JPH1115899A - Integrated document management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an integrated document management system capable of quickly obtaining a necessary document without allowing a user to be conscious of the form of the document, reducing document manager's load and disusing many unnecessary stored documents. SOLUTION: A server 1 receives a document retrieving request from a client 2a, displays a document name matched with a condition on a display part 21 in the client 2a, and when the displayed document is the document concerned, acquires a document form stored in a common document information management table 18. When the document form is a paper document, the original management information of the paper document such as a storing position, a reference and information related to lending which are stored in a paper document information management table 19 is extracted and displayed on the display part 21a of the client 2a, and when the document form is an electronic document, the electronic document itself is displayed on the display part 21a. The disuse scheduled date of each document is stored in the table 18 and the document is disused based on the scheduled date.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document management system. When a user searches for a document, the user can search the document using the same interface regardless of the form of the document (paper document or electronic document). The present invention relates to an integrated document management system capable of performing document disposal processing management smoothly.

[0002]

2. Description of the Related Art Conventionally, a document management system stores an electronic document itself and its management information (document name, keyword, etc.) in a storage medium such as a hard disk of a server for an electronic document. Documents were retrieved from management information and displayed on the client side. on the other hand,
For paper documents, management information (document names, keywords, etc.) is stored in a storage medium such as a hard disk of the server, and the corresponding document information is searched from the management information such as the document names and keywords. Information was displayed. Patents of the document management system related to the present invention include the following. JP-A-8-69473,
JP-A-7-146854, JP-A-7-93518
And JP-A-7-84858. In these conventional techniques, an electronic document and a paper document are separately managed.

[0003]

The conventional method has the following problems. (1) The difference between the document forms (paper document and electronic document) in the system is not considered, and the paper document and the electronic document are managed under different systems (under management). Since the search method is different for each document form, it takes time and effort to search for a necessary document. (2) Document form (paper document, electronic document) for the administrator
It is time-consuming to manage because it is managed separately, and the document registration / search mechanism is supported to some extent by the computer, but the document destruction is not supported much. Since documents are not properly disposed of, unnecessary documents are stored in large quantities.

The present invention has been made in order to solve the above-mentioned problems.
(1) A user can immediately obtain a necessary document without being aware of the document form. (2) A paper document and an electronic document can be integratedly managed and appropriate disposal processing can be performed. It is an object of the present invention to provide an integrated document management system capable of reducing the burden on a document manager and discarding a large amount of unnecessary documents by providing a mechanism.

[0005]

According to the present invention, in order to achieve the above object, a server (1) for storing and retrieving documents is connected to the server (1) via a communication line (LAN3). In the document management system provided with the clients (2a, 2b), the server (1) includes, for each document, document form information (122) indicating whether the document is a paper document or an electronic document, and Holds various management information (attribute information, storage location information, lending information, etc.) specific to the document form (common document information management table 18, paper document information management table 19) and responds to a document search request from client (2a). A corresponding document is searched by referring to the document form information (122) and the management information (processing unit 13), and the search result is notified to the client (2a). To have. As a result, the client (2a) can immediately obtain a document without being conscious of whether the document format is a paper document or an electronic document.

Further, the server (1) holds the scheduled destruction date (127) for each document, and refers to the scheduled destruction date (127) in response to a display request of the destruction scheduled document information from the client (2b). Then, a search is made for the information on the document to be discarded, the date of which is about to be discarded (processing unit 13), and the search result is sent to the client (2b) via the communication line (LAN3).
To notify. As a result, the document can be discarded smoothly. In addition, the server (1)
The search result information (search history information) for each document is held, and in response to a display request of the search result information from the client (2b), the search result information is referred to, and the scheduled destruction date is approaching. Search history information corresponding to the document to be discarded is searched, and the search result is notified to the client via the communication line. As a result, even if the document is scheduled to be disposed of, the frequently used document,
It is possible to extend the disposal date for recently used documents.

[0007]

DESCRIPTION OF THE PREFERRED EMBODIMENTS In the present invention, in a document management system composed of a server and a client, a document management program for registering, managing, searching, and discarding a document in a storage device, and creation and transmission of mail are stored in the server. , A processing unit for executing the program, a display unit, an input unit, and a storage unit for storing document information to be discarded and document search result information (search history information). A memory, a document storage unit for storing documents, a common document information management table for managing information of electronic documents and paper documents in a storage device,
A paper document information management table for managing paper document information is provided, and a processing unit for registering, retrieving, and discarding documents in the client, and a display unit for displaying document search result information, discard information, and the like. And an input unit for inputting document search information.

The function of each means according to the present invention is as follows. Not only the management information of the electronic document but also the management information of the paper document including the information unique to the paper document, such as the storage location of the paper document, the contact information, and the lending information, is electronically recorded on the server. When a document search request is detected, the management information is referred to, and the corresponding document is searched for in a paper document and an electronic document. In the case of a paper document, a paper document such as a storage location, an inquiry destination, and loan information is provided. The information necessary to obtain the document is displayed, and in the case of an electronic document, the corresponding document itself is displayed.

[0009] Further, information of document search results (search history information) such as the latest search date of both paper documents and electronic documents and the number of document searches, and the scheduled disposal date of documents are electronically recorded on a server. When the server detects a request to display information about the destruction from the client, the server searches the paper document and the electronic document for the corresponding document, and displays a list of the information about the destruction. Then, the document is discarded. In the case of a paper document, the mail address of the manager of the paper document is extracted from the paper document information management table, the discard request information is transmitted to the destination by e-mail or the like, and the management of the paper document is performed. Delete information. In the case of an electronic document, the electronic document itself is deleted and the management information is deleted.

[0010] This allows the user to search for a document using the same interface without being conscious of the document form, such as a paper document or an electronic document. The ability to obtain information on storage locations, inquiry destinations, and lending destinations, such as whether or not there is, can speed up document retrieval and reduce labor. In addition, both the paper document and the electronic document information can be managed in an integrated manner, and the appropriate disposal of the document can be performed, so that the burden on the administrator for document management can be reduced.

An embodiment of the present invention will be described below in detail with reference to the drawings. In the present embodiment, one or more information processing apparatuses (hereinafter, referred to as “servers”) having a function related to document management, and one or more information processing apparatuses requesting the information processing apparatus to perform processing related to document management. An information processing system including devices (hereinafter, referred to as “clients”) is provided.

FIG. 1 is a diagram showing a relationship between information processing apparatuses applied to the present embodiment and a hardware configuration of the information processing apparatus. In the figure, 1 is a server, 2a and 2b are clients, and 3 is a LAN (Local Area).
Network), and the server 1 and the clients 2a and 2b transmit and receive data via the LAN 3. When the clients A and B are not distinguished, 2a and 2b
Is simply represented by 2. In this example, the client 2a is a user client A, and the client 2b is an administrator client B.

The server 1 includes a processing unit 13 and a display unit 14
, An input unit 15, a memory 16, and a document storage unit 17, and in a storage device used by the processing unit 13, a document management program 10 for processing such as registration, management, retrieval, and disposal of documents. , A mail management program 11 for creating, transmitting, and receiving mail, a common document information management table 18 for registering management information common to electronic documents and paper documents, and a paper document for registering management information of paper documents An information management table 19 is provided. FIG. 1 shows that the document management program 10, the mail management program 11, the common document information management table 18, and the paper document information management table 19 are stored separately in separate storage devices, but they are not necessarily stored separately. It does not need to be divided into devices, and may be stored in a common storage device.

The client 2a includes a processing unit 20a
, A display unit 21a, and an input unit 22a, and the client 2b includes a processing unit 20b, a display unit 21b, and an input unit 22b. Clients A and B
Are not distinguished, the processing units 20a and 20b are simply denoted by 20, the display units 21a and 21b are simply denoted by 21, and the input units 22a and 22b are simply denoted by 22. The user client 2a has a document input device such as a scanner 30 for inputting a document.

The processing section 13 executes the document management program 10 and the mail management program 11. From the input unit 22 of the client, the user inputs document information such as the document name and attribute information (creator, responsible person, registration date, etc.) of the document. Further, in the case of an electronic document, when the attribute information is input, the document itself is also registered via a document input device such as the scanner 30. The input document information is stored in a common document information management table 18 and a paper document information management table 19.
The information common to the electronic document and the paper document is managed by the former, and the information unique to the paper document is managed by the latter.

Next, an example of items recorded in the common document information management table 18 and the paper document information management table 19 will be described. FIG. 2 shows an example of the record items of the common document information management table 18, and FIG. 3 shows an example of the record items of the paper document information management table 19. Note that the tables in FIGS.
Although they are described separately, they are actually one table.

First, the common document information management table 18 will be described. As shown in FIG. 2, the common document information management table 18 includes a document number 120 for distinguishing a document, a document name 121 as a title of the document, a document form 122 for distinguishing between a paper document and an electronic document, and a document Creator 123, responsible person 124 of the stored document, registration date 125 indicating the date when the document was registered, document storage period 126,
A scheduled destruction date 127, hierarchical information 128 serving as a keyword when searching for a document, a keyword 129, a latest search date 130 that is the latest date when the document search was performed,
Each item of information on the number of searches 131 indicating the number of searches performed since the registration has been entered. Among them, creator 123
The responsible person 124, the registration date 125, the storage period 126, and the scheduled destruction date 127 are attribute information, the hierarchy information 128 and the keyword 129 are storage location information, and the latest search date 1
30 and the number of searches 131 are search result information (search history information)
It is. In addition to the above, it is also possible to record other information on the attribute, storage location, and search result of the document.

Among these record items, items registered by the registrant from the input unit 22 of the client when registering a document include a document name 121, a document form 122, and creator 1 which is attribute information.
23, a manager 124, a storage period 126, hierarchy information 128 as storage location information, and a keyword 129.

FIG. 3 shows a paper document information management table 19.
Will be described. Next, the paper document information management table 19 will be described. As shown in FIG. 3, the paper document information management table 19
Includes a document number 140 for distinguishing a document, a document name 141 as a title of the document, a cabinet number 142 indicating in which cabinet the document is stored, a number 143 indicating the number of the cabinet, and a document number. Name 144 indicating the name of the binder storing the document, the number of pages 145 indicating the volume of the document, the name 146 of the person in charge of managing the paper document, and the contact information indicating the telephone number of the person in charge. 147, a mail address 148 indicating the destination of the mail to the person in charge, a return date 149 indicating the return date of the lent document, and a name 15 indicating the name of the person who borrowed the document.
0 and the contact information 151 indicating the contact information of the borrower such as telephone. Of these, cabinet NO14
2, number 143, binder name 144, and number of pages 14
Reference numeral 5 denotes storage location information of the paper document itself.
The contact information 147 and the mail address 148 are the contact information of the document. The return date 149, the name 150, and the contact information 15 are provided.
Reference numeral 1 denotes document lending information. In addition to the above, it is also possible to record other information regarding the storage location of the document, the inquiry destination, and the lending.

Among these record items, the items that the registrant inputs from the input unit of the client when registering a document are the cabinet number 142, the order number 143, and the binder name 14.
4, number of pages 145, person in charge 146, contact 147,
This is the mail address 148.

The document number 140 and the document name 141 in the paper document information management table 19 are linked with the common document information management table 18, and
8 and the document name 141 automatically stored in the paper document information management table 19 when input and rewrite to the document number 120 and the document name 121 stored in the
Is rewritten. Items to be input by the lender or the borrower from the input unit 22 of the client when lending a document include return date 149, name 150, and lending information of the document.
It is a contact 151.

Next, referring to the hardware configuration shown in FIG. 1, the common document information management table 18 shown in FIG. 2, and the paper document information management table 19 shown in FIG. And the processing of the client 2 will be described in detail. (A) At the time of registration processing FIG. 4 shows the document registration processing 2 of the server 1 when detecting a document registration request from the client 2 (2a or 2b).
It is a figure which shows the flow of 00. First, upon detecting a document registration request input from the client 2 (2a or 2b) (step 201), the server 1 assigns a serial number to the document number 120 stored in the common document information management table 18 (to distinguish the document). After recording the document name 121, the document form 122,
The common document information such as the creator 123, the responsible person 124, the storage period 126, the hierarchy information 128 as the storage location information, and the keyword 129 as the attribute information is recorded in the common document information management table 18 (step 202). Next, the document form 122 stored in the common document information management table 18 is obtained, and it is determined whether or not the registered document is a paper document (step 203).

If the result of determination in step 203 is that the registered document is a paper document (step 203:
Y), cabinet number input from client 2
142, the number 143, the binder name 144, the number of pages 145, the person in charge 146, the contact information 147, the mail address 148, etc.
Is recorded (step 204), the current date is acquired (step 205). If the result of determination in step 203 is that the registered document is not a paper document (step 203: N), the electronic document itself that has been requested to be registered by the client 2 is recorded in the document storage unit 17 (step 2).
21), the current date is acquired (step 205). Next, the acquired current date is recorded as the registration date in the registration date 125 in the common document information management table 18 (step 206), and the scheduled destruction date is calculated from the registration date 125 and the storage period 126, and the common document information is calculated. The document is recorded on the scheduled destruction date 127 in the management table 18 (step 207), and the document registration process 200 ends.

(B) Search Process FIG. 5 is a diagram showing a flow of the document search process 300 of the server 1 when detecting a document search request input from the client 2a. First, server 1 has client 2
When a search request for a document input from the client 2a is detected (step 301), a search is performed for a document that meets the conditions in the common document information management table 18 or the paper document information management table 19 based on the information input from the client 2a. Then, the document name 121 meeting the conditions is displayed on the display unit 21a on the client 2a side (step 303), and the user is asked whether or not the document is applicable (step 30).
4).

If the user replies that the displayed document name is not the corresponding document, the document search processing 300 ends.
If the user replies that the displayed document name is the corresponding document, then the document form 122 stored in the common document information management table 18 is obtained, and whether the document is a paper document is determined. A determination is made (step 305). If the document type is determined to be a paper document (step 305: Y),
The storage location information of the paper document such as the cabinet number 142 of the corresponding document stored in the paper document information management table 19, the storage number 143, the binder name 144, and the number of pages 145, the person in charge 146, the contact information 147, and the mail address 1
Contact information for paper documents such as 48, return date 1
After obtaining information on lending such as 49, name 150 and contact information 151, and displaying it on the display unit 21a of the client 2a (step 306), the current date is obtained (step 307).

On the other hand, if the document format is not a paper document (step 305: N), the corresponding electronic document is displayed on the display unit 21a of the client 2a (step 32).
1) Acquire the current date (step 307). next,
The acquired current date is recorded as a search date in the latest search date 130 in the common document information management table 18 (step 3).
08), 1 is added to the value of the number of searches 131 (step 3).
09), the document search process 300 ends.

(C) Detection of request to display discard schedule information FIG. 6 is a diagram showing the flow of the display processing 400 of the document to be discarded or the like of the server 1 when the request for display of the discard schedule information is detected from the client 2b. . First, the server 1
When detecting a request to display information on a document to be discarded input from the client 2b (step 401), the client 2
b, based on the corresponding period of the requested document input from
With reference to the scheduled destruction date 127 stored in the common document information management table 18, it is searched whether or not there is the corresponding document information (step 402). As a result of the search, when there is no corresponding document information (step 402: N), the fact that there is no corresponding document information is displayed on the display unit 21 of the client 2b (step 421), and the to-be-discarded document information display processing 400
To end.

As a result of the search, if there is corresponding document information (step 402: Y), one corresponding document information is obtained (step 403) and the common document information management table 1 is obtained.
8 is acquired, and it is determined whether or not the document is a paper document (step 404). If the document form is a paper document (step 404: Y), the document number 140, the document name 141, the cabinet number 142, and the cabinet number 143 of the paper document which is stored in the paper document information management table 19 and is to be discarded are near. , Binder name 14
4, the storage location information such as the number of pages 145 and the information such as the scheduled destruction date 127 stored in the common document information management table 18 are acquired (step 405).
6 (step 406).

If the document form is not a paper document (step 404: N), information such as the document number 120, the document name 121, and the scheduled destruction date 127 of the electronic document to be discarded stored in the common document information management table 18 Is acquired (step 441), and the information is stored in the memory 16 (step 406). After storing the information in the memory 16, it is determined whether or not there is any other relevant document information (step 407). If there is the corresponding document information, the process returns to step 403, and the same processing is repeated for the next corresponding document information. If there is no corresponding document information, the list of document information to be discarded stored in the memory 16 is displayed on the display unit 21 of the client 2b (step 408), and a document discarding process is performed (step 500).

(D) Document Discarding Process FIG. 7 is a diagram showing the flow of the document discarding process 500.
First, one document to be discarded is acquired from the memory 16 (step 501), and an inquiry is made as to whether or not to discard (step 502). If the answer is "do not discard", a request for input of the storage extension period is made to the client 2b (step 521), the extension period is obtained from the client 2b (step 522), and stored in the common document information management table 18. A new scheduled destruction date is calculated from the existing scheduled destruction date 127 and the obtained extension period, and the date of the scheduled destruction date 127 stored in the common document information management table 18 is rewritten (step 523). It is determined whether there is any other document information to be discarded (step 50).
8).

If the answer is "discard", the document form 122 stored in the common document information management table 18 is obtained, and it is determined whether or not the document is a paper document (step 503). If the result of determination in step 503 is that the document is not a paper document, the corresponding electronic document is deleted (step 54).
1) The common document information of the corresponding document stored in the common document information management table 18 is deleted (step 542), and it is determined whether there is any other document information to be discarded (step 5).
08).

As a result of the determination in step 503, if the document is a paper document, the mail address 148 of the person in charge of the paper document stored in the paper document information management table 19 is obtained (step 504). Is transmitted (step 505), and the common document information stored in the common document information management table 18 is deleted (step 506). The paper document information stored in the table 19 is deleted (step 507), and it is determined whether there is any other document information to be discarded (step 508).

If the result of determination in step 508 is that there is no other document information to be discarded, the document discarding process 500 (document to be discarded information display process 400) ends. If there is another document to be discarded, the process returns to step 501 and the same process is repeated for the next document to be discarded.

(E) At the Time of Requesting Search Result Information Display FIG. 8 is a diagram showing the flow of search result information display processing of the server 1 when a request for displaying search result information is detected from the client 2b. First, server 1 has client 2
b, when a display request of the search result information is detected (step 601), the common document information management table 18 is searched,
After acquiring one corresponding search result information (step 60
2) Obtain the current date (step 603), calculate a period during which no search is performed based on the current date and the latest search date 130 stored in the common document information management table 18, and calculate the period during which the search is not performed and the non-searched period The number of searches 131 stored in the document information management table 18 is stored in the memory (step 604), and it is determined whether or not there is any other relevant search result information (step 605). If there is other applicable search result information, the process returns to step 602 and the same processing is repeated for the next search result information. If there is no corresponding search result information, that is, if the above processing is completed for all search result information, a list of search result information is displayed (step 606), and search result information display processing 600
To end.

(F) Transition of Document Retrieval Screen on Client 2a FIG. 9 shows a document retrieval request from the client 2a to the server 1 and displays it on the display unit 21a of the client 2a until the retrieval result is displayed. FIG. 7 is a diagram showing an example of a transition diagram of a document search screen to be executed. FIG. 2 shows a case where a search is performed by following a hierarchy and a case where a search is performed using attribute information. When performing a search by following the hierarchy, first, a technology trend is selected from a menu (not shown), a workflow in the groupware is selected from a tree view of the technology trend (a), and <groupware-workflow> is selected. It shows the case where the workflow introduction manual is selected from the displayed manuals (b). A similar hierarchy is displayed for, for example, administrative trends,..., In addition to technical trends. Note that instead of the tree display of (a), all items may be displayed and selected in a hierarchical menu.

That is, for example, when investigating a trend,
First, various trends (technical trends, administrative trends, ...) are displayed,
When a technology trend is selected from among them, (Internet, object-oriented, electronic money, groupware,
…) Is displayed, and when groupware is selected from among them, (e-mail, workflow, ...) is displayed, and when a workflow is selected from among them, (application example of workflow, workflow) Installation Manual,
..) Are displayed, and when a workflow introduction manual is selected from the displayed manuals, the selection may be made hierarchically as in.

Searching using attribute information is performed by inputting search conditions such as a document name, a creator, an owner, a storage date, and a keyword. For example, enter "manual" as a keyword (c) and enter various manuals (how to store documents, manual for workflow introduction, ...)
Is displayed, and a workflow introduction manual is selected from the list (d).

The searched result is displayed in steps 306 and 321 of FIG. If the retrieved document is an electronic document, the corresponding electronic document is displayed as it is (e). On the other hand, if the retrieved document is a paper document, for example, cabinet number “7th”, several rows “second row”, and binder name “Groupware” are displayed as storage locations. For example, the name and the contact telephone number "masimo 879-2111" may be used as rental information.
For example, "11/16 return schedule, sasaki 879-1312"
Etc., the expected return date, the name and telephone number of the lender are displayed.

(G) Result list screen when requesting display of document information to be discarded on client 2a and result list screen when requesting display of document search result information are issued. FIG. When a request for displaying information on a document to be discarded is issued to the server 1, step 408 in FIG.
FIG. 9 is a diagram showing an example of a result list screen displayed in step S 606 and an example of a search result information list screen displayed in step 606 in FIG. 8 when a request for displaying document search result information is issued.

When the client 2b requests the server 1 to display, for example, a document to be discarded from December 20, 1996 to December 25, 1996, as shown in FIG. Next, a result list screen is displayed for paper documents and electronic documents to be discarded. For paper documents,
In the case of an electronic document, the answer column for whether to actually dispose of the document is provided in addition to the document number, the document name, the storage location, and the scheduled disposal date. Is displayed.

In order to determine whether or not to actually discard the client, the client displays the search result information list according to the procedure shown in FIG. 8 as necessary, and refers to the search result information. In the example of FIG. 14B, the document number, the document name, the period during which no search has been performed, the latest search date, and the number of searches are displayed as search result information. As a result of this reference, for example, if the search has been performed very recently or if the number of searches is greater than a predetermined value, it is not discarded. In this example, for example, the document name “OA introduction” of document number 1 has been searched recently,
Since the number of searches is 18 times, it is not discarded (discard NO is selected).

For the document information to be discarded, for example, document discard information with a discard date within one week may be set to be displayed every Monday, and may be automatically transmitted to the administrator by e-mail or the like on that day. It is possible. It is also possible to automatically send a list of documents that have not been searched by the document manager and have a long period of time to the administrator by e-mail or the like.

[0043]

As described above, according to the present invention, in a document management system, management information including not only an electronic document but also a paper document is managed by a server, and a user can use the same information without being aware of the document form. It provides a mechanism that allows you to search through the interface, and in the case of paper documents, a mechanism that allows you to obtain information on the storage location such as where the paper document itself is currently located, inquiries, and lending destinations, The effort can be reduced. The server manages information such as the scheduled document destruction date, the document search date and the number of searches, and allows the administrator to obtain the scheduled destruction document information and document search result information as needed. Since a mechanism that can be performed electronically is provided, the efficiency of document management can be improved for the administrator.

[Brief description of the drawings]

FIG. 1 is a diagram illustrating a hardware configuration and a connection relationship of an information processing apparatus according to an embodiment of the present invention.

FIG. 2 is a diagram showing a common document information management table for managing document information common to an electronic document and a paper document according to an embodiment of the present invention.

FIG. 3 is a diagram showing a paper document information management table for managing information of a paper document alone according to an embodiment of the present invention.

FIG. 4 is a flowchart illustrating a document registration process executed by the server according to an embodiment of the present invention.

FIG. 5 is a flowchart illustrating a document search process executed by the server according to an embodiment of the present invention.

FIG. 6 is a flowchart illustrating processing for displaying information on a document to be discarded executed by the server according to an embodiment of the present invention.

FIG. 7 is a flowchart illustrating a document discarding process executed by the server according to an embodiment of the present invention.

FIG. 8 is a flowchart illustrating document search result information display processing executed by the server according to an embodiment of the present invention.

FIG. 9 is a diagram illustrating an example of a screen transition diagram of a document search of a user terminal (client 2a) according to an embodiment of the present invention.

FIG. 10 is a diagram showing an example of a screen transition diagram of a document discard of the administrator terminal (client 2b) in one embodiment of the present invention.

[Explanation of symbols]

 1: Server 2 (2a, 2b): Client 3: LAN (Local Area Network) 10: Document management program 11: Mail management program 13: Processing unit 14: Display unit 15: Input unit 16: Memory 17: Document storage unit 18 : Common document information management table 19: Paper document information management table 20 (20a, 20b): Processing unit 21 (21a, 21b): Display unit 22 (22a, 22b): Input unit 30: Scanner

Claims (3)

[Claims] 1. A document management system comprising: a server for storing and retrieving a document; and a client connected to the server via a communication line. Means for holding document form information indicating whether the document is an electronic document, and various management information specific to the document form of the document, and referring to the document form information and the management information in response to a document search request from the client. An integrated document management system, comprising: means for searching for a corresponding document by using a search function; and means for notifying the client of the search result. 2. The integrated document management system according to claim 1, wherein the server further stores, for each document, a scheduled destruction date of the document, and a request for displaying the destruction document information from the client. Accordingly, the client device has means for searching for the document information on the scheduled destruction approaching the scheduled destruction date with reference to the scheduled destruction date, and means for notifying the client of the search result via the communication line. Integrated document management system. 3. The integrated document management system according to claim 2, wherein the server further comprises: a unit for holding search history information for each document; and the server in response to a display request of search result information from the client. Means for searching for search history information corresponding to the document to be discarded with the scheduled destruction date approaching with reference to the search history information, and means for notifying the client of the search result via the communication line. Characterized integrated document management system.