JPS63249267A - Electronic filing system - Google Patents

Abstract

PURPOSE:To facilitate the change of keywords in the same group by performing secondary retrieval to obtain picture information of a document in accordance with thee result of primary retrieval and collectively changing plural contents of obtained code information for index to another contents. CONSTITUTION:A retrieved picture is displayed and an operator inputs a key to be retrieved. In this case, when 'ABCD', 'abcd', 'ABCD company', and 'abcd INC' are inputted in an input field f2 of the item whose item name in an item name field f1 is 'company name', contents of the item of company name D2 which are equal to any of these four inputs are all retrieved from a hard disk and its list is displayed. Then, the operator selects the key change processing and inputs 'company name' as the change object item name. When the operator inputs 'ABCD' as key contents to be changed next, a CPU rewrites all contents of the item of company name D2 in an index code information file with 'ABCD' with respect to all retrieved contents.

Description

DETAILED DESCRIPTION OF THE INVENTION [Technical Field] The present invention relates to an electronic filing system for filing image information.

[Prior art]

Recently, the use of electronic filing systems for converting arbitrary documents containing text and graphics into image information and managing files has been increasing. In this electronic filing system, in order to search and process documents stored in files, code information that characterizes the documents is input at the same time as index information, and this code information is often used as keywords when searching. There is.

In this case, the code information input as keywords often uses words and phrases that are used on a daily basis, but if the same keyword is input in different notation forms depending on the operator, or if it is input incorrectly, When searching for the same group, some items may not be found.

In conventional electronic filing systems, the solution to such cases is that the operator must search and display each document and correct or change the keywords, which is a very tedious task. Ta.

〔the purpose〕

The present invention has been made in view of the above-mentioned points, and an object of the present invention is to provide an electronic 7-eye ringing system that can easily change keywords in the same group.

〔Example〕

Hereinafter, one embodiment of the present invention will be described in detail with reference to the drawings.

FIG. 2 is a block diagram showing an embodiment of an electronic filing system to which the present invention is applied.

A CPU 1, a keyboard typewriter 2, a CRT display 3, an image reading device 4, an optical disk device 6,
The hard disk device 7 and printer 8 are interconnected by a path line 5.

FIG. 3 is a block diagram showing an example of the internal structure of the CPU 1.

The CPU 1 includes a microcomputer (hereinafter referred to as MPU) 101 that performs various controls, a program memory 102 for sequence control, a CG memory 103 that stores pattern information such as characters and symbols, and a memory (work memory 1).
05, image memory 106) 104, etc.

In FIGS. 2 and 3, the image reading device 4 is
Under the control of PU 1, the original placed on the original table is optically read, converted into a digital electrical signal, and sent to image memory 106 in memory 104 via pass line 5.

Furthermore, the CPU 1 transfers the image in the image memory 104 to the CRT.
It is displayed on the display 3 and sent to the optical disk device 6. The optical disc device 6 records the sent image on an optical disc recording medium.

The CPU also records the index code information (input from the keyboard typewriter 2) of the image recorded on the optical disk device 6 into the index code information file in the hard disk device 7.

When index code conditions are input for search from the keyboard typewriter 2, the CPU 1 is sent to the hard disk drive 7.
The index code information file generated in the above is searched to obtain the address where the image matching the conditions is recorded and sent to the optical disk device 6. The optical disk device 6 is a CPU
Based on the address sent from 1, the corresponding image is read out and sent to the image memory 106.

The CPU 1 displays the image in the image memory 106 on the CRT display 3 or outputs it as a hard copy from the printer 8.

Next, the functions of the search and key change portions in the electronic filing system according to the embodiment of the present invention will be explained using figures.

First, FIG. 4 shows the concept of the index code information file in this embodiment.

This pattern can be arbitrarily set depending on the document group, and the one shown here is an example.

In Figure 4 /%D1, company name D2) product name D3...
... are key items, and each one has, for example, company name D.
In 20 items, cow contents are recorded, such as ABCD and OX Industries. Further, the optical disc address DnO field records an address on the optical disc where an actual document image is recorded, and is used to read the document image of the document selected as a result of the primary search.

As an example, if we look at the contents of the column for company name D2', ABC of FU1 is
D, /I63's a b c d 44's ABCD@,
/165 abcdINc . . . is synonymous, but if you enter it as rABcDJ and search, only 1 will be retrieved. Therefore, the operator performs processing to change the contents of each to l'-ABcnJ.

FIG. 1 is a flowchart showing search and key change processing. First, a search screen as shown in FIG. 5 is displayed, and the operator inputs a search key. fl is the name of each item, and search conditions are entered in each input field f2. If you don't enter anything, everything will be searched.

In this case, j ABCD, abcd are entered in the input field f2 for the item name f1 of "Company Name".

Enter ABCD■, abed INCJ. (Sl.
).

Then, the contents of the company name D2 item in Figure 4 are changed to 4 above.
The node disk is searched for all items that are either one of the above (S2), and a result list as shown in FIG. 6 is displayed (S3).

Here, the operator selects the key change process and inputs "company name" as the name of the item to be changed (S4).

Next, the operator inputs rABcDJ as the key content to be changed (S5), and the CPU executes the following for all the searched items:
Rewrite all the contents of the company name D2 section in the index code information file to [ABcDJ (S6).

In this embodiment, keys are changed for all of the search results, but it is also possible to select several arbitrary terms from the list of search results and change the keys for them. This will be explained below.

Further, FIG. 7 is a diagram showing another embodiment, and is an example in which the search code information file shown in FIG. 4 has a file for each item.

Company name file D21, product name file D31...
* are content files created for each item, such as company name D2) product name D3, etc., and keys registered in each item are managed. In this file, the same key will not be recorded twice.

FIG. 8 is a flowchart showing key change processing. First, the operator selects key change processing by inputting from the keyboard typewriter 2 (S11). Furthermore, an item to be changed, for example, "company name" is specified (812).

Then, the system reads the content file of the specified item from the hard disk as shown in Figure 5 (513).
Display (S14).

The operator selects a key to be changed from the displayed files. In this case, multiple selections can be made at once (815).

Further, according to the system's instructions, the operator inputs a new key (816).

Through this operation, the CPU rewrites all the specified keys in the content file D21 with new keys, and also rewrites the corresponding keys in the index code information file 10 with new keys (817).

〔effect〕

As explained above, according to the present invention, it has become possible to perform processing work such as unifying the key contents of a large number of items into a certain one very easily and quickly.

[Brief explanation of drawings]

FIG. 1 is a flowchart showing search and key change processing;
FIG. 2 is a block diagram showing an example of an electronic filing system to which the present invention is applied, FIG. 3 is a block diagram showing an example of the internal configuration of a CPU, and FIG. 4 is a diagram showing the concept of an index code file. Fig. 5 is a diagram showing the screen displayed when entering a search key, Fig. 6 is a diagram showing the searched code file, and Fig. 7 is a diagram showing the concept of the index code file of another embodiment. , FIG. 8 is a flowchart showing key change processing in another embodiment, and FIG. 9 is a diagram showing a content file screen when a key change target is specified. 1... CPU 2... Keyboard typewriter 3... CRT display 4... Image reading device 5... Bus line 6... Optical disk device 7... Hard disk device 8... Printer

Claims (3)

[Claims] (1) In an electronic file system having a storage means for storing image information and a means for managing index code information of images stored in the storage means, primary information regarding the index code information is used as the first stage of document retrieval. A search means for performing a secondary search to obtain document image information based on the search results, and a means for collectively changing multiple contents of index code information obtained as a result of the primary search to other contents. An electronic filing system characterized by: (2) The electronic filing system according to claim 1, wherein the changing means changes the index code information item by item. (3) The electronic filing system according to claim 1, wherein the changing means changes the contents of a plurality of items of the index code information all at once.