WO2002071262A1 - Procede et systeme d'insertion de documents - Google Patents

Procede et systeme d'insertion de documents Download PDF

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Publication number
WO2002071262A1
WO2002071262A1 PCT/FI2002/000162 FI0200162W WO02071262A1 WO 2002071262 A1 WO2002071262 A1 WO 2002071262A1 FI 0200162 W FI0200162 W FI 0200162W WO 02071262 A1 WO02071262 A1 WO 02071262A1
Authority
WO
WIPO (PCT)
Prior art keywords
document
service portal
database
inputted
computer
Prior art date
Application number
PCT/FI2002/000162
Other languages
English (en)
Other versions
WO2002071262A8 (fr
Inventor
Antero Lehtonen
Original Assignee
Poutapilvi Web Design Oy
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by Poutapilvi Web Design Oy filed Critical Poutapilvi Web Design Oy
Publication of WO2002071262A1 publication Critical patent/WO2002071262A1/fr
Publication of WO2002071262A8 publication Critical patent/WO2002071262A8/fr

Links

Classifications

    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/90—Details of database functions independent of the retrieved data types
    • G06F16/95—Retrieval from the web
    • G06F16/958—Organisation or management of web site content, e.g. publishing, maintaining pages or automatic linking
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/10—File systems; File servers
    • G06F16/17—Details of further file system functions

Definitions

  • the invention relates to a method and system according to the preambles of the independent claims set forth below for inputting documents.
  • the invention relates to a computer software product for implementing the method according to the invention.
  • a publication means a media-independent publication, which can be published e.g. as printed on paper or other material, or by saving the publication in electronic form and distributing it on CD-ROM or DVD or by publishing the publication saved in electronic form by means of e-mail or www pages.
  • the publishing costs of the publication are substantially reduced if the publishing can be carried out directly on the basis of the electronic publication, i.e. the electronic database, for example.
  • Documents written by several different authors are compiled into a publication and inputted into an electronic database typically manually so that the author of the document delivers the document to the publisher on paper, the contents of which the publisher inputs to the database by rewriting the document, for example, and thus saving the document into the electronic database, or by scanning the document and saving the image thus obtained into an electronic database.
  • a problem with rewriting the document is that errors may arise during rewriting, and the errors may be significant with regard to the contents and comprehensibility of the document.
  • a system for delivering documents in electronic form is described in the publication WO 00/72114.
  • the authors of the documents deliver the documents to the publisher in electronic form as a file via the www service.
  • the service provider can convert the format of the delivered file into a format in which the document is further processed.
  • problems with this system too, e.g. the fact that different authors use different programs for writing the documents, such as text processing programs, in which differences of the manufacturer and version may cause substantial compatibility problems.
  • different authors use different layouts and fonts in their documents, in which case laborious processing of the documents is required for achieving a stylistically uniform publication.
  • Patent publication FI 981881 describes a method and apparatus for submitting an announcement, according to which the customer submits advertising announcements via a network of the internet type.
  • the customer writes the announcement in the internet browser, via which he/she has entered the internet pages of the printed magazine.
  • the customer sends the text to the magazine, in which the announcement is processed and made up into a form which corresponds to the announcement in the printed magazine.
  • the announcement is converted into an image and sent to the customer, who can check the announcement and edit or accept it.
  • the main problem with the method and apparatus presented in the publication FI 981881 is the fact that the size of the material supplied by the customer is not controlled with regard to setting size limits to it, but the size of the material supplied by the customer is determined only for the purpose of invoicing the customer.
  • the publication does not present a method by which the customer could add special characters to the material.
  • the method and system according to the present invention has the purpose of enabling automatic control and, when required, restriction of the total space requirement of the publishing format of the document to be inputted in connection with the input of the document.
  • the method and system according to the present invention have the purpose of enabling the input of documents to an electronic database via a service portal on the Internet, which enables adding special characters in the document when required and checking the document in its essentially final publishing appearance.
  • Documents inputted to the database can be compiled into a publication.
  • the inputting of the document is carried out so that the supplier of the document establishes a connection to the service portal.
  • the supplier of the document means a person who has prepared the contents of the document, contributed to the preparation of the contents of the document or transmits the document to the service portal on behalf of the actual author/authors.
  • the supplier of the document inputs the information about the supplier and/or the author(s) of the document and the contents of the document via the service portal to the database of the service provider.
  • inputting the contents of the document means transferring the text, figures and tables contained in the document or their set of values to the service portal by writing and/or the copy-paste operation or some other way in which information is at least not primarily transferred as a complete file.
  • the service portal After inputting the information and the contents of the document, the service portal converts the contents of the document into a graphical preview image, from which the supplier of the document checks the inputted information. If the supplier of the document detects a spelling mistake in the document, for example, the supplier corrects the document, and after a new conversion checks the document again.
  • the service portal checks before conversion, during conversion or after conversion that the size of the inputted document does not exceed the space reserved for one document in the publication. Automatic control of the size of the document prevents inputting too long documents to the server. In addition, the editing carried out for shortening the document remains the responsibility of the supplier of the document, and a separate shortening step carried out by the publisher is not required.
  • the size of the document is preferably checked on the basis of the space required by the final publishing appearance of the document. Checking is carried out by comparing the size of the preview image created in connection with conversion (surface area, size in millimeters or in corresponding units of measurement) to the size reserved for the document. Thus the greater space requirement of special characters and calculation formulas, for example, does not cause an error in estimating the size of the document, which could be the result if checking were carried out by monitoring the number of characters contained in the document and by calculation.
  • the service portal saves the document in the database in the final form.
  • the documents saved in the database are preferably utilized by collecting at least part of the documents into a publication.
  • the major advantage of the present invention is the fact that the supplier of the document can check the contents of the inputted information and the document by means of a graphical preview image.
  • This provides the advantage that the appearance and layout of the inputted document is not dependent on the terminal device and does not require specific additional software or additional components for the terminal device. Basicly it is sufficient that the terminal device is capable of displaying graphics.
  • the responsibility for checking the correctness of the contents of the document can be moved from the publisher of the publication to the supplier of the document.
  • the system prevents supplying too large documents, in which case a laborious shortening of the documents before publishing the publication is not required. Therefore the compiling and thus also publishing of the publication can take place in a very short time.
  • the appearance of the documents included in the pubUcation (titles, authors etc.) can be made uniform in the whole publication.
  • the service portal automatically creates an index of the documents saved in the database and or selected for publishing, using e.g. the name of the person, the title of the document, a keyword etc. as a classification criterion.
  • the index is created without manual, laborious measures.
  • changes made in the publication or the documents to be published in the publication are automatically updated to the indexes created.
  • the supplier of the document inputs the information with a terminal device of the service portal.
  • the terminal device can be of many different types, such as a PDA (Personal Digital Assistant), an internet terminal, a web kiosk or other device with means for establishing a data transfer connection between the device and the server that provides the service.
  • the display device of the terminal can be, for example, a television, a display terminal, an LCD display, a data projector, electronic paper or a corresponding device capable of displaying graphical content.
  • HTTP HyperText Transfer Protocol
  • SMS Short Message Service
  • WAP Wireless Application Protocol
  • GPRS Universal Mobile Communications Service
  • At least one or several of the following pieces of information are inputted as the contents of the document: the name of at least one author of the document, the title of the document, one or more keywords describing the contents of the document, the document classification, the text of the document with possible special characters and images, figures, tables and/or diagrams possibly accompanying the text.
  • the information inputted as the contents of the document function at least partly as the contents of the document to be published, and part of the inputted information can be used for the classification or sorting of the document in the database and or the publication.
  • special characters contained in the document data are inputted by selecting from a special character input window, input menu or list provided by the service portal and displayed on the terminal device of the user.
  • the inputting of the document data is not dependent on the settings of the terminal device of the document supplier, such as the character set, but the special characters can be integrated into the text of the document simply by selecting them from the service portal.
  • the graphical preview image is essentially identical with the final publishing appearance of the document.
  • the preview image being essentially identical with the final publishing appearance means that the layout of the document and the size proportions of different parts are similar in the preview image and the final publication.
  • the graphical preview image can be advantageously of the jpeg, gif, tif, pdf, png or bmp format or some other format suitable for presenting a preview image.
  • the use of a general and internationally known image format as a preview image increases the usability of the service portal.
  • the service portal used in the method according to the invention is preferably composed of one or more web forms.
  • a confirmation message containing the document data as an image file representing its final appearance is sent to the supplier of the document by the service portal after saving.
  • the confirmation message allows the supplier of the document to make sure that the document has been saved in the database.
  • a typical system according to the present invention comprises a service portal, which comprises at least means for inputting the pieces of information that constitute the document and means for inputting the special characters possibly included in the document data.
  • the system comprises means for checking the size of the inputted document so that said means are arranged to check the size of the document on the basis of the space required by the final publishing appearance of the document.
  • the service portal also comprises means for converting the inputted information that constitutes the document into a graphical preview image, and means for displaying the preview image to the person who inputs the document information.
  • the service portal comprises means for correcting the inputted information and for saving it in the database in electronic form.
  • an advantageous service portal contained in a system according to the invention comprises means for creating a publication from at least part of the documents saved in the electronic database.
  • the means for converting the document data into a graphical preview image comprise at least means for converting the inputted information into an image file comprising the image, which is arranged to represent the document in the essentially final pubhshing appearance.
  • the means for inputting the possible special characters included in the document data comprise at least a window from which the special characters are arranged to be selected and to be added to the document data.
  • the service portal contained in a very advantageous system according to the invention comprises at least one electronic form, which has been implemented in accordance with the general html standard. It is also possible to use Java script in the system according to the invention. Due to the implementation, the service portal is in practice available almost all over the world and with almost all internet browsers.
  • the method according to the invention is typically implemented with a computer software product, which can be directly loaded to the central memory of the computer, or with a computer software product saved in a computer-readable medium, which computer software product contains program code elements for the implementation of a method according to the invention, when said computer software product is run in a computer.
  • a computer software product means independent computer software or a part of computer software, which may comprise one or more program code elements.
  • a program code element means an element that consists of one or more computer-readable instructions or commands.
  • a computer-readable medium means all media in which it is possible to save permanently or temporarily information, instructions, commands, instruction or command sets or the Uke, which are readable by a computer. Media like this include hard discs, mass memories, cache memories, diskettes and CD-ROM discs.
  • the software product can thus be used from the server of the service provider or it can be saved on the user's terminal device where it is used by the user.
  • a typical computer software product as mentioned above, which is saved in a computer-readable medium, comprises at least the following program code elements:
  • An advantageous computer software product also comprises a program code element for performing the computer to compile a publication of at least part of the documents saved in the database.
  • the method according to the invention for inputting and pubhshing documents can be used in a computer or as part of some other device, which includes means for running the computer software product so that by means of it the method according to the invention can be automated.
  • An advantageous computer software comprises a program code element for checking, classifying, accepting or sorting the documents saved in the database or for enabling any of the above mentioned measures. Due to the above mentioned program code element, the documents in the database can be e.g. checked or classified, either automatically or e.g. by measures carried out by the service provider.
  • Figure 1 shows the system according to the invention schematically
  • Figure 2 shows an example of the application of the method according to the invention as a flowchart.
  • FIG. 1 shows the system according to the present invention schematically.
  • the system comprises a terminal device 1 at the disposal of the supplier of the document and the information system 2 of the receiver of the document, which comprises a service portal 3, and between which a data transfer connection 4 can be estabUshed.
  • the terminal device 1 can be of various types, such as an internet terminal, a web kiosk or other device with means for establishing a data transfer connection between the device and the service portal, i.e. the device is capable of transmitting and receiving data transfer packets.
  • a service portal means a device or software, which is capable of passively waiting for connection requests from one or several terminal devices and communicating with terminal devices that estabUshed a connection with the service portal.
  • Such communication typically comprises transferring and inputting to the system the information concerning the document to be supplied and its contents.
  • the service portal can also be capable of establishing a data transfer connection with one or several terminal devices for transferring data transfer packets to the terminal devices. Data transfer packets like this can comprise transmitting some announcements, such as information about successful deUvery of the document.
  • the information system 2 comprises a database 5 for saving the documents suppUed to the system.
  • the invention makes use of well known data transfer protocols, such as the HTTP (HyperText Transfer Protocol), SMS (Short Message Service) protocol, WAP, GPRS, UMTS or i-mode or other corresponding data transfer protocol, and therefore their technical details are not further explained here.
  • Figure 2 shows an example of the application of the method according to the invention in the submission of abstracts to a conference organizer.
  • a person i.e. a user of the system who wants to submit an abstract of his or her research work to the conference organizer with the purpose of becoming accepted to present the research work and to include an abstract in the abstract pubUcation of the conference establishes a connection to the service portal of the conference organizer with a terminal device, i.e. a computer with an internet browser, for example.
  • a terminal device i.e. a computer with an internet browser, for example.
  • the service portal the person fills in the personal data and information about the abstract requested by the portal. Information like this include the name and organization of the author(s) of the abstract, the contact information of the person who presents the research, the title of the abstract and the subject area or theme desired.
  • the person inputs the text of the abstract and selects the required international characters and characters used in scientific text from a special character input window, menu or list offered by the service portal and presented on the terminal device of the user.
  • the person can also attach figures and tables to the abstract.
  • the person provides the keywords of the abstract that describe its contents.
  • the keywords can be used later in the search index of the abstract pubUcation, for example. Giving the keywords for the abstracts can take place e.g. so that the person selects the keywords from the title of the abstract or gives other words that describe the abstract.
  • Figures and tables can be included as part of the document e.g. so that a file containing a figure and/or table, which has been created with a spreadsheet program, for example, is transferred to the service portal with the terminal device of the suppUer of the document.
  • a problem may arise in some appUcations from the fact that the resolution of a figure and/or table supplied as a file can be very low, in which case it is not ready for printing as such and thus can not be accepted as part of the document.
  • a more advantageous way of including the figures and/or tables as part of the document is to create the figures and tables in the service portal from a set of values suppUed by the user, whereby it is possible to define in greater detail the resolution to be used and the space required by the figure/table in the final pubhshing appearance, whereby it becomes easier to check the space required by the document.
  • Creating the figures/tables in the service portal also improves the uniformness of the publications to be compiled from the documents, because all figures/tables are created with the same software.
  • adding a figure in the service portal can take place in the following manner, for example.
  • the system interprets the character and adds the information about the starting point of the figure to the document. After this the system presents a dialog, which allows the user to add a set of values, the name of the figure, the units of the axes and the titles to the system.
  • the user selects the type of the figure e.g. from a selection Ust (bar, pie etc.), and the system produces a graphical preview image for the user, which image is essentially the same as the final publishing appearance.
  • the user can make the required corrections to the figure and/or accept the appearance of the figure.
  • the user has accepted the figure, it is attached to the final document at the place defined by the user.
  • the space reserved for the text is reduced by the space taken by the figure.
  • Tables are added in a similar manner, but the user specifies the number of rows and columns and adds/removes them later if required.
  • the allowed graph types and the maximum number of rows in a table can be specified in the system, which further improves the uniformness of the publications compiled from documents.
  • the service portal creates a graphical preview image of the inputted information, the preview image being essentiallly similar to the abstract published in the abstract pubUcation.
  • the service portal compares the size of the preview image in column millimeters to the space reserved for the document, and asks the person, when required, to decrease the amount of text, figures or tables and/or to reduce the size thereof, if the preview image created is too large.
  • the service portal could even create the space required by the inputted information and content before creating the graphical preview image e.g. by calculatory estimation or by creating a separate checking image, which would not contain the actual inputted information, for example, being a so-called dummy image, the size of which would be determined on the basis of the inputted information and the amount of the content. In some cases, using the above mentioned so-called dummy image could fasten data transfer between the terminal device of the person and the service portal, thus fastening the document input.
  • the person checks the inputted information and, according to need, corrects the information as many times as he/she desires or as requested by the service portal.
  • the person accepts the abstract, and it is saved in the database of the conference organizer.
  • the abstract is given an identification number and an abstract number.
  • Information about successful saving and the identification number of the abstract is sent as a confirmation message to the person who supplied the abstract.
  • the abstract inputted to the database is transferred for assessment by the persons who assess the abstracts. If the person carrying out the assessment feels that the abstract is in the wrong category, the abstract is moved to the class of undefined abstracts. These abstracts are checked by appointed members of the assessment committee, who give new classifications to the abstracts. If a predetermined number of reviewers, e.g. two, accept the abstract, it is marked as complete, whereby it is ready for pubUshing. Information about an accepted abstract is also sent to the author of the abstract.
  • a predetermined number of reviewers e.g. two
  • the system makes up the abstracts accepted to the pubUcation as pages of a book and automatically creates an index of the documents saved in the database and/or selected for publishing, in which index the classification criterion may be, for example, the name of the person, the title of the document, a keyword etc., and prints the made up pages to a PDF file, which can be directly used as a print original by the printing house.
  • a CD disc can also be printed from the information, and the information can be pubUshed in the www service of the conference organizer.
  • the database created with the method and system according to the present invention can also be utilized by adding the database to the registration base of the conference, whereby a uniform service of the conference organizer can be achieved.
  • the database can also be connected with the booking systems of travel agencies or hotels, whereby a wider and more comprehensive service can be offered to the conference guests.

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  • Engineering & Computer Science (AREA)
  • Theoretical Computer Science (AREA)
  • Databases & Information Systems (AREA)
  • Data Mining & Analysis (AREA)
  • Physics & Mathematics (AREA)
  • General Engineering & Computer Science (AREA)
  • General Physics & Mathematics (AREA)
  • Document Processing Apparatus (AREA)

Abstract

La présente invention concerne un procédé et un système de saisie de documents. Selon le procédé de l'invention, le fournisseur du document établit une connexion avec le portail de services et effectue une saisie de l'information concernant le fournisseur et le contenu du document via le portail de services vers la base de données du prestataire de services. Le portail de services convertit le contenu du document en une image graphique de prévisualisation et vérifie si le document ne dépasse pas l'espace qui lui est réservé. Le fournisseur du document vérifie l'image de prévisualisation et corrige l'information saisie le cas échéant. Après vérification, le portail de services effectue le stockage du document dans la base de données. Le système selon l'invention comporte des moyens permettant la saisie de documents selon le procédé de l'invention. FIG. 2 : 1 ETABLISSEMENT D'UNE CONNEXION AVEC LE PORTAIL DE SERVICES 2 SAISIE/EDITION DE L'INFORMATION 3 CONVERSION EN IMAGE DE PREVISUALISATION 4 VERIFICATION DE L'ESPACE REQUIS POUR L'INFORMATION 5 VERIFICATION DE L'INFORMATION 6 STOCKAGE DU DOCUMENT 7 ENVOI DE MESSAGE DE CONFIRMATION
PCT/FI2002/000162 2001-03-05 2002-03-04 Procede et systeme d'insertion de documents WO2002071262A1 (fr)

Applications Claiming Priority (2)

Application Number Priority Date Filing Date Title
FI20010437A FI20010437A (fi) 2001-03-05 2001-03-05 Menetelmä ja järjestelmä dokumenttien syöttämiseksi
FI20010437 2001-03-05

Publications (2)

Publication Number Publication Date
WO2002071262A1 true WO2002071262A1 (fr) 2002-09-12
WO2002071262A8 WO2002071262A8 (fr) 2003-12-04

Family

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Family Applications (1)

Application Number Title Priority Date Filing Date
PCT/FI2002/000162 WO2002071262A1 (fr) 2001-03-05 2002-03-04 Procede et systeme d'insertion de documents

Country Status (2)

Country Link
FI (1) FI20010437A (fr)
WO (1) WO2002071262A1 (fr)

Citations (6)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
GB2254460A (en) * 1991-04-04 1992-10-07 Lasertype Dev Limited A publishing apparatus
WO1998008176A1 (fr) * 1996-08-20 1998-02-26 Moore Business Forms, Inc. Systeme d'epreuves recourant a la technologie dynamique pdf comme interface d'impression modelisee
US5870552A (en) * 1995-03-28 1999-02-09 America Online, Inc. Method and apparatus for publishing hypermedia documents over wide area networks
WO2000048098A1 (fr) * 1999-02-09 2000-08-17 Carden Jennings Publishing Co., Ltd. Systeme et procede de publication de documents
US6122643A (en) * 1997-08-25 2000-09-19 Synopsys, Inc. Method and system for electronic article submission
WO2000072114A2 (fr) * 1999-05-21 2000-11-30 Scholarone, Inc. Systeme et procede pour la publication de manuscrits

Patent Citations (6)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
GB2254460A (en) * 1991-04-04 1992-10-07 Lasertype Dev Limited A publishing apparatus
US5870552A (en) * 1995-03-28 1999-02-09 America Online, Inc. Method and apparatus for publishing hypermedia documents over wide area networks
WO1998008176A1 (fr) * 1996-08-20 1998-02-26 Moore Business Forms, Inc. Systeme d'epreuves recourant a la technologie dynamique pdf comme interface d'impression modelisee
US6122643A (en) * 1997-08-25 2000-09-19 Synopsys, Inc. Method and system for electronic article submission
WO2000048098A1 (fr) * 1999-02-09 2000-08-17 Carden Jennings Publishing Co., Ltd. Systeme et procede de publication de documents
WO2000072114A2 (fr) * 1999-05-21 2000-11-30 Scholarone, Inc. Systeme et procede pour la publication de manuscrits

Also Published As

Publication number Publication date
WO2002071262A8 (fr) 2003-12-04
FI20010437A0 (fi) 2001-03-05
FI20010437A (fi) 2002-09-06

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