200937320200937320
九、發明說明： 【發明所屬之技術領域】 尤其涉及一種基於網路的 本發明涉及採購管理領域 採購管理系統及其管理方法。 【先前技術】 採購管理是對採購作業流程的實施與監控，也是對企 f供應商進仃的系統管理。有效的採購管理能使供應商更 好的為企業服務，並促進彼此間合作關係。 ♦傳j的採購方式一般依靠人力來完成整個採購過程， 在而求單j立、採購單位以及供應商之間的溝通事項上，細 常:問題就是等待，即總是盲目的等待著其他兩方的進^ 報告，又或者是連續不停的電話/郵件催問。以上這些繁瑣 的靖事總是困擾著三方’特別是在採購的物品出現問題需 要退貨或者換貨時’更是作業困難，導致人力成本較大， 採購效率低下。 ❹【發明内容】 有鑒於此，有必要提供一種高效的電子化採購管理系 還有必要提供一種上述採購管理系統的管理方法。 一種採購管理系統，包括： 〇〇資料庫用於存儲採購過程中的訂單資料，包括需求 早位提出的採購需求以及後續程式的處理記錄； —°旬單元，用於根據用戶輸入的查詢請求搜索出資料 庫中對應的訂單資料並輸出； 7 200937320 •訂單接收單元’用於接收需求單位輸入的訂單資料並 ’ 存儲到該資料庫中； 發貨設定單元，用於接收供應商輸入的發貨訊息並加 入到訂單資料中； 收貨管理單元，用於接收採購單位輸入的收貨確認訊 息並加入到訂單資料令； 驗收管理單元，用於接收需求單位輸入的對貨物的驗 ❹收結果訊息，並對應修改資料庫中的訂單資料。 一種採購管理系統的管理方法，其包括如下步驟： 接收需求單位輸入的訂單資料； 接收供應商輸入的發貨訊息並加入到訂單資料中； 接收採購單位輸入的收貨確認訊息並加入到訂單資料 中； ' .接收需求單位輸入的驗收結果訊息，驗收結果訊息為 退貨/換貨訊息或驗收通過訊息； ❹〜當接收的驗收結果訊息為退貨/換貨訊息時，更新訂單 貢料中的收貨數據，然後回到接收供應商輸入的發貨訊息 並加入到訂單資料中的步驟； 當接收的驗收結果訊息為驗收通過時，給訂單資料作 結案標記，表示此訂單採購任務完成。 上述採購管理系統及其管理方法藉由同一採購管理系 統=為需求單位、採購單位以及供應商三方的溝通平台， 使ί三方都可以藉由同一個資料庫存取資料，並隨時瞭解 5丁早處理狀況，實現了收貨以及退/換貨操作上的資料統一 200937320IX. Description of the invention: [Technical field to which the invention pertains] In particular, the invention relates to a network-based procurement management system and a management method thereof. [Prior Art] Purchasing management is the implementation and monitoring of the procurement operation process, and it is also the system management of the enterprise f supplier. Effective procurement management enables suppliers to better serve the business and promote mutual cooperation. ♦ The procurement method of J is generally based on manpower to complete the entire procurement process. In the case of communication between the procurement unit and the supplier, the problem is that the problem is waiting, that is, blindly waiting for the other two. The party's incoming ^ report, or a continuous phone/mail reminder. These cumbersome affairs have always plagued the three parties, especially when there are problems with the purchase of goods that need to be returned or exchanged. It is more difficult to work, resulting in higher labor costs and lower procurement efficiency. ❹ [Summary of the Invention] In view of this, it is necessary to provide an efficient electronic procurement management system. It is also necessary to provide a management method for the above procurement management system. A procurement management system, comprising: 〇〇 a database for storing order data in a procurement process, including a procurement requirement for early demand and a processing record of a subsequent program; - a unit for searching according to a query request input by a user The corresponding order data in the database is output and output; 7 200937320 • The order receiving unit 'is used to receive the order data input by the demand unit and 'stored in the database; the delivery setting unit is used to receive the delivery of the supplier input The message is added to the order data; the receipt management unit is configured to receive the receipt confirmation message input by the purchase unit and add to the order information order; the acceptance management unit is configured to receive the inspection result information of the goods input by the demand unit And corresponding to modify the order data in the database. A management method for a procurement management system, comprising the steps of: receiving an order data input by a demand unit; receiving a delivery message input by a supplier and adding to the order data; receiving a receipt confirmation message input by the purchasing unit and adding the order information to the order data Receiving the acceptance result message input by the demand unit, the acceptance result message is the return/replacement message or the acceptance pass message; ❹~ When the received acceptance result message is the return/replacement message, the receipt in the order tribute is updated. The goods data, and then return to the step of receiving the delivery message input by the supplier and adding to the order data; when the received acceptance result message is the acceptance acceptance, the order information is marked as a settlement, indicating that the order purchase task is completed. The above procurement management system and its management method, through the same procurement management system = communication platform for the demand unit, the purchasing unit and the supplier, enable the three parties to obtain the information through the same data inventory, and keep abreast of the early processing. The situation, the realization of the receipt and return / exchange operations on the data unified 200937320
的採購資 管理’既提高了採購效率，又能夠得到準確統一 料，而且也節省了紙本操作的人力成本。 【實施方式】The procurement management has improved procurement efficiency and accurate uniformity, and also saved the labor cost of paper operations. [Embodiment]
請參閱圖1，其為一較佳眚姑士 4 罕乂1"貫苑方式之採購管理系統10 的使用網路硬體架構圖，苴中，泰$ „ /、T 而求早位12、採購單位14 以及供應商16的終端電腦II由網路與採購管理系統連接 並通訊’為整個供應鏈提供無紙化作業平台。 請同時參閱圖2，其為圖χ所示採講管理系統1〇的功能 模組圖，包括資料庫100、訂單接收單元1〇2、發貨設定單 元104、收貨管理單元106、驗收管理單元1〇8、查詢單元11〇 和表單生成單元112。 資料庫100用於存儲採講過程中的訂單資料，包括需求 單位12¼出的採購需求以及後續各個流程的處理記錄。 查詢單元110用於根據用戶輸入的查詢請求搜索出資 料庫100中對應的訂單資料並輸出，供需求單位12、採購單 ©位14以及供應商16隨時掌握訂單處理狀況。 訂單接收單元102用於接收需求單位12輸入的訂單資 料’即需要採購的物品名稱、數量、時間等訊息。訂單資 料的輸入方式可以是採購管理系統10中逐項輸入，也可以 是直接從其他系統中調入完整訂單檔案。 發貨設定單元104用於接收供應商16輸入的發貨訊息 並加入到訂單資料中，即供應商16藉由查詢單元11〇查詢到 需求單位12輸入的訂單資料，並對應提供發貨/預計發貨的 物品名稱、數量、時間等。 200937320 收貨管理單元106用於接收採購單位14輸入的收貨確 認訊息並加入到訂單資料中’即採購單位14實際收到的貨 物與供應商16輸入的發貨訊息對應時，輸入收貨確認訊 息’表示貨物已經到達採購公司。 驗收管理單元108用於接收需求單位12輸入的對貨物 的驗收結果訊息，包括部分/全部退貨或換貨和驗收通過兩 種驗收結果，並對應修改資料庫1〇〇中的訂單資料。驗收管 ❹理單元108包括確認模組182和退貨模組184，當接收到驗收 通過訊息時，確認模組182用於響應用戶輸入的確認操作， 標記結案訊息在訂單資料中，表示此訂單採講任務完成。 當接收到部分/全部退貨或換貨訊息時，退貨模組m用於 根據用戶輸入的退貨或換貨訊息’將資料庫⑽中採講單位 =認的收貨數量減去退貨或換#的數量，以讓供應商μ 重新輸入發貨訊息。 用戶操作’利用資料庫100 如保存為檔用於紙本列印 表單生成單元112用於響應Please refer to FIG. 1 , which is a network hardware architecture diagram of a preferred purchasing management system 10 of the preferred method of the 眚 士 & & & 苴 苴 苴 苴 苴 苴 苴 苴 苴 泰 泰 泰 泰 泰 泰 泰 泰 泰 泰 泰 泰 、 The purchasing unit 14 and the terminal computer II of the supplier 16 are connected and communicated by the network and the procurement management system to provide a paperless operation platform for the entire supply chain. Please also refer to Figure 2, which is the management system 1 shown in Figure 1 The functional module diagram of the UI includes a database 100, an order receiving unit 1〇2, a delivery setting unit 104, a receipt management unit 106, an acceptance management unit 1〇8, a query unit 11〇, and a form generation unit 112. 100 is used for storing the order data in the process, including the purchase requirement of the demand unit and the processing records of the subsequent processes. The query unit 110 is configured to search for the corresponding order data in the database 100 according to the query request input by the user. The output is for the demand unit 12, the purchase order © bit 14 and the supplier 16 to grasp the order processing status at any time. The order receiving unit 102 is configured to receive the order data input by the demand unit 12, that is, the item to be purchased The name, quantity, time, etc. The order data can be input by item in the purchase management system 10, or the complete order file can be transferred directly from other systems. The shipment setting unit 104 is used to receive the supplier 16 input. The delivery message is added to the order information, that is, the supplier 16 queries the order data input by the demand unit 12 by the inquiry unit 11 and provides the name, quantity, time, etc. of the goods to be delivered/expected. The receipt management unit 106 is configured to receive the receipt confirmation message input by the purchasing unit 14 and add it to the order data, that is, when the actual receipt of the goods by the purchasing unit 14 corresponds to the delivery message input by the supplier 16, the receipt confirmation message is input. ' indicates that the goods have arrived at the purchasing company. The acceptance management unit 108 is configured to receive the acceptance result message of the goods input by the demand unit 12, including partial/all returns or exchanges and acceptances through two acceptance results, and correspondingly modify the database 1〇 The order information in the 。. The acceptance management unit 108 includes a confirmation module 182 and a return module 184, when receiving the acceptance When the message is passed, the confirmation module 182 is configured to respond to the confirmation operation input by the user, and the marking completion message is in the order data, indicating that the order is completed. When receiving some/all returns or exchange messages, the return module m Used to return the return quantity or the number of the returned goods by the return quantity or the number of the goods received by the user in the database (10) to allow the supplier μ to re-enter the shipping message. The database 100 is saved as a file for the paper print form generating unit 112 to respond
中的訂單資料生成報表並輸出， 的存檔。 藉由上述採購管理系統1〇作為需求單位η、採購單位 14以及供應商16三方的溝 一個^:祖庙1ΛΛ+ 一 使侍二方都可以藉由同 單處理狀兄二儲貝料’並藉由查詢單元110隨時瞭解訂 ====了收#以及退/換貨操作上时料統一管 而且γγ/λιγ’μ料料韻-的㈣資料， 而且也即名了紙本操作的人力成本。 請參閱圖4，-較佳實施方式之採購管理线的管理方 200937320 法包括如下步驟： * 步驟S301 ’接收需求單位輸入的訂單資料。 步驟S303 ’接收供應商輸入的發貨訊息並加入到訂單 資料中。 步驟S305，接收採購單位輸入的收貨確認訊息並加入 到訂單資料中。 步驟S307，接收需求單位輸入的驗收結果訊息，驗收 ❹結果訊息包括退貨/換貨訊息和驗收通過。 步驟S309，當接收的驗收結果訊息為退貨/換貨訊息 4，更新訂單資料中的收貨數據，然後回到步驟S3〇3，以 讓供應商重新進行發貨訊息的輸入。 步驟S311，當接收的驗收結果訊息為驗收通過時，標 記結案訊息在訂單資料中，表示此訂單採購任務完成。不 步驟S313,響應用戶操作，利用當前訂單資料生 表並輸出。 Ο _L述採購管理系統的管理方法中，藉由同—採講管理 系統作為需求單位、採購單位以及供應商三方的溝通平 台，使得三方都可以藉由同一個資料庫存取資料，並隨時 暸解=單處理狀況，實現了收貨以及退/換貨操作上的資料 統:官理，既提高了採購效率，又能夠得到準確統一的採 購資料，而且也節省了紙本操作的人力成本。 木 本技術領域的普通技術人員應當認識到，以上的實施 =式僅是用來㈣本發明，而並非用作為對本發明的: 定’只要在本發明的實質精神範圍之内，對以上實施例所 11 200937320 »· 作的適虽改變和變化都落在本發明要求保護的範圍之内。 '【圖式簡單說明】 圖1為一較佳實施方式之採購管理系統的使用網路硬 體架構圖。 圖2為圖1所示採購管理系統之功能模組圖。 圖3為一較佳實施方式的管理系統之管理方法作業流 程圖。 〇 【主要元件符號說明】 秌躡管理系統 10 收貨管理單元 106 需求單位 12 驗收管理單元 108 採購單位 14 查詢單元 110 供應商 16 表早生成單元 112 資料庫 100 確認模組 182 訂單接收單元 102 退貨模組 184 發貨設定單元 104 ❾管理系統之管理方法作業流程S301~S313 12The order data in the report is generated and exported, the archive. With the above-mentioned procurement management system 1 as the demand unit η, the purchasing unit 14 and the supplier 16 three-way ditch ^: Zumiao 1ΛΛ + one can make the two sides can handle the bunker by the same order' By means of the inquiry unit 110, it is known at any time that the order====receives the # and the retracting/replacement operation on the unified tube and the γγ/λιγ'μ material rhyme- (four) data, and also the manpower of the paper operation cost. Referring to FIG. 4, the management of the procurement management line of the preferred embodiment 200937320 includes the following steps: * Step S301 'receives the order data input by the demand unit. Step S303' receives the shipping message input by the supplier and adds it to the order data. Step S305, receiving a receipt confirmation message input by the purchasing unit and adding it to the order data. Step S307, receiving the acceptance result message input by the demand unit, and the acceptance result message includes a return/replacement message and acceptance acceptance. In step S309, when the received acceptance result message is the return/replacement message 4, the receipt data in the order data is updated, and then the process returns to step S3〇3 to allow the supplier to re-enter the delivery message. In step S311, when the received acceptance result message is acceptance acceptance, the mark completion message is in the order data, indicating that the order purchase task is completed. In step S313, in response to the user operation, the current order data is used to generate and output. Ο _L describes the management method of the procurement management system. With the same-collecting management system as the communication platform of the demand unit, the purchasing unit and the supplier, the three parties can use the same data stock to obtain the information and keep abreast of = The single processing status realizes the data collection on the receiving and returning/replacement operations: the official management, which not only improves the procurement efficiency, but also obtains accurate and uniform procurement data, and also saves the labor cost of the paper operation. It should be understood by those skilled in the art that the above embodiments are only used to (4) the present invention, and are not intended to be used for the present invention: as long as it is within the spirit of the present invention, the above embodiments 11 200937320 »· The changes and variations made are within the scope of the claimed invention. BRIEF DESCRIPTION OF THE DRAWINGS Fig. 1 is a diagram showing the use of a network hardware architecture of a procurement management system according to a preferred embodiment. 2 is a functional block diagram of the procurement management system shown in FIG. 1. Fig. 3 is a flow chart showing the management method of the management system of a preferred embodiment. 〇[Main component symbol description] 秌蹑Management system 10 Receipt management unit 106 Demand unit 12 Acceptance management unit 108 Purchasing unit 14 Query unit 110 Supplier 16 Table early generation unit 112 Database 100 Confirmation module 182 Order receiving unit 102 Return Module 184 Delivery Setting Unit 104 Management Method of Management System Operation Process S301~S313 12