KR100416563B1 - A half-automatic slip system connected with a card database - Google Patents

Abstract

The present invention relates to a slip generation system for generating a company's expense expenditure slip for the use of the employee's credit card, the merchant terminal receiving the user information from the employee's credit card, and outputs the user and usage history information of the credit card; A credit card company server for receiving and storing user and usage history information of a credit card from an affiliated store terminal and outputting stored user and usage history information; And a company slip generation server that generates and stores a company's expense expenditure slip by using the user and usage information of the credit card transmitted from the credit card company server.

Description

Semi-automatic slip system with card database {A HALF-AUTOMATIC SLIP SYSTEM CONNECTED WITH A CARD DATABASE}

The present invention relates to a semi-automatic slip system coupled with a credit card database. More specifically, a conventional credit card expense in which a user charges a credit card sales slip to a corporation for corporate expenses used as a credit card, and the corporation issues a separate slip based on the credit card sales slip and accounts for it. This is a semi-automatic slip that improves the voucher system when processing corporate expenses by the company, and sends the information such as the date of use, the place of use, and the amount recorded in the credit card payment DB to the user to create a slip only by checking the account. System.

There are two types of credit cards, namely corporate cards and corporate individual cards, for expenses of corporations. Corporate public card refers to the existing common corporate card, issued by the credit of the corporation, only the name of the corporation is engraved on the card, the withdrawal account is also the corporate account, and the corporation pays the bills and responsibilities collectively. The Individual Individual Card is issued by the credit of the corporation, and the name of the corporation and the name of the individual employees are engraved on the card, and the withdrawal account includes the individual account. The form is the same as the personal card. The present invention is particularly well applied in the case of a transaction by a corporate individual card of the corporate card. In other words, in the case of a corporate individual card, the payment is withdrawn from an individual account, so the company must pay the amount paid by each individual, and in the past, each individual submits a type of credit card transaction slip to prepare a slip. It was a form of receiving expenses.

In the step-by-step description of the conventional slip system for the expenditure by the corporate individual card, the user first spends the expenses with a credit card, and then the receipt (credit card sales slip) is the department in charge of the company's expense processing. Or forward it to a representative.

Next, the expense processing department or the person in charge enters the record contents of the corresponding receipt (credit card sales slip) using the company's financial system. Generally, the recorded contents include, for example, the name of the company, the date of use, the amount of use, the user, the account, payment method, and payment method.

Next, print out the data entered above and attach a receipt (credit card sales slip) to generate a slip. In this case, a slip refers to a certain form of indicator that communicates the facts of an accounting transaction to another person and preserves it as evidence in later books.In the conventional method, a receipt must be attached to a paper slip. Should be printed.

Next, the above documents are confirmed by the person in charge (such as each team leader) and handed over to the finance department.

Next, the finance department checks the contents and pays the bill. The timing of payment depends on the payment condition.

For the conventional slip system, first, since the user and the expense processor are separated, it is impossible to directly handle the expenses by the user himself, and a separate manpower for the expense processing task is required, and a task for issuing a separate slip is required. It is pointed out that there is a problem in terms of work efficiency, labor cost, and speed.

Second, since it is a document system that issues and processes paper documents on the basis of receipts (credit card sales slips) on offline, these documents are issued in paper form, and there is a risk of losing them. Because it must be kept with a credit card sales slip), it is necessary to take a predetermined space, which is pointed out that there is a problem in terms of risk of loss and space cost.

The present invention has been made to solve the problems of the prior art as described above, so that it is possible to carry out the expense processing tasks by simple confirmation and account input using a card database to enable direct expense processing tasks by the user himself. The aim is to provide a semi-automatic voucher system that can effectively reduce work.

It is another object of the present invention to provide a semi-automatic slip system that does not have to store receipts and does not have to store receipts, so that it is possible to carry out expense processing only by moving data, rather than moving slips and people by paper.

1 is a schematic configuration diagram of a semi-automatic slip system of the present invention.

Figure 2 is a good example of an e-mail classified and notified by the agency DB of the present invention.

3 shows a preferred example of a processing method in the e-mail of FIG. 2.

4 shows an example of the expense processing information form that is processed and sent.

Hereinafter, the present invention will be described in detail with reference to the accompanying drawings.

1 is a schematic configuration diagram of a semi-automatic slip system of the present invention.

Referring to the drawings, the semi-automatic slip system of the present invention user 110, merchant 120, credit card company server 130, credit card DB 131, agency server 140, agency DB (141), It is configured to include a user terminal 150, payment rights holder terminal 160, financial officer terminal 170 and the company financial DB (180).

The user 110 performs a transaction at the affiliated store 120 using a credit card. The types of credit cards include individual corporate cards and new corporate cards with similar functions and uses, although different names. As described above, the semi-automatic slip system of the present invention mainly relates to expense processing used by credit card, but is not necessarily limited thereto. That is, for example, the existing financial system may be used for expense processing of other receipts such as tax invoices, bills, cash registers, etc., but the semi-automatic slip system of the present invention by interworking with the agency DB or credit card DB of the present invention. Can be included in

The user 110 may conduct online or offline transactions using a credit card. In the case of an offline transaction, the user 110 makes a payment by scratching his or her credit card at an affiliated terminal, such as a card reader, provided by the affiliated store 120, and the affiliated terminal uses the VAN (credit card usage information) such as transaction details. It is sent to the credit card company server 130 through the vlaue added network). In the case of the next online transaction, the user 110 accesses the affiliated store 120 in the form of, for example, a shopping mall through a computer, a personal digital assistant (PDA), a mobile phone, or the like. Enter the credit card password, other user information and shipping address information to perform electronic commerce, credit card usage information such as transaction details from the merchant 120 through the payment gateway and VAN company credit card company server 130 Is sent to.

The credit card company server 130 includes a credit card DB 131 to database the credit card usage information received from the affiliated store 120. Credit card usage information includes the date of use, place of use, amount, and user.

The agency server 140 receives the credit card usage information stored in the credit card DB 131 from the server 130 of each credit card company and stores it in the agency DB 141. Usually, companies do not deal with one credit card company, but there are various credit cards. Therefore, to include credit card transactions for all of them, rather than using a server and DB of a specific credit card company competing with other credit card companies, It would be better to have an intermediary to provide services through this. Since various credit card companies exist, the agency server 140 is preferably configured to work with all the credit card companies' server 140 and DB (141).

In addition, the transmission period of the credit card usage information may be preferably set to one week, but is not limited thereto. The agency DB 141 classifies the credit card usage information by user and stores the database in a database, and the agency server 140 notifies the user terminal 150 of this information through an e-mail.

2 is a good example of an e-mail that is classified and databased by the agency DB 141 of the present invention and notified by the agency server 140. Referring to the drawings, the e-mail includes information received from the credit card DB 131 having a use date column 210, a place of use 220, an amount column 230, and a user column 240. And, in addition to this may include a predetermined selection / description column for the expense processing, for example, processing account column 250, additional selection account column 260, usage history column 270, payer column 280, selection button 290 may be configured to include.

The processing account column 250 is to facilitate the expense processing by the details by using the result data by selecting the credit card usage history of the user 110, namely the usage history that the user 110 frequently processes, namely Register the account in advance so that the user 110 can easily select. 3 shows a preferred example of the processing account column 250 processing method. Referring to the drawings, the processing account column 250 is processed as a combo box, and includes some selected accounts such as personal use, meeting fee, unity conference fee, consumable purchase cost, book purchase cost, and the like.

The additional selection account column 260 is for selecting an account other than the account included in the processing account column 250, and when a button is pressed, an account other than the processing account can be selected by using a search. In this case, since the user 110 may not know about the account, the user 110 may attach a description of each account to make the user 110 easy to select.

The usage history column 270 is a column that specifically describes what the expenses. Write more specific phrases that can be referenced by the settlement owner, such as team dinners and book purchases (IT technology trends).

The payer column 280 is a column for inputting the settlement right holder for expenses. For example, if the team member is the user 110, enter the team leader.

The user 110 enters all the details of the credit card usage details as described above, and clicks the selection button 290 after completing the payment mail.

The user terminal 150 includes a PC, a PDA, a mobile phone, and the user 110 uses the input device such as a mouse, a keyboard, and a button provided in the user terminal 150 to add the processing account column 250 and the additional selection account column ( 260, the usage history column 270, and the selection button 290 can be selected, described, and clicked. The user terminal 150 is connected to the billing authority terminal 160, and transmits the payment mail completed by clicking the selection button 290 of the user 110 to the billing authority terminal 160.

The settlement right holder sees the payment mail sent to the settlement right holder terminal 160 and electronically pays it. The EP (enterprise portal) system, which integrates information and communication in the company, is now being deployed. The EP system includes an e-mail and an electronic payment function, and the semi-automatic slip system of the present invention is linked with the EP system so that the user terminal 150, the billing holder terminal 160, and the financial officer terminal 170 are interconnected. It is preferably configured to function. However, companies that do not work with the EP system or do not have an electronic payment system can access a site that provides this function, such as the homepage of the agency, receive an ID, and make a payment there.

The settlement right holder terminal 160 organizes the completed payment information by the financial officer for each department and transmits it to the financial officer terminal 170 to receive confirmation of the financial officer. The confirmation of the financial officer is similar to the above user confirmation, but there is no procedure for entering data, only the confirmation of proper operation.

The financial officer terminal 170 transmits the completed financial confirmation information to the agency server 140, the agency server 140 processes the expense processing information according to the method desired by the customer company and transmits it to the customer company. At this time, the agency server 140 may be configured to automatically connect to the customer's financial DB (180).

4 shows an example of the expense processing information form that is processed and sent. Referring to the drawings, the corresponding account, date of use, place of use, amount, specific use contents, users, payers, financial confirmation and other matters can be described.

The above expense processing information is reflected in the customer company document DB (181) connected to the company finance DB (180) is converted into a format suitable for the customer company to give the document number and payment number, etc. to generate the documents in a batch. The generated slip is an electronic slip. In other words, the journal form data input to the storage device of the computer is displayed as an image of the journal on the display.

In order to generate such a slip, a credit card sales slip in the form of a paper type, a receipt, is required in the past, and a type of paper slip is generated. However, the semi-automatic slip system of the present invention is based on a credit card company's server and DB. Intangible class based on intangible electronic receipts, such as the handling of expenses by the user and the above-mentioned e-mail and expenses processing form, due to the provision of the e-mail and processed expense processing information forms of the server and DB of the company Automated document creation is possible.

Next, referring to Figure 1, the semi-automatic slip generation method using the semi-automatic slip system of the present invention described in detail for each step, the semi-automatic slip generation method of the present invention, the user performing a credit card transaction at the merchant ( ①) and; Merchant (2) transmitting credit card usage information for the transaction; Receiving, by the credit card company server, the credit card usage information into a database in a credit card DB, and transmitting the same to a proxy server (③); Receiving the credit card usage information by the agency server classified by the user in the agency database DB stored in the database and stores it and sends it to the user terminal in the form of an e-mail containing a predetermined selection / entry column for expense processing (④ )Wow; Receiving (5) the user terminal receiving an e-mail from the agency server and selecting / writing in the selection / field; (⑥) the payment rights holder terminal receiving the e-mail in which the selection / subscription column is selected / written; A step (7) of receiving, by the financial clerk terminal, the completed payment information; (8) a surrogate company server connected to a financial officer terminal, receiving the financially confirmed information, processing the processed information, and generating expense processing information to a customer company; A step (9) of receiving, by the company finance DB, the processed expense processing information from the agent server; The company slip DB is connected to the company finance DB to generate a batch slip from the expense processing information (iii).

In the above, the semi-automatic slip system and method of the present invention have been described mainly for credit card processing, which accounts for the largest portion of company expenses. Other parts other than the credit card will require data input for expense processing and slip printing for receipt receipt. In this case, a credit card of the present invention can be constructed by easily inputting and outputting slips through the Internet. It will work with a semi-automatic voucher system.

In addition, although the semi-automatic slip system and method of the present invention have been described in a manner of having a predetermined agency, a credit card company directly uses the credit card company when a predetermined company makes an exclusive contract with one card company and uses only a corporate individual card of the card company. It may also be configured to provide a service for a semi-automatic voucher system. In this case, the configuration and function of the agency server 140 described above is replaced by the credit card company server 130, all the configuration and function of the agency DB 141 is replaced by the credit card DB (131).

While the present invention has been described with reference to preferred embodiments, it will be understood that the invention is for the purpose of illustration and not of limitation. It will also be understood that various modifications and variations can be made by those skilled in the art without departing from the spirit of the invention.

According to the semi-automatic slip system of the present invention, it is possible to effectively reduce the expense processing work, by using a credit card DB, no time for data input, the user can perform the expense processing directly, the person moving However, the data processing is effective in simplifying the document processing only by payment.

In addition, according to the present invention, there is no need to store the credit card sales slip (receipt), there is an effect that can eliminate the risk of loss without requiring a storage place.

Claims (12)

In the document generation system that generates the company's expense expenditure document for employees' use of credit cards, A merchant terminal receiving user information from a credit card of an employee and outputting user and usage history information of the credit card; A credit card company server for receiving and storing user and usage history information of the credit card from the affiliated store terminal and outputting the stored user and usage history information; And Semi-automatic slip system connected to the card company database, characterized in that it comprises a company slip generation server for generating and storing the expense expenditure slip of the company by using the user and history information of the credit card transmitted from the credit card company server. The method of claim 1, Receiving a user and usage history information from the credit card company, characterized in that it further comprises a proxy server for storing and classifying the information for each user, and selectively transmits the classified information to the company associated with the information. Semi-automatic voucher system connected to the card company database. The semi-automatic slip system of claim 1 or 2, wherein the credit card is a separate corporate card. The semi-automatic slip system linked to a card company database according to claim 1 or 2, wherein the credit card transaction comprises offline transaction and online transaction. (delete) (delete) In the document generation method for generating a company's expense expenditure document for employees' use of credit cards, A merchant terminal receiving user information from a credit card of an employee and outputting credit card usage information including user and usage history information of the credit card; Receiving, by the credit card company server, credit card usage information from the merchant terminal, and outputting the stored credit card usage information; And And generating and storing the company's expense expenditure document using the credit card usage information transmitted from the credit card company server. 8. The method of claim 7, prior to the step of generating the expense statement of the company. Receiving a credit card usage information from the credit card company from the agency company, and classifying and storing the usage information for each user, and selectively transmitting the classified information to the company associated with the usage information How to create a document linked to the card company database, characterized in that. 9. The method of claim 8, wherein generating the company expense document Transmitting, by the agent server, credit card usage information classified and stored for each user to a terminal of each user; A step in which the user terminal compares the credit card usage information transmitted from the agency server with the financial account of the company financial database, and then classifies and matches the credit card usage information to the settlement authority terminal; The settlement rights holder terminal transmits the matched credit card usage information to a financial officer terminal; And The financial officer's terminal generates an expense expenditure slip if the matched credit card usage information matches the account of the company's expense processing database, and if it does not match, transmitting the matched credit card information to the user terminal. How to create a document linked to the card company database, characterized in that. The method according to any one of claims 7 to 9, The credit card transaction comprises a offline transaction and an online transaction. The method according to any one of claims 7 to 9, The credit card is a slip generation system connected to the card company database, characterized in that the individual card corporate. (delete)