition module 7.p. For example, in order to extract supplier information from the image, the electronic supplier identification module 7.1 is applied, or to extract item information from the image, the electronic item recognition module 7.2 is used, and so on. In the process of operation of the individual electronic modules for data recognition 7.n, they extract the text information from the area is data in string format, according to the structure of the database in the server 9 and the associated electronic module with accounting software 10. The recognition unit of data 7 sends to the document processing unit 3 the thus extracted information for each individual zone is data. The document processing unit 3 records this information in the data storage unit 5. This action is repeated until the data recognition unit 7 finishes extracting information from all defined data zones. After the data recognition unit 7 has finished its work, it sends a message to the document processing unit 3 that there are no more defined data processing zones. Then the document processing unit 3 retrieves all the information from the data storage unit 5 and by means of the communication unit 8 sends it to the server is a database 9, from where an electronic module with accounting software 10 automatically posts it.

Claims (2)

Claims 1. An intelligent remote document accounting system comprising a document digitizing unit connected in both directions is a document processing unit, so that the document processing unit via a communication unit is connected to a server is a database that has a two-way connection to electronic module with accounting software, characterized in that the document digitizing unit (11) has a camera (1) for recording, which is bidirectionally connected to an electronic computer vision module (2), and the document digitizing unit (11) ) is connected to the document processing unit (3) by means of the electronic module for computer vision (2), where the document processing unit (3) has a two-way connection is an electronic module for zoning data (4), a unit for data storage (5), the electronic module is a graphical user interface (6) and a data recognition unit (7), the data recognition unit (7) being composed of a plurality of electronic modules for data recognition (7.p). Intelligent system for remote document accounting according to claim 1, characterized in that the electronic data recognition modules (7.n) are an electronic supplier recognition module (7.1), an electronic item recognition module (7.2) , electronic module for customer recognition (7.3), electronic module for recognition of bank attributes (7.4), electronic module for recognition of amount without VAT (7.5), electronic module for recognition of VAT value (7.6), electronic module for recognition of VAT amount is VAT (7.7) and electronic module for date recognition (7.8).