AU2021107406A4 - Computer implemented system and method for a construction projects user to perform accounting and finances as part of an integrated project control system - Google Patents

Computer implemented system and method for a construction projects user to perform accounting and finances as part of an integrated project control system Download PDF

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AU2021107406A4
AU2021107406A4 AU2021107406A AU2021107406A AU2021107406A4 AU 2021107406 A4 AU2021107406 A4 AU 2021107406A4 AU 2021107406 A AU2021107406 A AU 2021107406A AU 2021107406 A AU2021107406 A AU 2021107406A AU 2021107406 A4 AU2021107406 A4 AU 2021107406A4
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control system
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Nagaraju DOMMARAJUKRISHNAMARAJU
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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G06Q10/103—Workflow collaboration or project management
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
    • G06Q10/063—Operations research, analysis or management
    • G06Q10/0631—Resource planning, allocation, distributing or scheduling for enterprises or organisations
    • G06Q10/06313—Resource planning in a project environment
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q40/00—Finance; Insurance; Tax strategies; Processing of corporate or income taxes
    • G06Q40/12—Accounting
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q50/00—Systems or methods specially adapted for specific business sectors, e.g. utilities or tourism
    • G06Q50/08—Construction

Abstract

Title: "COMPUTER IMPLEMENTED SYSTEM AND METHOD FOR A CONSTRUCTION PROJECTS USER TO PERFORM ACCOUNTING AND FINANCES AS PART OF AN INTEGRATED PROJECT CONTROL SYSTEM" Abstract of the Invention A computer implemented system to enable a construction projects user to perform accounting and finances as part of an integrated project control system, wherein the integrated project control system includes an enterprise project structure module configured to generate a computerized simulation model representing a plurality of project details, the said integrated project control system integrates data from one or more of the sub systems enabling a user to perform accounting and finances to integrate key date from a 'plant register', an 'employee register', a 'material register' and an 'immovable assets register' and a remotely located central server to store country and province codes in a central library. 1 CN 2/13 cy-) 00 CD 04 .0 V- V- =3 43 (1) It- C" L -0 =3 Co -0 cu Z5 Cr) 0 -S -.a).,, 3: -S E, 0 C- 2 0 c wo S-Z6- m C:?- CU 0 ZF) cu cu cu =3 cl) 0 = E co CO -0 -C-- cn E F= - cu C/) Coo 2 0 =3 CU U) a) 0 -0 CM CL =3 -m 0 4 -Culz --2<llC-Yt=o-c 0 :z cu 0 -sin =3 F) cu 2 F:- u 70 - C L CU -0 3: 0 FLa- CU cu CL 0 a) -C76 Co E L0 tf 0:5 -0 (D in.s C13 a) cn o cn co cu 0- > _0 a) 95 E cn a) a) 2' 0') 0 cu cn =3 E -50 >0 c) o C/) 0 0 _0 cu 2 cu 2 CL cu CD-70 c =-o-= 0-0 cu (D 0 CU 0 0 0 o a) It 0 (D 0 cn cn 72 -ffi C13 cn 2 CU 0 =3 -Z -0 B C, -2 = _0 29 2 (D< CU a_ r-i C7 C:) C:) r- C/) CY) CN C-) 'o 0 w t_ 0 Z6 E .4 c,, -0 cu c) cn cu 0- -672 a) co co 0 t- cu CU -0 c a) a) 0 0 -0 -cu LL C L " o cu= (D a) E a) 0 " g 0 cu -15 U) g w "W in in 3: F -') c cu cu -=3 < <MF -R Ir 0 - e < w (D C-0 cz a) M -n (D C) 16 u l >1 cu U) im co o E (D m C5 Z5 -w -03 a) 2c C, - cn 2 c co 8 c-ot-, 0 0 E cu CU.X- cn a- (D cm E-L U- Mim Lu FE 2 U- < cu CU E v -0 E =3 LU /, C- cli 4 cu C/) -0 0 a) =42 CD- 4- 0 A CD CU CU (D _0 LL E =3 cu co cn (D CU -0 cn CU -Fo cz E76-cu a) < U) o >40 0 0 ::. :::. CU 78 m 2 S 06 m :t - a) -0 1 C\l 2 2 E CY) 0 CU C - Z- a)" cn C\l f- cn 0 C') L.L =3 M- C - cn 0 cu 00 LU cn (D 0 co - < < _Z6 C) % cu CU (D 0 LU LU a) (D a) od oe5 0 -0 (D 2m -tj5 - 0 0 (D c (D =3 C CL= (D cu 0 CY) 2 = w 2 a) cu E =3 -M 0 2 C0,55 0 0 co co CT ":t cz g 1.11 CO 0 T5 0 (D 0 w 2 clf C:) uj rx CD- a) a) a- c6 (D C:) f- =3 -0 a> 04 v- U:) U) Cl) - A k = (=) U.) a) u 2 C> C . Cl) 0' r,4 rj v,- 6 06 a,+0- 0 0 E C.0 (D a> o6 scn cu w-o E co o m E E co (D c-- 0 co a) 2 a) 0co (D CY) 2 co CY) = =3 0 (D co (D =3 -0 C/) co - c c Ile cn E n =3 cn co LU Z 2 cn Z_. (D (D CO C13 -0 0 co =3 -42 Co Co L- 0- co CO E (D 0 (D (D CY)o- (D U) cn (D T o 0 co CY) 0 o6 L 0- co > a) 2 a) (D 0' =3 (D -0 E cu of a- 0 , 5' =3 o cn (D a) E LL U) I- of " U) co Z 2 x a) a) - 0 U) (D a) =3 LU a- U) Q) Co.!:; Co CL 0 a) a) 0 0 co -0 f- - M -0) U) 0 cu t_ con ja I a opnq aojnosa j a) cL a) 2 co cl) ci) -2 co E ; .Ln tf sE)poo aojnosa j cb cn Co (DIG .2 > cm a) > =3 -0 f-- co CN Co -o E u)<Lu E Cl- - _0 a 0 00 C:) 4) < :2 C-06 0 E c co 4-- 0-0 v00 Co cn (D o C--o .1-00 m 2 8 co co <' a).- CO co cn a) cn 0 co 2-0-E Cn Cl) 0 .= a- " - -- -1 (1) - = C-) Cl) o- o6 C-) -0 C-) - < LU (D M a- < C-) cn CY) 2 o6.d) :2 c- co -. cn 2 CY)o a) 0- cn a- Cl) 0 co =3 Co -0 n :,Q) 2 0 -go- - (D =3 a) %- 0- " (D (D 0 =3 -2 C- t- 0 CU LU U) C:)

Description

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CD 04 .0 V- V- =3 43 (1) It- C" L -0 =3 Co -0 cu Z5 Cr) 0 -S -.a).,, 3: -S E, 0 C- 2 0 c wo S-Z6- m C:?- CU 0 ZF) cu cu cu =3 cl) 0 -C-- = E cn E co CO -0 F= -=3 cu C/) CU U) a) 0 Coo 2 -0 0 CM CL =3 -m cu 0 0 4 -Culz --2<llC-Yt=o-c 0 :z -sin =3 F) -cu 2 cu F:- u 70 CL -0 3: 0 FLa- 0 CU C L CU a) -C76 Co E L0 tf 0:5 -0 > (D in.s _0 C13 a) cu a) 0- cn o cn co 95 E 0') 0 cu cn =3 E cn -50a)>0 a) 2' c) o C/) 0 0 (D CL cu _0 CD-700 cu 2 cu 2 CU 0 c =-o-= 0-0 0 0 cu o a) 0 It
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Title of the Invention
"COMPUTER IMPLEMENTED SYSTEM AND METHOD FOR A CONSTRUCTION PROJECTS USER TO PERFORM ACCOUNTING AND FINANCES AS PART OF AN INTEGRATED PROJECT CONTROL SYSTEM"
Technical Field of the Invention
[001] The present invention generally relates to a project control system and method. More particularly, the present invention is related to a computer implemented project control system and method adapted to perform accounting and finances of a project or group of projects in a multi tired organization structure.
Background of the Invention
[002] Project management allows user to create project management schedules for organizing and managing tasks, resources and labor associated with a variety of projects. In the project management the timely activity schedule is one of the project management constraints and managing the day-to-day cost, scope of work are the two other primary constraints of the project management. Monitoring the performance of the resources is other common constraints. Time, cost and scope of the project affects the performance. Along with these maintaining a work diary helps in tracking projects, stay on top of your schedule and record performance details.
[003] Unfortunately, there is no single effective project control system that creates and manages the work dairy is available. Even larger projects are being managed by storing and recording the essential day to day project information either in hard copies or soft copies like MS excel sheets etc., or other form of decentralized databases or applications. By adopting non-standard practice and decentralized method of storing information will result in loosing of essential project data by ignorance of the project team.
[004] Adopting such non-standard practices in collecting data results in minimized transparency and visibility of project status and its performance at any given point of time for the project management team. In most cases collecting reliable data, finding the answers is daunting and difficult. Most of the Organizations have lacked the proper tools. Finance and ERP systems have proven cumbersome and too rigid for project planning and cost controls since they focus on accounting needs. Scheduling systems lack the necessary focus on costs and historical data. Even organizations delivering large megaprojects still rely heavily on Excel spreadsheets and manual, disconnected processes for forecasting, managing as-built historical records and performance measurement. These manual processes for data collaboration, manipulation and reporting system are time consuming, error-prone, and leave little time for analysis and making performance improving recommendations and taking corrective timely actions.
[005] By adopting the non-standard practice and decentralized method of storing information results in loosing of essential project data by ignorance of the project team in the absence of common standard practice for all the project team. Difficulty increases in collecting data and its compilation from project team at regular intervals and requirement of additional resources and efforts there on. Real time data collaboration and monitoring system electronically, lack of transparency and visibility of project status and its performance at any given point of time for the project management team, lost opportunity in terms of right timing to take corrective actions by the project managers, lack of as built records along with actual resources productivity records and project performance information on the project for future business development.
[006] In light of the aforementioned present available systems and methods, there clearly exists a need for an alternative system that can bridge the gap that has traditionally existed between perform accounting and finance in a project. There exists a need for an alternative, integrated and more effective improved computer implemented project control system with real time data collaboration and effective monitoring and controlling method that allows in performing accounting and finance.
Brief Summary of the Invention
[007] The following presents a simplified summary of the disclosure in order to provide basic understanding to the reader. This summary is not an extensive overview of the disclosure, and it does not identify key/critical elements of the invention or delineate the scope of the invention. Its sole purpose is to present some concepts disclosed herein in a simplified form as a prelude to the more detailed description that is presented later.
[008] In accordance with teachings of the present disclosure, a computer implemented project control system and method for performing accounts and finances is disclosed.
[009] A principal objective of the present invention is to provide an efficient, improved, computer implemented project control system with effective project management method which allows to perform accounts and finances of a project.
[010] Another objective of the present invention is to develop an application consisting a server based and web enabled data base supported by user-friendly front end application for performing accounts and finances of projects in a multi user environment.
[011] Further objective of the present invention is to provide a reliable, secured and practical project control system and method to performing accounts and finances in a multi-user environment.
[012] Still another object of the present invention is to provide the computer implemented system which allows a user to store, modify or edit, search, retrieve, create or generate, track, support and performing accounts and finances which enables the efficient management of accounts and finances of a project.
[013] Yet another objective of the present invention is to provide fully developed and single system to implement across the organization with complete inbuilt solutions.
[014] Further objective of the present invention is to provide an economical user friendly application which does not require formal training to make use of.
[015] According to a first aspect of the present invention, a computer implemented system to enable a construction projects user to perform accounting and finances as part of an integrated project control system, wherein the integrated project control system includes an enterprise project structure module configured to generate a computerized simulation model representing a plurality of project details.
[016] In accordance with the first aspect of the present invention, at least one remotely located central server for facilitating a communication between the enterprise project structure module and the at least one secured central database for enabling an operation.
[017] In accordance with the first aspect of the present invention, a plurality of sub systems like resources budget, project documents, activity schedules, resources schedule, procurement of resources, resources management, work progress and resources utilization records, performance monitoring, accounts and finance, and project closeout.
[018] In accordance with the first aspect of the present invention, the said integrated project control system is configured to enable a user management module for adding at least one user, a user profile, and assign roles and privileges to the user.
[019] In accordance with the first aspect of the present invention, the said integrated project control system is configured to enable a plurality of libraries, comprising at least one central library, and at least one project library for maintaining project data; In accordance with the first aspect of the present invention, the said integrated project control system is configured to enable a plurality of built-in tools to produce a plurality of standard periodical reports.
[020] In accordance with the first aspect of the present invention, the said integrated project control system is configured to enable at least one central processing module for performing a plurality of project related operations.
[021] In accordance with the first aspect of the present invention, the said integrated project control system integrates data from one or more of the sub systems enabling a user to perform accounting and finances to integrate key date from a 'plant register', an 'employee register', a 'material register' and an 'immovable assets register'.
[022] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances takes key information from the said plant register, includes a 'master plant list', 'procurement and delivery details', 'deployment history', 'charge out rates (receivables)', 'payable rates (payables)', 'utilisation records', 'log book records', 'service history and repairs', 'depreciation and salvage values', 'request for transfer and records', and 'approval for transfer and records'.
[023] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances takes key information from the said employee register, includes a 'master employee list', 'enrolment details', 'service history', 'charge out rates (receivables)', 'regular pay and allowances (payables)', 'non and regular pay and allowances', 'employee and super fund details', 'tax thresholds and exemptions', 'pay deductions', 'employee bank account details', 'employee medical history records', 'leave and attendance records', 'employee contact details', 'employee Next of Kin (NOK) details'.
[024] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances takes key information from the said material register, includes a 'store materials issue dockets', 'store materials and daily issue records', 'store stock yard items and balance stock on site (in transit)', 'stock piled items and balance stock on site status', 'delivery and supply details (payables)', 'date wise consumption (actual cost and receivables) and ledger'.
[025] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances takes key information from the said immovable assets register, includes 'immovable assets list', 'purchase and acquisition records', 'rental value or revenue forecast', 'asset sale records', 'mortgage payments (payables)', 'revenue from asset sales (receivables)', 'long term leasing and rental history', 'short term or casual occupancy records and rental returns (receivables)', 'long term lease rental revenue and actual returns (receivables)', 'occupancy and utilisation records statistics', 'periodical and schedule maintenance records', 'repairs and non-schedule maintenance records', 'asset life status', and 'asset cost and value status'.
[026] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances also takes key information from project attributes, that includes project wise cost code wise budget cost allocation.
[027] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances also takes key information from daily employee attendance records, including employee date wise records for 'present', 'absent' and 'leave' records, and plant date wise 'working', 'non-working' and 'idle status' records.
[028] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances also takes key information from work dairy includes 'date wise', 'cost code wise' and 'resource id wise', wherein the information from work dairy is used to ascertain an employee 'used hours' and 'idle hours', a plant or equipment's 'used in hours' and 'idle hours', a store or materials consumption; and at least a work progress record.
[029] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances also takes key information from work dairy includes time sheet, wherein the information from time sheet is used to ascertain a 'date wise', 'employee id wise', 'wage factor wise', and 'cost code wise actual hours'; and a 'date wise', 'cost code wise' and 'employee id wise' miscellaneous expenses.
[030] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances collects information and prepares at least one form or report like a progress claim (receivables), an invoice to project owner (receivables), a status on progress claims, a status on invoices to project owner, an invoice from vendor (payables), an employee pay calculation sheet (payables), an employee payroll run, an employee pay calculation record, an employee payroll run record, a superfund credit run, a tax payment credit run, a plant and equipment's book value; and a material book value.
[031] In accordance with the first aspect of the present invention, wherein the said system of accounting and finances is integrated with a vendor invoice management sub module.
[032] In accordance with the first aspect of the present invention, wherein the said remotely located central server also stores country and province codes in the said central library.
[033] In accordance with the first aspect of the present invention, the said work diary creating sub module is configured to create a work diary by inputting cost codes for each work, whereby a work dairy ID is generated.
Brief Description of the Drawings
[034] Other objects and advantages of the present invention will become apparent to those skilled in the art upon reading the following detailed description of the preferred embodiments, in conjunction with the accompanying drawings, wherein like reference numerals have been used to designate like elements, and wherein:
[035] Fig.1 is a diagram depicting a computer implemented project control system with the list of modules involved in a project control system in accordance with an exemplary embodiment of the present invention.
[036] Fig. 2 is a flowchart depicting a process flow of a computer implemented project control system and method in accordance with an exemplary embodiment of the present invention.
[037] Fig. 3 is a cycle and integrated architecture diagram depicting the accounts and finance integrated construction management system in accordance with an exemplary embodiment of the present invention.
[038] Fig. 4 is a data flow and integrated architecture diagram depicting the integrated for performing accounts and finance in an integrated construction management system in accordance with an exemplary embodiment of the present invention.
[039] Fig. 5 is a country code diagram depicting the integrated for performing accounts and finance in an integrated construction management system in accordance with an exemplary embodiment of the present invention.
[040] Fig. 6 is a data flow and integrated architecture diagram depicting the integrated for performing accounts and finance in an integrated construction management system in accordance with an exemplary embodiment of the present invention.
[041] Fig. 7A and 70 are screenshots displaying accounts and finance module configured to generate a computerized simulation model representing a plurality of project details.
Detailed Description of the Invention
[042] It is to be understood that the present disclosure is not limited in its application to the details of construction and the arrangement of components set forth in the following description or illustrated in the drawings. The present disclosure is capable of other embodiments and of being practiced or of being carried out in various ways. Also, it is to be understood that the phraseology and terminology used herein is for the purpose of description and should not be regarded as limiting.
[043] The use of "including", "comprising" or "having" and variations thereof herein is meant to encompass the items listed thereafter and equivalents thereof as well as additional items. The terms "a" and "an" herein do not denote a limitation of quantity, but rather denote the presence of at least one of the referenced item. Further, the use of terms "first", "second", and "third", and the like, herein do not denote any order, quantity, or importance, but rather are used to distinguish one element from another.
[044] According to a non-limiting exemplary embodiment of the present invention, an application for performing accounts and finance of the project includes a remotely located application server for coordinating the operation of the control system further facilitating the management of the projects of the remotely located entities.
[045] According to a non-limiting exemplary embodiment of the present invention, a computer implemented system to enable a construction projects user to perform accounting and finances as part of an integrated project control system, wherein the integrated project control system includes an enterprise project structure module configured to generate a computerized simulation model representing a plurality of project details.
[046] In accordance with the non-limiting exemplary embodiment of the present invention, at least one remotely located central server for facilitating a communication between the enterprise project structure module and the at least one secured central database for enabling an operation.
[047] In accordance with the non-limiting exemplary embodiment of the present invention, a plurality of sub systems like resources budget, project documents, activity schedules, resources schedule, procurement of resources, resources management, work progress and resources utilization records, performance monitoring, accounts and finance, and project closeout.
[048] In accordance with the non-limiting exemplary embodiment of the present invention, the said integrated project control system is configured to enable a user management module for adding at least one user, a user profile, and assign roles and privileges to the user.
[049] In accordance with the non-limiting exemplary embodiment of the present invention, the said integrated project control system is configured to enable a plurality of libraries, comprising at least one central library, and at least one project library for maintaining project data.
[050] In accordance with the non-limiting exemplary embodiment of the present invention, the said integrated project control system is configured to enable a plurality of built-in tools to produce a plurality of standard periodical reports.
[051] In accordance with the non-limiting exemplary embodiment of the present invention, the said integrated project control system is configured to enable at least one central processing module for performing a plurality of project related operations.
[052] In accordance with the non-limiting exemplary embodiment of the present invention, the said integrated project control system integrates data from one or more of the sub systems enabling a user to perform accounting and finances to integrate key date from a 'plant register', an 'employee register', a 'material register' and an 'immovable assets register'.
[053] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances takes key information from the said plant register, includes a 'master plant list', 'procurement and delivery details', 'deployment history', 'charge out rates (receivables)', 'payable rates
(payables)', 'utilisation records', 'log book records', 'service history and repairs', 'depreciation and salvage values', 'request for transfer and records', and 'approval for transfer and records'.
[054] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances takes key information from the said employee register, includes a 'master employee list', 'enrolment details', 'service history', 'charge out rates (receivables)', 'regular pay and allowances (payables)', 'non and regular pay and allowances', 'employee and super fund details', 'tax thresholds and exemptions', 'pay deductions', 'employee bank account details', 'employee medical history records', 'leave and attendance records', 'employee contact details', 'employee Next of Kin (NOK) details'.
[055] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances takes key information from the said material register, includes a 'store materials issue dockets', 'store materials and daily issue records', 'store stock yard items and balance stock on site (in transit)', 'stock piled items and balance stock on site status', 'delivery and supply details (payables)', 'date wise consumption (actual cost and receivables) and ledger'.
[056] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances takes key information from the said immovable assets register, includes 'immovable assets list', 'purchase and acquisition records', 'rental value or revenue forecast', 'asset sale records', 'mortgage payments (payables)', 'revenue from asset sales (receivables)', 'long term
leasing and rental history', 'short term or casual occupancy records and rental returns (receivables)', 'long term lease rental revenue and actual returns (receivables)', 'occupancy and utilisation records statistics', 'periodical and schedule maintenance records', 'repairs and non-schedule maintenance records', 'asset life status', and 'asset cost and value status'.
[057] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances also takes key information from project attributes, that includes project wise cost code wise budget cost allocation.
[058] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances also takes key information from daily employee attendance records, including employee date wise records for 'present', 'absent' and 'leave' records, and plant date wise 'working', 'non working' and 'idle status' records.
[059] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances also takes key information from work dairy includes 'date wise', 'cost code wise' and 'resource id wise', wherein the information from work dairy is used to ascertain an employee 'used hours' and 'idle hours', a plant or equipment's 'used in hours' and 'idle hours', a store or materials consumption; and at least a work progress record.
[060] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances also takes key information from work dairy includes time sheet, wherein the information from time sheet is used to ascertain a 'date wise', 'employee id wise', 'wage factor wise', and 'cost code wise actual hours'; and a 'date wise', 'cost code wise' and 'employee id wise' miscellaneous expenses.
[061] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances collects information and prepares at least one form or report like a progress claim (receivables), an invoice to project owner (receivables), a status on progress claims, a status on invoices to project owner, an invoice from vendor (payables), an employee pay calculation sheet (payables), an employee payroll run, an employee pay calculation record, an employee payroll run record, a superfund credit run, a tax payment credit run, a plant and equipment's book value; and a material book value.
[062] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said system of accounting and finances is integrated with a vendor invoice management sub module.
[063] In accordance with the non-limiting exemplary embodiment of the present invention, wherein the said remotely located central server also stores country and province codes in the said central library.
[064] In accordance with the non-limiting exemplary embodiment of the present invention, the said work diary creating sub module is configured to create a work diary by inputting cost codes for each work, whereby a work dairy ID is generated.
[065] Referring to drawings, Fig.1 is a diagram (100) depicting a computer implemented project control system with the list of modules involved in a project control system adapted for use in construction projects in accordance with an exemplary embodiment of the present invention. The project control system and method for use in construction projects include several modules that are in turn integrated with each other to effectively manage the project system. The computer implemented project control system adapted for enabling an effective management of a project including an enterprise project structure module (64) configured to generate a computerized simulation model representing a plurality of project details, at least one project library for maintaining a reference data (62).
[066] The said system includes creating and setting project rules (24), estimate contract and budget integration (4) which further includes EPS and project list, users list and user privileges, central and project libraries, define project rules and project settings, budget for resources, materials, plants and cost, baseline schedules for resources, materials, plants, activities and cost. The system includes project schedules (26) to schedule time and cost of the project. The system enables the user to set business rules and impose time limits to carry out certain essential activities by the project team using the project setting tools depending upon the user requirements, scale and complexity of the project. The time limits for initiation and approval process are enforced for procurement, employee transfer, plant transfer, material transfer. and capable to maintain the relationship between project estimates.
[067] The said system includes resources procurement (28) which further includes a pre contract management, post contract management, central project resources register for resources, plants and materials, electronic requisition, approval and notifications, delivery dockets and its accounting, invoices and payment status. Further the system includes resources (38) for performing the tasks, the set of resources being retrieved from the database and describing personnel, equipment, parts and tools.
[068] The system includes production records (44) which further includes monitoring resources budgets through project at tributaries of a computer implemented project control system includes trade wise man-hours-budget versus actual and estimate to complete, plant classification wise- budget versus actual and estimate to complete, material classification wise- budget versus actual and estimate to complete quantities, cost code wise cost- budget versus actual versus earned value and estimate to complete, project wise manhour- budget versus actual earned and estimate to complete and productivity factors, project wise cost - budget versus actual, earned and ETC, SPI and CPI, includes daily work diaries and produced weekly time sheets and overall resources status for a project.
[069] The system includes accounts and finance (48) which further includes payables, receivables, asset value and profits. The system further includes inbuild reports and dash boards (50) which further includes real time data collaboration and reports generation system for over inbuilt reports, table and chart outputs, past, current and forecasts, work diary, time sheet and attendance records, resources, plants, materials and cost, work progress, progress measurement system and progress claims, productivity factors, schedule and cost performance.
[070] Fig. 2 is a flowchart (200) depicting a process flow of a computer implemented project control system and method in accordance with an exemplary embodiment of the present invention. The flow chart (200) directs to step (94) depicting a registering the client details to provide access to the client super admin. The step (94) is directed to step (100) which includes adding the users and their profiles along with the privileges. The addition of users and their profiles along with the privileges comes under user management. The user management module includes a list of user profiles, a list of privileges and users list and their assigned profile and privileges to access the project. The step (100) is directed to step (101) depicting a step of creating an enterprise project structure (EPS) using built in menu or entry form. The EPS consists of an organizational breakdown structure, a project structure and multiple job identifications (IDs).
[071] According to non-limiting exemplary embodiment of the present invention, the step (101) is further directed to the step (98). The step (98) depicting creating a base data or reference data for multiple project tasks which includes companies and sub contractors list and their details, plants and equipment's suppliers and their details, materials suppliers and their details, resources or trade classifications and their details, employee list and their details, leave types, daily crew list and their details, supervisor identification list and their details, plant and equipment classifications list, plant and equipment list and their details, purchase order list approval process and their details, materials, fuels and store items list and their details, materials, fuel and store items inventory, measuring units of work out put, tangible quantity item list, schedule of rates, cost codes classification, cost code list and their details, work break down structure milestone dates, working shifts and calendars, original budget, resource working hours, plant hours and costs, revised budget resource working hours, plant hours and costs, creating baselines for project tasks on work break down structure milestones, resources and cost forecasts, assigning baselines for project tasks on work break down structure milestones, resources and cost forecasts.
[072] In accordance with an exemplary embodiment of the present invention, the step (98) further directed to a step (106) depicting creating or updating a central library which further includes company list, measuring units, whether classification, employee classification, plants classification, materials classification, cost code classification and employee wages rate factors. The step (106) is directed to a step (102) that includes creating a project library which further includes employee classification, plant classification, leave types and its rules, working shifts, crew list, schedule of estimated quantities (SOE), schedule of rates (SOR), cost code schedule and scope of work (SOW) (104).
[073] In accordance with an exemplary embodiment of the present invention, the step (102) is directed to (96) depicting of setting budget for the project that is created in the library. The budget is set for resources and cost and monitor their actual and forecast to complete the project.
[074] According to a non-limiting exemplary embodiment of the present invention, the step (106) directed to a step (92) depicting the project program with resourced (codes and budgets) loaded data from external application. The step (92) is directed to a step (90) depicting the schedule modules that schedules the project program. The schedule module (90) creates activities, resource schedules, assign baselines and compare forecasts with actual data.
[075] In accordance with an exemplary embodiment of the present invention, the step (90) is further directed to a step (120) depicting the finance module. The step (120) is directed to step (118) depicting the resource module that includes employee, plant, materials and fixed assets. Further the step (118) is directed to a step (126) depicting the production records that includes daily attendance records like daily work diary and weekly time sheets. Then the step (126) is directed to a step (124) depicting the generated production records like work diaries and time sheets are sent for approval by internal and/or external approvers.
[076] In accordance with an exemplary embodiment of the present invention, the step (125) is further directed to a step (120) depicting the finance module where the approver validates to approve the created work diaries and time sheets.
[077] According to a non-limiting exemplary embodiment of the present invention, the step is further directed to (130) depicting a secured central database for storing the details of the plurality of projects by enabling a multiuser environment. The secured central database retrieves a plurality of project tasks, wherein the project task determines an activity to be performed by available resources. The data from the other modules like finance, production, work diary and timesheet modules transfer to and fro from the central database. The central database compares and stores the production records/actual data tables.
[078] In accordance with an exemplary embodiment of the present invention, from the central database the users can generate number of repots in tabular and graphical format through reports and dashboard modules. The central data base provides data manipulation and storage for date wise actual data or production records for manpower, services, plant utilization, material consumption, actual costs, work progress and periodical performance records down to cost code level. The central database provides regular data backup while projects that are in progress and archive data upon completion of a project.
[079] Fig. 3 is a data flow and integrated architecture diagram (300) depicting the accounts and finance integrated in a construction management system in accordance with an exemplary embodiment of the present invention. The computer implemented project control system for performing accounts and finance includes multiple sub systems including a server based and web enabled database for storing the data related to the project together with data defining interdependencies of the objects. The computer implemented project control system for generating process claim schedule of rates to performing follows to generate the invoice of a schedule of rates basis, to generate the claim of a schedule of rates basis, submit for internal approval of a schedule of rates basis, internal approval of a schedule of rates basis, submit for owner approval of a schedule of rates basis and project owner approval of a schedule of rates basis.
[080] The cycle (300) depicting an overall accounts and finance management of a computer configured to generate a computerized simulation model representing a plurality of project details. The accounts and finance management creation sub module is configured to include plurality of data by integrating with several modules progress details like central library (134), Project Rules / Settings (136), project library (138), project budgets (140), schedule module (142), procurement and sub contracts (144), employee register (146), plants register (148), materials register (150), immovable assets (152), employee attendance records (154), plant attendance records (156), work diary (158), time sheets (160), vendor invoice management (162), change order management (164), document management (166) and notifications (168). The created and recorded invoices are internally integrated and is reflected in verification process.
[081] Fig. 4 is a data flow and integrated architecture diagram (400) depicting the integrated for performing accounts and finance in an integrated construction management system in accordance with an exemplary embodiment of the present invention. The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance. The system further provides accounts and finance of a computer implemented project control system the said integrated project control system integrates data from one or more of the sub systems enabling a user to perform accounting and finances to integrate key date from a 'plant register', an 'employee register', a 'material register' and an 'immovable assets register'. A remotely located central server for facilitating a communication between the enterprise project structure module and the at least one secured central database (170) for enabling an operation. A remotely located central server stores country and province codes (194) in the said central library and plurality of built-in tools and project settings (172) for assign profit center soon after creation of a new project.
[082] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance takes key information from the said plant register (190), includes a 'master plant list', 'procurement and delivery details', 'deployment history', 'charge out rates (receivables)', 'payable rates (payables)', 'utilisation records', 'log book records', 'service history and repairs', 'depreciation and salvage values', 'request for transfer and records', and 'approval for transfer and records'.
[083] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance takes key information from the said employee register (191), includes a 'master employee list', 'enrolment details', 'service history', 'charge out rates (receivables)', 'regular pay and allowances (payables)', 'non and regular pay and allowances', 'employee and super fund details', 'tax thresholds and exemptions', 'pay deductions', 'employee bank account details', 'employee medical history records', 'leave and attendance records', 'employee contact details', 'employee Next of Kin (NOK) details'.
[084] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance takes key information from the said material register (180), includes a 'store materials issue dockets', 'store materials and daily issue records', 'store stock yard items and balance stock on site (in transit)', 'stock piled items and balance stock on site status', 'delivery and supply details (payables)', 'date wise consumption (actual cost and receivables) and ledger'.
[085] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance takes key information from the said immovable assets register (174), includes 'immovable assets list', 'purchase and acquisition records', 'rental value or revenue forecast', 'asset sale records', 'mortgage payments (payables)', 'revenue from asset sales (receivables)', 'long term leasing and rental history', 'short term or casual occupancy records and rental returns (receivables)', 'long term lease rental revenue and actual returns (receivables)', 'occupancy and utilisation records statistics', 'periodical and schedule maintenance records', 'repairs and non-schedule maintenance records', 'asset life status', and 'asset cost and value status'.
[086] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance also takes key information from project attributes, that includes project wise cost code wise budget cost allocation.
[087] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance also takes key information from daily employee attendance records (186), including employee date wise records for 'present', 'absent' and 'leave' records, and plant date wise 'working', 'non-working' and 'idle status' records.
[088] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance also takes key information from work dairy (182) includes 'date wise', 'cost code wise' and 'resource id wise',
[089] The integrated project control system is configured to enable a user management sub system for enabling to perform accounts and finance also takes key information from work dairy includes time sheet (176), wherein the information from time sheet is used to ascertain a 'date wise', 'employee id wise', 'wage factor wise', and 'cost code wise actual hours' and a 'date wise', 'cost code wise' and 'employee id wise' miscellaneous expenses. The integrated project control system is configured to enable a user management sub system for enabling to generate accounts and finance reports 184 with help of collected details.
[090] Fig. 5 is a country code diagram (500) depicting the integrated for performing accounts and finance in an integrated construction management system in accordance with an exemplary embodiment of the present invention. The computer implemented project control system for performing accounts and finance includes multiple sub systems including a server based and web enabled database for storing the data related to the project together with data defining interdependencies of the objects. The computer implemented project control system for generating process claim schedule of rates to performing follows to generate the invoice of a schedule of rates basis, to generate the claim of a schedule of rates basis, submit for internal approval of a schedule of rates basis, internal approval of a schedule of rates basis, submit for owner approval of a schedule of rates basis and project owner approval of a schedule of rates basis.
[091] The cycle (500) depicting country codes for accounts and finance management of a computer configured to generate a computerized simulation model representing a plurality of project details. The accounts and finance management the aim for this integrated code structure is to create and maintain uniform and unique coding structure for country and provinces codes (204) across the business for the client in managing their business so that data can be easily synchronized and analyzed in the right manner without any duplication.
[092] Fig. 6 is a data flow and integrated architecture diagram (600) depicting the integrated for performing accounts and finance in an integrated construction management system in accordance with an exemplary embodiment of the present invention. The diagram (600) disputing an invoice management module configured to generate a computerized simulation model representing a plurality of project details and the plurality of built-in tools helps to produce an invoice management based on the inputted invoice content.
[093] The accounts and finance management module includes an invoice management creating a sub module for creating an invoice based on the purchase order and sub contract lists (212) information. The created purchase order (212) can be searched and edited from the records that are stored in the database. The created purchase order is then sent for posting of invoice by admin clerk (214) to post the invoice for verification. The said posting of invoice by admin clerk (214) is used to verify the created purchase order with the help of integrated modules. The verified purchased order is then approved (216) by an approver and send a release for payment run (218) by finance controller. The said finance controller is allowed the amount to be paid through vendor payment run (220).
[094] Fig. 7A and 70 is a screen shot displaying accounts and finance module configured to generate a computerized simulation model representing a plurality of project details. Fig. 7a is a screenshot that displays a finance module library to auto fill the basic details of the project.
[095] Fig. 7b to 7f are the screenshots that display an invoice module to generate the invoice of a schedule of rates basis.
[096] Fig. 7g is a screenshot that display an employee detail for creating or editing an existing employee detail.
[097] Fig. 7h to 7i is a screenshot that display an employee payroll and selection of projects to view and edit the generate payroll.
[098] Fig. 7j to 7i is a screen shot that display a vendor detail to add post invoice and invoice amount of a selected project details.
[099] Fig. 7m to 7o is a screen shot that display a payment details to view the release payment details, to add the bank finance (Overdraft) list and the Insurance policy list.
[100] While specific embodiments of the invention have been shown and described in detail to illustrate the inventive principles, it will be understood that the invention may be embodied otherwise without departing from such principles.

Claims (4)

  1. CLAIMS: I/We Claim 1. A computer implemented system to enable a construction projects user to perform accounting and finances as part of an integrated project control system, wherein the integrated project control system includes: an enterprise project structure module configured to generate a computerized simulation model representing a plurality of project details; at least one remotely located central server for facilitating a communication between the enterprise project structure module and the at least one secured central database for enabling an operation; a plurality of sub systems like resources budget, project documents, activity schedules, resources schedule, procurement of resources, resources management, work progress and resources utilization records, performance monitoring, accounts and finance, and project closeout; the said integrated project control system is configured to enable a user management module for adding at least one user, a user profile, and assign roles and privileges to the user; the said integrated project control system is configured to enable a plurality of libraries, comprising at least one central library, and at least one project library for maintaining project data; the said integrated project control system is configured to enable a plurality of built-in tools to produce a plurality of standard periodical reports; the said integrated project control system is configured to enable at least one central processing module for performing a plurality of project related operations; the said integrated project control system integrates data from one or more of the sub systems enabling a user to perform accounting and finances to integrate key date from a 'plant register', an 'employee register', a 'material register' and an 'immovable assets register'; wherein the said system of accounting and finances takes key information from the said plant register 190, includes a 'master plant list', 'procurement and delivery details', 'deployment history', 'charge out rates (receivables)', 'payable rates (payables)', 'utilisation records', 'log book records', 'service history and repairs', 'depreciation and salvage values', 'request for transfer and records', and 'approval for transfer and records'; wherein the said system of accounting and finances takes key information from the said employee register 191, includes a 'master employee list', 'enrolment details', 'service history', 'charge out rates (receivables)', 'regular pay and allowances (payables)', 'non and regular pay and allowances', 'employee and super fund details', 'tax thresholds and exemptions', 'pay deductions', 'employee bank account details', 'employee medical history records', 'leave and attendance records', 'employee contact details', 'employee Next of Kin (NOK) details'; wherein the said system of accounting and finances takes key information from the said material register 180, includes a 'store materials issue dockets', 'store materials and daily issue records', 'store stock yard items and balance stock on site (in transit)', 'stock piled items and balance stock on site status', 'delivery and supply details (payables)', 'date wise consumption (actual cost and receivables) and ledger'; and wherein the said system of accounting and finances takes key information from the said immovable assets register 174, includes 'immovable assets list', 'purchase and acquisition records', 'rental value or revenue forecast', 'asset sale records', 'mortgage payments
    (payables)', 'revenue from asset sales (receivables)', 'long term leasing and rental history', 'short term or casual occupancy records and rental returns (receivables)', 'long term lease rental revenue and actual returns (receivables)', 'occupancy and utilisation records statistics', 'periodical and schedule maintenance records', 'repairs and non-schedule maintenance records', 'asset life status', and 'asset cost and value status'.
  2. 2. The integrated project control system as claimed in claim, wherein the said system of accounting and finances also takes key information from project attributes, that includes project wise cost code wise budget cost allocation.
  3. 3. The integrated project control system as claimed in claims, wherein the said system of accounting and finances also takes key information from daily employee attendance records, including employee date wise records for 'present', 'absent' and 'leave' records, and plant date wise 'working', 'non
    working' and 'idle status' records.
  4. 4. The integrated project control system as claimed in claim, wherein the said system of accounting and finances also takes key information from work dairy 182 includes 'date wise', 'cost code wise' and 'resource id wise', wherein the information from work dairy is used to ascertain: an employee 'used hours' and 'idle hours'; a plant or equipment's 'used in hours' and 'idle hours'; a store or materials consumption; and at least a work progress record.
    5. The integrated project control system as claimed in claims, wherein the said system of accounting and finances also takes key information from time sheet includes, wherein the information from time sheet is used to ascertain: a 'date wise', 'employee id wise', 'wage factor wise', and 'cost code wise actual hours'; and a 'date wise', 'cost code wise' and 'employee id wise' miscellaneous expenses.
    6. The integrated project control system as claimed in claim, wherein the said system of accounting and finances collects information and prepares at least one form or report like: a progress claim (receivables); an invoice to project owner (receivables); a status on progress claims; a status on invoices to project owner; an invoice from vendor (payables); an employee pay calculation sheet (payables); an employee payroll run; an employee pay calculation record; an employee payroll run record; a superfund credit run; a tax payment credit run; a plant and equipment's book value; and a material book value.
    7. The integrated project control system as claimed in claim 1, wherein the said system of accounting and finances is integrated with a vendor invoice management sub module.
    8. The integrated project control system as claimed in claims, wherein the said remotely located central server also stores country and province codes in the said central library.
    100 68 72 Admin 64 Help & Module Enterprise Tutorials Project 62 74 Structure Central Library User List POT Internal Notification Audit Trails Security Profiles Reference Project Library Official E Mails Data
    24 Project Business Rules Digital Template 6 & Forms Notifications Rules and Controls Project Controls Project wise 4 Documents Project Schedule of Estimate 52 Estimate, Documents Ontrack Contract and Schedule of Rates Budgets Cost Codes Schedule Integration 1/13
    Inbuild 50 Scope of Work 200 Reports Reports and 26 Dash Boards Project Integration with P6 50 Dashboards Schedules Primavera Accounts 48 28 Payables Schedules-Built in and Tools Option Finance 38 Procurement Receivables Production Procurement of Resources Assets Value Records Resources 44 Subcontract Management Profits Daily Attendance Records Plant Daily Work Dairies Employee Weekly Time Sheets Immovable Assets Materials FIG. 1
    Calendars & Resources 88 Curves Schedules Module 90 94 Actual Data Client Registration Project Program with Create activity and Through Project Resourced loaded Data Resources Schedules Actual Data On Track Admin & from External application Assign Baselines and Plan Data 116 Provide access to (Primavera P6) 120 Client Super IT admin compare Forecasts Forecasts Generate a Number of with Actual data Reports in Tabular and Finance 100 92 Set budgets for Resource Budgets Module Graphical Format through (without P6) Base Reports and Dash Board Resources and Cost 118 Data Create Users list, their (Projects) and monitor 124 Modules security Profiles and Budgets Resources their actual and Module Approval for Privileges & Access to Forecasts to Complete Work Diaries Projects 122 1. Employee and Time 128 Set 2. Plant Sheets Production Records/ Data manipulation and Admin PM 3. Materials
    Resource Codes 101 Project 96 Procurement Storage for Date wise actual Actual Data
    Resource Budgets Rules 4. Fixed Actual Base Data Data data or production records Create EPS through Time Zones, Request & Approvals Assets for Manpower, Services,
    [Enterprise Project Project Tables in Plants Utilization, material 2/13
    Structure] & add Settings Time Zones, Request & Approvals Production Central Records Database Consumption, Actual costs new Project ID 98 102 Estimating Data from and Work progress and Daily Periodical Performance Create or 104 External application Attendance Update Create (Candy) Records down to Cost Project Records code Level Central Library SOE and SOR Data from Project 106 Library SOR Table Contract Document Legend for Responsibility data Daily Work Diary 132 IT Administrators Weekly Project Manages Regular Data backup while 126 Time projects in progress and High Level Users (Line Manages & Senior Project Engineers) Sheets Archive data upon completion Mid Level Users (Project Engineers, Superintendents & Admin) of a Project Site Supervisors 130 Site Administrators (Time Keepers & Clerks) Site Engineers Automatic Process Project Planners or Senior Engineers 136 FIG. 2
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