JPH06274504A - Business analysis flow chart editing system - Google Patents

Abstract

PURPOSE:To easily prepare a business analysis chart and to reduce the burdens of a user by allocating more than one piece of information within a document name, a department name, processing contents and the department name for performing a processing next to each information unit for which one step of a flow is allocated to each processing of a document and performing management. CONSTITUTION:This system is provided with an information unit file generation device 1, an information unit filing device 2, an information unit file correction device 3 and a business analysis flow chart display device 4. Then, when an information unit input form set beforehand 15 presented and the processing contents of business are inputted based on it, an information unit file to be the base of the business analysis flow chart is preserved based on the inputted contents on a system side. Thereafter, when the information unit file is corrected, a range influenced by correction is automatically judged and the information unit file is rewritten on the system side and also the business analysis flow chart is prepared based on the information unit file and displayed.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an office work analysis flow chart editing system which uses a computer system to represent office work analysis results centering on the flow of a document and visualize and express them based on an arbitrary grammar.

[0002]

2. Description of the Related Art At present, when visualizing a flow of office work in the form of a flow chart, the user first arranges the flow of documents and the process of processing and then according to the grammatical rules of the flow chart, document names, process contents, and process The flow is drawn and the flow chart is drawn by the user.

Further, when modifying a flow chart that has been drawn, not only the modification location, but also the determination of the range affected by the modification and the rewriting of the range affected by the modification are all performed by the user.

[0004]

By the way, in the above-mentioned processing method for converting the flow of the conventional office work into a flow chart,
There were the following problems.

That is, there is a problem that the user side has to master the grammatical rules of the flowchart for expressing the office work analysis result, and the burden on the user side is heavier accordingly.

Further, in a complicated flow chart in which a complicated document flow exists, there is a problem that the arrangement of boxes and the like must be taken into consideration, which takes too much effort.

Further, when it becomes necessary to correct the existing flowchart, the user side must check not only the correction point but also the affected range, and the user side must also correct the range. There was a problem that the burden was too heavy.

In view of the above-mentioned circumstances, the present invention allows the office work analysis flowchart to be displayed by simply inputting the information such as the document name, department name, processing contents, department name to be processed next, etc. to represent the office work analysis flowchart. In addition to being able to create it, when it becomes necessary to modify the already-created office work analysis flowchart, the user can simply enter the correction location and the content of the modification, and the system will automatically determine the range affected by the modification. Then, the flowchart is rewritten, and an object thereof is to provide an office work analysis flowchart editing system capable of significantly reducing the burden on the user side.

[0009]

In order to achieve the above object, the office work analysis flow chart editing system according to the present invention allocates one step of the flow for each processing of a document as an information unit, and a document for each information unit. It is characterized in that at least one piece of information among a name, a department name, a processing content, and a department name to be processed next is assigned and managed.

[0010]

In the above structure, one step of the flow is assigned to each processing of a document as an information unit, and at least one of the document name, the department name, the processing content, and the department name to be processed next is assigned to each information unit. By assigning and managing one or more pieces of information, the office work analysis flowchart can be obtained simply by inputting the information such as the document name, department name, processing content, department name to be processed next to represent the office work analysis flowchart. When a correction occurs in the already-created office work analysis flow chart, the user only needs to input the correction location and the content of the correction, and the system automatically determines the range affected by the correction and It is rewritten, which significantly reduces the burden on the user side.

[0011]

【Example】

<< Structure of Embodiment >> FIG. 1 is a block diagram showing an embodiment of an office work analysis flowchart editing system according to the present invention.

The office work analysis flow chart editing system shown in this figure comprises an information unit file generation device 1, an information unit file device 2, an information unit file correction device 3 and a work work analysis flow chart display device 4, and is preset. When the processing contents of the office work are input based on the presented contents, the system side creates the information unit file which is the basis of the office work analysis flowchart based on the input contents. After saving this, when the information unit file is modified, the system automatically determines the range affected by the modification and rewrites the information unit file, and creates the office work analysis flowchart based on the information unit file. And display this.

The information unit file generation device 1 creates an input unit display section 7 for creating the input screens 5 and 6 of the information unit input form shown in FIG. The input section 5 that displays the input screens 5 and 6 that are displayed, and that takes in the office work analysis content that is input based on this display content, and the office work analysis flowchart that is created based on the office work analysis content that is captured by this input unit 8 A generation unit 9 for generating an information unit file necessary for performing the operation, and an information unit file generated by the generation unit 9 are fetched and their consistency is checked, and then the information unit file device 2 is supplied and stored. Storage unit 10
And displays the input screen 5 or the input screen 6 of the preset information unit input form, and when the office work analysis content is input based on this display content, the office work based on this office work analysis content An information unit file which is the basis of the analysis flowchart is created, and this is supplied to the information unit file device 2 to be saved.

In this case, one input screen 5 shown in FIG. 2 has a name area 11 in which the name of the document is written, a department name area 12 in which the department name for processing the document is written,
The processing content area 13 in which the processing content of the document, for example, the processing content such as preparing and totalizing the document is written, the department name area 14 of the next processing in which the department name flowing next to this document is written, and this document A reference relation area 15 in which the name of another document to be referred to is written is provided, and when the name of the document to be created or the department to be processed is changed, it is created by the input form display unit 7 and displayed on the input unit 8. To be done.

On the other input screen 6 shown in FIG. 2, the name area 16 in which the document name automatically created by the system based on the information unit file input immediately before is written, and the information unit input immediately before are displayed. The department name area 17 in which the department name automatically created by the system side based on the file is written, the process content area 18 in which the process content of the document, for example, the process content such as preparing the document or totalizing the document is written, It has a department name area 19 of the next process in which the department name flowing next to is written, and a reference relation area 20 in which the name of another document that refers to this document is written. When the departments to be processed are the same, they are created by the input form display unit 7 and displayed on the input unit 8.

The information unit file device 2 is composed of a mass storage device such as a hard disk device. When a write command is output from the information unit file generating device 1, the information unit file output together with the write command is output. When the read command is output from the information unit file correction device 3, the information unit file specified by the read command is read out and supplied to the information unit file correction device 3, and this is also stored. When a write command is output from the information unit file correction device 3, the information unit file output together with this write command is taken in and stored, and when a read command is output from the office work analysis flowchart display device 4, this read command is output. Information specified by And supplies it to the office analytical flowchart display device 4 reads out the unit file.

Further, the information unit file correction device 3 includes an image outline creating section 21 which takes in an information unit file to be modified from the information unit files stored in the information unit file device 2 and creates an image outline. , An image outline display unit 22 which takes in the image outline created by the image outline creating unit 21 to create a display screen, and a display screen created by the image outline display unit 22 is displayed, and based on this display content The correction input section 23 that takes in the correction content that has been input, and the contents of the information unit file that is the correction target based on the correction content that is taken in by the correction input section 23 are corrected to the information unit file device 2. The information unit is provided with a correction unit 24 for re-saving. When the contents of the information unit file stored in the file device 2 are modified, the information unit file to be modified is read out from the information unit file device 2 to create an image outline, which is displayed and When the correction content is input based on the display content, the content of the information unit file is corrected based on the correction content and is supplied to the information unit file device 2 to be saved again.

Further, the office work analysis flowchart display device 4
Is a template file unit 26 in which a template necessary for drawing an office work analysis flowchart, for example, a plurality of templates 25 shown in FIG. 7 is stored, and an information unit file stored in the information unit file device 2. An information unit file corresponding to the office work analysis flowchart to be displayed is read out, and an office work analysis flowchart is drawn while looking up the template file unit 26 based on the contents of the information unit file, and this drawing unit. And an output unit 28 for displaying the office work analysis flowchart drawn by 27 on the screen. When the office work analysis flowchart is displayed, the information unit file corresponding to the office work analysis flowchart to be displayed from the information unit file device 2 is displayed. Reads the yl, each template based on the content of the information unit files 25
Draw the office work analysis flow chart using and display it.

Next, with reference to FIGS. 3 to 12, the information unit file creating operation, the information unit file correcting operation, and the office work analysis flowchart displaying operation of this embodiment will be sequentially described.

<< Information Unit File Creation Operation >> First,
When creating the office work analysis flow chart, the input screen 5 of the information unit input form shown in FIG. 2 is created by the input form display section 7 of the information unit file generation device 1 as shown in the flow chart of FIG. In addition to displaying (step ST1), when the user operates the keyboard based on this display content to input the name and department name of the document to be created, the processing content, the department name of the next processing, and the reference relation content, The generating unit 9 takes this in and creates an information unit file (step ST2).

Then, when the next processing continues (step ST3), after the information unit file for this processing is created by the generating section 9 (step ST4), the input form display section is provided in order to input the next processing. The input screen 6 of the information unit input form shown in FIG. 2 is created by 7 and displayed on the input unit 8 (step ST5), and the user operates the keyboard based on this display content to create a document to be created. When the processing content, the department name of the next processing, and the reference relationship content are input, the generation unit 9 takes them in and creates an information unit file. (Steps ST2 to ST4).

Thereafter, when the next processing continues, this operation is repeated to fetch the contents of the document created in the same department (steps ST2 to ST5).

Then, when a key operation indicating that the process does not continue next is performed (step ST3), a new document is created in another department by the generation unit 9, or when the current process is copying or the current process. It is checked whether there are other documents that refer to the document (step ST6), and if there are these documents, the information generating unit 9 for this process is performed by the generation unit 9 in order to input the next process. After creating (step ST7), the input form display unit 7 creates the input screen 5 of the information unit input form shown in FIG. 2 and displays it on the input unit 8 (steps ST7 and 8), and the display contents When the user operates the keyboard based on the input of the processing content of the document to be created, the department name of the next processing, and the reference relationship content (step ST2) , Information units filed capture this by generating unit 9 (step ST7).

Below, every time it becomes necessary to create another document,
By repeating this operation, the contents of the document created by each department are fetched according to the flow of the document (steps ST2, ST
3, ST6, ST7, ST8).

When the input of the contents of each document created by each department according to the flow of documents is completed (step ST
6) The contents of each information unit file are collected by the storage unit 10 and stored in the information unit file device 2 (step ST9).

Next, as shown in FIG. 6, there are seven kinds of target office work analysis flow charts, namely, document A to document G,
The information input procedure when creating the office work analysis flowchart for processing in two departments, section X and section Y, will be specifically described with reference to the hierarchical diagram shown in FIG. In the hierarchical diagram shown in FIG. 8, the same processing flow for each document A to G is connected by a vertical line, and each node 101 to
Lines are managed by defining each information unit file with the two attributes shown in the class and step added to the left shoulder of 124, whereby information unit files connected by the same line have the same class. And the processing order in the same class is represented by steps.

As a general rule, the class value is "ST" as a department name for performing the next processing after an arbitrary document is generated.
Until "OP" is entered, it will have the same value for that document and the value of the step will be updated each time an information unit is created.

When a new document is generated by copying or referring to the document, the class is updated.

However, as an exception, when a hold is generated by the merge process, a new information unit file is created after the hold is released, but the step value is not updated.

Further, here, each of the nodes 101 to 12
The information written in 4 means the items and values that the user has entered in the information unit file corresponding to that node.

Under these conditions, in order to ask the user about all the items of the information unit file, the input screen 5 shown in FIG. 2 is created as the input screen of the information unit file corresponding to the node 101. This is presented to the user.

In response to this, the user operates the keyboard or the like, the document name is "A", and the department name is "X".
Then, the process is “preparation”, the department name of the next process is “X”,
Further, when the reference relationship is input as "B" (meaning that the document A is referred to by the document B), the system creates the contents of the information unit file corresponding to the node 101 from the information and the node 102 10,
An information unit file corresponding to 3 is created.

In this case, the nodes 101 and 103
Are connected by a dotted line, which means a reference relationship.

At this time, the document name of the node 102 has already been set to "A" and the department name has been set to "X".
“B” is set to the name of the document No. 03.

After this, as an input screen for the information unit file corresponding to the node 102, the input screen 6 shown in FIG.
Is displayed, and in response to this, the user operates the keyboard or the like, the process is “store”, and the process of the document is interrupted there as the department name of the next process.
TOP ”is input.

Subsequently, the system presents the input screen 6 to ask a question about the contents of the information unit file corresponding to the node 103.

As a result, in the input to the node 103, the keyboard or the like is operated by the user, the department name is “X”, the process is “create”, the department to perform the next process is “X”, and the reference relation is “C”. Is entered.

Similarly, the information unit files corresponding to the nodes 104, 105 and 106 are created. However, since the processing of the information unit file corresponding to the node 106 is "copy", the information unit file corresponding to the node 106 is created. After the content of is input, the information unit file corresponding to the node 108 is created in addition to the information unit file corresponding to the node 107.

In this case, the nodes 106 and 108
The two lines between and mean that a new document was created by copying.

Similarly, the remaining nodes 109 to 110
The information unit files corresponding to are sequentially created.

Then, when the information unit file corresponding to the node 110 is created, the user operates the keyboard or the like to input "Merge (D, E)" as the process, and the uninput documents D and D E is entered into the system.

Here, since these uninput documents D and E are accompanied by the merging process, the document C1 corresponding to the information unit file currently created by the system.
Flow is put on hold, and an input screen 5 for inputting an unfilled form is created as a content input screen of the information unit files corresponding to the nodes corresponding to the documents D and E, that is, the nodes 113 and 118. And the contents of each information unit file are queried.

Thereafter, the above-described processing is sequentially repeated, and the creation of the information unit file corresponding to each of the nodes 113 to 120 and the input from the user are repeated.

Thereafter, when the contents of the information unit file corresponding to the node 117, that is, the information unit file whose document name is "(D, E)" and whose process is "Merge (C1)" is input, the node 110 The hold status of
An information unit file corresponding to the node 111 is created.

Then, the content of the office work analysis is 8 as shown in FIG.
When the information is classified into classes and the number of steps is within 4 for each class, the information unit table 30 shown in FIG. 9 is created and stored in the information unit file device 2 as an information unit file. It should be noted that, in FIG. 9, an item in which no value is entered is inherited from the information unit of the immediately preceding step.

<< Information unit file correction operation >>
When correcting the contents of an existing information unit file stored in the information unit file device 2, the contents shown in FIG.
As shown in the flowchart of FIG. 10, the image outline creating unit 21 of the information unit file correction device 3 reads out the information file to be corrected from among the information unit files stored in the information unit file device 2, and the information file shown in FIG. An image schematic diagram 31 is created as shown (step ST11), and the image schematic display unit 22 is displayed.
This is displayed on the correction input unit 23 (step ST12).

If the user operates the mouse or keyboard of the correction input section 23 to specify the document name on the image schematic diagram 31 or select a correction item from the edit menu to input the correction content. The content of the information unit file is modified by the modifying unit 24 (step ST13).

After that, when the correction operation is completed (step ST14), among the information unit files stored in the information unit file device 2 by the correction unit 24, the information unit file affected by the current correction is selected. At the same time as the extraction (step ST15), the consistency of these information unit files is checked to correct the information unit files, and the information unit files obtained by this correction operation are converted into the information unit file device 2 Is saved again (step ST
16).

As a result, for example, among the office work analysis contents shown in FIG. 10, as shown in FIG. 8, the document C (in FIG. 8,
If the creation of the third class / first step document) is deleted, the node 1 corresponding to this third class / first step
05 and nodes 106 and 10 following this node 105
7, 108, 109, 110, 111, 112, 11
7, 121, 122, 123, and 124 are extracted as the information unit files that are corrected by deleting the document C, and the information unit files corresponding to the nodes 105 to 110 and the node 117 are deleted.

Then, the node 111 in which the ring is disconnected
The document C1 is deleted from the document name corresponding to, and this node 111 is replaced with the node 116 in the flow of the remaining documents D and E.
121 and node 1 as well as being linked to
23 will be linked to node 116.

As a result, there are two types of documents that refer to the node 116, the documents G and F. When the documents G and F have different processing flows, the flow is as shown in FIG. When the document and the document F have the same processing flow, the flow is as shown in FIG.

As described above, when a plurality of suggestions regarding corrections are possible, a confirmation message is presented to the user and confirmation input is performed.

<< Office Analysis Flowchart Display Operation >> Further, when the office analysis flow chart is created based on the information unit file stored in the information unit file device 2, the office analysis flow chart display device is as shown in the flowchart of FIG. Among the information unit files stored in the information unit file device 2 by the image drawing unit 27 of No. 4, the information unit file to be drawn is selected and read (step ST20), and the read information unit file is added. Based on this, the template file section 26 is accessed to select the template 25 required for drawing (step ST21), the display coordinates of each template 25 are calculated (step ST22), and the office work analysis flowchart is drawn and this is output. It is displayed on the section 28 (step ST23).

In this case, if the content of the information unit file to be displayed is the content shown in FIG. 9, the office work analysis flow chart shown in FIG. 6 is drawn and displayed on the output unit 28.

As described above, in this embodiment, when the preset information unit input form is presented and the processing content of the office work is input based on the presentation content,
After the information unit file that is the basis of the office work analysis flowchart is created on the system side based on the input contents and saved, and when the information unit file is modified, the system side automatically determines the range affected by the modification. The decision was made to rewrite the information unit file, and the office work analysis flowchart was created based on the information unit file and displayed. Therefore, the document name, department name, and processing required to represent the office work analysis flowchart are displayed. The office work analysis flow chart can be created by simply inputting the content, information such as the department name to be processed next, and when it becomes necessary to modify the office work analysis flow chart that has already been created, the user can Just by entering the correction details, the system automatically determines the range affected by the correction. Performs rewriting of the flowchart Te, whereby it is possible to greatly reduce the user-side load.

[0056]

As described above, according to the present invention, it is possible to create an office work analysis flow chart, and when it becomes necessary to modify an office work analysis flow chart that has already been created, the user is required to make corrections and corrections. Simply by entering the content, the system automatically determines the range affected by the correction and rewrites the flowchart.
This can significantly reduce the burden on the user side.

[Brief description of drawings]

FIG. 1 is a block diagram showing an embodiment of an office work analysis flowchart editing system according to the present invention.

FIG. 2 is a schematic diagram showing an example of an information unit input form used when creating an office work analysis flowchart with the office work analysis flowchart editing system shown in FIG.

FIG. 3 is a flowchart showing an example of a procedure for newly creating the office work analysis flowchart editing system shown in FIG.

FIG. 4 is a flowchart showing an example of a procedure for correcting the already-established office work analysis flowchart of the office work analysis flowchart editing system shown in FIG.

5 is a flowchart showing an example of a procedure for displaying an office work analysis flowchart of the office work analysis flowchart editing system shown in FIG.

6 is a schematic diagram showing an example of an office work analysis flowchart created by the office work analysis flowchart editing system shown in FIG.

7 is a schematic diagram showing an example of a template used in the office work analysis flowchart shown in FIG.

8 is a hierarchical diagram of information units that constitute the office work analysis flowchart shown in FIG.

9 is a schematic diagram showing an example when the information unit shown in FIG. 8 is represented in a table format.

10 is a schematic diagram showing an example of an image schematic diagram of the office work analysis flowchart shown in FIG. 6;

11 is a hierarchical diagram of information units when the document C is deleted and corrected from the office work analysis flowchart shown in FIG.

12 is a hierarchical diagram of information units when the document C is deleted and corrected from the office work analysis flowchart shown in FIG.

[Explanation of symbols]

7 Input Form Display Section (Information Unit Input Form Generation Section) 8 Input Section (Input Section, Information Unit Input Form Presentation Section) 10 Storage Section 21 Image Schematic Creation Section (Image Schematic Creation and Display Section) 22 Image Schematic Display Section (Image Schematic) Creation display section 23 Correction input section 24 Correction section 25 Template 26 Template file section 27 Drawing section 28 Output section

Claims (4)

[Claims] 1. At least one or more of a document name, a department name, a processing content, and a department name to be processed next for each information unit by allocating one step of a flow for each processing of a document as an information unit. An office analysis flow chart editing system characterized by allocating and managing information on. 2. An information unit input form generating section for generating an information unit input form, an information unit input form presenting section for presenting the information unit input form created by the information generating unit input form generating section, and this information unit. At least one of the document name, department name, processing content, and department name to be processed next in the information unit input form presented by the input form presentation unit.
The office work analysis flow chart editing system according to claim 1, further comprising: an input unit for inputting one or more pieces of information, and a storage unit for storing the information for each information unit by the input unit. 3. An image outline creation display unit for creating and displaying an image outline view of an office work analysis flowchart from the information unit group stored by the storage unit, and an image outline view displayed by the image outline creation display unit. The office work analysis flowchart editing system according to claim 1 or 2, further comprising: a correction input section for inputting correction information, and a correction section for correcting the information unit group based on the correction information input to the correction input section. . 4. A template file unit for storing a template of an office work analysis flow chart, and a drawing unit for drawing an office work analysis flow chart based on the information in the information unit group stored by the storage unit and the template of the template file unit. The office work analysis flow chart editing system according to claim 1, further comprising: an output unit that displays or prints the office work analysis flow chart drawn by the drawing unit.