JPS6358554A - Document control system - Google Patents

Abstract

PURPOSE:To attain the overall control of documents of different categories and to improve the retrieving efficiency and operability in a document control system, by using a tool, a file means, a process data base, a document data base and a document control means for each document category. CONSTITUTION:When a design process which is under execution is designated through a process data base 10, the document categories are retrieved out of a document category file 12. Then a new document item is added to a document data base 13 to store the produced document after the production of documents is indicated. Then the back-up tools 14 and 15 are selected and started by the tool information on the designated category items of the file 12. Thus the documents are produced and stored in the document storing file drives 16 and 17, and these control information are stored in the new document items of the base 13. In a replacement mode of the stored documents, the file 12 is retrieved by a document category ID and the tools 14 and 15 are selected and started by the tool information on said document category. Then the documents received from the base 13 are replaced by the tools 14 and 15.

Description

DETAILED DESCRIPTION OF THE INVENTION [Object of the Invention] (Industrial Application Field) The present invention relates to a document management method for managing, for example, design documents of different categories.

(Prior art) Conventionally, for example, in the development of computer software,
Various design documents will be created. When creating such a design document, as shown in Figure 2, the type of document (
Document creation tools (for example, word processors, editors, etc.) are prepared for each category.

However, since design documents are managed by each tool,
When checking the entire design document, it is necessary to operate each tool. Furthermore, when searching for documents created in a predetermined design process, a large amount of search processing time is required. In addition, since the operating method differs depending on the tool, the burden on the user is heavy.

(Problems to be Solved by the Invention) In the conventional document management system, the processing efficiency of overall management and search for documents by category decreases, and since it is necessary to operate individual tools, it is difficult for users to It's inconvenient.

The purpose of the present invention is to analyze documents of different document categories as a whole,
It is an object of the present invention to provide a document management method that can improve processing efficiency during searching and processing, and improve operability for users.

[Structure of the invention] (Means and effects for solving the problem) The present invention provides a document creation tool, a document category file means, a process database, a document database, and a document management means prepared for each document category. It is a method. The document category file means is a means in which document category items and document items set for each document creation process are filed.

The process database is a database that stores document category items and process items corresponding to the document items. The document database is a database that stores documents created by the document creation tool in correspondence with process items stored in the process database. The document management means is means for setting a document creation tool and searching for documents stored in the document database based on the document category item and document item of the document category file means.

(Example) The present invention will be described in detail below with reference to the drawings. FIG. 1 is a block diagram showing the configuration of a document management system according to the same embodiment. In FIG. 1, a process database 10 is a database that stores process items corresponding to processes set by a process management program 11 together with process IDs serving as search keys.

The document category file device @12 is a device that files a list of document categories to be created for each process item. The document database 13 is a database that stores documents created for each document category. Support tool 14
．． Reference numeral 15 denotes a device that creates documents for each document category. The document storage file device 16.17 is a device that stores documents created or modified by the support tool 14.15. The document management program 18 runs on the display device 19
This is a program that interacts with the user via , and controls the search, creation, and updating of documents.

Next, the operation of this embodiment will be explained. For example, suppose that in computer software development, various design documents (hereinafter simply referred to as documents) are created according to a predetermined design process. The created document is stored in the document database 13
is stored in The document database 13 includes, for each document,
Step 10, it is stored together with the document category ID and document ID.

On the other hand, the process items corresponding to the design process are, together with process ■D,
It is stored in the process database 10.

This process ID, together with the document in the document database 13,
It is also given to the document category item of the document category file 12 according to the process. Thereby, it is possible to search for a process item using the process ID, and also to search for a document category corresponding to the process item and a document item belonging to this document category. From document items, documents can be searched by document category ID.

Next, when creating a document, the support tools 14 and 15 are used. First, when a design process currently being executed is specified from the process database 10, a document category to be created in the corresponding process is searched from the document category file 12 based on the process ID. When document creation for this document category is instructed, a new document item is provided in the document database 13 to store the created document. That is, a process ID, a document category ID, and a sentence RID are given. Next, the support tool 14.15 is selected and activated based on the support tool information of the document category item of the specified document category file 12. A document is created in the document storage file device 116.17 using the selected support tool 14.15. The management information of this created document is stored in a new document item provided in the document database 13.

Next, the document stored in the document database 13 is updated (
(Modification), the document category file 12 is searched based on the document category ID of the searched document. Based on the support tool information of the retrieved document category item, support tools 14 and 15 are selected and activated. This allows the support tool 1 to process documents from the document database 13.
4. Updates will be made using Is.

In this way, documents created with different tools for different document categories can be managed as a whole.

Furthermore, documents for each design process can be easily searched from the document database 13 using the process ID. Further, it is possible to easily update documents for each document category. Since different tools can be started simply by instructing document creation, search, and update, operability for users can be simplified.

[Effects of the Invention] As described in detail above, according to the present invention, it is possible to uniformly process document creation, search, and update using different tools. Therefore, it is possible to improve the processing efficiency of managing and searching all the documents of different categories, and it is possible to improve the user's operability.

[Brief explanation of the drawing]

FIG. 1 is a block diagram showing a configuration according to an embodiment of the present invention, and FIG. 2 is a block diagram for explaining a conventional system. 10... Process database, 12... Document category file device, 13... Document database, 14.1
5... Support tools.

Claims (1)

[Claims] A document creation tool prepared for each document category, a document category file means for storing document category items and document items set for each document creation process, and process items corresponding to the document category items and document items. a document database that stores documents created by the document creation tool in correspondence with process items stored in the process database; 1. A document management method comprising: a document management means for setting a document creation tool and searching for documents stored in the document database.