JPH11345187A - Method for generating electronic mail address for transmission and recording medium with electronic mail address generating program for transmission recorded therein - Google Patents

Abstract

PROBLEM TO BE SOLVED: To enable a beginner to easily apply the mail address of the transmission destination by improving conventional complicated operation when transmitting an electronic mail. SOLUTION: This method is provided with a mail address list file 21 composed of one line for a name column, check box, note column and mail address column, group name file 22 for managing group names and group mail address file 23 for managing a group mail address for each group name. When transmitting an electronic mail, the file 21 is displayed but without displaying the mail address column and by applying a check mark to the check box column while referring to the name column and note column, so that a user can select the mail address of the relevant line. Moreover, the once selected group mail address is registered in the file 23 and only by designating the group name in the file 22, the relevant file 23 is used to select the destination mail address.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method for simplifying the operation of assigning a destination (destination) e-mail address when transmitting an e-mail by a personal computer or a workstation, and improving the effect of preventing a wrong destination. .

[0002]

2. Description of the Related Art Conventionally, a method of assigning a destination e-mail address when transmitting an e-mail is to directly input each e-mail address, or to search for each e-mail address for grouping and send it to a group container. There was no other way but to give a destination e-mail address by copying. In other words, it takes time to find the destination e-mail address, it takes time to copy, and it takes time to check the entire group sender. Has a drawback that requires a large amount.

[0003]

SUMMARY OF THE INVENTION An object of the present invention is to improve the conventional complicated operation and the like so that even a beginner can easily assign a destination mail address when sending an electronic mail. An object of the present invention is to provide a recording medium on which an electronic mail address generating method and a transmission electronic mail address generating program are recorded.

[0004]

According to a first aspect of the present invention, there is provided a transmission e-mail address generating method for generating a destination e-mail address when an e-mail is transmitted. , A check box and a mail address list file in the form of a table comprising mail address columns are provided, and the name column and the check box column of the mail address list file are displayed.
When the user refers to the name column and puts a check mark in the check box column, the mail address of the corresponding line is set as the destination mail address of the electronic mail.

[0005] The invention of claim 2 is characterized in that a memo column for distinguishing similar names is added to the name column in the mail address list file, and the memo column is displayed together with the name column and the check box column. .

According to a third aspect of the present invention, a button for classifying a transmission type is provided on the mail address list display screen, and when the user selects the button, the name field of the line with a check mark is transmitted. It is characterized in that it is displayed in different colors depending on the type.

[0007] A fourth aspect of the present invention is characterized in that a line having a check mark in a check box column on a mail address list display screen is automatically scrolled and rearranged in the sort order of the transmission type and displayed.

[0010] According to a fifth aspect of the present invention, a group mail address file is generated by collecting check-marked lines on a mail address list display screen, storing the file with an arbitrary group name, and storing the same group again. When broadcasting an e-mail to a user, a destination e-mail address is generated from a corresponding group e-mail address file by specifying a group name.

According to a sixth aspect of the present invention, when the contents of the group mail address file are changed, the group mail address file is compared with the mail address list file, and the corresponding line of the name registered in the group mail address file is changed. A check mark is added to the check box, the mail address list file is displayed, the check mark is changed / deleted, or a new registration is performed. Finally, a check mark is added to the check box in the mail address list display screen. It is characterized in that a group mail address file after change is collected and a group mail address file is generated.

The invention of claim 7 is characterized in that the group mail address file after the change is compared with the mail address list file, and a newly registered line is added to the mail address list file.

[0011] According to an eighth aspect of the present invention, there is provided a computer readable storage medium storing a transmission e-mail address generation program describing a part or all of the processing procedure of the transmission e-mail address generation method according to any one of the first to seventh aspects. A recording medium is provided.

[0012]

DESCRIPTION OF THE PREFERRED EMBODIMENTS One embodiment of the present invention will be described below in detail with reference to the drawings. FIG. 1 is a hardware configuration diagram of a computer to which a transmission e-mail address generation method according to the present invention is applied. A storage device 2 is connected to a main control unit (hereinafter abbreviated as CPU) 1 for controlling the entire system, and an input device 5 such as a keyboard and a mouse via an input / output control unit 3. A display device 5 for monitoring and a communication device 6 such as a communication adapter or DSU are connected. A communication line 7 is connected to the communication device 6, and in this embodiment, transmission and reception of e-mail are performed.

The CPU 1 stores a control program such as an OS, a program defining the transmission email address generation method (hereinafter referred to as a transmission email address generation program), and data during processing. Built-in memory. The storage device 2 is a hard disk, and stores a mail address list file 21, a group name file 22, and a group address file 23 corresponding to each group name.

FIG. 2 shows a mail address list file 21.
FIG. 3 is a diagram showing an example of the configuration of FIG. The e-mail address list file 21 is a database (e-mail address ledger) storing a list of e-mail addresses of each transmission destination. In this embodiment, one line includes a name column 211 of a transmission destination (destination), a check box 212 for destination selection, A memo column 213 for classifying similar names and the like and a mail address column 214 are provided. Here, the name column 211 and the mail address column 214 are the same as a conventional so-called address book, but differ from the conventional address book in that a check box 212 and a memory column 213 are added. When displaying the mail address list file 21, the mail address column 214 is not displayed (brand). When the user selects the destination e-mail address, the user clicks the check box 212 next to the name column 211 in which the corresponding name is described. This makes it easy for anyone, even beginners, to send emails without having to be aware of email addresses.
Can be selected. At this time, by referring to the memory column 213, it is possible to prevent a person having a similar name or the like from being selected by mistake.

The contents of the mail address list file 21 on the storage device 2 are usually registered, changed,
Deletion is performed, but when an e-mail is received, it can be automatically added if the sender's e-mail address described in the e-mail is not registered.

FIG. 3 is a diagram showing a configuration example of the group name file 22. The group name file 22 is a file that, when a user broadcasts an e-mail once (CC, Bcc, etc.), assigns a unified group name 221 to a plurality of destinations and manages them. The user arbitrarily gives the group name. When sending an e-mail to the same group again, the user only needs to display the group name file 22 and select the corresponding group 221.

FIG. 4 is a diagram showing a configuration example of the group mail address file 23. The group e-mail address file 23 is a file for managing e-mail addresses in the same group.
It exists for each group name registered in. Here, one group mail address file has a group name (group ID) 230 as a file name, and one line includes a name column 231 of a transmission destination (destination) and a transmission type (TO, C
C, Bcc, etc. column 1332), and mail address column 2
33. When the user selects a certain group name in the group name file 22, the group mail address file 23 of the group name is selected and displayed. Also in this case, the mail address column 233 is not displayed, as in the display of the mail address list file 21. Also,
The name column 231 of the transmission partner is the “T
A different color display is provided depending on the name division of "O", "CC", and "Bcc".

FIGS. 5 to 9 show an overall processing procedure of an embodiment of a transmission mail address generating method according to the present invention. A program describing this processing procedure (transmission mail address generation program) is stored in a computer-readable recording medium such as a floppy disk, a memory card, or a compact disk (CD-RO) in advance.
M) or the like. By installing the transmission e-mail address generation program recorded on this recording medium into the internal memory of the main control unit 1 in FIG. 2, a series of processes can be performed interactively with the user under the control of the main control unit 1. Achieved. Hereinafter, description will be given according to the flowcharts of FIGS.

When the transmission mail address generation program is started, an e-mail creation screen is displayed on the display device 5 (step 501). On this screen, a button for selecting a destination mail address from the mail address list file 21 (a mail address list selection button), a mail address entry field (TO, CC, Bcc, etc.), a mail text entry field, and , A button for selecting from the group mail address file 23 (group address selection button) is provided. It is determined whether or not the e-mail address is directly input (step 502). If the e-mail address is directly input, the input e-mail address is directly inserted into the e-mail address entry column (step 503). This is the same as the conventional mail address generation, but in step 503, the input mail address may be newly registered in the mail address list file 21. On the other hand, when the mail address list selection button is selected, the process proceeds to step S 504, and when the group selection button is selected, the process proceeds to step S 504.

First, the case where the mail address list selection button is selected will be described. When the mail address list selection button is selected, the mail address list file 21 is read from the storage device 2 and displayed on the display device 5 (step 511). At this time, email address column 2
14 is hidden, a name field 211, a check button field 2
12. Only the memo field 213 is displayed. If the display cannot be displayed on one screen, functions such as scrolling and the next page are used. On this mail address list screen, a button for selecting a transmission type (TO, CC, Bcc) (transmission type selection button) and a button for specifying whether or not to register a mail address selected on the corresponding mail address list screen as a group (Group registration button) is provided.

[0021] The user, on the mail address list screen,
The destination to which the e-mail is to be transmitted is sequentially selected by clicking the check box column 212 next to the name column 211, and the transmission type (TO, CC, Bc) is selected.
c) is selected by the transmission type selection button. The user
When the user clicks a check button field and selects a transmission type (step 512), a check mark is displayed in the check box field on the mail address list screen, and the name field is color-coded for each of the selected TO, CC, and Bcc. It is displayed (step 413). FIG. 10 shows a specific example of the mail address list screen in this state. Note that a line with a check mark in the check box column of the e-mail address list display screen may be automatically scrolled and rearranged and displayed in the order of transmission type. Further, the user selects the group registration button when registering the mail address of the selected destination as a group.

When the user confirms the destination selection result on the mail address list screen and clicks the OK button (step 51)
4) Return to the e-mail creation screen (step 515),
The e-mail address of the line marked with a check mark on the e-mail address list screen is changed to TO,
It is inserted into the corresponding column of CC and Bcc (step 516).

Up to this point, the mail address list file 2
The transmission e-mail address generation processing using No. 1 is completed, and the mail address body processing transmission processing is selected. However, since this is not directly related to the present invention, the description is omitted.

Thereafter, it is determined whether or not the group registration button has been selected on the previous mail address list screen (step 517). If the button has been selected, the process proceeds to step 522, and the group registration is performed as follows.

First, a group name input screen is displayed on the display device 5 (step 521). When the user inputs an appropriate group name from the input device 4 (step 522), it is added to the group name file 22 of the storage device 2 (step 523). After that, a group mail address file 23 is newly created by collecting the check-marked lines on the previous mail address list screen (step 524), and the input group name is stored in the storage device 2 as a file name (step 524). Step 525). In addition,
The transmission type (TO, CC, Bcc) is classified based on the color display on the mail address list screen.

Next, the case where the group selection button is selected on the electronic mail creation screen will be described. If the group selection button has been selected, the group name file 22 is read from the storage device 2 and displayed on the display device 5 (step 531). When the user selects a desired group name (step 532), the group mail address file 23 having the selected group name as a file name is read from the storage device 2 and displayed on the display device 5 (step 533). At this time, the mail address column 233 is not displayed, and the name column 231 is displayed in different colors according to the classification of the transmission type column 232. The user selects the OK button when using the displayed group mail address list as it is, and selects the change button when changing the group mail address list (step 5).
34).

If the OK button is selected, the screen returns to the e-mail creation screen (step 535), and the e-mail address of the selected group e-mail address file is inserted into the corresponding e-mail address field corresponding to the type of transmission. (Step 536). This completes the transmission e-mail address generation processing for the desired destination, and proceeds to the e-mail text creation / transmission processing.

On the other hand, when the change button is selected, the mail address list file 21 is read from the storage device 2 and the selected group mail address file 2 is read.
3 (step 541), and puts a check mark in the check box of the name line registered in the group mail address file 23, and then displays the mail address list on the display device 5 (step 542). The user adds or deletes a check mark or registers a new destination on this mail address list screen (step 543). When the OK button is selected (step 54)
4), collect the check-marked lines on the mail address list screen and create a new group mail address file 23, and overwrite the previously selected group mail address file 23 (step 546). . Thereafter, the display returns to the e-mail creation screen (step 547), and inserts the mail address of the changed group mail address file into the corresponding mail address column corresponding to the classification of the transmission type (step 5).
48), and proceed to mail text creation / transmission processing. Finally, the changed group mail address file is compared with the mail address list file 21 on the storage device 2 (step 549).
1 is also updated.

[0029]

As described above, according to the present invention,
Uses the name of the person you want to send without directly using the email address of the email that is not usually considered, increases the affinity and uses a well-recognized name everyday, so a large reduction in sending errors is expected it can. Also,
By using the list of names, you can easily select multiple destinations, and you can easily check mistakes on the spot, so even beginners can smoothly select transmission destinations. E-mail utilization can be expected. In addition, even when a group name is used, a part of an arbitrary destination in the group can be added or deleted with a single click, so that it can be expected that a flexible response can be easily made.

[Brief description of the drawings]

FIG. 1 is a system configuration diagram for realizing a transmission e-mail address generation method of the present invention.

FIG. 2 is a diagram illustrating a configuration example of a mail address list file.

FIG. 3 is a diagram showing a configuration example of a group name file.

FIG. 4 is a diagram showing a configuration example of a group mail address file.

FIG. 5 is a flowchart illustrating an embodiment of a transmission e-mail address generation method according to the present invention.

FIG. 6 is a flowchart continued from FIG. 5;

FIG. 7 is a flowchart continued from FIG. 6;

FIG. 8 is a flowchart continued from FIG. 7;

FIG. 9 is a flowchart continued from FIG. 8;

FIG. 10 is an example of a memory address list display screen.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 Main control part (CPU) 2 Storage device 21 E-mail address list file 22 Group name file 23 Group e-mail address file 3 I / O control part 4 Input device 5 Display device 6 Communication device 7 Communication line

──────────────────────────────────────────────────続 き Continued on the front page (51) Int.Cl. ⁶ Identification code FI H04L 12/58

Claims (8)

[Claims] 1. A sending e-mail address generating method for generating a destination e-mail address when sending an e-mail, wherein a list of e-mail addresses in a table format includes at least a name, a check box, and an e-mail address. A file is provided, a name field and a check box field of the mail address list file are displayed, and the user refers to the name field and puts a check mark in the check box field, so that the e-mail address of the corresponding line is sent to the e-mail address. A method for generating an e-mail address for transmission, wherein the e-mail address is used as an e-mail address. 2. The mail address list file according to claim 1, wherein a memo field for distinguishing similar names in the name field is added, and the memo field is displayed together with the name field and the check box field. How to generate an email address for sending. 3. A button for classifying a transmission type is provided on a mail address list display screen, and when a user selects the button, the name column of a line with a check mark is color-coded according to the transmission type. 3. The method according to claim 1, wherein the electronic mail address is displayed. 4. The transmission electronic device according to claim 3, wherein a line with a check mark in a check box column of the mail address list display screen is automatically scrolled and rearranged in the sort order of the transmission type and displayed. Email address generation method. 5. A group mail address file is generated by collecting check-marked lines on the mail address list display screen, storing the file with an arbitrary group name, and sending the mail to the same group again. 5. The transmission e-mail address generation method according to claim 1, wherein in the case of transmitting the information, a destination e-mail address is generated from a corresponding group e-mail address file by designating a group name. 6. When changing the contents of the group mail address file, the group mail address file is compared with the mail address list file, and a check mark is placed in a check box on a line corresponding to the name registered in the group mail address file. To display the mail address list file, change / delete or newly register the check mark, and finally collect and change the lines with check marks in the check boxes on the mail address list display screen 6. The method according to claim 5, wherein a subsequent group mail address file is generated. 7. The transmission e-mail address generation according to claim 6, wherein the changed group e-mail address file and the e-mail address list file are collated, and a newly registered line is added to the e-mail address list file. Method. 8. A computer-readable recording medium which records a transmission e-mail address generation program that describes a part or all of a processing procedure of the transmission e-mail address generation method according to claim 1.