US20140304179A1

US20140304179A1 - Method for Complying with Employment Eligibility Verification Requirements

Info

Publication number: US20140304179A1
Application number: US14/311,078
Authority: US
Inventors: Elaine V. Morley; John T. Andersen
Original assignee: Lookout Services Inc
Current assignee: Lookout Services Inc
Priority date: 2000-07-28
Filing date: 2014-06-20
Publication date: 2014-10-09
Also published as: US7747542B2; US20140052657A9; US20100262553A1; US8762287B2; US20040148192A1

Abstract

A method is provided for determining employer compliance in determining employment eligibility requirements in accordance with federal immigration regulations. Compliance alerts and compliance tips are displayed for guiding employers in verifying employment eligibility. Completed employment eligibility forms are automatically audited to analyze whether the employer has accurately completed the employment verification. The completed forms are audited by applying various compliance rules to a completed employment eligibility form, presently a Form I-9, to determine compliance with the applicable regulations. A listing is provided of various errors and additional data required to complete the audited form. The method is preferably administered by a single service provider for multiple employers, to assure that changes in the applicable regulations are regularly incorporated. A central system is provided for managing all of the employment eligibility forms associated with particular employers, to assure continued compliance with federal regulations.

Description

CROSS-REFERENCE TO RELATED APPLICATIONS

This patent application is a continuation application of commonly owned U.S. patent application Ser. No. 10/779,274, filed Feb. 13, 2004, entitled “Method for Complying with Employment Eligibility Verification Requirements,” by Elaine V. Morley and John T. Andersen, which claims priority to commonly owned U.S. patent application Ser. No. 09/918,092, filed Jul. 30, 2001, entitled “Method for Complying with Employment Eligibility Verification Requirements,” by Elaine V. Morley and John T. Andersen, which itself claims priority to commonly owned U.S. Provisional Patent Application Ser. No. 60/222,117, filed Jul. 28, 2000, entitled “Method for Reviewing Compliance With Employer Eligibility Verification Requirements,” by Elaine V. Morley, all of the above disclosures of which are incorporated herein by reference in their entirety for all purposes.

TECHNICAL FIELD OF THE INVENTION

This invention relates to methods for data entry and verifying that data is correctly entered, and, in particular, to a method for assuring employer compliance with employee employment eligibility verification requirements.

BACKGROUND OF THE INVENTION

The U.S. Department of Justice, Immigration and Naturalization Service, administers federal statutory requirements and regulations which require that employers verify that any persons hired as employees or to perform services, that its workers are eligible to work in the United States. Presently, to assure that employers adequately verify eligibility to work in the United States, federal regulations require that employers complete a U.S. Department of Justice, Immigration and Naturalization Service, Form I-9 document. Completion of the Form I-9 requires that employers inspect various ones of specified documents, which requires that employers review originals of the documents and not reproductions of the documents, to determine the employee's eligibility to work in the United States. If an employer does not perform the procedure outlined in the Form I-9, and accurately complete the Form I-9, such employer is subject to civil penalties and persons completing such forms on behalf of the employer may also be subject to criminal penalties for not complying with the eligibility verification requirements under United States immigration law.
Accurately verifying employment eligibility and successfully completing the U.S. Department of Justice, Immigration and Naturalization Service's Form I-9 to verify employment eligibility requires that each employer train at least one person who develops the requisite expertise and familiarity with verification requirements to accurately complete such forms. Employers will also have to monitor previously completed Form I-9's to determine that new Form I-9's are completed prior to expiration the documents used to verify the employees' eligibility to work in the United States. Industry wide, across the United States, this creates a large financial burden for various companies to adequately assure that their personnel are appropriately trained to meet and maintain such compliance requirements, and often, once trained, such trained persons are subject to turnover. Additionally, as employment eligibility requirements change, such persons will have to keep current on any regulatory changes and implement any changes in regulatory requirements into the employment eligibility program of each particular employer in the United States.

SUMMARY OF THE INVENTION

A method is provided for assuring employer compliance with verifying employment eligibility in the United States, which aids employers in assuring compliance with federal regulations. An employer may utilize the method of the present invention by accessing a software program over a global computer network, through telecommunications systems, or by obtaining and loading the appropriate software in a local computer on his job site. Compliance alerts and compliance tips are displayed for guiding an employer in completing the Form I-9. The compliance tips may be selected and modified by a particular employer. After a Form I-9 is completed, the data in such forms may be automatically audited to analyze whether the completed Form I-9 has been accurately completed, and a listing provided of various errors and additional data required. During the audit, various compliance rules are applied to Form I-9 data entered into a data processing system to determine whether various Immigration and Naturalization Service regulations are met in completing an employment eligibility verification Form I-9. The method is administered by a singular service provider for multiple employers, to assure that applicable regulations are incorporated and updated regularly to assure industry-wide compliance. The process further provides a central system for managing the current Form I-9's for employers, including identifying documents which are soon to expire such that the employers can be notified to complete a new employment eligibility Form I-9 prior to the expiration of such documents, which assures continued compliance with federal regulations.

BRIEF DESCRIPTION OF THE DRAWINGS

For a more complete understanding of the present invention and the advantages thereof, reference is now made to the following description taken in conjunction with the accompanying Drawings in which:

FIG. 1 is a view screen display of an I-9 Administration Section, showing various tasks for use in a process according to the present invention;

FIG. 2 is a view screen display of a Reporting Section, showing various report options which are available according to the process;

FIG. 3 is a view screen display of an Utilities Section, showing various administrative tasks for managing administration of and access to the process;

FIG. 4 is a view screen display of Action Options which may be performed in working with a particular Form I-9 document, or a group of documents;

FIGS. 5A and 5B together provide a flow chart showing operation of the process;

FIG. 6 is a block diagram showing a process for searching for an existing Form I-9 document among various documents affiliated with a particular employer;

FIG. 7 is a flow chart showing a process for performing a compliance analysis, to determine whether an employment eligibility verification form has been accurately completed; and

FIG. 8 is a flow chart showing various process steps for displaying alerts when document types are selected as verification documents for use in a particular I-9 document.

DETAILED DESCRIPTION OF THE INVENTION

FIG. 1 is a view screen display of an I-9 Administration Section listing 12 for use in verifying employment eligibility of a potential employee according to the present invention. The I-9 Administration Section 12 lists several options for initiating various tasks. The first listed task is entitled “Audit A New I-9 Document.” The Audit task allows a user to import data from an existing Form I-9 document, and then to perform a compliance rules analysis on the data of the existing Form I-9 document to determine whether the existing Form I-9 document was correctly completed. Such data for auditing may be imported from another type of database, manually entered into the system, or optically scanned from previously completed Form I-9 documents. The next listed task in the I-9 Administration Section 12 is entitled “Add A New I-9 Document.” The Add task allows a user to initiate the pulling up of a blank Form I-9, in which data can be filled into the various fields. The I-9 Administration Section 12 further includes a task listing entitled “Existing I-9 Documents Search And Edit” task, by which all of the existing Form I-9 documents associated with a particular employer are listed for selection by a user for editing. The user may then look through the listing to select a particular Form I-9 document and select various Action Options, such as performing the compliance rules analysis in a recalculate analysis, printing, auditing, editing or deleting. The last listed task in the I-9 Administration Section 12 is the Individual I-9 Document Search and Edit. The Individual I-9 Document task allows a user to search for an existing Form I-9 document for a particular employee, by searching for such employee fields as first name, last name, date of birth, social security number, and other such employee identifying numbers.
FIG. 2 is a view screen display of a Reporting Section 14, from which various reports may be selected for review by a user. The first listed report is an Additional Information Needed Report, which lists various data needed to complete the Form I-9's associated with a particular employer as identified by performing the compliance rules analysis on the Form I-9 documents associated with a particular employer. Preferably, the Additional Information Needed Report will not list incurable defects in the Form I-9's being analyzed, but will only this those defects in the documents which may be cured. Such curable defects will include various incompatible and missing data entries listed in Form I-9 documents associated with the particular employer. The Additional Information Needed Report may also identify both blank fields and inconsistent entries, such as the selection of incompatible document types or the entry of incompatible dates, which cannot be correct.
The next listing in the Reports Screen of FIG. 2 is Data Entry Audit Report, which provides a report of when various Form I-9's are completed for review by an employer. Typically, the employer will list a range of dates from which the report is created. The Data Entry Audit Report will then provide a listing of the Form I-9's which were completed during the selected range of dates, preferably providing the listing in tabular form and including the for each listed Form I-9 the employee's name, social security number, date of hire, work location, and the like. From this listing, employer's may determine if a sufficient number of Form I-9's have been completed to accommodate the amount of persons hired by the employer over selected range of dates.
The next listing in the Reporting Section 14 is a Statement of I-9 Completion Report. This report lists for the various Form I-9 documents associated with a particular employer both the documents which are completed, and the documents which are completed except for incurable defects. The Statement of I-9 Completion Report will not list those documents which have curable defects, which should be listed in the Additional Information Needed Report. Similarly, the Additional Information Needed Report will not list those documents which are listed in the Statement of I-9 Completion Report as being either fully complete Form I-9's, or fully complete Form I-9's except for incurable defects.
Presently, there are four incurable defects which, if corrected on a Form I-9, would constitute fraud and subject the responsible employer and any person making such changes on that employer's behalf to criminal liability. One of the four incurable defects is failure of an employer to require a newly hired employee to complete all or any portion of Section 1 of a Form I-9 no later than on the date on which that employee's employment services for that employer commence. A second one of the four incurable defects is failure of an employer to reverify Form I-9 Section 1 or Section 2 expiration date, if such date requires reverification, no later than the date on which the document to which such date relates expires. A third incurable defect is failure of an employer to complete Section 2 of the Form I-9 within three (3) days of the employee's employment start date, which could be significantly later than the date on which the employment was offered and accepted and which was the first opportunity under law to complete the Form I-9 without possible consequences for discriminatory treatment. A fourth incurable defect is failure of an employer, when rehiring a former employee, to update Section 3 of the Form I-9 that remains on file for that employee, subject to the retention requirement. Each of the above-noted four defects are incurable because they are date sensitive and it would be fraudulent for a person to place a different date on a Form I-9 than that on which the pertinent Form I-9 section has actually been completed.
The next report listed in the Reporting Section 14 is a Combined Audit Report, which is preferably a combination of the Additional Information Needed Report and the Statement of I-9 Completion Report. The Combined Audit Report lists all of the Form I-9's associated with a particular employer, which includes the Form I-9's which are fully complete, the Form I-9's which have curable defects and the Form I-9's which have incurable defects. The Combined Audit Report will also identify the employee of the listed Form I-9, and the particular defects associated with various ones of the listed Form I-9s.
The next report in Reporting Section 14 is an Expiring Employment Documents Report. This report identifies various documents which are expiring on particular dates which are associated with a particular employer. This report may be run according to a selected range of dates, such that an employer may begin processing the required updates for the pertinent Form I-9's prior to the actual dates of expiration of the documents. Should a document used in Section 2 of the Form I-9 expire prior to updating of the pertinent Form I-9, this would create an incurable defect for that particular Form I-9, subjecting the employer to potential liability.
The next report is an Invoice Report, which lists the various invoice balances a particular employer has on account with a particular compliance analysis service provider providing the services of to the present invention to that employer. The next report listed in the Reporting Section 14 is a Recalculate Statement of I-9 Completion Report, which will perform the compliance rules analysis by running checks for each Form I-9 associated with a particular employer to provide an error listing in a Statement of I-9 Completion Report for the various documents.
FIG. 3 is a view screen listing of a Utilities Section 16, listing various options for performing administrative tasks. The first menu listing is entitled “Add A New Company.” The next listing is entitled “Company Data Search & Edit,” in which data associated with a particular employer may be searched and edited. The next listing in the Utilities Section 16 is entitled “Administer Logon ID's.” This task is used for changing various logon ID's and passwords for particular employees of an employer who are performing the administrative tasks for the present method. The next listed task is entitled “Login Notices Administration,” which allows the service provider to post various notices regarding processing of the Form I-9's, such as changes in immigration regulations which are not yet incorporated into the rules used for compliance analysis. The Login Notices may also post for viewing special notices issued by the Immigration and Naturalization Services affecting a particular group of foreign nationals, and the like. Preferably, such Login Notices will be provided by a pop-up window which appears when a user logs into the system. The next listing is entitled “I-9 TIPS Administration,” which allows a particular employer to modify the TIPS for display to their associated users who are entering data into a Form I-9.
FIG. 4 is a view screen listing of Action Options 18, which are various actions which may be taken when reviewing a particular Form I-9 document. The first is listed action is entitled “Edit,” and allows a user to go back into the selected document to edit the document. Preferably, the document is displayed and the user is allowed access to the various individual fields by selecting a particular field viewed on the screen with a graphical user interface. The next action listed in the Action Options Menu 18 is entitled, “Audit.” The Audit feature displays the compliance rules analysis report for a particular selected Form I-9 document, without displaying any alerts or TIPS. The Audit feature may be used to generate a Statement of I-9 Completion Report for particular documents, or for a group of documents of an associated employer. The next action option is entitled “View Print Screen,” and primarily displays the Form I-9 documents in a fixed graphical format, as it will be printed if printing is selected when the View Print Screen option is displayed. The next listed option in the Action Options Menu 18 is entitled “Service Charges,” and provides a display of the various service charges due by the employer affiliated with the user I.D. currently accessing the system. The next option is entitled “Delete,” and may be used to delete the field data of a particular Form I-9 document. The next option in the Action Options Menu 18 is entitled “Display Additional Information Needed Report,” which provides a display listing of additional data required to complete the selected documents associated with the particular employer. The next option in the Action Options Menu 18 is entitled “Recalculate Analysis,” and recalculates the audit report of the compliance analysis for a group of particular selected documents. This option, as opposed to the audit option, would recalculate the analysis from a group of selected documents by running checks in I-9's. The audit feature will only recalculate the checks analysis for a particular document.
FIG. 5A and FIG. 5B together provide a flow chart showing a method for verifying employment eligibility of employees according to the present invention. The flowchart begins at block 20, after the employee has completed and signed Section 1 of a Form I-9 and the employer is beginning to complete Section 2 of the Form I-9. The first step in the process is the step of selecting documents from a list of acceptable documents, shown in block 20. After selection of acceptable documents, the employer must personally review originals of the acceptable documents, and not copies, in the step shown in block 22. In block 24, a display Task Menu Screen step is depicted, in which preferably a combined menu listing of the I-9 Administration Section 12 of FIG. 1, the Reporting Section 14 of FIG. 2, and the Utilities Section 16 of FIG. 3 are displayed on a single view screen. The next step is to select a task, with the selected task being shown in FIG. 5A as Add A New I-9 Document, which is depicted in block 26. In block 28, the Form I-9 document is displayed on a view screen. If Add A New I-9 Document is selected in I-9 Administration Section 12, the display I-9 document step of block 28 will display an Form I-9 document with all the fields blank, that is, a blank document will be displayed. If Edit An Existing Document is selected, the display I-9 document screen in block 28 will display an existing document, with data for the various fields displayed in the Form I-9 document. Next, a user will select a data entry field and the computer will determine whether the field has been selected in decision block 30. When a field is selected in block 32, the display TIPS step is performed. If there are any TIPS for display with the associated field, such TIPS will be displayed on the view screen in a pop-up window. In block 34, the data will be entered by the user and stored in a database for the Form I-9, and then the new entered data is displayed in the Form I-9 document screen 28. The process returns to the select field decision block 30, and if a new field is selected, the display TIPS step 32 and enter data step 34 are performed. The process will return to the display Form I-9 document screen shown in block 28 and wait until a new field is selected for data entry. New fields may be selected by hitting the Enter key without changing the data listings in a particular field.
Next, the process will proceed to the step depicted in block 36 if anew field is not selected. Block 36 is a run checks decision block which determines whether run checks has been selected by requesting an audit or perform compliance analysis task. From the run checks decision block 36, the process proceeds to block 38 to apply various Form I-9 document rules will be applied to the various data fields to perform the compliance rules analysis. The rules for compliance analysis are set forth in Table III. If any errors are detected in the decision block 40 after the compliance analysis is complete for the particular Form I-9, an error list of various errors compiled will be displayed in block 42. If not, the process will return back to the display Form I-9 screen of block 28. If errors are displayed in block 42, they will preferably be displayed in a pop-up window which is overlaid with the display Form I-9 document screen of block 28.
If the option of save and print a particular Form I-9 is selected, as determined in decision block 44, the process proceeds to perform for the compliance analysis step depicted in block 46. The compliance analysis step of block 46 is the same as the compliance analysis step depicted in block 38, and is performed as a final check prior to printing. If errors are detected as shown in block 48, then the a display error list report 50 will be performed and the listing of errors will be displayed in a window which pops up to overlay the display I-9 document screen of block 28. At this point, an option is provided to cancel printing and stay in the display I-9 screen so that the user may correct the errors, and an option is also provided to disregard the errors and proceed to the display print window step of block 52 to print the Form I-9. If no errors are detected in decision block 48, the process will proceed to the display print window step depicted in block 52. Reminder messages preferably appear, such as a reminder that the user should review an employee's original documents in completing the Form I-9. Then, a user may select to print the Form I-9 document in block 54, and the process will proceed to the step of block 56 in which the Form I-9 document will be printed and saved. The print process ends as depicted in block 58, and the process returns to the display I-9 Administration Section of block 24. If print is not selected in decision block 54, then a user may select to go back to the previous screens, as depicted in block 60. As depicted in block 62, a user may selected go back to previous display screens to return to pull down an I-9 search and edit a document, by proceeding back to the step of the Display I-9 Administration Section depicted in block 24.
If an Form I-9 document is being displayed on a view screen in the step depicted in the block 28, and cancel is selected, then the process will determine that cancel has been selected as shown by the step depicted in the decision block 72. The field data will be cleared from the various fields of the Form I-9 document as shown in the step depicted in block 74, and the process will return to the task menu as depicted in the block 24. If the save and return to the task menu is selected while the process is displaying a Form I-9 document on the view screen in the step depicted in block 28, this will be detected in the step depicted in the decision block 76. The field data is saved in the step depicted in block 78, and the process will proceed to the display task menu step of block 24. If, when the Form I-9 document is displayed on the screen in the step depicted in block 28, the save and add a new Form I-9 document is selected, field data for the particular document being displayed at the time of selection will be saved in the step depicted in block 82. The fields will be reset and cleared in step depicted in block 84, and the process will proceed to the step depicted in block 28, in which a blank Form I-9 document will be displayed on the view screen.
FIG. 6 is a block diagram showing the process for searching for existing Form I-9 documents affiliated with a particular employer. From the display task menu step of block 24, if the Existing I-9 Documents Search and Edit task is selected from the I-9 Administration Section of FIG. 1, the process will proceed to the select task step depicted the block 92. In the step depicted in block 94, the various Form I-9 documents will be displayed in the search and edit screen. This is a tabular listing of each of the various ones listing identifying indicia, such as the employee name and other such information. In the step depicted in block 96, all the Form I-9 documents associated with the user I.D. and action options will be listed. The various action options available are preferably those listed in the Action Options menu 18 of FIG. 4. In the step depicted in block 98, a particular action option is selected and performed by going to the respective steps selected in the process of the block diagram shown in FIGS. 5A and 5B. Then, the process will end in the step 100 and return to the step of displaying the I-9 Administration Section 22 of FIG. 1.
FIG. 7 depicts a process flow for performing the compliance analysis, that is the run checks step for the blocks 38 and the block 46 of FIG. 5A. Once the run checks feature is selected to determine the compliance analysis report, the process proceeds to the block 102, which depicts the step of loading field values into memory. Then, expected values are loaded into memory in the step depicted in the block 104. In the block 106, the expected values loaded into block 104 and the field values loaded into block 102, for a particular field, are compared to determine whether an error has occurred. If an error has occurred, the expected field values will not match or equal the loaded field values, and a generate error step will be performed as depicted in the block 108, The error listing will be added to an error list in the block 110. Then, the process will return to the step in decision block 112 to determine whether to repeat the process depicted in the blocks 102, 104, 106. If another field is not to be checked, then it will proceed to end step depicted in block 114, and the process will then return back to the display screen shown in step 24 of FIG. 5A.
FIG. 8 is a block diagram depicting the various process steps for displaying alerts when particular document types are selected in the verification documents fields of a particular Form I-9 document. When a select document type filed is selected as depicted in block 122, a process will proceed to decision block 124 to determine if there is an alert for the particular document type selected in the pull down menu. If there is no alert, the process will proceed to the end step shown in block 130, returning back to the display I-9 document screen, depicted in the block 28 in FIG. 5A. If there is an alert, the process will proceed to the step of displaying the alert, as depicted in the block 126. The alert is preferably displayed as a pop-up window which overlays the I-9 document screen. Once the alert has been viewed, the user may close the alert window, as depicted in block 128. Then, the display alert process will end, as depicted in the block 130, and the process will proceed back to the display I-9 screen, as depicted in block 28 of FIG. 5A.
The method of determining employer compliance with verification of employment eligibility of the present invention is performed, at least in part, in a data processing system. The processing may be performed across a distributed network, such in a global computer network, or across telecommunication systems, with processing of various steps according to the method occurring for a particular document at remote locations. For example, an employer could access a remote server through a global computer network or through a telecommunications system, log into the server and remotely process the employment verification of an employee at the remote server. Similarly, the employer may use a local data processing system to locally process the information to verify the identity and employment eligibility of the employee. Employer and employee signatures may also be applied to an electronic document via an electronic or digital signatures, according to the present invention. Various steps according to the method may also be processed in part manually by the employer verifying employment, and then the resulting data may be optically scanned into or manually entered from a paper for I-9 for electronic storage, such that a data processing system can perform the checks step of FIG. 7 to determine employer compliance with various Immigration and Naturalization Service regulations.
The process also preferably uses the Social Security Administration's Enumeration Verification Service (“EVS”) to verify the validity of a social security number presented by an employee for employment, and such other employee data which may be provided by the employee. Other such employee date provided by and employee and entered into a data processing system according to the present invention may be compared to data listed for the employee on a remote server to audit the accuracy of the employee supplied data, such as with government databases, in addition to the Social Security Administration's EVS, credit bureaus, licensing and association databases, general databases, and the like. Historical databases may also be used to audit old work address, business address, and such other employee provided information.
Tables are listed in the following to provide various examples of forms, rules and the like used with the present invention. Table I lists one page of a Form I-9. Table II lists acceptable documents for use for identification purposes with the Form I-9. Table III lists the verification rules. Table IV lists Alerts. Table IV lists the TIPs.
Although the preferred embodiment has been described in detail, it should be understood that various changes, substitutions and alterations can be made therein without departing from the spirit and scope of the invention as defined by the appended claims.

TABLE II

LISTING OF ACCEPTABLE DOCUMENTS
LISTS OF ACCEPTABLE DOCUMENTS

LIST A
Documents that Establish Both		LIST B		LIST C
Identity and Employment		Documents that Establish		Documents that Establish
Eligibility	OR	Identity	AND	Employment Eligibility

1.	U.S. Passport (unexpired or	1.	Driver's license or ID card	1.	U.S. social security card issued
	expired)		issued by a state or outlying		by the Social Security
2.	Certificate of U.S. Citizenship		possession of the United States		Administration (other than a
	(INS Form N-560 or N-561)		provided it contains a		card stating it is not valid for
3.	Certificate of Naturalization		photograph or information such		employment)
	(INS Form N-550 or N-570)		as name, date of birth, sex,	2.	Certification of Birth Abroad
4.	Unexpired foreign passport,		height, eye color and address		issued by the Department of
	with I-551 stamp or attached	2.	ID card issued by federal, state		State (Form FS-545 or Form
	INS Form I-94 indicating		or local government agencies or		DS-1350)
	unexpired employment		entities, provided it contains a	3.	Original or certified copy of a
	authorization		photograph or information such		birth certificate issued by a
5.	Alien Registration Receipt Card		as name, date of birth, sex,		state, county, municipal
	with photograph (INS Form		height, eye color and address		authority or outlying
	I-151 or I-551)	3.	School ID card with a		possession of the United
6.	Unexpired Temporary		photograph		States bearing an official seal
	Card (INS Form I-688)	4.	Voter's registration card	4.	Native American tribal document
7.	Unexpired Employment	5.	U.S. Military card or draft record	5.	U.S. Citizen ID Card (INS Form
	Authorization Card (INS Form	6.	Military dependent's ID card		I-197)
	I-688A)	7.	U.S. Coast-Guard Merchant	6.	ID Card for use of Resident
8.	Unexpired Reentry Permit (INS		Mariner Card		Citizen in the United States
	Form I-327)	8.	Native American tribal document		(INS Form I-179)
9.	Unexpired Refugee Travel	9.	Driver's license issued by a	7.	Unexpired employment
	Document (INS Form I-571)		Canadian government authority		authorization document issued
10.	Unexpired Employment		For persons under age 18 who		by the INS (other then those
	Authorization Document issued		are unable to present a		listed under List A)
	by the INS which contains a		document listed above:
	photograph (INS Form I-688B)	10.	School record or report card
		11.	Clinic, doctor or hospital record
		12.	Day-care or nursery school
			record

Illustrations of many of these documents appear in Part 8 of the Handbook for Employers (M-274)

TABLE III

RULES FOR COMPLIANCE ANALYSIS

I-9 Verification ??

			Message (DE = Data Entry, AI =
			Additional Information, SC =
	Field	Condition	Statement of Completion)

1	Last Name	is blank	DE - Section 1, Last Name -- Last name
			field is blank
			AI - Employee Last Name is missing
2	First Name	is blank	DE - Section 1, First Name -- First name
			field is blank
			AI - Employee First Name is missing
3	Middle Initial	no verification
4	Maiden Name	no verification
5	Address	is blank	DE - Section 1, Address -- Address field
			is blank
			AI - Address Line is missing
6	Apt. #	no verification
7	City	is blank	DE - Section 1, City -- City field is blank
			AI - City is missing
8	State	is blank	DE - Section 1, State -- State field is
			blank
			AI - State is missing
9	Zip	is blank	DE - Section 1, Zip Code -- Zip code
			field is blank
			AI - Zip Code is missing
10	Date of Birth	is blank or invalid	DE - Section 1, Date of Birth -- Date of
			Birth is Invalid
			AI - Date of Birth is missing
11	Attestation	is blank	DE - Section 1, Status Category --
			Employer must ensure that employee
			completes Section 1. Do not continue
			to Section 2 until employee completes
			Section 1. Otherwise, the INS may infer
			that a violation has occurred.
			AI - Status Category is missing
12	Attestation	two or more are chosen	DE - Section 1, Status Category -- Only
			one Status category is allowed
			AI - Only one Status category is allowed
13	Work Expiration Date	is blank or invalid AND	DE - Section 1, Authorized To Work
		“Authorized Alien”	Until -- Authorized to work status must
		checked	include a valid work expiration date
			AI - Work Expiration Date is missing
14	Work Expiration Date	is not blank	Tracking--will show up on Expiring
			Employment Documents Report 120
			days prior to expiration
15	Alien/Admission #	length is not 8 or 9 or 10	DE - Section 1, Alien/Admission
		or 11 AND “Authorized	Number -- Alien Number must be 8 or 9
		Alien” checked	digits
			AI - Alien Number must be 8 or 9 digits
16	Alien #A	length is not 8 or 9 AND	DE - Section 1, Alien Number --
		“Permanent Resident”	Permanent Alien Number must be 8 or 9
		checked	digits
			AI - Permanent Alien Number must be 8
			or 9 digits
17	Employee's Signature	is not present	DE - Section 1, Employee Signature --
			Employee signature is missing
			AI - Employee signature is missing
18	Employee Signature	is blank or invalid	DE - Section 1, Employee Signature
	Date		Date -- Employee signature date is
			missing
			AI - Employee Signature Date missing
19	Employee Signature	is greater than Work	DE - Section 1, Authorized To Work
	Date vs Work Expiration	Expiration Date	Until -- Work Expiration Date must not
	Date		be expired at the time employee signs
			Section 1
			AI - Work Expiration Date was expired
			at the time employee signed Section 1
20	Preparer's Signature	no verification
21	Preparer's Name	no verification
22	Preparer's Address	no verification
23	Preparer's Signature	no verification
	Date
24	List A Title	is blank	DE - Section 2, List A Document Title --
			List A Document Title needs to be
			completed
			AI - List A Title is missing
25	List A Title	is “Other”	DE - Section 2, List A Document Title --
			List A Document Title is invalid
			AI - List A Title is invalid
26	List A Title VS. Section 1	is NOT choice 1, 2, or 3	DE - Section 2, List A Document Title --
	Attestation	and is “Citizen”	List A Document Title given conflicts
			with citizenship status chosen in Section
			1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee has indi
27	List A Title VS. Section 1	is NOT choice 5 and is	DE - Section 2, List A Document Title --
	Attestation	“Permanent Resident”	List A Document Title given conflicts
			with permanent resident status chosen
			in Section 1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee h
28	List A Title VS. Section 1	is choice 1, 2, 3, or 5 and	DE - Section 2, List A Document Title --
	Attestation	is “Authorized Alien”	List A Document Title given conflicts
			with alien authorization status chosen in
			Section 1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee
29	List A Authority	is blank	DE - Section 2, List A Issuing Authority --
			List A Issuing Authority needs to be
			completed
			AI - List A Issuing Authority is missing
30	List A first Document #	is blank	DE - Section 2, List A First Document
			Number -- List A first Document Number
			needs to be completed
			AI - List A First Document Number is
			missing
31	List A first Expiration	is blank AND NOT	DE - Section 2, List A First Document
	Date VS. List A Title	choices 1, 2, 3, or 5	Expiration Date -- List A first Document
			Expiration Date needs to be
			completed AI - List A First Document
			( . . . title . . . ) Expiration Date is missing
32	List A first Expiration	is blank AND is choice 5	DE - Section 2, List A First Document
	Date VS. List A Title VS.	AND NOT overridden	Expiration Date -- List A first Document
	Override Expiration		Expiration Date needs to be
			completed AI - List A First Document
			( . . . title . . . ) Expiration Date is missing
33	List A first Expiration	is not blank AND NOT	Tracking--will show up on Expiring
	Date	choices 1, 2, 3, or 5	Employment Documents Report 120
			days prior to expiration
34	List A Title VS. List A first	is choice 5 AND length is	DE - Section 2, List A First Document
	Document #	10 or (starts with “A” and	Number -- Alien Registration Number
		length is 9) or (starts	must be 8 or 9 digits and start with an
		without “A” and length is	‘A’
		8)	AI - List A First Document Number must
			be 8 or 9 digits for an Alien Registration
			Card
35	List A Title VS. List A	is choice 4 AND is blank	DE - Section 2, List A Second
	second Document #		Document Number -- List A second
			Document Number is required for a
			Foreign Passport
			AI - List A second Document Number is
			required for a Foreign Passport
36	List A second Expiration	is not blank AND NOT	Tracking--will show up on Expiring
	Date VS. List A Title	choices 1, 2, 3, or 5	Employment Documents Report 120
			days prior to expiration
37	List A Title VS. List A	is choice 4 AND is blank	DE - Section 2, List A Second
	second Expiration Date	or invalid or N/A	Document Expiration Date -- List A
			second Document Number Date is
			required for a Foreign Passport
			AI - List A second Document Number
			Date is required for a Foreign Passport
38	List A Title VS. List A	is choice 4 AND is prior	DE - Section 2, List A Second
	second Expiration Date	to current date	Document Expiration Date -- List A
			second Document Number has
			expired AI - List A Second Document
			Number ( . . . title . . . ) has expired ( . . . date . . . ).
			Either update in Section 3 or complete a
			new I-9.
39	List A first Expiration	is prior to current date	DE - Section 2, List A First Document
	Date VS. List A Title VS.	AND is NOT choices 1, 2,	Expiration Date -- List A first Document
	First Reverification	3, or 5 AND is NOT	Number has expired AI - List A First
	Document Title	updated	Document Number ( . . . title . . . ) has expired
			( . . . date . . . ). Either update in Section 3 or
			complete a new I-9.
40	List A VS. List B VS.	List A all blanks OR (List	DE - Section 2, List A, B, and C -- No
	List C	B all blanks AND List C	employment verification information was
		all blanks)	provided. Either List A or BOTH List B
			and List C must be completed
			AI - No employment verification
			information was provided. Need either
			List A or BOTH List B and List C
41	List A VS. List B VS.	List A NOT all blanks	DE - Section 2, List A, B, and C -- Too
	List C	AND (List B NOT all	much employment verification
		blanks OR List C NOT all	information was provided. Either List A
		blanks)	or BOTH List B and List C must be
			completed
			AI - Too much employment verification
			information was provided. Need either
			List A or BOTH List B and
42	List B Title	is blank	DE - Section 2, List B Document Title --
			List B Document Title not completed
			properly
			AI - List B Document Title is missing
43	List B Title	is “Other”	DE - Section 2, List B Document Title --
			List B Document Title is invalid
			AI - List B Document Title is invalid
44	List B Title VS. Section 1	is choice 4, 5, 7, or 8 and	DE - Section 2, List A Document Title --
	Attestation	is “Permanent Resident”	List A Document Title given conflicts
			with permanent resident status chosen
			in Section 1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee h
45	List B Title VS. Section 1	is choice 4, 5, 7, or 8 and	DE - Section 2, List A Document Title --
	Attestation	is “Authorized Alien”	List A Document Title given conflicts
			with alien authorization status chosen in
			Section 1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee
46	List B Authority	is blank	DE - Section 2, List B Issuing Authority --
			List B Issuing Authority not completed
			properly
			AI - List B Issuing Authority is missing
47	List B Document Number	is blank	DE - Section 2, List B Document
			Number -- List B Document Number not
			completed properly
			AI - List B Document Number is missing
48	List C Title	is blank	DE - Section 2, List C Document Title --
			List C Document Title not completed
			properly
			AI - List C Document Title is missing
49	List C Title	is “Other”	DE - Section 2, List C Document Title --
			List C Document Title is invalid
			AI - List C Document Title is invalid
50	List C Title	is “US Social Security	DE - Section 2, List C Document Title --
		Card”	Employer is responsible for verifying
			that Social Security cards used for
			employment verification are not marked
			“not valid for employment” or
			“authorized for employment only with
			INS authorization”.
			AI - (Standard
51	List C Title VS. Section 1	is choice 7 and is	DE - Section 2 List C Document Title --
	Attestation	“Citizen”	List C Document Title given conflicts
			with citizenship status chosen in Section
			1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee has indic
52	List C Title VS. Section 1	is NOT choice 1 or 7 and	DE - Section 2, List C Document Title --
	Attestation	is “Permanent Resident”	List C Document Title given conflicts
			with permanent resident status chosen
			in Section 1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee h
53	List C Title VS. Section 1	is NOT choice 1 or 7 and	DE - Section 2, List C Document Title --
	Attestation	is “Authorized Alien”	List C Document Title given conflicts
			with alien authorization status chosen in
			Section 1.
			AI - Status of employee indicated in
			section 1 conflicts with documents
			presented in section 2. In Section 1 the
			employee
54	List C Authority	is blank	DE - Section 2, List C Issuing Authority --
			List C Issuing Authority not completed
			properly
			AI - List C Document Issuing Authority
			is missing
55	List C Document Number	is blank	DE - Section 2, List C Document
			Number -- List C Document Number not
			completed properly
			AI - List C Document Number is missing
56	List C Expiration Date	is not blank AND is	Tracking--will show up on Expiring
	VS. List C Title	choice 7	Employment Documents Report 120
			days prior to expiration
57	List C Expiration Date	is blank or invalid AND is	DE - Section 2, List C Expiration Date --
	VS. List C Title	choice 7	List C Expiration Date not completed
			properly AI - List C Document ( . . . title . . . )
			Expiration Date is missing
58	List C Expiration Date	is prior to current date	DE - Section 2, List C Expiration Date --
	VS. List C Title	AND is choice 7	List C Document has expired AI - List C
			Document ( . . . title . . . ) has expired
			( . . . date . . . ). Either update in Section 3 or
			complete a new I-9.
59	Employment Date	is blank	DE - Section 2, Hire Date -- Employee
			start date is missing
			AI - Employee start date is missing
60	Completion Date VS. List	is after Sep. 30, 1997 AND	DE - Section 2, List A Document Title --
	A Title	choice	2, 3, 8, or 9	List A document type no longer
			acceptable after a completion date of
			Sep. 30, 1997 AI -
			List A Document ( . . . title . . . ) no longer
			acceptable after a Completion Date of
			Sep. 30, 1997. Either update in Section 3 or
			complete a new I-9
61	List A first Expiration	is prior to Completion	DE - Section 2, List A First Document
	Date VS. Completion	Date AND NOT choices	Expiration Date -- List A first document
	Date VS. List A Title	1, 2, 3, or 5	expired before document completion
			date AI - List A First Document ( . . . title . . . )
			expired ( . . . date . . . ) before Completion
			Date.
62	List A second Expiration	is prior to Completion	DE - Section 2, List A Second
	Date VS. Completion	Date AND NOT choices	Document Expiration Date -- List A
	Date VS. List A Title	1, 2, 3, or 5	second document expired before
			document completion date AI - List A
			Second Document ( . . . title . . . ) expired
			( . . . date . . . ) before Completion Date.
63	List C Expiration Date	is prior to Completion	DE - Section 2, List C Document
	VS. Completion Date VS.	Date AND is choice 7	Expiration Date -- List C document
	List C Title		expired before document completion
			date AI - List C Document ( . . . title . . . )
			expired ( . . . date . . . ) before Completion
			Date.
64	Completion Date	is blank	DE - Section 2, Employer Signature
			Date -- Document completed date is
			missing
			AI - Document Completion Date is
			missing
65	Employment Date VS.	is greater than 3 days	DE - Section 2, Employer Signature
	Completion Date	after Employment Date	Date -- The date completed is more
			than 3 business days of when employee
			begins work. Verify dates on form.
			SC - This I-9 was not completed within
			3 business days of when employee
			begins work
66	Completion Date VS.	is greater than Work	DE - Section 1, Authorized To Work
	Section 1 Authorized	Expiration Date	Until -- Work Expiration Date must not
	Until Date		be expired at the time employer signs
			Section 2
			AI - Work Expiration Date was expired
			at the time employer signed Section 2
67	Representative Signature	is not present	DE - Section 2, Employer Signature --
			Authorized Representative signature is
			missing.
			AI - Authorized Representative
			signature is missing.
68	Representative Name	is blank	DE - Section 2, Employer Name --
			Authorized Representative Name is not
			complete
			AI - Authorized Representative Name is
			missing
69	Representative Title	is blank	DE - Section 2, Employer Title --
			Authorized Representative Title is not
			complete
			AI - Authorized Representative Title is
			missing
70	Business Name	is blank	DE - Section 2, Business Name --
			Business Name is not complete
			AI - Business Name is missing
71	Business Address	is blank	DE - Section 2, Business Address --
			Business Address is not complete
			AI - Business Address is missing
72	New Name	not verified
73	Rehire Date VS. Rehire	is not blank AND NOT	DE - Section 3, Rehire Date -- Use this
	Confirmation Override	overridden	section if employee is being hired within
			3 years of the original date of hire. Use
			it to update or reverify employment
			eligibility. Do not use this date field for
			an update of continuing employment.
			Please confi
74	First Reverification	is blank AND (is supplied	DE - Section 3, First Reverification
	Document Title VS.	OR is supplied)	Document Title -- First Reverification
	Number VS. First		Document Title is Missing--If reverifying,
	Reverification Expiration		only an employee eligibility document
	Date		from Section 2 List A or C is required
			AI - First Reverification Document Title
			is Missing--If rev
75	First Reverification	is blank AND (is supplied	DE - Section 3, First Reverification
	Document Number VS.	OR is supplied)	Document Number -- First
	Title VS. First		Reverification Document Number needs
	Reverification Expiration		to be completed
	Date		AI - First Reverification Document
			Number is missing
76	First Reverification	is choice 5 and length is	DE - Section 3, First Reverification
	Document Title VS. First	10 or (starts with “A” and	Document Number -- Alien Registration
	Reverification Number	length is 9) or (starts	Number must be 8 or 9 digits and start
		without “A” and length is	with an ‘A’
		8)	AI - Reverification Document Number
			must be 8 or 9 digits for an Alien
			Registration Card
77	First Reverification	is blank AND NOT	DE - Section 3, First Reverification
	Expiration Date VS. First	choice 1, 2, 3, or 5	Document Expiration Date -- First
	Reverification Title		Reverification Document Expiration
			Date needs to be completed AI - First
			Reverification Document ( . . . title . . . )
			Expiration Date is missing
78	First Reverification	is prior to current date	DE - Section 3, First Reverification
	Expiration Date	AND NOT choice is 1, 2,	Document Expiration Date -- First
		3, or 5	Reverification Document Expiration
			Date has expired AI - First
			Reverification Document ( . . . title . . . ) has
			expired ( . . . date . . . )
79	First Reverification	is blank AND is choice 5	DE - Section 3, First Reverification
	Expiration Date VS. First	AND NOT overridden	Document Expiration Date -- First
	Reverification Title VS.		Reverification Document Expiration
	Override Alien		Date needs to be completed
			AI - First Reverification Document
			Expiration Date needs to be completed
80	First Reverification	is not blank AND NOT	Tracking--will show up on Expiring
	Expiration Date	choice 1, 2, 3, or 5	Employment Documents Report 120
			days prior to expiration
81	First Reverification	is prior to Rehire Date	DE - Section 3, First Reverification
	Expiration Date VS.		Document Expiration Date -- First
	Rehire Date		Reverification document expired before
			reverification date AI - First
			Reverification Document ( . . . title . . . )
			expired ( . . . date . . . ) before Reverification
			Date ( . . . date . . . )
82	Second Reverification	is blank AND (is supplied	DE - Section 3, Second Reverification
	Document Title VS.	OR is supplied)	Document Title -- Second Reverification
	Second Reverification		Document Title is Missing--If reverifying,
	Number VS. Second		only an employee eligibility document
	Reverification Expiration		from Section 2 List A or C is required
	Date		AI - Second Reverification Document
			Title is Missing--If
83	Second Reverification	is blank AND (is supplied	DE - Section 3, Second Reverification
	Document Number VS.	OR is supplied)	Document Number, Second
	Title VS. Second		Reverification Document Number needs
	Reverification Expiration		to be completed
	Date		AI - Second Reverification Document
			Number is missing
84	Second Reverification	is blank AND is choice 7	DE - Section 3, Second Reverification
	Expiration Date VS.		Document Expiration Date, Second
	Second Reverification		Reverification Document Expiration
	Title		Date needs to be completed AI -
			Second Reverification Document
			( . . . title . . . ) Expiration Date is missing
85	Second Reverification	is prior to current date	DE - Section 3, Second Reverification
	Expiration Date	AND is choice 7	Document Expiration Date, Second
			Reverification Document Expiration
			Date has expired AI - Second
			Reverification Document ( . . . title . . . ) has
			expired ( . . . date . . . )
86	Second Reverification	is not blank AND is	Tracking--will show up on Expiring
	Expiration Date	choice 7	Employment Documents Report 120
			days prior to expiration
87	Second Reverification	is prior to Rehire Date	DE - Section 3, Second Reverification
	Expiration Date VS.		Document Expiration Date -- Second
	Rehire Date		Reverification document expired before
			reverification date AI - Second
			Reverification Document ( . . . title . . . )
			expired ( . . . date . . . ) before Reverification
			Date ( . . . date . . . )
88	Representative Signature	is not present	DE - Section 3, Authorized
			Representative Signature -- Authorized
			Representative signature is missing
			AI - Authorized Representative
			signature is missing
89	Section 3 Completion	is blank AND (is NOT	DE - Section 3, Authorized
	Date VS. First Updated	blank OR is NOT blank)	Representative Signature -- Completion
	Document Fields VS.		Date is not completed
	Second Updated		AI - Section 3 Completion Date is
	Document Fields		missing
90	Section 3 Completion	is greater than the Rehire	DE - Section 3, Authorized
	Date VS. Reverification	Date	Representative Signature -- The Section
	Date		3 Completion Date is not the same as
			the reverification date. Verify dates on
			form. Section 3 must be completed on
			the day of rehire by the employer.
			Failure to do so is a violation. D
91	Section 3 Completion	is prior to Sep. 30, 1997 and is	DE - Section 3, Reverification
	Date VS. Reverification	choice	2, 3, 8, or 9	Document Title -- Reverification
	Document Title		Document type no longer acceptable
			after a Section 3 Completion date of
			Sep. 30, 1997 AI - Reverification Document
			( . . . title . . . ) no longer acceptable after a
			Section 3 Completion Date of Sep. 30, 1997.
			Ei
92	Rehire Date VS. Section	is blank AND is NOT	DE - Section 3, Authorized
	3 Completion Date VS.	blank AND NOT choice	Representative Signature Date -- The
	Section 2 List A first	1, 2, or 3 AND first	Section 2 List A First Document Number
	Expiration Date VS.	section 2 expiration date	has expired prior to Section 3
	Section 2 List A Title	expired before section 3	Completion Date--Verify dates on form.
		completion date	SC - This I-9 Section 3 was not
			completed prior to expiration of the
			original Sect
93	Rehire Date VS. Section	is blank AND is NOT	DE - Section 3, Authorized
	3 Completion Date VS.	blank AND is choice 7	Representative Signature Date -- The
	Section 2 List C	AND section 2 expiration	Section 2 List C Document Number has
	Expiration Date VS.	date expired before	expired prior to Section 3 Completion
	Section 2 List C Title	section 3 completion	Date--Verify dates on form.
		date	SC - This I-9 Section 3 was not
			completed prior to expiration of the
			original Section 2
94	Rehire Date VS. Section	(is not blank OR is not	DE - Section 3, Rehire Date -- Need a
	3 Completion Date VS.	blank) AND first list is	Reverification Document from either
	first Reverification	blank AND second list is	list--Reverification document type
	Document List VS.	blank	should be a List A or C document only
	second Reverification		because identity is established in
	Document List		Section 2
			AI - Need a Reverification Document
			from either list--Reverific
95	Employee Terminated	is checked	DE - Employee terminated. Employer
			must retain I-9 for 3 years from date of
			hire or one year from date of
			termination, whichever is greater.
			AI - will no longer report on additional
			information requests.
			SC - Employee terminated. Employer
			must retain I-

Lists of Acceptable Documents

List A
(Documents that
Establish Both Identity	List B	List C
and Employment	(Documents that	(Documents that Establish
Eligibility)	Establish Identity)	Employment Eligibility)

1. U.S. Passport	1. Driver's license or ID	1. U.S. social security card issued by
(unexpired or expired)	card issued by a state or	the Social Security Administration (other
	outlying possession of	than a card stating it is not valid for
	the United States	employment)
	provided it contains a
	photograph or
	information such as
	name, date of birth, sex,
	height, eye color, and
	address
2. Certificate of U.S.	2. ID card issued by	2. Certification of Birth Abroad issued by
Citizenship (INS Form	federal, state, or local	the Department of State (Form FS-545
N-560 or N-561)	government agencies or	or Form DS-1350)
	entities provided it
	contains a photograph or
	information such as
	name, date of birth, sex,
	height, eye color, and
	address
3. Certificate of	3. School ID card with a	3. Original or certified copy of a birth
Naturalization (INS Form	photograph	certificate issued by a state, county,
N-550 or N-570)		municipal authority or outlying
		possession of the United States bearing
		an official seal
4. Unexpired foreign	4. Voter's registration	4. Native American tribal document
passport, with I-551	card
stamp or attached INS
Form I-94 indicating
unexpired employment
authorization
5. Alien Registration	5. U.S. Military card or	5. U.S. Citizen ID Card (INS Form
Receipt Card with	draft record	I-197)
photograph (INS Form
I-151 or I-551)
6. Unexpired Temporary	6. Military dependent's ID	6. ID Card for use of Resident Citizen in
Resident Card (INS Form	card	the United States (INS Form I-179)
I-688)
7. Unexpired	7. U.S. Coast Guard	7. Unexpired employment authorization
Employment	Merchant Mariner Card	document issued by the INS (other than
Authorization Card (INS		those listed under List A)
Form I-688A)
8. Unexpired Reentry	8. Native American tribal
Permit (INS Form I-327)	document
9. Unexpired Refugee	9. Driver's license issued
Travel Document (INS	by a Canadian
Form I-571)	government authority
10. Unexpired	For persons under age
Employment
	18 who are unable to
Authorization Document	present a document
issued by the INS which	listed above:
contains a photograph
(INS Form I-688B)
	10. School record or
	report card
	11. Clinic, doctor, or
	hospital record
	12. Day-care or nursery
	school record

TABLE IV

ALERTS
I-9 Alerts

		Message (DE = Data Entry, AI =
		Additional Information, SC = Statement
Field	Condition	of Completion)

1	Section 2, List B Title	is “Other”	Please call the office to clarify how to
			handle this situation.
2	Section 2, List C Title	is “US Birth Certificate”	Please be aware that this is to be a certified
			copy of a birth certificate, not a hospital
			receipt.
3	Section 2, List C Title	is “Other”	Please call the office to clarify how to
			handle this situation.
4	Section 2, List A Title	is “Alien Registration	Not all alien registration cards have
		Card” and expiration date is	expiration dates. Confirm if card was
		blank	unexpired when presented and that the
			photo on the card relates to the individual
			presenting the card. Additionally, INS
			Form I-151 is no longer acceptable after
			Mar. 30th, 1996.
5	Section 2, List A First	is blank and List A Title is	Not all alien registration cards have
	Document Expiration Date	“Alien Registration Card”	expiration dates. Confirm if card was
			unexpired when presented and that the
			photo on the card relates to the individual
			presenting the card. Additionally, INS
			Form I-151 is no longer acceptable after
			Mar. 30th, 1996.
6	Section 3, List A Title	is “Alien Registration	Not all alien registration cards have
		Card” and expiration date is	expiration dates. Confirm if card was
		blank	unexpired when presented and that the
			photo on the card relates to the individual
			presenting the card. Additionally, INS
			Form I-151 is no longer acceptable after
			Mar. 30th, 1996.
7	Section 3, List A Document	is blank and List A Title is	Not all alien registration cards have
	Expiration Date	“Alien Registration Card”	expiration dates. Confirm if card was
			unexpired when presented and that the
			photo on the card relates to the individual
			presenting the card. Additionally, INS
			Form I-151 is no longer acceptable after
			Mar. 30th, 1996.
8	Section 2, Completion Date	is not blank	The employer must look at the actual
			documents presented to verify that they
			appear to be genuine and to relate to the
			employee.
9	Section 1, Social Security	starts with a “9”	Any Social Security Number that starts with
	Number		a ‘9’ is not a valid number.
10	Section 1, Preparer Name	is blank	Please refer to the associated Tip in regards
			to filling out this section.
11	Section 1, Preparer Address	is blank	Please refer to the associated Tip in regards
			to filling out this section.
12	Section 1, Preparer Date	is blank	Please refer to the associated Tip in regards
			to filling out this section.
13	Section 3, New Name	is not blank	Use of the name change field is typically
			used for a name change only. No other
			portion of Section 3 needs to be completed
			unless the employees identity must be
			reestablished or in the case of rehire.
14	Section 2, List A Title	is a “Foreign Passport with	For Foreign Passport verification, please list
		I-94 Card” choice and List	the Foreign Passport details first.
		A Issuing Authority is not	Additionally, the I-94 Card may not be
		“Foreign Passport”	valid for employment. If valid for
			employment, employee status may be
			extended 240 days with a timely filed
			application for extension.
15	Section 2, List A Issuing	is not “Foreign Passport”	For Foreign Passport verification, please list
	Authority	and List A Title is a	the Foreign Passport details first.
		“Foreign Passport with I-94	Additionally, the I-94 Card may not be
		Card” choice	valid for employment. If valid for
			employment, employee status may be
			extended 240 days with a timely filed
			application for extension.
16	Section 1, Alien Authorized	is chosen	Please be aware that the I-94 Card may not
	To Work Until		be valid for employment. If valid for
			employment, employee status may be
			extended 240 days with a timely filed
			application for extension.
17	Section 3, First Document	is a “Foreign Passport with	For Foreign Passport verification, please list
	Title	I-94 Card” choice	the I-94 details in section C. Additionally,
			the I-94 Card may not be valid for
			employment. If valid for employment,
			employee status may be extended 240 days
			with a timely filed application for extension.
18	Section 2, List A Title	is a “Foreign Passport with	For Foreign Passport verification, please list
		IAP-66 Card” choice	the Foreign Passport details first. J
			(Exchange Visitors) students should present
			in section A a combination of an unexpired
			Foreign passport, an unexpired I-94 card
			reflecting J-1 classification and an unexpired
			Form IAP-66. The IAP-66 and the I-94 may
			both bear expiration dates (D/S refers to the
			duration of time necessary to complete the
			approved exchange program). Record here
			at second expiration date field the IAP-66
			expiration date. (This date will be tracked).
			Employers should record the I-94 admission
			number and expiration, if any, in writing on
			the I-9 form in section A.
19	Section 3, First Document	is a “Foreign Passport with	For Foreign Passport verification, please list
	Title	IAP-66 Card” choice	the IAP-66 details in section C. J
			(Exchange Visitors) students should present
			in a combination of an unexpired Foreign
			passport, an unexpired I-94 card reflecting
			J-1 classification and an unexpired Form
			IAP-66. The IAP-66 and the I-94 may both
			bear expiration dates (D/S refers to the
			duration of time necessary to complete the
			approved exchange program). Record here
			in expiration date field the IAP-66
			expiration date. (This date will be tracked).
			Employers should record the I-94 admission
			number and expiration, if any, in writing on
			the I-9 form in section C.
20	Section 2, List A Title	is a “Foreign Passport with	For Foreign Passport verification, please list
		I-20a/b Card” choice	the Foreign Passport details first. F
			(University or college) students should
			present a combination of an unexpired
			foreign passport, an unexpired I-94 card
			reflecting F-1 or M-1 classification and an
			unexpired I-20ab document (D/S refers to
			period of time necessary to complete
			approved academic or training program).
			The I-20ab should be endorsed for the
			employment by the designated school
			official and include a period of time during
			which the employment may take place bear
			a work authorization expiration date. The
			I-94 card is usually marked with D/S
			(Duration of status). Record here at second
			expiration date field the IAP-66
			endorsement expiration date (work
			authorization rarely corresponds with
			duration of I-20 except for on campus
			employment). This date will be tracked.
			Employers should record the I-94 admission
			number in writing on the I-9 form in sect A.
21	Section 3, First Document	is a “Foreign Passport with	For Foreign Passport verification, please list
	Title	I-20a/b Card” choice	the I-20a/b details in section C. F
			(University or college) students should
			present a combination of an unexpired
			foreign passport, an unexpired 1-94 card
			reflecting F-1 or M-1 classification and an
			unexpired I-20ab document (D/S refers to
			period of time necessary to complete
			approved academic or training program).
			The I-20ab should be endorsed for the
			employment by the designated school
			official and include a period of time during
			which the employment may take place bear
			a work authorization expiration date. The
			I-94 card is usually marked with D/S
			(Duration of status). Record here in
			expiration date field the IAP-66
			endorsement expiration date (work
			authorization rarely corresponds with
			duration of I-20 except for on campus
			employment). This date will be tracked.
			Employers should record the I-94 admission
			number in writing on the I-9 form in sect C.
22	Section 2, List A Title	is a “Foreign Passport”	For Foreign Passport verification, please list
		choice other than I-94 and	the Foreign Passport details first.
		List A Issuing Authority is
		not “Foreign Passport”
23	Section 2, List A Issuing	is not “Foreign Passport”	For Foreign Passport verification, please list
	Authority	and List A Title is a	the Foreign Passport details first.
		“Foreign Passport” other
		than I-94 choice
24	Section 3, First Document	is a “Foreign Passport with	For Foreign Passport verification, please list
	Title	I-551 Card” choice	the I-551 details in section C.

TABLE V

TIPS

ID	Field	Message

1	Section 1, Last Name value	In section 1, ensure that the individual hired or recruited or
		referred for a fee provides his or her printed name. Failure to
		do so is a substantive verification failure. (See Memorandum,
		Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
		the Immigration and Nationality Act Added by Section 411
		of the Illegal Immigration Reform & Immigrant
		Responsibility Act of 1996) Go to
		www.lookoutservices.net/legal memorandum and resources.
2	Section 1, First name	In section 1, ensure that the individual hired or recruited or
		referred for a fee provides his or her printed name. Failure to
		do so is a substantive verification failure. (See Memorandum,
		Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
		the Immigration and Nationality Act Added by Section 411
		of the Illegal Immigration Reform & Immigrant
		Responsibility Act of 1996) Go to
		www.lookoutservices.net/legal memorandum and resources.
3	Section 1, Middle Initial	In section 1, ensure that the individual hired or recruited or
		referred for a fee provides his or her printed name. Failure to
		do so is a substantive verification failure. (See Memorandum,
		Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
		the Immigration and Nationality Act Added by Section 411
		of the Illegal Immigration Reform & Immigrant
		Responsibility Act of 1996) Go to
		www.lookoutservices.net/legal memorandum and resources.
4	Section 1, Maiden Name	In section 1, ensure that the individual hired or recruited or
		referred for a fee provides his or her printed name. Failure to
		do so is a substantive verification failure. (See Memorandum,
		Mar. 6, 1997; Interim Guidelines: Section 274A(b)(6) of
		the Immigration and Nationality Act Added by Section 411
		of the Illegal Immigration Reform & Immigrant
		Responsibility Act of 1996) Go to
		www.lookoutservices.net/legal memorandum and resources.

Claims

What is claimed is:

1. A method for assisting in documenting employment eligibility using a data handling device, comprising:

displaying a field of an employment eligibility verification document;

receiving time data corresponding to the field;

determining a current time;

comparing with the data handling device the time data to one or more time values based at least in part on the current time; and

displaying predetermined text based at least in part on an outcome of comparing the time data to the time values.

2. The method of claim 1 where displaying a field of an employment eligibility verification document includes displaying the entire document.

3. The method of claim 1 where the time data includes an expiration date.

4. The method of claim 1 where the time data includes an expiration date for an employee's original document.

5. The method of claim 1 where determining a current time includes checking a computer system clock.

6. The method of claim 1 where the one or more of the time values based at least in part on the current time are a range of dates extending forward from the current time.

7. The method of claim 1 where displaying predetermined text includes displaying a warning when the time data matches one or more of the time values.

8. A method for assisting in documenting employment eligibility using a data handling device, comprising:

updating compliance rules for an employment eligibility verification document;

displaying a field of the employment eligibility verification document;

receiving data corresponding to the field;

applying at least one compliance rule to the received data; and

displaying predetermined text based at least in part on an outcome of applying the at least one compliance rule.

9. The method of claim 8 where updating compliance rules includes checking through a network for updated compliance rules.

10. The method of claim 8 where updating compliance rules includes receiving updated compliance rules through a network.

11. The method of claim 8 where the predetermined text is part of an error report for multiple fields of the employment verification document.

12. The method of claim 8 where displaying a field of an employment eligibility verification document includes displaying the entire document.

13. The method of claim 8 where the at least one compliance rule requires the received data to match one of a set of values.

14. The method of claim 8 where receiving data corresponding to the field includes detecting the choice made by a user from a pulldown menu.

15. A computer program, stored on a tangible storage medium, for assisting in documenting employment eligibility, the program including executable instructions that cause a computer to:

update compliance rules for an employment eligibility verification document;

display a field of the employment eligibility verification document;

receive data corresponding to the field;

apply at least one compliance rule to the received data; and

display predetermined text based at least in part on an outcome of applying the at least one compliance rule.

16. The computer program of claim 15 where the executable instructions cause the computer to check through a network for updated compliance rules.

17. The computer program of claim 15 where the executable instructions cause the computer to install updated compliance rules received through a network.

18. The computer program of claim 15 where the executable instructions cause the computer to display the entire employment eligibility verification document.

19. The computer program of claim 15 where the executable instructions cause the computer to display the predetermined text in an overlying window.

20. The computer program of claim 15 where the at least one compliance rule requires the received data to match one of a set of values.