TWI411868B - Printing machine controlling system and method of the same - Google Patents

Abstract

The present invention provides a printing machine controlling system and the method of the same. In one aspect of the present invention, the printing machine controlling system includes a local area network; a printing machine including a network interface card coupled to a processor to connect the local area network, a scan module coupled to the processor to scan paper documents into image files, a print module coupled to the processor to print the image files, and a content filter module coupled to the processor to filter the contents of the image files; and at least a work computer coupled to the local area network.

Description

Photocopier control system and method thereof

The present invention relates to a photocopier, and in particular to a photocopier control system and method therefor.

Due to the lack of control of traditional photocopiers, scanners or fax machines, it is difficult to prevent confidential information from being leaked through photocopying, scanning or faxing, thus causing a loophole in the enterprise. For example, the traditional photocopier has a card reading authentication mechanism, but the photocopied paper documents are easily or unintentionally carried out by employees. Due to the lack of a strict control mechanism for fax machines or scanners, employees can fax files to the electronic file and then fax them out via computer fax. In addition, due to the lack of a retention mechanism for traditional photocopiers, scanners or fax machines, even if the company finds that confidential information has been leaked, it cannot be checked. Therefore, a photocopier, scanner or fax control system is still needed today to prevent the outflow of confidential information.

The present invention provides a photocopier control system and method therefor. In one aspect, the photocopier control system of the present invention includes a regional network; a photocopier comprising a network interface card coupled to the processor to connect to the regional network, the scanning module coupled to the processor for scanning The document is a document, a photocopying module coupled to the processor for photocopying, and a content filtering module coupled to the processor to filter the content of the image file; and at least one working computer coupled to the regional network. The photocopier also contains a hard drive. The content filtering module includes a text recognition module to identify the image file into a text file and a keyword filtering module to filter the text file. The photocopier control system also includes a file server coupled to the local area network to back up the image or text file. The above work computer includes a supervisor computer and a staff computer. The employee computer contains a built-in data card or an external data machine to fax the image file.

In another aspect, the photocopier control method of the present invention includes inputting an employee code and a password through a panel and selecting a function key; displaying an employee code and a password and a function action message on a display of the supervisor computer; scanning the document into a file Transfer the image file to the file server and identify the image file into a text file; and transfer the text file to the file server and filter the keywords in the text file. After the step of scanning the document into a picture file, the photocopy image file is also included. After transferring the image file to the file server and identifying the image file into a text file, the image file and the fax image file are downloaded from the file server.

One of the advantages of the present invention is that the photocopier control system and method thereof can perform pre-audit and post-audit auditing, scanning or facsimile actions and documents to protect confidential information from leakage.

Another advantage of the present invention is that the photocopier control system and method thereof can filter the contents of the document and alert while performing photocopying, scanning or faxing operations.

These and other advantages will be apparent from the following description of the preferred embodiments and the appended claims.

The present invention will be described in detail with reference to the preferred embodiments and the accompanying claims Therefore, the invention may be embodied in other embodiments in addition to the preferred embodiments described herein.

The invention discloses a photocopier control system and a method thereof. As shown in the first figure, in the preferred embodiment of the present invention, the photocopier control system 10 includes a photocopier 100 including a processor 101, an operating system 102, a panel 103, a memory 104, a hard disk 105, and a network. The interface card 106, the scanning module 107, the photocopying module 108, and the content filtering module 109. In an embodiment, the content filtering module 109 includes an image recognition (OCR) module 110 and a keyword filtering module 111. The photocopier control system 10 also includes a network tap 112, a file server 114, and a work computer such as a supervisor computer 113 and an employee computer 115. The photocopier 100 is coupled to the network tap 112 via the local area network via the network interface card 106 for further coupling to the supervisor computer 113, the file server 114, and the employee computer 115 via the regional network. In one embodiment, the network interface card 106 can utilize the TCP/IP protocol, the IPX/SPX protocol, or any other known network protocol and network tap 112, the host computer 113, the file server 114, and The employee computer 115 communicates. In an embodiment, the file server 114 includes a protection mechanism, such as a disk array (RAID) data protection mechanism, a multiple backup mechanism, an antivirus mechanism, and a data encryption mechanism. For example, in one embodiment, all of the transport packets in the photocopier control system 10 are encrypted and decrypted to prevent packet theft, such as Advanced Encryption Standard (AES) algorithm encryption.

In an embodiment, when the user wants to use the photocopier 100, the user must input the employee code and password through the panel 103 to perform identity authentication, and select function keys (such as photocopying or scanning). The operating system 102 transmits and displays the information of the employee code and the functional action (such as photocopying or scanning) desired by the user through the network interface card 106 and the network tap 112 through the Extensible Markup Language (XML). On the display of computer 113, for supervisor approval. In one embodiment, operating system 102 can be Linux or any other known operating system. After the supervisor allows the function to be activated (photocopying or scanning), the confirmation message is sent back to the operating system 102 of the photocopier 100, so that the operating system 102 issues an instruction to the photocopying module 108 or the scanning module 107 for photocopying or scanning. action.

When the user selects the photocopying function, after the supervisor permits, the operating system 102 first issues an instruction to the scanning module 107 to scan the file that the user wants to photocopy, and the image scanned by the scanning module 107 is simultaneously transmitted to the photocopying module. 108 for photocopying, the text recognition module 110 recognizes the image file as a text file, and the file server 114 for backup. The text file recognized by the character recognition module 110 is then simultaneously transmitted to the keyword filtering module 111 and the file server 114. In one embodiment, the supervisor can set the keywords in the keyword filtering module 111 by the supervisor computer 113 or by the panel 103 of the photocopier 100. The keyword filtering module 111 compares the characters in the text file with the keywords set by the supervisor one by one. If the words identical to the keywords appear, the keyword filtering module 111 transmits the message to the operating system 102 for the job. The system 102 transmits an alert message to the supervisor computer 113 through the network interface card 106 and the network tap 112 through the Extensible Markup Language (XML) to notify the supervisor that the file photocopied by the user contains the keyword set by the supervisor. . The files and text files transmitted to the file server 114 are stored in a storage device such as a hard disk of the file server 114, so that the supervisor can use the supervisor computer 113 to enter the file server 114 for post-mortem auditing.

When the user selects the function of scanning, after the supervisor allows, the operating system 102 first issues an instruction to the scanning module 107 to scan the file to be scanned by the user, and the image scanned by the scanning module 107 is simultaneously transmitted to the text recognition mode. Group 110 identifies the image file as a text file and file server 114 for backup. The text file recognized by the character recognition module 110 is then simultaneously transmitted to the keyword filtering module 111 and the file server 114. As described above, the supervisor can set the keywords in the keyword filtering module 111 by the supervisor computer 113 or by the panel 103 of the photocopier 100. The keyword filtering module 111 compares the characters in the text file with the keywords set by the supervisor one by one. If the words identical to the keywords appear, the keyword filtering module 111 transmits the message to the operating system 102 for the job. The system 102 transmits the alert message to the supervisor computer 113 through the network interface card 106 and the network tap 112 through the Extensible Markup Language (XML) to notify the supervisor that the file scanned by the user contains the keyword set by the supervisor. . The image file and text file transmitted to the file server 114 are stored in a storage device such as a hard disk of the file server 114, so that the supervisor can use the supervisor computer 113 to enter the file server 114 for post-audio auditing, and for the user to access the employee computer 115. The image file is downloaded and retrieved from the file server 114.

When the user wants to fax, as described above, the user first enters the employee code and password through the panel 103 to perform the identity authentication and selects the scanning function, and the operating system 102 can use the employee code and the function action of the user to perform the function. The Extended Markup Language (XML) is transmitted through the network interface card 106 and the network tap 112 and displayed on the display of the supervisor computer 113 for supervisor approval. After the permission of the supervisor, the operating system 102 first issues an instruction to the scanning module 107 to scan the file that the user wants to fax. The image scanned by the scanning module 107 is then simultaneously transmitted to the text recognition module 110 to identify the image as a text. File, and file server 114 for backup. The text file recognized by the character recognition module 110 is then simultaneously transmitted to the keyword filtering module 111 and the file server 114. As described above, the supervisor can set the keywords in the keyword filtering module 111 by the supervisor computer 113 or by the panel 103 of the photocopier 100. The keyword filtering module 111 compares the characters in the text file with the keywords set by the supervisor one by one. If the words identical to the keywords appear, the keyword filtering module 111 transmits the message to the operating system 102 for the job. The system 102 transmits the alert message to the supervisor computer 113 through the network interface card 106 and the network tap 112 through the Extensible Markup Language (XML) to notify the supervisor that the file desired by the user contains the key set by the supervisor. word. The image file and text file transmitted to the file server 114 are stored in a storage device such as a hard disk of the file server 114, so that the supervisor can use the supervisor computer 113 to enter the file server 114 for post-audio auditing, and for the user to access the employee computer 115. The image file is downloaded and retrieved from the file server 114, and the fax machine is externally connected to the built-in or built-in data machine or data card 116 of the employee computer 115.

As described above, the photocopier control system 10 of the present invention allows the user to perform photocopying, scanning, or faxing operations prior to the approval of the supervisor, and performs content alerting and file backup while the functional actions are being performed. The actions and documents of photocopying, scanning or faxing can be reviewed in advance and audited afterwards to protect confidential information from leakage. Therefore, the present invention provides a photocopier control system that can be audited beforehand and audited afterwards.

In the photocopier control method of the present invention, first, the user inputs the employee account number and password through the panel 103 and selects the function key, and then displays the employee account number and password and the function action message on the display of the supervisor computer 113. Thereafter, if the supervisor allows the function to operate, the file that the user wants to photocopy or scan is scanned into a picture file. Thereafter, if the user selects the scanned function key, the image file is transmitted to the file server 114 and the image file is recognized as a text file. Thereafter, the text file is transmitted to the file server 114 and the keywords in the text file are filtered. If the user selects the photo-printed function key, the image file is photocopied, the image file is transferred to the file server 114, and the image file is recognized as a text file. Thereafter, the text file is transmitted to the file server 114 and the keywords in the text file are filtered. Then, if the user wants to fax the file, after the image file is transferred to the file server 114 and the image file is recognized as a text file, the user downloads the image file from the file server 114 and utilizes the coupling to the employee computer 115. The data machine or data card 116 performs the fax.

The above description is a preferred embodiment of the invention. Those skilled in the art should be able to understand the invention and not to limit the scope of the patent claims claimed herein. The scope of patent protection is subject to the scope of the patent application and its equivalent fields. Any modification or refinement made by those skilled in the art without departing from the spirit or scope of the present invention is equivalent to the equivalent change or design made in the spirit of the present disclosure, and should be included in the following patent application scope. Inside.

10. . . Photocopier control system

100. . . photocopier

101. . . processor

102. . . working system

103. . . panel

104. . . Memory

105. . . Hard disk

106. . . Network interface card

107. . . Scanning module

108. . . Photocopying module

109. . . Content filtering module

110. . . Text recognition module

111. . . Keyword filter module

112. . . Network tap

113. . . Supervisor computer

114. . . File server

115. . . Employee computer

116. . . Data machine/data card

The invention may be understood by the description of the preferred embodiments and the detailed description and the accompanying drawings. However, those skilled in the art should understand that the preferred embodiments of the present invention are intended to be illustrative and not to limit the scope of the invention, wherein the first figure is a photocopier control system according to the present invention. Block diagram.

10. . . Photocopier control system

100. . . photocopier

101. . . processor

102. . . working system

103. . . panel

104. . . Memory

105. . . Hard disk

106. . . Network interface card

107. . . Scanning module

108. . . Photocopying module

109. . . Content filtering module

110. . . Text recognition module

111. . . Keyword filter module

112. . . Network tap

113. . . Supervisor computer

114. . . File server

115. . . Employee computer

116. . . Data machine/data card

Claims (9)

A photocopier control system comprising: a regional network; a photocopier comprising a network interface card coupled to a processor to connect to the local area network, a scanning module coupled to the processor Forming a scan file, a photocopying module coupled to the processor to photocopy the image file, and a content filtering module coupled to the processor to filter the content of the image file, wherein the content filtering module The group includes a text recognition module for recognizing the image file as a text file, and a keyword filtering module for filtering the text file; and a host computer coupled to the local area network, wherein the keyword filtering module The group sends a warning message to the supervisor computer when the text in the text file appears to be the same as the text of a keyword. The photocopier control system of claim 1, wherein the photocopier further comprises a hard disk. The photocopier control system of claim 1, further comprising a file server coupled to the local area network to back up the image file or the text file. The photocopier control system of claim 1, wherein the work computer comprises an employee computer. The photocopier control system of claim 4, wherein the employee computer bag Includes a built-in data card to fax the image. The photocopier control system of claim 4, wherein the employee computer includes an external data machine to fax the image file. A photocopier control method includes: inputting an employee code and a password through a panel, and selecting a function key; displaying the employee code and password and function action information on a display of the supervisor computer; scanning the document into a map file; transmitting the image file Go to the file server and identify the image file as a text file; transfer the text file to the file server and filter the keywords in the text file; and when filtering the text in the text file to appear the same as the keyword text , send a warning message to the supervisor computer. The photocopier control method according to claim 7, further comprising photocopying the image file after the step of scanning the document into a picture file. The photocopier control method of claim 7, after transmitting the image file to the file server and identifying the image file into a text file, further comprising downloading the image file from the file server and faxing the image file.