TWI302657B - Electric data management system and method - Google Patents

Description

1302657

[Technical field to which the invention pertains] The electronic data relating to the method, in particular, the data relating to the data. The present invention relates to a work-in-progress electronic data management system for using a plurality of databases to separately organize electronic materials and utilize them. The operation interface and the control program integrate various asset management systems and methods. [Prior technology] The traditional data management is mostly based on the internal or personal documents of the paper department (4), and then divided into categories = and the construction of a common paper to save the documents _, which needs to be added by manual Time and effort, and in the future, if you want to update or maintain the document 2; If the data is part of the contract payment for regular payment, then = all the time limit for handling the manual and early warning contract will be harmed to the company or individual if it is accidentally ignored. In addition, when the number of documents in the future increases, the volume of the large paper will take up space, and the query will become more and more difficult. One ° stomach In order to solve the above shortcomings, there is a need to electronically manage documents. Conventional electronic data management, such as the use of Exce] [and Access proprietary Microsoft Corp. (Microsoft Corp.) data spreadsheet or data management software to build and manage all documents. The electronicization of documents only solves the problem that paper materials are small in size and difficult to maintain, but because software systems such as Excel and Access are standard systems.

Page 8 1302657 V. Inventions (2) ' ---- "" Types such as usage, etc. Therefore, the law is tailored to specific needs. In the future, if a copy of the data needs to be copied and modified, it is still necessary to repeat the construction of a revised electronic data. In addition, because electronic data often needs to be signed by T-knuckle #, but generally commercialized Excei and Access is eight; ί f Γ lack of sharing and permission control machine (four) 'making data can not be established through this information: Unable to control the signing of the data, because of the lack of a related operating mechanism, and the interface that must be separated/incoming and washed can be handled. [Summary of the Invention] The 2nd invention provides an electronic data management system to store and manage data, and to directly store and update electronic materials. ^ Gobe 枓 input device The invention also provides - 垂 7 - 如, une) 追踪 追踪 和 和 电 : : : : : : : : : : : : : : : : : : : 料 料 料 料 料 料 料 料 料 料This volume also provides a special requirement for “electricity”: “4 e 糸 ,, can be modified for special, and does not need to generate a copy or 曰 after the 曰 罟冉 禝 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 。 The person and the right material management system can set the sharing and data account two m" rationality, data signing and chasing; one of the inventions is processed simultaneously with the f-face. The - control module, a first:: an electronic data Management system, including the first storage medium, a second storage medium, a ^

Page 9 1302657 V. Invention Description (3) Three storage media, an input module, a search module and an update module. The control module is configured to execute a management program stored in a memory component, the first storage medium is configured to record at least one first type of electronic data, and the second storage medium is configured to record at least one second type of electronic data, the third storage medium It is used to record at least one work record. The input module is connected to the control module and is connected to an external input device for receiving input and input data. The search module searches for the first type of electronic data, the second type of electronic data, and the work record stored in the first storage medium, the second storage medium, and the third storage medium. The update module is configured to update the first type of electronic data, the second type of electronic data, and the work record stored in the first storage medium, the second storage medium, and the third storage medium. The control module executes the management program to process the following steps: (1) Receiving input data and generating corresponding instructions according to the content of the input data as follows: (a) When the input data is the first type of electronic data, the input data is stored. (b) when the input data is a second type of electronic data, the input data is stored in the second storage medium; (c) when the input data is required to search for electronic data, a search command is generated to the search module. To search for relevant electronic data; and (d) when the input data is required to update the electronic data, an update instruction is sent to the update module to update the relevant electronic data;

Page 10 1302657 V. INSTRUCTIONS (4) AND (2) According to the above work, a work record is generated and stored in the third storage medium. In this way, the first type of electronic data (such as contract information) and the related second type of electronic data (such as account information to be paid for contract data) can be separately stored, and the input module and the search module can be utilized. Cooperation to establish a link. Therefore, the user can process a certain type of electronic data (ie, the first type of electronic data), and does not need to separately record other electronic data related to the other (ie, the second type of electronic data), and the embodiment can be connected and connected. When the first type of electronic data is taken out by the search module, the user is also informed about the second type of electronic data. Therefore, as long as the relationship between the two or more electronic materials is set in advance (for example, when the transaction document information is recorded, the background information of the relevant trader is automatically linked), the user can automatically Relevant materials that have been set up are also collected and electronically created. Furthermore, through the establishment of the work record, the user can understand the current state of processing of the first type of electronic data, and can also know from the work record whether the relevant second type of electronic data has been processed, which saves personnel compared with the prior art. And space costs. The advantages and spirit of the present invention will be further understood from the following detailed description of the invention. [Embodiment]

Page 11 1302657 * . V. Description of the Invention (5) Referring to Figure 1, Figure 1 is a schematic diagram of a preferred management system 10 of the present invention. The electronic data control module 102, the first storage medium 104, and the first material management system 10 of the present invention include a storage medium 108, an input module 110, a search medium 106, a 14th, and a column. The printing module 116 and the display module 丨12, the update module-display interface are connected to a display device 2, 〇, 2, and the data of the '8: f group 118 system application= to the display material control module 102 basically includes The central processing unit (CPU) 101 is referred to as the component 1〇3. The central computing unit 101 is configured to process the processing, processing, and processing of each module, and then generate commands to the modules. The memory component 103 records a management program for the control module 1 to apply the central operation 101. When the user wants to log in to the system. The control oscillator group 102 will execute a management program that generates an instruction to the user to enter the login data. The user must input the login data using an external input device 2 , 4, and the login data is received by the input module and transmitted to the control module 102. The input module 11 is connected to the data transmission interface and the external input device 2 0 4 ' so that the data can be transferred by wire or wirelessly. ^ When the present invention is applied to a network environment, after receiving the login data, the control module 1 〇 2 then executes the management program to verify the login data. If the verification is passed, the user is permitted to use the electronic data management system 10; if the verification fails, the user will not be able to continue using the electronic data management system 10. Control module 1 〇 2 simultaneous login for user input

Page 12 1302657 V. Description of invention (6) The material is judged to be the right of the user to be directly applied to the single host in the electronic data tube, ..., 10. However, this verification is performed, and subsequent operations can be performed directly. = This does not require the user to be authenticated to use the electronic data tube to allow the work to be performed within its authority. =,, after 1 0, you can use the electronic data of the controllable control within the authority to send = send, the system 1〇 can be used by the user for the user to select the power to be operated; ^ user login page : The message of attention. In the preferred embodiment of the present invention: 俨二 and 5 for the user to have the greatest authority to say:; 佳 = in the example, the function that will be used by the messenger will be subject to its core;: in actual application' Use Ming. For convenience of explanation, in the present invention, the second method is described herein, and the second type of electronic information is described in the second type. However, the account with the strongest relationship between contract information and contract information must be strong, as long as the second type of electronic assets; the invention can be applied to any field reference data. The first type of electronic data requires the hospital's medical record, and the second: the electronic data is a certain patient. i electronic poor material is the health insurance user of this patient is allowed to use snow: ow \\ can use the invention to carry out the system, after the user user can input - finger construction. For the method of construction, the storage medium 104 is connected to the first module of the control module 1 〇 2, and the bedding target is built. There is contract information directly to modify the work storage / after the first = Tian new construction or modification is completed, then new

Page 13 1302657 V. Invention Description (7) ί ί will be stored in the first storage medium 104. In addition, since the contract i build 2 crane is accompanied by a lot of accounting information, the control module 1 〇 2 will store the accounting information related to the first contract and the newly created contract information, and store it in the middle; In addition, since the contract information often requires a hard signing by the company, the control module H 2 will also generate a work to: = the current status of the contract data, ... the second storage medium 108. Only need to ί: ί invention to modify the contract information. After the user enters the contract information 2, the system 10 is input to the control module 10^' by using an external input device, and the input module π 〇 transmits the search condition to the module 112 to find out that the module 102 is generated. A search command to search materials and work records. After using the contract information and the account information, the user can select the electronic data to be modified from the updated time Z, and then update the command, and then the control module 10 2 converts the updated data. The new instruction update is to be modified =: 5 2 module 11 4, the update module 11 4 is recorded by the control module in the work of your % data. Again, this update action will be 10 8 . , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , The job record of the material 'so you can get it. In addition, due to the entry of the ^, in order to track the signing of the contract information into the link, therefore, when the second, the Bay, the account information and the work record are mutually known to the account of the three A data management system After 10, you can ", number and other related information.

1302657 V. Description of the Invention (8) For the convenience of the user, the electronic data management system includes a printing module 116 for connection with an external printing device 2〇6 for the user to enter contract information and accounting information. Or when the work record is printed, it can be output to the printing device 2 06 for printing. The way the printing is changed will vary with the system designer. In addition to printing one by one, the data will be printed into a list and printed in a convenient and fast report. For example, you can first set the format and content of the summary label to be used on the paper folder, and then automatically print out the required/required prints through the printing device 2〇6 after the electronic data processing system 10 processes the data. The abstract label is used when filing the paper document, eliminating the need for the paper file manager to prepare the abstract. According to the special adjustment, the storage medium of the present invention is an optional storage medium for a piece of information, a multi-functional optical disc (DVD) or a built-in system. In addition, it is stored in ^ so the search module can check the specific electronic data according to the code of each electronic data. Specialized = This, the present invention can improve various shortcomings of the prior art, including the inability to immediately notify the expiration of the account and the inability to collect multiple documents. The problem of "face management" has been improved in the present invention. The electronic data management device of the present invention will be explained in detail, and the following is the following: ΐ: 子资肖, updating electronic materials, and tracking electronic materials. ; The flow chart. # When creating a new electronic data, the following steps are taken:

1302657 V. INSTRUCTIONS (9) Step 30: Step 3 2: Step 3 4: Step 35: Step 36: Step 3 8: Step 40: Step 42: Step 44: Step 46: Step 48: Start. The control module 102 requires the user to enter the login data. Verify the login data. If successful, proceed to step 3 6. If it fails, proceed to step 3 5. Users are denied access to the electronic data management system. The user inputs a new electronic data request and requests according to the user's new electronic data. If the new type 1 electronic data is newly created, step 38 is performed. If the second type electronic data is newly created, step 46 is performed. The control module 102 draws a blank # from the first storage medium 1 〇 4 for the user to create a new one; or extracts an old first type electronic data for the user to repair according to the user's request. The control module 102 stores the first-degree electronic data input or modified by the user to the first storage medium 1〇4. The control module 102 stores the first type of electronic data input and modified by the user into the second storage medium 1 to 6 according to the first type of electronic data. The control module 102 generates a work record to be stored in the third storage 1 〇 8, and then performs step 49. The body control module 1〇2 is taken out from the second storage medium 1〇6, so that the user can perform the new type or the second type of electronic data sold according to the requirements of the use of the user for modification. The control module 102 is based on the user input or modification -

1302657 • V. Inventive Note (10) type electronic data, the first _-type electronic data associated with the first type of electronic data is stored in the 哲一弟一- storage medium 106, and then step 4 4 is executed. Step 49: End the exit of the electronic data management system 10. Please refer to Figure 3 and Figure 3 for the flow chart of updating the electronic data in the electronic data management method of the present invention. When updating the electronic data, the present invention includes the following steps: • Step 50 Start 〇 Step 52 Control Module 1 0 2 Ask the user to enter the login data < Step 54 Verify the login data, if successful, proceed to step 56, if not, proceed Step 55: Step 55 Reject the user to use the electronic data management system 10, step 56, the user to enter the search condition to retrieve the relevant electronic data. Step 58 Control the mode group 1 0 2 According to the retrieval condition, • generate a search command to the search mode group 112. Step 6: The search module retrieves and retrieves the electronic data related to the condition from the first storage medium 104, the second storage medium 1 0 6 and the third storage medium 108. Step 62: The user selects the electronic material to be updated and inputs the updated electronic data request. Step 64: The control module 1 0 2 updates the electronic data according to the updated electronic data requirement.

Page 17 1302657 Negative - . V. Invention Description (11) Step 6 6: Control Module 1 〇 2 Generates a work record and stores it in the third storage medium. Step 68: End, exit the electronic data management system 1〇. In summary, the present invention has multiple functions, and can be arranged as shown in Fig. 4'. Fig. 4 is a functional relationship diagram between the modules of the present invention. In Figure 4, in order to explain the present invention more clearly, the contract information is still the first type of electronic data, and the accounting information is the second type of electronic data. As shown in FIG. 4, the electronic data management system of the present invention includes contract processing (function block 74), contract tracking (function block 76), account management (function block 78), search (function #block 80), and basic Data maintenance (function block 82) and other functions. As long as the user 11 logs in to the system via the login page of the electronic data management system (function block 7 〇), that is, the identity verification by the system (function block 7 2) 'user 11 can have the rights according to his own Using the above work in contract processing (feature block 74), the user 11 can add a contract material directly with the blank template (function block 742), or move over to copy a new contract using other old contract data. Contract information (function block 744). At the same time, depending on the needs of the user, the contract required by the user is represented (block 746) and printed (function block 748). In contract tracking (feature box 7 6), you can directly trace the contract's production record and list it (function block 7 6 2), or add a new contract work record (function block 7 6 4) to facilitate the query. Current contract

Page 18 1302657 . « » V. INSTRUCTIONS (12) State of affairs. When the contract is signed, the complete contract data can be saved (function block 716) for subsequent investigation. In addition, the contract work record of the list can also be printed directly (function block 768) for the convenience of the user. In terms of account management (feature block 78) 'can be traced directly to the account> and listed (feature block 782), or a new account work record (function block 784) to facilitate access to current accounts Processing status. In addition, the list of account work records can also be printed directly (power block package 7 8 6) for user convenience. In the search function (function block 80), you can do a full-text search (function block 802) or an advanced search (function block 804), the so-called full-text search, that is, the search conditions to be entered, at all Full-text search in contract information, accounting information and work records. As for the advanced search, the search conditions can be set according to different data and different check positions, and relevant electronic data can be searched according to the search conditions (function block 8 〇 6). After searching, you can list the search results (function block 8 〇 8). As for the maintenance of basic data (function block 8 2), the contract information "some fixed information, such as company data or a fixed amount of accounts, can be directly modified by this function if there is a change. In summary, the electronic data management system and method of the present invention have the following advantages: a) the disadvantages of improving the conventional technology cannot be tailored, and the electronic data can be tailored to different needs. For example, it can be used for different purposes.

J302657 V. INSTRUCTIONS (13) For the needs of the person, individually adjust the control module 1〇2 and memory 1〇3, for the 31st electronic data and the second type electronic data. The relationship is set to provide a relationship between different users when they are dealing with an electronic material. Φ b) Integrated electricity: data (such as contract information) to establish management of S, tracking, and related electronic data (such as accounting data) to improve the lack of processing data in the past. By adjusting the setting of the relationship between the control module 1 0 2 and the memory 1 0 3, the relationship between the first type of electronic data and the second type of electronic data can be pre-set the relationship between different data, and automatically related by the computer. Integration of information. c) With the function of electronic > material reminder, it can also be tracked and maintained. , inch device from 3 production 5 new blank template or use old electronic materials to repair (2 in 3:: reusability, and the use of the user's flexibility. Both physical and electronic data have unique identification number, convenient Search and manage the data when it is processed. 'Printing various electronic data columns can use 4 search conditions to search out all relevant electronic data. The detailed description of the description of the body's hopes to be more clear about the operation, the spirit and the spirit. However, it is preferred that the above disclosure is not limited to: 1. 篕! The scope of the invention is limited. Conversely, the purpose of the change and the equivalence of the arrangement are as claimed in the present invention.

1302657 V. Scope of the patent scope of the invention (14) Page 21 Φ 1302657 Brief Description of the Drawings BRIEF DESCRIPTION OF THE DRAWINGS FIG. 1 is a schematic view of an electronic data management system in accordance with a preferred embodiment of the present invention. Figure 2 is a flow chart of the new electronic data in the electronic data management method of the present invention. Figure 3 is a flow chart for updating electronic materials in the electronic data management method of the present invention. Figure 4 is a functional relationship diagram between modules of the present invention. [Description of the label] Control module 1 0 2 Memory component 1 0 3 Second storage medium 1 0 6 Input module 1 1 0 Update module 1 1 4 Display module 11 8 External input device 2 0 4 Identity verification ( Function Block 72) Contract Tracking (Function Block 76) Search (Function Block 80) Electronic Data Management System 1〇 Central Computing Unit 101 First Storage Media 1 0 4 Third Storage Media 1 0 8 Search Module 11 2 Print Module 11 6 Display Unit 2 0 2 External Print Unit 2 0 6 Login Page (Function Block 70) Contract Processing (Function Block 74) Account Management (Function Block 78) Basic Data Maintenance (Function Block 82)

Page 22 1302657 Schematic Description New Contract Information (Function Block 742) Copy Contract Data (Function Block 744) Contract List (Function Block 746) Contract Data Print (Function Block 748) Work Record List (Function Block 76 2) New Contract Work Record (Function Box 7 6 4) Save Contract Information (Function Block 76 6) Work Record Print (Function Block 76 8) Account Information List (Function Block 782) Add Account Work Record (Function Block 784 Print the accounting data (function block 78 6) Full-text search (function block 8 0 2) Advanced search (function block 8 04) Search electronic data (function block 8 0 6) Search result list (function block 8 0 8) i

Page 23

Claims (1)

1303⁄4. The staff clearly stated that J爹 produced a car 1) an electronic asset generating related accounting-memory module, the storage medium storing the first material; a third storage medium for recording the input module to receive an input and a search module, The work permit module of the storage contract approval, updating the material management system data and the various layers for storing the body for recording, for recording, for recording contract data Connecting the control information and the tube for managing the control according to the media, the material, and the contract; and for managing the user according to the media, the contract, and the contract The next input data media is taken out of a blank contract data. The search conditions are selected. The selected data is recorded as a record. The program processes the work records according to the following steps. , including: a management program; a management program; recording at least one contract information; recording at least one accounting record related to the contract at least one working record The work record is recorded at the level of the hierarchy; the module is connected to an external input device, and the result of the operation of the program; the operation result of the control module, the search for the storage medium and the accounting information related to the third storage medium, and The operation result of the contract data control module, updating the storage medium of the second storage medium and the account information of the third storage medium and the user permission permission instruction of the contract information to enter the system, the management program is the first Store for correction of contract information or user-converted contract information: Page 24 2006. 12.1L 023 1302657 ^S__93H3963 VI. Application for the scope of the patent The control management model data is used to make the control management model recorded in the work record, and the contract for the selected search bar is selected. Board group 3 · If the application is controlled by the certification 4 · If the application is from this information, please patent the authority and execute the patent module and the related method, please click the patent step to print a print of the printed part. A display part display 6: If the external group 0 command is applied, the device adds a patent to display a command, and the device adds a patent input stop replacement page. The group establishes a user input related to the contract according to the contract data and stores it in the second storage medium. The account group establishes a record according to the user's permission to enter the system and stores it in the third storage medium; The contract information is revised by using the search control module to generate a check condition by a search command = for the user to update the contract. The electronic data management system described in item 1 of the scope is based on the authentication data received by the input device. The management program confirms the authentication data. The electronic data management system described in item 2 of the scope is iL·, which is “one of the electronic data that generates a search command to the search module. The electronic data management system described in item 1 of the scope, into a module Connected to the control module, when the control module generates 'transfer the electronic data corresponding to the print command to an external print. The electronic data management system described in item 1 is connected to the first pole group. a control module, when the control module generates 'transferring the electronic data corresponding to the display instruction to an external display for display. The electric hand data management system according to item 1 of the above, wherein the system transmits the input through a steel road Data to the input mode to search for Page 26 2006. 12. 11.025