KR100883390B1 - Method and system for document electronic - Google Patents

Abstract

An e-document system for preventing leakage, forgery/alternation, and hacking are provided to strengthen security for image document data by protecting the image document data from the leakage, the forgery/alternation, and hacking. A branch system(100) includes a scanning terminal and transmits an image document in page unit when a document is scanned. A head office management system(200) extracts at least one field unit data from the image document and manages the field unit data. A document management server(230) integrally manages the data of the page unit image document received from each branch system. A document recognition server(210) recognizes the image document by extracting at least one field unit data from the image document. A data management server(240) verifies the field unit data recognized by the document recognition server, and registers the data when the field unit data is verified.

Description

Document electronic system and its method {method and system for document electronic}

The present invention relates to a document electronic system and a method thereof, and more particularly, at each point, the document is transmitted only to the scanned image document to the head office, so that there is a risk of leakage, forgery / falsification and hacking, etc. of the data of the image document. The present invention relates to a document electronic system and a method thereof, which can prevent the delay, improve the efficiency of the digitalization of an image document, and minimize the construction cost of the document electronic system.

With the development of network (Internet) technology, networks are being used in various fields, and it is expected that networks will be used in more fields in the future with the positive aspect that information can be exchanged quickly and accurately.

Among the areas where the network is used are documents where documents are important, such as insurance business where insurance documents are important, bank business areas where personal information, credit information and loan documents are important or car sales contract documents. In an important automotive sales business, the sales representatives of each region send documents to the headquarters, and centrally manage the documents (for example, contract documents, etc.) signed by each sales representative.

When multiple branches receive a document from a customer, they scan the document through a scanner connected to a terminal (for example, a computer), recognize the scanned image document through the terminal, and then send it to the head office via the network. We centrally manage each image document received from each branch.

1 is a flowchart for explaining a method of digitizing a general image document.

Referring to FIG. 1, when employees at a plurality of branches attract customers and create a document, the employee scans using a scanner (S 10).

The sales employee recognizes the image document scanned by the scanner through the terminal (S20).

The recognition of the image document of the terminal is to extract a specific data portion of the image document. For example, in the case of an insurance contract document, a plurality of partial fields such as an address field, a signature field, a personal information field, etc. of the image document Recognizing each field part by dividing into, and separating and storing the data of each recognized field by file (for example, address file, signature file, etc.).

Then, the sales employee checks whether there is an error in the recognition of the image document, and if there is an error, corrects an error of data for each file (S30).

If there is no error in the data of the image document, the sales employee compresses the data of the image document to transmit the data of the image document to the management server of the head office through the network (S40).

The sales employee securely transmits the data of the compressed image document to the management server of the head office through the terminal (S50). At this time, the sales employee encrypts the data of the image document and transmits it securely, thereby preventing the data of the image document from being leaked through the network.

The management server of the head office registers the data of the image document received from each branch, and integrated management (S 60).

This general method of electronic image document is stored in the terminal after the sales employee of each branch scanned the document created by the customer, the sales personnel of each branch work manually.

Therefore, the sales staff at each branch must invest time in electronically digitizing the image document, which requires heavy work, and the person who collects the information provided in the process of transmitting and recognizing the image document is concerned with the corresponding task of the transmitted information. Because it is not an expert, if there is an error in the transmitted image document, it is difficult to find, and even if found, it is difficult to quickly correct. In addition, the salesperson who has been informed that there is an error in the image sent by the person in charge of the transferred image document already knows it after a certain period of time, so it is difficult to respond quickly and there is a lot of time in overall business efficiency. There has been a difficulty in expenditure and effort.

In other words, the sales personnel at each branch have to deal with the digitization of the image document. Therefore, the number of tasks increases, and in the event of an error in the transmitted image document, the person in charge of the transmitted image document is a non-expert in the job, so take immediate action. Can not reduce the overall work efficiency.

Further, since the electronic document can be digitized only through a terminal to which the scanner is connected, a delay of the electronic document of the image document occurs when a plurality of sales employees want to process the electronic document of the image document at the same time.

In addition, since the data of the image document is stored in the terminal for each point, there are risk factors such as leakage, forgery / modulation and hacking of the data of the image document having important information for malicious purposes.

In addition, since the document recognition program (software) for the electronic document of the image document must be installed in each terminal terminal, excessive infrastructure cost is incurred, and the sales personnel (handlers) of the branch office and the manager of the head office are different to correct the image document. Errors can occur in the job, often requiring duplicate processing of image documents at each branch and at the main office.

On the other hand, if sales representatives at each branch office need to electronically process documents outside of the branch, they must rent a computer room where the scanner is located or another terminal connected to the scanner to process the electronic documents. It is stored in a PC room or other terminal, increasing the risk of leakage.

The present invention is proposed to solve the problem of the electronic method of the image document according to the prior art described above, at each point by scanning the document to transmit the scanned image document to the head office, the data of the image document to the terminal of each point The purpose of the present invention is to provide a document electronic system and a method for enhancing the security of the data of the image document by preventing the risk of leakage, forgery, forgery, hacking, etc. of the data of the image document. have.

In addition, the present invention provides a document electronic system and method for improving the efficiency of the digitalization of the image document by avoiding duplicate processing for the data of the scanned image document in each branch and the head office, There is a purpose.

In addition, the present invention is a document electronic system and method that can reduce the cost of installing a document recognition program in each terminal by processing the recognition of the scanned image document in the head office rather than the terminal of each branch and its method The purpose is to provide.

According to an aspect of the present invention, a document electronic system is configured to recognize at least one or more branch systems that scan an document and provide an image document, and recognize the image document provided from the respective branch systems, and manage data of each image document. Includes a headquarters management system.

The head office management system identifies the type of the image document, divides the image document into at least one field, recognizes the contents of each field portion, and temporarily stores the data for each field in a file.

The head office management system checks whether the image document is normally recognized, and if it is not normal, the head office management system requests retransmission while notifying the branch office system of incomplete completion.

The branch system rescans the document and retransmits the request for retransmission of the image document from the head office management system.

The head office management system sets a reference data amount for each type of the image document, and if the recognized data amount of the image document is equal to or less than the reference data amount, request retransmission of the image document, and the reference data amount corresponds to each field. The amount of data that recognizes an image document with a blank.

The head office management system temporarily stores data recognizing the image document, processes a verification operation, and the verification operation checks the data of the temporarily stored image document and corrects any errors if there is an error. If the error is corrected or there is no error, then the data in the image document is approved.

The head office management system registers the data of the image document when the data of the image document is approved.

 The branch system includes a scanning terminal that scans the document and transmits the document to the head office system, wherein the scanning terminal compresses a scanner that scans a document and provides an image document, and compresses the image document provided from the scanner. It consists of a network scanner that encrypts and transmits the data to the head office management system through the network.

The scanning terminal is configured as a multifunction apparatus that automatically transmits the scanned image document to predetermined address information when the automatic transmission mode is set.

The head office management system includes a document management server that integrates and manages data of image documents received from the respective branch systems, a document recognition server that recognizes the image document, and data of the image document that the document recognition server recognizes. And a data management server for processing the verification work for registering the data and registering the data of the image document when the verification work is completed.

The document recognition server requests retransmission to the point system if the recognition of the image document is not normally processed.

According to another aspect of the present invention, a head office management system of a document electronicization system includes a document management server for collectively managing data of an image document received from each branch system, and recognizes the image document, and recognizes the image document normally. If not, the document management server requesting retransmission to the branch office system, and the data management to check whether there is no error in the data of the image document recognized by the document recognition server, and if there is no error, register data of the image document. Include a server.

The document recognition server sets a reference data amount for each type of the image document, and if the amount of data of the recognized image document is equal to or less than the reference data amount, the document recognition server requests retransmission of the image document while notifying completion of the document.

When the data management server provides the data of the temporarily stored image document in the branch system and confirms the data, the branch system corrects the error or determines that there is no error, and approves the data of the image document. Register the data of the image document.

According to still another aspect of the present invention, there is provided a method of electronicizing a document, wherein at least one branch system scans a document, and each branch system compresses and encrypts the scanned image document to secure the head office management system through a network. Transmitting, recognizing, by the head office management system, the image document provided from each branch system, verifying data of the recognized image document, and registering data of the verified image document. Steps.

The recognizing of the image document may include identifying a type of the image document, dividing the image document into at least one field, and recognizing the contents of each field portion, and storing the data for each field file. Temporary storage.

The recognizing of the image document may include temporarily storing data of the image document, confirming whether the recognition of the image document is normally processed, and a) requesting a retransmission while notifying the branch system, if not normal, by incomplete notification. , b) if normal, storing data of the image document.

The document digitalization method may further include rescanning, compressing, encrypting, and securely transmitting the document to the head office management system when the branch system requests retransmission from the head office management system.

In the recognizing the image document, a reference data amount for each type of the image document is set, and the data amount of the recognized image document is compared with the reference data amount to confirm whether the recognition of the image document is normally processed.

The step of verifying the data of the recognized image document includes: providing data of the temporarily stored image document to the point system, and the point system checks the data of the temporarily stored image document and corrects if there is an error. And if the error is corrected or there is no error, approving the data of the image document.

In the transmission of the image document, the terminal transmits the image document scanned through the scanner to the head office management system through a network, or the automatic transmission mode is set in the multifunction device, thereby automatically transmitting the scanned image document to the head office management system. do.

According to the present invention as described above, at each point, the document is scanned, only the data of the image document is checked / corrected, and since the data of the image document is not stored, leakage, forgery / modulation and By preventing hacking and other risks in advance, it is possible to strengthen the security of data of an image document.

Further, according to the present invention, since the correction work is not duplicated by processing only the salesperson of each point in the correction work on the data of the image document, there is an effect that the efficiency of the electronic work of the image document can be improved.

In addition, according to the present invention, since the cost of installing the document recognition program in the terminal for each branch is not generated by batch processing of the recognition work for the image document in the head office, it is possible to minimize the construction cost of the document electronic system It works.

Hereinafter, a document electronic system and a method thereof according to the present invention will be described in detail with reference to the accompanying drawings, and will not obscure the main technical gist of the present invention or a detailed description of well-known technical contents.

2 is a block diagram illustrating a document electronic system according to a preferred embodiment of the present invention.

Referring to FIG. 2, in the document electronic system according to the present invention, a plurality of branch systems 100 are connected to the head office management system 200 through a network.

Each branch system 100 includes a scanning terminal 110, and the scanning terminal 110 compresses an image document by scanning a seated document, encrypts the image document, and transmits the encrypted document to the head office management system 200.

The scanning terminal 110 refers to a means for scanning a document and transmitting an image document to a network, and may be implemented in various devices.

3A to 3C are diagrams for describing an embodiment of a scanning terminal.

Referring to FIG. 3A, a scanning terminal 110 according to the present invention includes a scanner 111 for scanning a document seated on an image reading apparatus, and a terminal for transmitting an image document scanned by the scanner 111 through a network ( 112).

When the scanning command is input, the scanner 111 scans the seated document and provides it to the terminal 112, and the terminal 112 compresses and encrypts an image document provided from the scanner 111, and then encrypts the image document. To send.

Referring to FIG. 3B, the scanning terminal 110 according to the present invention may be implemented as a multifunction apparatus 113, and the multifunction apparatus 130 automatically scans a document and automatically transmits an image document to preset address information. For example, when the document is settled in the state in which the automatic transmission mode is set, the multifunction device 130 scans the document, compresses the image document, and encrypts the predetermined address information (for example, IP of the document recognition server 210). Address) to secure transmission automatically.

Referring to FIG. 3C, the scanning terminal 110 according to the present invention may be implemented including a scanner 111, a terminal 112, and a multifunction peripheral 113.

As described with reference to FIGS. 3A to 3C, the scanning terminal 110 of the branch system 100 refers to a device capable of secure transmission to the head office system 200 by scanning a document, compressing an image, and encrypting the document. And, even if implemented by other means it can be seen that does not depart from the technical scope of the present invention.

The head office management system 200 includes a document recognition server 210, a data management server 220, a document management server 230, and a database 240.

The document recognition server 210 may be implemented as an unmanned recognition system, and automatically recognizes an image document received from each branch system 100.

The database 240 stores data of the image document and other data received from each branch system 100.

When the document management server 230 confirms the sales employee of each branch connected through the terminal 120, the data of the image document for the image document received from each branch system 100 for each branch, for each salesperson, It manages by criteria such as customer, contract, document type and so on. When data of image document is requested, data of relevant image document is searched / provided.

The document recognition server 210 drives a document recognition program and recognizes an image document received from each branch system 100.

4 is a view for explaining an image document according to the present invention.

4 is an example of the image document, an image document of the pension payment application form, and the description column is blank.

The document recognition server 210 grasps the type of image document received from each branch system 100 and extracts a specific data portion of the image document.

For example, as shown in FIG. 3, the document recognition server 210 recognizes identification information such as a bar code provided on the upper right side of the image document to grasp the type of the image document, and in the case of an insurance contract document, the image Recognize each field part by dividing it into a number of partial fields such as an address entry field, a signature entry field, a personal information entry field, etc. of the document, and the data of each recognized field by file (for example, an address file, signature file, etc.) Save separately.

In this case, the document recognition server 210 temporarily stores each file data of the image document in the database 240.

The data management server 220 verifies the data of the image document which is recognized by the serpentine recognition server 210 and temporarily stored in the database 240.

The data management server 220 does not recognize the document recognition server 210 (for example, when the identification of the type due to a barcode damage), or if there is an error in the data of the image document, that is, If not normally recognized, the branch system 100 transmits an incomplete notification of the image document and requests retransmission of the image document.

The retransmission request of the image document of the data management server 220 has the same meaning as the rescanning command to the scanning terminal 110 of the branch system 120. This is mainly because the image document is not normally recognized during the scanning process of the document. Because.

At this time, the data management server 220 is a method of confirming whether or not the data of the image document is normally recognized, by setting the amount of reference data for each type of image document (data amount of the blank state of the document for each type), the document When the amount of data of the image document recognized by the recognition server 210 is less than or equal to the reference data amount, the point system 100 requests retransmission of the image document while notifying the incomplete completion.

When the scanning terminal 110 of the branch system 100 is requested to retransmit the image document, the scanning document rescans the seated document, compresses the image document, encrypts it, and retransmits it to the head office system 200.

If the data of the image document is not normal, the data management server 220 deletes data of the corresponding image document temporarily stored in the database 240.

If the data of the image document is normally recognized, the data management server 220 stores the data of the image document in the database 240.

In this case, the data management server 220 may be classified into criteria such as the type of the image document, the area of the branch, the property of the file, and the like and stored in the database 240.

When the terminal 120 of each branch system 100 accesses the point of the data of the received image document, the head office management system 200 classifies the branch document through an ID for each branch through the authentication process, or receives the image document received through the network. It can be distinguished by its source IP address.

5 is a flowchart for explaining a method of document electronicization according to the present invention.

Referring to FIG. 5, when a document in which each salesperson of each branch system 100 located by region is to be digitalized is generated, the terminal 120 is connected to the head office management system 200 through a network to log in. (S 100).

The head office management system 200 processes the authentication process for the sales employee to access, and the sales employee logs in based on the ID of the corresponding branch system 100.

The sales employee scans the document through the scanning terminal 110 (S 110).

In addition, the salesperson compresses the scanned image document using the terminal 120 (S 120), encrypts the image document, and transmits the image document securely to the head office management system 200 (S 130).

In this case, the sales employee scans a document through the scanner 111 when the scanning terminal 110 is implemented with the scanner 111 and the terminal 112, and the scanning terminal 110 is implemented with the multifunction apparatus 130. , The automatic transmission mode is set, the document is scanned, the multifunction apparatus 130 compresses the scanned image document, and is encrypted and automatically transmitted to preset address information (for example, the IP address of the head office management system 200). You can do that.

The head office management system 200 recognizes an image document received from each branch system 100 (S 140).

The head office management system 200 temporarily stores the data of the recognized image document in the database 240 (S 150).

The head office management system 200 checks whether the image document is normally recognized (S 160).

For example, the head office management system 200 may not recognize the image document (for example, if the identification is not possible due to a damaged barcode), or if there is an error in the data of the recognized image document, the branch system ( In step 100, the incomplete notification of the image document is requested and the retransmission of the image document is requested (S 170).

In this case, the head office management system 200 determines whether the image document is normally recognized, and sets the reference data amount for each type of image document (data amount in a state where the description column of each type document is blank) and recognizes the image. If the amount of data in the document is less than the reference data amount, the point system 100 requests a retransmission of the image document while incomplete notification.

When the retransmission of the image document is requested, the scanning terminal 110 of the branch system 100 rescans the seated document, compresses the image document, encrypts it, and retransmits it to the head office system 200.

The head office management system 200 stores the image document data in the database 240 when the recognized image document is normally recognized.

At this time, the head office management system 200 grasps the type of the image document, and divides it into a plurality of partial fields such as a specific data portion of the image document, that is, an address document field, a signature field, a personal information field, and the like of each image document. Recognize the field part and store the data of each recognized field by file (for example, address file, signature file, etc.).

The head office management system 200 performs a verification operation on the data of the recognized image document (S 180).

6 is a flowchart for explaining a verification operation according to the present invention.

Referring to FIG. 6, the sales employee of the corresponding branch checks whether there is an error in the data of the image document temporarily stored in the head office management system 200 connected through the branch system 100 (S 181).

If there is an error in the data of each file of the image document, the sales person corrects the error (S 182). If the error is corrected or there is no error, the sales employee approves the data of the image document (S 183).

Meanwhile, referring back to FIG. 5, when the head office management system 200 receives approval of the data of the corresponding image document from the branch system 100, the head office management system 200 determines that the verification is completed, and then stores the data of the image document in the database 240. (S 180).

That is, the head office management system 200 registers the data of the image document when the verification work is completed.

In this case, the head office management system 200 may be classified into criteria such as the type of the image document, the region of the branch, the attribute of the file, and the like, and may be stored in the database 240. The salesperson can be identified by the branch ID entered into the authentication process, or by the source IP address of the data in the image document received over the network.

On the other hand, the head office management system 200, if the data of the image document is requested from each branch system 100, the search for the image document data that meets the request conditions and provides.

As described above, according to the document digitization scheme proposed in the present invention, each point scans the document and processes only the data of the image document to confirm / correct the data. Can be prevented in advance, thereby increasing the security of the data of the image document.

In addition, according to the document digitization scheme proposed in the present invention, since the correction operation for the data of the image document is processed only by the salesperson at each point, the correction operation is not duplicated, thereby improving the efficiency of the digitization operation of the image document. In addition, since the cost of installing the document recognition program in the terminal for each branch is not generated by batch processing the recognition work on the image document at the head office, it is possible to minimize the construction cost of the document electronic system.

Although the present invention has been described in detail through the representative embodiments, those skilled in the art to which the present invention pertains can make various modifications without departing from the scope of the present invention. I will understand. Therefore, the scope of the present invention should not be limited to the described embodiments, but should be defined by the claims below and equivalents thereof.

1 is a flowchart for explaining a method of digitizing a general image document.

2 is a block diagram for explaining a document electronic system according to a preferred embodiment of the present invention.

3A to 3C are diagrams for describing an embodiment of a scanning terminal.

4 is a view for explaining an image document according to the present invention;

5 is a flowchart for explaining a document electronicizing method according to the present invention.

6 is a flowchart for explaining a verification operation according to the present invention.

<Description of the symbols for the main parts of the drawings>

100; Branch System 110: Scanning Terminal

111: scanner 112: terminal

113: MFP 200: headquarters management system

210: document recognition server 220: data management server

230: document management server 240: database

Claims (23)

At least one branch system implemented by a scanning terminal having a transmission function and transmitting an image document in units of pages when scanning a document; Includes a head office management system for extracting and managing the image document transmitted from each branch system to at least one field unit data, The head office management system checks whether the data in the field unit is normally recognized and requests the retransmission of the image document including the image file while informing the branch system if it is not normal or later. Document electronic system, characterized in that only need to scan the document for field-based electronic. According to claim 1, wherein the head office management system, A document management server which integrates and manages data of a page unit image document received from each branch system; A document recognition server for extracting and recognizing the image document as at least one field unit data; The document recognition server processes a verification operation on the data of the field unit recognized by the document recognition server. If the verification result is normal, the image document includes the image file while registering the data or notifying the branch system if incomplete. Document management system comprising a data management server requesting retransmission of the. The method of claim 2, wherein the data management server, And setting a reference data amount for each type of the image document, determining that the data amount of the recognized image document is less than the reference data amount, and requesting retransmission of the image document while notifying the completion of the document. Document digitization system. The method of claim 2, wherein the data management server, If it is not normal, the branch system provides the field-based data to check, and the branch system corrects the error by resending the image document including the image file, or judges that there is no error, and thus the data of the image document. And if approved, registering the data of the image document. According to claim 1, wherein the head office management system, And setting a reference data amount for each type of the data field, comparing the data amount of the recognized field with the reference data amount, and confirming whether data recognition of the field is normally processed. The method of claim 5, wherein the reference data amount, And a data amount recognized in the state where each field is blank. delete delete delete According to claim 1, The scanning terminal, A scanner that scans documents and provides image documents; And a terminal configured to compress, encrypt, and transmit the image document provided from the scanner to the head office management system through a network. The method of claim 10, wherein the scanning terminal, And a multifunction device for automatically transmitting the scanned image document to preset address information when the automatic transmission mode is set. delete delete delete delete delete Compressing and encrypting image documents in units of pages and transmitting them to the head office management system through a network when a document is scanned through a scanning terminal having a transmission function in at least one branch system; Extracting and recognizing, by the head office management system, the image document provided from each branch system into at least one field unit data; Verifying whether the recognized field unit data is normally recognized; If it is normal, the step-by-field data is registered, and if it is not normal, the step system includes a step of requesting the retransmission of an image document including the image file while notifying the branch system incompletely. A method of digitizing a document, characterized in that the document only needs to be scanned for digitization. The method of claim 17, Extraction recognition of the image document as at least one field unit data, Identifying a type of the image document, Recognizing the contents of each field part by identifying an input field according to the identified type of image document; And temporarily storing the recognized data for each field into a file. delete The method of claim 17, And re-scanning, compressing, encrypting, and securely retransmitting the document to the head office management system when the branch system requests retransmission from the head office management system. The method of claim 17, The step of verifying whether the recognized field unit data is normally recognized, And setting a reference data amount for each type of the data field, comparing the data amount of the recognized field with the reference data amount, and confirming whether data recognition of the field has been processed normally. delete The method of claim 17, wherein the transmission of the image document, The terminal may transmit the image document scanned through the scanner to the head office management system through a network, or automatically transmit the scanned image document to the head office management system by setting an automatic transmission mode to a multifunction device. .

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