WO2023095165A1

WO2023095165A1 - Auto-generated reference tags for the emails sent and received in a digital mailing application

Info

Publication number: WO2023095165A1
Application number: PCT/IN2022/051024
Authority: WO
Inventors: Sarath Kakumanu
Original assignee: Sarath Kakumanu
Priority date: 2021-11-26
Filing date: 2022-11-23
Publication date: 2023-06-01

Abstract

A system and method of generating and displaying reference tags for the mails sent and received in an individual or group mail folder. The system includes sending and receiving devices, an electronic mailing server unit comprising application-server and web-server for receiving, processing and sending emails with appropriate auto-generated reference tags for the mails sent and received through the mailing application in a secured network environment. Carrying the relevant tags for emails sent and received, the auto-generated reference tag helps us to view the type of mails sent and received even without opening the mail. These auto-generated reference tags will be visible in the mail folders of the mailing application for the users to easily identify the nature of the mail even before opening the mail. This logically devised, auto-generated reference tags for the mails sent and received is a first-of-its-kind invention in the electronic mailing application.

Description

AUTO-GENERATED REFERENCE TAGS FOR THE EMAILS SENT AND RECEIVED IN A DIGITAL MAILING APPLICATION

TECHNICAL FIELD

The present invention relates to information technology and computer applications, and it is particularly connected to electronic mailing applications. The invention specifically relates to novel and user-friendly mechanism of auto-generating reference tags for the mails sent and received in a structured mailing application. It will help the user to identify the type of mail even without opening it.

BACKGROUND OF THE INVENTION

The communication devices, such as desktop and laptop computers, mobile phones, iPhones, android devices, are increasingly powerful and the sources of potential incoming electronic emails are increasingly more diverse those come from various sources. As a result, it’s very difficult for the common man to understand the type of emails they are receiving. In case of a corporate user, it’s even more confusing. Because, they used to receive emails from hundreds of sources in every single day. In this circumstance, the software system should be designed and built to permit users to accept various kinds of emails. The inventor herein, who hails from a practical techno-industrial background with sound knowledge in communication technology, is proposing a very novel and innovative system and approach to handle such emails in a user-friendly and convenient mechanism by proposing a simplified solution. The idea of the inventor is to introduce a novel concept where the invention proposed herein is going to change the perspective and approach of the communication technology industry altogether by addressing certain key challenges in the existing mailing applications, such as GMAIL, Outlook, Yahoo Mail and Zoho and so on.

As the popularity of mobile based communication has grown, so has the number of mails (emails) received and stored into a user’s mailing account. A user account typically includes all the emails sent to various contacts and received emails from those respective contacts in the network. However, some users may be associated with a plurality of user groups and networks, which together may be considered to be a single logical mail. The quantum of emails received in the application can quickly overwhelm users making it difficult to scroll and search for the required emails in the contact list. If the user gets the reference information, even before opening the mail, it would be lot easier for them to give priority to the deserving emails, instead of sorting the huge amount of emails one by one.

Additionally, many people now access and view their emails on mobile devices, such as handheld computers, digital tablets or cell phones. Such mobile devices typically have small screens with even smaller mail windows or interfaces for viewing the emails. These interfaces often allow the user to view only a small number of emails at any given time. Such mobile devices may also employ network connectivity, which is sometimes charged by usage and is often slow. Furthermore, such mobile devices typically use battery power, and more frequent interaction with the device depletes the battery more quickly. Users of these devices might wish to view only the important emails first in the folder. For that, they need to get information about the ‘type of email’.

Majority of prior art electronic mailing applications do not have the right framework to deal with these kinds of practical problems. The sender can send the emails by marking its priority levels like Low, Medium and High. If required, the receiver can add ‘important’ mark for the emails they receive. However, these prior art organizational techniques often fail to identify the nature of emails that the users receive. Besides, what is marked ‘important’ by the sender may not necessarily be an ‘important’ mail for the receiver. The present invention provides an opportunity for the users of the mailing application to understand the nature of emails they sent or received even without opening them.

Reference has been made to the patent title “Systems and methods for tagging emails by discussions’' with the application number US9779094B2 (Inventors: Mohan Kumar, Gary Lehman & HariKrishna Dara; Current Assignee: Veritas Technologies LLC). As per this invention, the receiver should tag the email with appropriate keywords to easily retrieve it at a later stage.

Further reference has been made to the patent title “Mechanism for associating emails with filter labels” with the application number ’US20120330981AI’ (Inventor: Rajkumar R. Madnani, Current Assignee: Tamiras per Pte. Ltd LLC). As per this invention, emails can be filtered based on read or unread by the recipients. Likewise, the emails can be filtered by various other parameters like type of attachments, sender and receiver info and date etc.

The above-quoted inventions are different from the scope and objective of the invention that we present in this document. In the prior art emailing application, there is no auto-generated reference tag available for the user to know about what kind of mail they received or sent.

In the prior art emailing applications, the users can’t understand the nature of email without opening the email they sent or received.

In the prior art emailing applications, there is no option available for the first users to send a mail with a precise reference tag like “Sent New Mail,” “Sent Reply Mail,” “Sent Comment Mail” and “Sent Clarification Mail” etc.

In the prior art emailing applications, there is no option for the second users (receivers) to receive the email with a precise reference tag like ‘Received New Mail,’ ‘Received Reply Mail,’ ‘Received Comment Mail’ and ‘Received Clarification Mail’ etc.

In the prior art emailing applications, there is no option available for the users to know the types of mails they sent or received with a secondary layer reference tags for the emails like “Sent Reminder Mail for the New Mail Sent,” “Received Reminder Mail for the New Mail Received,” “Sent Edited Mail to the Note Mail Sent,” “Received Edited Mail to the Note Mail Received” etc.

In the prior art emailing applications do not give options like ‘Comment Mail,’ ‘Clarification Mail’ ‘Note Mail’ ‘Edit Mail’ for the first user to send the mails with precise auto -generated tags and the second user(s) to receive those emails with appropriate reference tags. Hence, these kinds of tags are not visible for the first user or second user in the existing system; it is very difficult for the user to view the sent or received emails with the precise auto -generated reference tags.

In the prior art emailing applications, it is not possible for the users (all kinds of users) to filter the precise type of sent or received emails due to the absence of ‘reference tags.’

In the prior art emailing applications, there is no option available for the first users (senders) to mark the mails they send as High Priority, Medium Priority or Low Priority.

Based on the foregoing, it is believed that a need exists for showing auto-generated reference tags for the emails in the structured electronic mailing application. The inventor has adapted a novel and user-friendly mechanism for addressing the challenges of the users by automatically adding a reference tag to easily identify the ‘type of email’, as described in greater detail herein. There is a need exists in the emailing applications for the user to know about what kind of email they receive or sent through the auto -generated reference tag.

There is a need exists in the emailing applications for the users to understand the nature of email without opening the email they sent or received.

There is a need exists for the first users (senders) to send a mail with a precise reference tag like “Sent New Mail,” “Sent Reply Mail,” “Sent Comment Mail” and “Sent Clarification Mail” etc.

There is a need exists for the second users (receivers) to receive the email with a precise reference tag like ‘Received New Mail,’ ‘Received Reply Mail,’ ‘Received Comment Mail’ and ‘Received Clarification Mail’ etc.

There is a need exists for the users (all kinds of users) to know the types of emails they sent or received with a secondary layer of reference tags for the emails like “Sent Reminder Mail for the New Mail Sent,” “Received Reminder Mail for the New Mail Received,” “Sent Edited Mail to the Note Mail Sent,” “Received Edited Mail to the Note Mail Received” etc.

There is a need exists in emailing applications to include the options like ‘Comment Mail,’ ‘Clarification Mail’ ‘Note Mail’ ‘Edit Mail’ for the first user to send the mails with precise auto-generated reference tags and the second user(s) to receive those emails with the appropriate reference tags.

There is a need exists for the users (all kinds of users) to filter the precise type of sent or received emails based on the ‘reference tags’ in an emailing application.

There is a need exists for the first users (senders) to mark the emails they send as High Priority, Medium Priority or Low Priority.

SUMMARY OF THE INVENTION

The following summary is provided to facilitate an understanding of some of the innovative features unique to the disclosed embodiment and is not intended to be a full description.

It is therefore, one aspect of the disclosed embodiment is to provide an option for the user to know about the kind of email they receive or sent through the auto-generated reference tag. It is therefore, one more aspect of the disclosed embodiment is to provide an option for the users to understand the nature of email without opening the email they sent or received in an emailing application.

It is therefore, one more aspect of the disclosed embodiment is to provide an option for the first users (senders) to send an email with a precise reference tag like “Sent New Mail,” “Sent Reply Mail,” “Sent Comment Mail” and “Sent Clarification Mail” etc.

It is therefore, one more aspect of the disclosed embodiment is to provide an option for the second users (receivers) to receive the email with a precise reference tag like ‘Received New Mail,’ ‘Received Reply Mail,’ ‘Received Comment Mail’ and ‘Received Clarification Mail’ etc.

It is therefore, one more aspect of the disclosed embodiment is to provide an option for the users (all kinds of users) to know the types of emails they sent or received with a secondary layer of reference tags for the emails like “Sent Reminder Mail for the New Mail Sent,” “Received Reminder Mail for the New Mail Received,” “Sent Edited Mail to the Note Mail Sent,” “Received Edited Mail to the Note Mail Received” etc.

It is therefore, one more aspect of the disclosed embodiment is to provide options like ‘Comment Mail,’ ‘Clarification Mail’ ‘Note Mail’ ‘Edit Mail’ for the first user to send the mails with precise auto -generated reference tags and the second user(s) to receive those emails with the appropriate reference tags.

It is therefore, one more aspect of the disclosed embodiment is to provide an option for the users (all kinds of users) to filter the precise type of sent or received emails based on the ‘reference tags’ in an emailing application.

It is therefore, one more aspect of the disclosed embodiment is to provide an option for the users (all kinds of users) to know the types of emails from the reference tags that the sent or received mail as copy or confidential copy.

It is therefore, one more aspect of the disclosed embodiment is to provide an option for the first users (senders) to mark the emails they send as High Priority, Medium Priority or Low Priority.

The aforementioned aspects and other objectives and advantages can now be achieved as described herein. The display of auto generated reference tags in emails automatically in the structured electronic mailing application is disclosed herein. The system includes an electronic mailing server unit for receiving, processing and sending structured electronic emails with respect to the users in the network. This mailing system is a part of the Multi- Dimensional Communication Platform where the user can do all his / her communication related tasks. A structured electronic mailing application having a simplified graphical user interface for displaying all kinds of emails sent and received in an organized manner by including appropriate auto-generated reference tags from the electronic mailing server unit.

The electronic mailing server unit is a mandatory mail processing and managing system where the emails with respect to all the users are effectively stored, managed and organized and pushed to the structured electronic mailing application where the users can view their sent and received emails in a structured and organized manner with the appropriate autogenerated reference tags.

Another aspect of the present invention is to provide a system for generating reference tags automatically for an electronic mail (e-mail) sent between the users of a networked system, said system comprising: a user device (desktop, laptop and tablet computers or a Smartphone) of a first user communicably coupled to at least one user device of a second user, said devices of the users are configured to send and receive e-mails amongst each other; an application server or a web server, communicably coupled to the user devices, wherein the application server or a web server is configured to receive the e-mail sent by the user device of the first user (sender), and it is also configured to receive a confirmation message, if the e-mail sent by the first user has been received by the application server or the web server, wherein the application server is configured to auto-generate the tag to the e-mail sent by the user device of the first user; and redirect the tagged e-mail sent by the first user, to the web server, and wherein the system is configured to add the appropriate tag also to the receiver (second user) end. For example, if the auto -generated tag of the first user is ‘Sent New Mail,’ then the second user’s auto-generated tag for the same mail will be ‘Received New Mail.’ In this way, the reference tags will help the users to identify the type of mail they sent or receive.

Yet another aspect of the present invention is to a provide a computer program product for auto-generating reference tags for an electronic mail (e-mail) sent between the users of a networked system, the computer program product comprising: a computer readable medium configured to store a first program instructions, auto-generate the tag for the sender, deliver the mail with corresponding auto-generated tag for the receiver. For example, the auto- generated tag ‘Sent New Mail’ for the sender will be tagged as ‘Received New Mail’ to the receiver. In case, if the delivery failed, the system is configured to generate ‘undelivered’ tag to those letters. For this purpose, besides the computer algorithms, the following hardware components are also used; Application, mail server, Database Servers, Routers and Switching devices to run the communication smoothly. To view the emails sent or received with reference tags, the users should have at least one digital communication device like Desktop / Laptop / Tablet Computer or Smart-Phone etc.

BRIEF DESCRIPTION OF THE DRAWINGS

The above and other aspects, features and advantages of the embodiments of the present disclosure will be more apparent in the following description taken in conjunction with the accompanying drawings.

FIG.l illustrates a graphical representation of the signal flow diagram in accordance with the disclosed embodiments

FIG.2 illustrates a graphical representation of Mail Delivery - Success Sequence in accordance with the disclosed embodiments

FIG.3 illustrates a graphical representation of Mail Delivery - Failure Sequence in accordance with the disclosed embodiments.

FIG. 4 illustrates a graphical representation of the Dashboard of the Initiator (sender) in a digital mailing application in accordance with the disclosed embodiments. In this screen, the Initiator clicks a write mail option.

FIG. 5 illustrates a graphical representation of the Write Mail page, where the sender selects one of the contacts to be included as ‘primary recipient’ in a digital mailing application in accordance with the disclosed embodiments.

FIG. 6 illustrates a graphical representation of the Write Mail page, where the sender selects some contacts to be included as ‘copy’ and ‘confidential copy’ recipients in a digital mailing application in accordance with the disclosed embodiments.

FIG.7 illustrates a graphical representation the Write Mail Page, where the sender composes a new mail to be sent to one primary recipients and several other copy and confidential copy recipients in a digital mailing application in accordance with the disclosed embodiments. FIG.8 illustrates a graphical representation of the Primary Recipient’s mail folder (sender views the folder) in the dashboard of the digital mailing application in accordance with the disclosed embodiments.

FIG.9 illustrates a graphical representation of the sent email in the Primary Recipient’s mail folder that shows the email sent by the Initiator to the Primary Recipient appears in expanded format in a digital mailing application in accordance with the disclosed embodiments.

FIG.10 illustrates a graphical representation of the sent email in the copy recipient’s mail folder that shows the email sent by the Initiator to the Primary Recipient appears in expanded format in a digital mailing application in accordance with the disclosed embodiments.

FIG.11 illustrates a graphical representation of the sent email in the confidential copy recipient’s folder that shows the email sent by the Initiator to the Primary Recipient appears in expanded format in a digital mailing application in accordance with the disclosed embodiments.

Fig.12 illustrates a graphical representation of the received email in the Primary Recipient’s folder that shows the email received by Primary Recipient from the Initiator (Primary Recipient views the Initiator’s folder) in expanded format in a digital mailing application in accordance with the disclosed embodiments.

Fig. 13 illustrates a graphical representation of the received email in the Copy Recipient’s folder that shows the copy of the email that was originally sent by the Initiator to the Primary Recipient (Copy Recipient views the Initiator’s folder) in expanded format in a digital mailing application in accordance with the disclosed embodiments.

Fig. 14 illustrates a graphical representation of the received email in the Confidential Copy Recipient’s folder that shows the confidential copy of the email that was originally sent by the Initiator to the Primary Recipient (Confidential Copy Recipient views the Initiator’s folder) in expanded format in a digital mailing application in accordance with the disclosed embodiments.

Fig. 15 illustrates a graphical representation of the Digital Mailing Application Dashboard’ ‘Recents Section’ (default screen) in the mobile version in accordance with disclosed embodiments.

Fig. 16 illustrates a graphical representation of the ‘Contacts Section’ of the Digital Mailing Application Dashboard in the mobile version in accordance with the disclosed embodiments.

Fig. 17 illustrates a graphical representation of the mail folder of one of the contacts in a Digital Mailing Application in the mobile version in accordance with the disclosed embodiments. The folder contains read and unopened mails. The unopened mails are marked in red colour for the user to easily identify those mails.

Fig.18 illustrates a graphical representation of the open mail view in a mail folder of one of the contacts in a Digital Mailing Application in the mobile version in accordance with the disclosed embodiments. And the user clicks forward button.

Fig.19 illustrates a graphical representation of the forwarding sequence in the Digital Mailing Application in accordance with the disclosed embodiments. When the user clicks ‘forward’ on the mail, this screen appears for the user to select his / her contacts to forward the same mail to several contacts at once. There is a provision at the bottom to add the forward note.

Fig.20 illustrates a graphical representation of the mail folder in a Digital Mailing Application mobile version in accordance with the disclosed embodiments. This screen shows the sender’s view of the forward mail after it’s forwarded to a selected contact.

Persons skilled in the art will appreciate that elements in the figures are illustrated for simplicity and clarity and may have not been drawn to scale. For example, the dimensions of some of the elements in the figure may be exaggerated relative to other elements to help to improve understanding of various exemplary embodiments of the present disclosure. Throughout the drawings, it should be noted that like reference numbers are used to depict the same or similar elements, features, and structures.

DETAILED DESCRIPTION OF THE DRAWINGS

Embodiments now will be described more elaborately herein with reference to the accompanying drawings, in which illustrative embodiments of the invention are shown. The embodiments disclosed herein can be embodied in many other different forms and should not be construed as limited to the embodiments set forth herein; rather, these embodiments are provided so that this disclosure will be thorough and complete, and will fully convey the scope of the invention to those skilled in the art.

The terminology used herein is for the purpose of describing particular embodiments only and is not intended to be limiting of the invention. As used herein, the singular forms "a", "an" and "the" are intended to include the plural forms as well, unless the context clearly indicates otherwise. It will be further understood that the terms "comprises" and/or "comprising," when used in this specification, specify the presence of stated features, integers, steps, operations, elements, and/or components, but do not preclude the presence or addition of one or more other features, integers, steps, operations, elements, components, and/or groups thereof.

Unless otherwise defined, all terms (including technical and scientific terms) used herein have the same meaning as commonly understood by one of ordinary skill in the art to which this invention belongs. It will be further understood that terms, such as those defined in commonly used dictionaries, should be interpreted as having a meaning that is consistent with their meaning in the context of the relevant art and will not be interpreted in an idealized or overly formal sense unless expressly so defined herein. The term electronic email refers emails, electronic mailing application refers mailing application and electronic mail folders refer the mail folders in digital formats.

The graphical user interface of the structured electronic mailing application includes a menu to reach other verticals (additional features of the tool), a search bar for contacts, a profile image of the user, profile image of the contact in structured electronic emails i.e., Unopened emails, name of the contact in Unopened emails, number of unopened emails, Grid View / List View option of the Contacts, Groups, Unknown Contacts, Profile image of a contact, Name of the contact, Contacts Search bar for contacts and groups. The graphical user interface also includes certain special options including, but not limited to, frequently accessed contacts, Contacts / Groups, Title Bar, Unopened emails, nature of mail (index of electronic emails) Letterhead of the user, messaging application Title, One-line profile status info and Name of the user.

FIG.l illustrates a graphical representation of screen 100 which is signal flow diagram, the diagram [100] includes (101) represents the messages starts from the sender’s mail folder and reaches the application server, (102) the incoming mail is pushed to the mail server, (103) if the pushed mail contains the identifiable email id and internet connectivity is on, then it’s success and again it’s pushed back to the (104) application server, (105) represents the SQL Trigger (SQL Trigger Process: In a DBMS (Database Management System), a trigger is a SQL procedure that initiates an action (i.e., fires an action) when an event (INSERT, DELETE or UPDATE) occurs. Since triggers are event-driven specialized procedures, they are stored in and managed by the DBMS. A trigger cannot be called or executed; the DBMS automatically fires the trigger as a result of a data modification to the associated table. Triggers are used to maintain the referential integrity of data by changing the data in a systematic fashion. Each trigger is attached to a single, specified table in the database.). After the SQL trigger, the mail reaches (106) Application Database. At this point, the reference tags for the mail is generated and the mail with tag is pushed to the (107) Application server. Finally, it reaches the recipient’s (108) mail box. After the mail server (103), in the case of negative scenario - i.e. if it contains wrong mail id or network failure, the concerned mail gets the tag (109) undelivered. The undelivered mails are pushed back to the (110) Application Server. Finally, the mail with undelivered tag reaches the (111) sender’s mail box.

FIG.2 illustrates a graphical representation of Mail Delivery - Success Sequence Flow Diagram screen 200. In a step-by-step method, the screen [200] narrates the sequence of events associated with how the mail sent from the first user’s device reaches the second user’s device with appropriate mail tag.

FIG.3 illustrates a graphical representation of Mail Delivery - Failure Sequence Flow Diagram screen 300. In a step-by-step method, the screen [300] narrates the sequence of events associated with how the mail sent from the first user’s device reaches again the first user’s device with tag ‘mail undelivered’ due to failure.

FIG. 4 illustrates a graphical representation of the Sender’s Mail Folder screen [400] which includes (401) represents the ‘Digital Communication Platform, (402) represents the name of the Initiator (sender), (403) represents the selected language - i.e. “English,” (404) represents ‘Recents’ Section of the mailing application dashboard (soon after user enters the mailing application dashboard, they can see this default screen), (405) represents the ‘write mail’ icon, (406) represents the list of contacts in the ‘unopened mails,’ (407) represents the list of emails sent and received that appear in the Recent Section of the digital mailing application.

FIG. 5 illustrates a graphical representation of the Receiver’s Mail Folder screen (500). The screen [500] includes (501) represents the ‘Digital Communication Platform,’ (502) represents the Initiator (sender), (503) represents the language selected - i.e. ‘English’, (504) represents profile image of the Initiator (sender), (505) represents the list of contacts that appears when the sender trying to select one of the contacts to be included as a ‘primary recipient,’ and (506) represents the email typing area. FIG. 6 illustrates a graphical representation of Sender’s Mail Folder screen [600], The screen [600] includes (601) represents ‘Digital Communication Platform,’ (602) represents the name of the Initiator, (603) represents the language selected - i.e. English, (604) represents the Name and profile image of the Initiator, (605) represents the ‘Addressed to contact’ - i.e. ‘Primary Recipient,’ (606) represents the tag ‘Add Copy / Confidential Copy,’ (607) represents the ‘top-up screen to add copy and confidential copy recipients’, (608) represents the ‘list of copy recipients,’ (609) represents the ‘list of confidential copy recipients,’ (610) represents the ‘list of selected copy and confidential copy recipients’ and (611) represents the tag ‘Add/Save.’

FIG.7 illustrates a graphical representation of Receiver’s Mail Folder screen [700], The screen [700] includes (701) represents the ‘Digital Communication Platform’, (702) represents the ‘name of the Initiator (sender), (703) represents the ‘language selected - i.e. English,’ (704) represents the ‘Name of the Initiator’ (sender), (705) represents the ‘Addressed to contact - Primary Recipient,’ (706) represents the ‘copy recipients’ of the mail, (707) represents the ‘confidential copy recipients,’ (708) represents the Primary Recipient salutation tag, (709) represents the ‘mail date,’ (710) represents the ‘mail content.’

FIG.8 illustrates a graphical representation of the Primary Recipient’s mail folder (sender views the folder) screen [800], The screen [800] includes (801) represents ‘Name of the mailing application,’ (802) represents the ‘Name of the Initiator’ (sender), (803) represents the ‘language selected - i.e. English,’ (804) represents the ‘list of unopened mails,’ (805) represents tag ‘RECENTS’ in the mailing application dashboard and (806) represents the right arrow icon that denotes ‘sent mail.’

FIG.9 illustrates a graphical representation of the sent email in the Primary Recipient’s mail folder [900], The folder [900] includes (901) represents the ‘Name of the mailing application,’ (902) represents ‘Name of the Initiator’ (Sender), (903) represents the language selected - i.e. English, (904) represents the ‘Recents’ tab in the mailing application dashboard, (905) represents the ‘mail content,’ (906) represents the ‘Addressed to’ tag, (907) represents the ‘Name of the addressed to contact - Primary Recipient’, (908) represents the ‘reference tag of the mail - Sent New Mail’ and (909) represents the name and profile image of the primary recipient.

FIG.10 illustrates a graphical representation of the sent email in the copy recipient’s mail folder [1000]. The folder [1000] includes (1001) represents the ‘name of the mailing application,’ (1002) represents the ‘name of the initiator - sender,’ (1003) represents the ‘name of the ‘selected language - English’, (1004) represents the ‘Recents’ tab in the mailing application dashboard, (1005) represents the ‘Addressed To Contact - Primary Recipient’ and (1006) represents the ‘Reference tag of the mail - i.e. Sent Copy of New Mail.’

FIG.11 illustrates a graphical representation of the sent email in the confidential copy recipient’s folder [1100], The folder [1100] includes (1101) represents the Name of the mailing application, (1102) represents the ‘Name of the Initiator - sender, (1103) represents the ‘language selected - English,’ (1104) represents the ‘mail folder close button,’ (1105) represents the ‘Name and profile image of the Confidential Copy Recipient 1,’ (1106) represents the reference tag ‘Sent copy of new mail,’ and (1107) represents the reference tag ‘Sent Confidential Copy of New Mail.’

Fig.12 illustrates a graphical representation of the Initiator’s mail folder [1200], The folder [1200] includes (1201) represents the ‘Name of the mailing application’, (1202) represents the ‘Name of the user - i.e. Primary Recipient’, (1203) represents the ‘language selected - i.e. English,’ (1204) represents the ‘Recents’ tab (currently enabled tab) in the mailing application dashboard, (1205) represents the ‘mail content,’ (1206) represents the ‘Addressed To’ tag (1207) represents the name of the ‘Primary Recipient,’ (1208) represents the reference tag ‘Received New Mail’ and (1209) represents the ‘name and profile image of the user - Primary Recipient.’

Fig.13 illustrates a graphical representation of the Initiator’s mail folder [1300], The folder [1300] includes (1301) represents the ‘name of the mailing application,’ (1302) represents the ‘name of the user - Copy Recipient 1,’ (1303) represents the ‘name of the ‘selected language

- English’, (1304) represents the ‘Recents’ tab in the mailing application dashboard, (1305) represents the ‘Addressed To Contact - Primary Recipient’ and (1306) represents the ‘Reference tag of the mail - i.e Received Copy of New Mail.’

Fig.14 illustrates a graphical representation of the Initiator’s mail folder [1400], The folder [1400] includes (1401) represents the Name of the mailing application, (1402) represents the ‘Name of the user - Confidential Copy Recipient 1’, (1403) represents the language selected

- ‘English’, (1404) represents the folder name - Initiator and (1405) represents the reference tag ‘Received Confidential Copy of New Mail.’

Fig. 15 illustrates a graphical representation of the Digital Mailing Application Dashboard’ ‘Recents Section’ (default screen) in the mobile version screen (1500). The screen (1500) includes (1501) represents the ‘Name of the mailing application’, (1502) represents the ‘name of the user,’ (1503) represents the ‘Back Button,’ (1504) represents the ‘Recents Section,’ (1505) represents the ‘Contacts’ Section, (1506) represents the ‘Status of Mails’ Section, (1507) represents the list of contacts in the ‘Unopened Mails’ section, (1508) represents the ‘Search Bar,’ (1509) represents the link to access the ‘Advanced Filter,’ (1510) represents the ‘Calendar Icon,’ (1511) represents the latest date in the ‘Recents Section’ and (1512) represents the list of sent and received mails that appears in the Recents Section.

Fig. 16 illustrates a graphical representation of the ‘Contacts Section’ of the Digital Mailing Application Dashboard in the mobile version screen (1600). The screen (1600) includes (1601) represents the ‘Mailing Application,’ (1602) represents the ‘Name of the user’ (Initiator), (1603) represents the ‘Contacts Section,’ (1604) represents the ‘one of the contacts’ (the user selects this contact to view his mailing folder).

Fig. 17 illustrates a graphical representation of the mail folder of one of the contacts in a Digital Mailing Application in the mobile version screen (1700). The screen (1700) includes (1701) represents the ‘Name of the mailing application,’ (1702) represents the ‘Name of the user,’ (1703) represents the ‘Name of the contact (this mail folder contains the mails exchanged between the Initiator and one of his / her contacts), (1704) represents the one of the unopened mails in the mail folder of a contact (note: the unopened mails will appear in the red colour) and (1705) represents one of the read mails in the mail folder of a contact (note: mails which are already opened will appear without any colour).

Fig.18 illustrates a graphical representation of the open mail view in a mail folder of one of the contacts in a Digital Mailing Application in the mobile version screen (1800). The screen (1800) includes (1801) represents the ‘Name of the mailing application,’ (1802) represents the ‘Name of the user,’ (1803) represents the ‘Name of the contact,’ (1804) represents the ‘mail content,’ and (1805) represents the ‘Forward’ option.

Fig.19 illustrates a graphical representation of the forwarding sequence in the Digital Mailing Application screen (1900). The screen (1900) includes (1901) represents the tag ‘Forward Mails,’ (1902) represents the ‘close button’ (Note: By pressing the button, the user will reach the previous screen (i.e. mail folder view), (1903) represents the ‘Search Bar’ to find Contacts or Groups, (1904) represents the ‘Subject of the Mail,’ (1905) represents the ‘list of contacts’ selected for forwarding the mail, (1906) represents the ‘link to other Email’, (1907) represents the ‘tick-marked checkbox’ to denote ‘selected,’ (1908) represents the ‘Forward Note,’ and (1909) represents the ‘Post’ button.

Fig.20 illustrates a graphical representation of the mail folder in a Digital Mailing Application mobile version and that shows the sender’s view of ‘forwarded mail’ screen (2000). The screen (2000) includes (2001) represents the ‘Name of the mailing application,’ (2002) represents the ‘Name of the user,’ (2003) represents the ‘timestamp of the mail’ (note: date and time that appears on top of the mail, (2004) represents the ‘mail number,’ (2005) represents the ‘Addressed To’ tag, (2006) represents the ‘Name of the contact’ (that appears next to the ‘Addressed To,’ (2007) represents the ‘Reference Tag of the Mail’ (Note: Reference Tag “Forwarded the Sent Copy of New Mail”) and (2008) represents the ‘Content of the Mail.”

The electronic mailing server unit is a simplified mail processing and managing paradigm where the electronic letters with respect to the users are effectively stored, managed and organized and pushed to the structured electronic mailing application 100 where the users can view their emails in a structured and organized manner for addressing the challenges of the users with simplified user-interface.

According to some of the embodiments, secondary layers of reference tags are generated, if the communication continues in the form of reply, reminder, reply to the forwarded mail, sending comment to the received reply etc. According to the disclosed possibilities there are over 200+ variants of reference tags will be generated based on the type of mail. These tags generated for the emails facilitate the user to detect the priority of the emails even without opening it. In the same manner, the undelivered mails also carry the tag ‘undelivered mail.’ A list of reference tags is enclosed to understand its permutation and combination from the senders’ as well as receivers’ side.

According to some other embodiments, a computer program comprising instructions is provided which, when executed by at least one processor, causes the processor to carry out the instructions for typing at least one email, by the first user from the first user’s device, searching and selecting, at least one second user or multiple users or a group of users from the first user device to send the email. The interface of the first user device is providing, to the first user an option for sending the single email to the second user(s). And each mail carries the unique ‘reference tag’. And these reference tags are configured to display the information for the sender and receiver side to match the mail they sent or received. For example, if an email has been sent for the first time from the first user to a second user device. It must carry the tag ‘sent new mail’ for the first user (sender) and subsequently, the second user will receive the same mail with the tag ‘received new mail.’ Likewise, the tagging system will always display the appropriate tags for the first user as well as the second user(s) for the each mail sent or received.

According to another embodiment exhibits a non-transitory computer-readable storage medium storing one or more programs for execution by one or more processors of a system for sending an email, the one or more programs including instructions for selecting at least one email, by the first user from a first user device, searching and selecting, one second-user from the first user device and sending at least one email, using the interface of the first user device, wherein the system is configured to add appropriate reference tags for the sent and received emails.

According to another embodiment, a structured electronic mailing application having a user- friendly graphical user interface for displaying all kinds of emails sent and received in an organized manner by including appropriate reference tags from the electronic mailing server unit.

The electronic mailing server unit is a simplified mail processing and managing system, where the emails with respect to the users, are effectively stored, managed and organized and pushed to the structured electronic mailing application where the users can view their emails with appropriate auto-generated reference tags in an organized manner with its simplified user-interface.

In all the aforementioned embodiments of the present invention, the users can access their mails through multiple devices, such as desktop and laptop computers, mobile phones based on iOS and Android operating systems, Microsoft Operating System etc.

Embodiments of the present invention may be described in the general context of computerexecutable instructions, such as program modules, executed by one or more computers or other devices in software, firmware, hardware, or a combination thereof. The computerexecutable instructions may be organized into one or more computer-executable components or modules. Generally, program modules include, but are not limited to, routines, programs, objects, components, and data structures that perform particular tasks or implement particular abstract data types. Aspects of the invention may be implemented with any number and organization of such components or modules. For example, aspects of the invention are not limited to the specific computer-executable instructions or the specific components or modules illustrated in the figures and described herein. Other embodiments of the invention may include different computer-executable instructions or components having more or less functionality than illustrated and described herein.

Although a method for generating reference tags for an electronic mail, (e-mail), sent between the users and a system thereof have been described in language specific to structural features, it is to be understood that the embodiments disclosed in the above section are not necessarily limited to the specific methods or devices described herein. Rather, the specific features are disclosed as examples of implementations of a method for generating reference tags for an electronic mail (e-mail), sent between a plurality of users and a system thereof.

It will be appreciated that variations of the above-disclosed and other features and functions, or alternatives thereof, may be desirably combined into many other different systems or applications. Also, unforeseen or unanticipated alternatives, modifications, variations or improvements therein may be subsequently made by those skilled in the art which are also intended to be encompassed by the following claims.

Claims

Claims:

1. A method for generating reference tags for an electronic mail, e-mail, sent between a plurality of users of a networked system, said method comprising the steps of: sending, at least one e-mail, by a first user or a group of users, to at least one second user of groups or plurality of users, through an application server or a web server and a database architecture; processing of the at least one e-mail sent, by the first user or a group of users; adding, appropriate auto-generated reference tags to every email sent to every second user or a plurality of users; and delivering, the processed e-mail with auto-generated reference tags, to at least one second user or plurality of second users;

2. The method as claimed in claim 1, further comprises: identifying, the kind of e-mail received or sent by a user, from the auto-generated reference tag; and understanding the nature of an email without opening the email.

3. The method as claimed in any one of claims 1-2, comprises: sending an e-mail, by the first user (senders), with a precise reference tag like “Sent New Mail,” “Sent Reply Mail,” “Sent Comment Mail” and “Sent Clarification Mail” etc.

4. The method as claimed in any one of claims 1-3, comprises: receiving an e-mail, by the at least one second user (receiver), with a precise reference tag like ‘Received New Mail,’ ‘Received Reply Mail,’ ‘Received Comment Mail’ and ‘Received Clarification Mail’ etc.

5. The method as claimed in any one of claims 1-4, comprises: identifying, by the users (all kinds of users), the types of emails they sent or received, with a secondary layer of reference tags like “Sent Reminder Mail for the New Mail Sent,” “Received Reminder Mail for the New Mail Received,” “Sent Edited Mail to the Note Mail Sent,” “Received Edited Mail to the Note Mail Received” etc.

6. The method as claimed in any one of claims 1-5, comprises: providing options like ‘Comment Mail,’ ‘Clarification Mail’ ‘Note Mail’ ‘Edit Mail’, to the first user, to send an e-mail with precise auto -generated reference tags; and providing an option, to the

24 second user(s) to receive the sent e-mail with the appropriate reference tags.

7. The method as claimed in any one of claims 1-6, comprises: providing an option for the users (all kinds of users) to filter the precise type of sent or received e-mails based on the ‘reference tags’.

8. The method as claimed in any one of claims 1-7, comprises: providing an option to the users (all kinds of users) to know the types of e-mails from the reference tags that the sent or received e-mail as copy or confidential copy.

9. The method as claimed in any one of claims 1-8, comprises: providing an option to the users (senders), to mark the e-mails they send as High Priority, Medium Priority or Low Priority.

10. A system for generating reference tags for an electronic mail, e-mail, sent between a plurality of users of a networked system, the system comprising an application server or a web server and a Database architecture communicably coupled to a plurality of user communication devices of the plurality of users, said plurality of users comprises a first user or a group of users and at least one second user or users of groups or a plurality of users; wherein the first user or a group of users is configured to: send, at least one e- mail to at least one second user or users of groups or plurality of users; wherein the system is configured to: process, at least one e-mail sent by the first user or a group of users; add, appropriate auto-generated reference tags to every email sent to every second user or a plurality of users; deliver, the processed e-mail with auto -generated reference tags, to at least one second user or plurality of second users.

11. The system as claimed in claim 10, a digital mail sent from the user communication device by the first user is received by the second user communication devices, with appropriate user-specific reference tags for the sender and the one or more than one receivers.

12. A computer program product for sending and receiving an e-mail with a user-specific reference tags comprising instructions which, when executed by at least one processor, causes the processor to carry out the instructions for: sending, at least one e-mail by a first user or a group of users, to at least one second user or users of groups or plurality of users; processing, at least one e-mail sent by the first user or a group of users, said e- mail being sent and received through an application server or a web server and a Database architecture; adding, appropriate auto-generated reference tags to every email sent to every second user or a plurality of users; delivering, the processed e-mail with auto-generated reference tags, to at least one second user or plurality of second users; A non-transitory computer readable storage medium storing one or more programs for execution by the one or more processors of a digital mailing management system for a digital mailing application, the one or more programs including instructions for: sending, at least one e-mail by a first user or a group of users, to at least one second user or users of groups or plurality of users; processing, of at least one e-mail sent by the first user or a group of users, said e-mail being sent and received through an application server or a web server and a Database architecture; adding, appropriate auto-generated reference tags to every email sent to every second user or a plurality of users; delivering, the processed e-mail with auto-generated reference tags, to at least one second user or plurality of second users.