JPH10289176A - Document preparation device, document information informing method and recording medium recording document information informing program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document preparation device capable of recognizing the data size of a document during editing at present and consciously suppressing the transmission of the large amount of data by an electronic mail. SOLUTION: When the document is edited, a control part 21 obtains a document size at the time and stores it in a document size buffer 24d. At the time, the control part 21 compares the document size stored in the document size buffer 24d with a reference document size set in a reference document size buffer 24e and displays the document size and the reference document size in a comparable form through a display part 26 when the document size exceeds the reference document size. Thus, at the time of transmitting the document by the electronic mail, the document is edited so as to be settled to be not more than the reference document size.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation apparatus such as a personal computer or a word processor, and more particularly to a document creation apparatus characterized by a method of notifying a document size when sending an electronic mail, and used in the apparatus. The present invention relates to a document information notification method and a recording medium on which a document information notification program is recorded.

[0002]

2. Description of the Related Art In recent years, with the spread of computers, much of the information that has been printed on paper has been digitized. By computerization, information is copied, processed,
The advantage that search and the like can be performed efficiently can be obtained. Also,
The digitized information can be sent to another computer connected via a network. A typical example of information transmission via such a network is an e-mail. By using e-mail, information can be easily transmitted even in places physically separated from each other. Although e-mail has spread rapidly due to such convenience, there are many problems on the other hand.

[0003] In a wide area network such as the Internet, for example, electronic mail is sequentially relayed through a plurality of electronic mail relay servers and delivered to a target location. Therefore, when an electronic mail is transmitted, a load is imposed on all of the relay servers. . Therefore, sending a large amount of data puts a load on many sites. Also, a large amount of data may be annoying to a recipient who receives an e-mail via a pay line such as a telephone line.

Conventionally, e-mails usually send only text data consisting of a character code string. However, at present, highly expressive data consisting of character information and image information including fonts and modifications are transmitted. It is starting to send. Since these data have a much larger amount of data than text data, the above-mentioned problem has become apparent.

[0005] As a method of dealing with such a problem, there is a method of expanding the processing capability of the electronic mail relay server. However, it is difficult to expand the processing capacity of the server to keep pace with the spread of e-mail, and this method alone will not solve the dissatisfaction of recipients who dislike sending large amounts of data. Can not. There is also a tendency to spread the awareness that it is etiquette to refrain from sending large amounts of data, but it is not always widespread.

On the other hand, there is an electronic mail transmitting apparatus having a function of automatically dividing an electronic mail having a large capacity into small electronic mails and sending the electronic mail. Nevertheless, the situation remains the same for e-mail recipients who still dislike sending large amounts of data.

[0007]

As described above, with the spread of electronic mail, the amount of data to be transmitted tends to increase with the spread of e-mail, and the recipient is often inconvenienced. In this case, since the sender does not know how much data the document currently being edited has as a transmission target, the data amount unintentionally increases and the e-mail is sent as it is. is there.

SUMMARY OF THE INVENTION The present invention has been made in view of the above circumstances, and has been made in view of the above, and has been made in order to ascertain the data size of a document currently being edited and to consciously suppress sending a large amount of data by e-mail. It is an object of the present invention to provide an apparatus, a document information notification method, and a recording medium on which a document information notification program is recorded.

[0009]

[Means for Solving the Problems]

(1) A document creation device according to the present invention, when a document is edited, a document size calculation means for obtaining a document size at that time, and a document size storage means for storing the document size obtained by the document size calculation means Reference document size storage means for storing a preset reference document size,
And a notifying means for comparing the document size stored in the document size storage means with the reference document size stored in the reference document size storage means and notifying the result of the comparison.

According to such a configuration, by setting a reference document size in advance, when a document is edited, the document size at that time is compared with the reference document size, and the comparison result is obtained. Is notified by a screen display, for example. This makes it possible to determine whether the size of the document is larger than the reference document size during document editing, and when sending the document by e-mail, the size of the document is set to be smaller than the reference document size. Can be edited.

If the information is notified only when the size of the document being edited exceeds the reference document size, the editor can be alerted at an appropriate time. If the notification is made in a format that allows the document size to be compared with the reference document size, the size of the document being edited can be easily grasped in comparison with the reference document size.

(2) A document creation apparatus according to the present invention, when a document is edited, a document size calculation means for obtaining a document size at that time, and a document storing the document size obtained by the document size calculation means. Size storage means, conversion means for converting the document into another expression format, conversion document size calculation means for obtaining the size of the conversion document obtained by this conversion means, and conversion obtained by this conversion document size calculation means A converted document size storing means for storing a document size, and a notifying means for comparing the document size stored in the document size storing means with the converted document size stored in the converted document size storing means, and notifying the comparison result Is provided.

According to such a configuration, when the document is edited, a converted document representing the document in another expression format is created, and the result of comparison between the size of the converted document and the document size is, for example, It is notified by the screen display. This makes it possible to grasp the comparison with the size when expressed in another expression format while editing the document, and to select an expression format with a small size when sending the document by e-mail. become.

If the information is notified only when the converted document size is smaller than the size of the document being edited, the editor can be alerted at an appropriate time.

If the notification is made in a format that allows the document size to be compared with the converted document size, the size of the document being edited and the size of the converted document can be easily grasped. Furthermore, if a reference document size is set in advance, and notification is performed in a format that allows the reference document size, the document size, and the converted document size to be compared, the notification can be performed in comparison with the reference document size. The size of the document and the converted document can be easily grasped.

[0016]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing a system configuration of a document creation device according to an embodiment of the present invention.
The document creation apparatus according to the present embodiment is realized by a computer that reads a program recorded on a recording medium such as a magnetic disk and the operation of which is controlled by the program.

As shown in FIG. 1, a document creation device according to the present embodiment includes a CPU 11, a memory 12, an input device 1,
3, display device 14, external storage device 15, printing device 16,
The communication device 17 is provided.

The CPU 11 controls the entire operation of the apparatus, and operates by activating a program according to an input instruction. Functions realized based on the programs stored in the memory 12 include a word processor based on an application program, a kana-kanji conversion system (IME: input method editor) based on a kana-kanji conversion program, an e-mail system based on a communication processing program, and the like.

The memory 12 is composed of, for example, a ROM or a RAM, and stores programs and data used in the apparatus. The memory 12 has a program area 12a for storing an application program for realizing a word processor, a kana-kanji conversion program for realizing a kana-kanji conversion system, a communication processing program for realizing an electronic mail system, and the like. And the like, and a buffer area 12b for storing the same is provided.

The input device 13 comprises, for example, a keyboard and a mouse, and inputs instructions and data to the device. The display device 14 is, for example, a CRT (Cathode Ray Tub).
e) and an LCD (Liquid Crystal Display) for displaying data and the like input through the input device 13.

The external storage device 15 is, for example, an HDD (Hard
Disk Drive) and CD-ROM (Compact Disc Read On)
ly Memory) and stores various programs and data. In this case, in addition to an application program, a Kana-Kanji conversion program to realize the Kana-Kanji conversion system, a communication processing program, a document generated by the Kana-Kanji conversion system, and a Kana-Kanji conversion dictionary that the Kana-Kanji conversion system refers to when performing the Kana-Kanji conversion. Data etc. are also included.

The printing device 16 is used for printing a document or the like. The printing device 16 may be built in the printing apparatus or may be connected externally. The communication device 17 is, for example, a local LAN (Local
It controls the transmission and reception of data with external devices via an Area Network) or a communication network.

Next, a description will be given of a functional configuration of the document creating apparatus realized by the system configuration shown in FIG. FIG. 2 is a block diagram showing a functional configuration of the document creating apparatus realized by the system configuration of FIG. As shown in FIG. 2, the document creation device according to the present embodiment includes a control unit 21;
It comprises an input unit 22, a conversion unit 23, a storage unit 24, an editing unit 25, a display unit 26, and a communication unit 27.

The control section 21 controls the entire apparatus. Here, in addition to the document creation processing, it executes display processing of information relating to the size of the document at the time of sending an e-mail. The input unit 22 inputs a key, a pointing device, and the like. The conversion unit 23 converts the expression format of the document, and converts a document having a character attribute such as a font into a document having no character attribute.

The storage unit 24 holds data necessary for the apparatus. In this embodiment, the document buffer 24a, the document list buffer 24b, the converted document buffer 24c, the document size buffer 24d, the reference document size buffer 24
e, converted document size buffer 24f, magnification 1 buffer 2
It has a buffer of 4 g and a magnification 2 buffer 24 h.

The document buffer 24a holds the created document data. The document buffer 24a has a structure capable of storing a document including a plurality of different data types as one file. The document list buffer 24b
A list indicating the data type (text, image, etc.) of the created document is held. The conversion document buffer 24c holds a list indicating the data type (text, image, etc.) of the conversion document.

The document size buffer 24d holds the total size of the document (the document currently being edited). The reference document size buffer 24e holds the total size of the reference document (a reference document set in advance). The converted document size buffer 24f holds the total size of the converted document (the document converted by the conversion unit 23 and not including character information such as fonts). The magnification 1 buffer 24g holds the magnification 1 of the document size with respect to the reference document size. The magnification 2 buffer 24h holds the magnification 2 of the converted document size with respect to the reference document size.

The editing unit 25, under the control of the control unit 21,
An editing process such as creation / change of a document held in the storage unit 24 is performed. The display unit 26 performs display processing of a document or the like. The communication unit 27 performs a communication process by e-mail.

Next, the operation of the embodiment will be described. Here, a description will be given of a processing operation for notifying information about the size of a document as document information at the time of document editing when a document is created and transmitted as an e-mail.

The control of the entire apparatus is performed by the control unit 21. Data such as input / command to the apparatus is performed from the input unit 22, and display of information to the user is performed by the display unit 26. The document being created is held in the storage unit 24, and editing work such as creation / change of the document is performed by the editing unit 25. Storage unit 2
4 is a document buffer 24a, a document list buffer 24
b, converted document buffer 24c, document size buffer 24
d, a reference document size buffer 24e, a converted document size buffer 24f, a magnification 1 buffer 24g, and a magnification 2 buffer 24h. The conversion unit 23 converts a document including a character attribute such as font information into a document not including a character attribute according to an instruction from the control unit 21.

One document is composed of a plurality of different data types (text, image, etc.). In the example of the screen shown in FIG. 4, the document being edited is displayed in the document editing area 31 on the left, and a send button 32 for sending this document as an e-mail is displayed on the right. The document displayed on the left side of FIG. 4 is composed of a text composed of character data and an image.
The storage unit 24 stores the document information in this screen example in FIG.
Hold like.

In FIG. 3, the document list buffer 24b
Has two document names, "Honbun.
txt ”and“ Picture.jpg ”are stored. Here, it is assumed that “Honbun.txt” is a text consisting of only character information, and “Picture.jpg” is an image. The document list buffer 24b
Holds the size of each document in bytes in addition to the document name. In this example, “H” consisting of only character information
onbun. “txt.” is 312 bytes, and “Picture.jpg” including image information is 248,000 bytes.
te. “Honbun.txt” and “Pi
cture. “jpg” is stored in the document buffer 2
4a.

As described above, in the present processing system, one document buffer 24a holds document data of a plurality of different data types. The editing unit 25 edits the document data stored in the document buffer 24a. At this time, related information is updated. The operation at this time is shown in FIG.

FIG. 5 is a flowchart showing the operation of the editing process in the embodiment. First, the control unit 21 executes a corresponding editing process through the editing unit 25 according to the input instruction (step A11). Thus, for example, when deleting one line, one line including the current position is deleted, and when replacing a character string, the specified character string is replaced.

Here, the control section 21 divides the processing depending on whether or not the editing processing by the editing section 25 is a file name change (step A12). If the file name has been changed (Yes in step A12), the control unit 21 changes the document name in the document list buffer 24b according to the conversion instruction (step A13). If the file name has not been changed (No in step A12), the control unit 21 divides the process depending on whether the document size changes due to the editing process (step A14).

When the document size is changed by the editing process (Yes in step A14), the control unit 21 recalculates the document size changed by the editing process (step A15). The calculation of the document size is performed by summing the sizes of the data for each type of document held in the document list buffer 24b. When the document size is calculated, the control unit 21 sends the document size buffer 24d
Is updated to the document size obtained by the calculation (step A16).

Next, the control section 21 recalculates the magnification 1 based on the updated document size and the reference document size stored in the reference document size buffer 24e (step A17). The scaling factor 1 is calculated by dividing the document size by the reference document size. The reference document size can be set arbitrarily according to the environment. Normally, for Internet mail, it is preferable to set “50 Kbytes” as the reference document size. However, for example, in the case of in-house mail, no communication fee is charged.
"te" may be set as the reference document size. In the example of FIG. 3, since the reference document size is “50 Kbytes” and the document size is “248 K312 Bytes”, the magnification 1 is “4.96”.

In this way, when the magnification 1 is updated,
The control unit 21 executes the conversion document processing through the conversion unit 23 (Step A18). The operation at this time is shown in FIG.
FIG. 6 is a flowchart showing the operation of the converted document processing in the embodiment. First, the control unit 21 creates a converted document for the document currently being edited in the document buffer 24a through the converting unit 23 (step B11). In other words, a document is created from only a document format including font and character size information as shown in FIG. 7A, using only a code string representing characters as shown in FIG. 7B.

The former is a general document expression format used in a word processor or the like, but the capacity required for storing a document tends to be larger than that of the latter document format. Although the size for storing such a document is difficult for the user to understand, selecting a more compact expression format can reduce the load on the network when sending it as an e-mail. In addition, line usage charges such as telephone lines can be reduced.

In the present embodiment, the conversion unit 23 converts a document format including character information such as font and character size generally used in a word processor or the like into an expression format consisting of only character code strings. However, for example, in the case of an image, any format may be used as long as the document size is reduced, such as by thinning out.

When a converted document is created in the document buffer 24a. The control unit 21 updates the converted document list buffer 24c (Step B12). For example, when a list of documents having two data types is “Honbun.doc: 19,000 Bytes” and “Furoku.doc: 72,232 Bytes”, the conversion unit 23 can convert the “Furoku.doc”. Then, the contents of the converted document list buffer 24c are as follows: "Honbun.doc: 19,000 Bytes", "Furoku.txt: 22,698 Bytes".

Next, the control section 21 calculates the total value of the document size and updates the converted document size buffer 24f (step B13). Then, the control unit 21 calculates the ratio of the converted document size to the reference document size as the magnification 2 and updates the magnification 2 buffer 24h (step B14), and then performs document information display processing (step B1).
5). The operation at this time is shown in FIG.

FIG. 8 is a flowchart showing the operation of the document information display processing in the embodiment. First, the control unit 2
1 checks the contents of the magnification 1 buffer 24g (step C11) and checks whether the magnification 1 exceeds "1.0" (step C12). As a result, if the magnification 1 exceeds “1.0”, that is, if the size of the currently edited document exceeds the reference document size (Yes in step C12), the control unit 21 sets the display unit 26 Is displayed through step (step C13).

FIG. 9 shows a display example when the size exceeds the reference document size. In the example of FIG. 9, if the size of the document exceeds the reference document size during editing, the notification area 33 at the lower right of the screen is displayed.
For example, a message "exceeding the reference document size" is displayed, and the editor is notified that the reference document size has been exceeded.

FIGS. 10 and 11 show other display examples. In the example of FIG. 10, a display device that visually indicates that the document size exceeds the reference document size by displaying the inclination of the balance in the notification area 33. In addition, a message such as "about 5 times" is also written so that the user can easily see how much the size is exceeded. In the example of FIG. 11, the reference document size is represented by one block, and the number of blocks corresponding to the document size is represented.

In this manner, by displaying the document size in a format in which the document size is compared with the reference document size, the editor can determine how much the document size currently being edited is larger than the reference document size. You can know. This allows
When sending an e-mail, the data amount can be consciously suppressed.

Next, the control unit 21 controls the magnification 2 buffer 24h.
Is checked (step C14), and the magnification 2 and the magnification 1 are compared (step C15). As a result, when the magnification 2 is smaller than the magnification 1, that is, when the converted document size is smaller than the size of the currently edited document (Yes in step C15), the control unit 21 transmits the converted document size through the display unit 26. Is displayed (step C16).

FIG. 12 shows a display example at this time. FIG.
In the example, a block of the reference document size is displayed on the left side in the notification area 33, indicating that the created document has a size approximately five times that of the reference document size block. Then, it is visually expressed that if character information such as fonts is removed, the document size can be reduced to the reference document size or less.

In the example of FIG. 12, the fact that the size of the converted document is smaller than the reference document size is indicated by "Info".
rmation ", for example, if this is removed from" character information such as font and character size,
The size can be reduced by about 60%. "

As described above, by displaying the size of the currently edited document and the size of the converted document in comparison with each other, the editor can select an expression format having a small size. In this case, for example, after selecting either the document currently being edited or the converted document on a document selection screen (not shown), the transmission button 32 is operated on the editing screen shown in FIG. Is sent via e-mail.

In the above embodiment, when the converted document size is displayed, the reference document size, the document size, and the converted document size are displayed in comparison with each other as shown in FIG. The two document sizes may be compared and displayed.

Further, in the above embodiment, the information on the document size is notified to the editor by screen display. However, the present invention is not limited to this, and may be notified by voice, for example.

Further, the method described in the above-described embodiment may be a program that can be executed by a computer, for example, a magnetic disk (floppy disk, hard disk, etc.), an optical disk (CD-ROM,
It is also possible to write the data on a recording medium such as a DVD or a semiconductor memory and apply it to various devices, or to transmit it via a communication medium and apply it to various devices. A computer that realizes the present apparatus reads the program recorded on the recording medium, and executes the above-described processing by controlling the operation of the program.

[0054]

As described above, according to the present invention, when a document is edited, the document size at that time is compared with the reference document size, and the result of the comparison is notified by, for example, a screen display. Therefore, during document editing, it is possible to determine whether the size of the document is larger than the reference document size. Thus, when the document is transmitted by e-mail, the document can be edited so as to be smaller than the reference document size.

Since the information is notified only when the size of the document being edited exceeds the reference document size, the editor can be alerted at an appropriate time. In addition, since the notification is performed in a format that allows the document size to be compared with the reference document size, the size of the document being edited can be easily grasped by comparing with the reference document size.

According to the present invention, when a document is edited, a converted document representing the document in another expression format is created, and the result of comparison between the size of the converted document and the document size is determined, for example. Because we have notified by screen display,
It is possible to grasp the contrast with the size when expressed in another expression format while editing the document. Thus, when the document is transmitted by e-mail, it is possible to select an expression format having a small size.

Since the information is notified only when the converted document size is smaller than the document size being edited, the editor can be alerted at an appropriate time.

Since the notification is made in a format that allows the document size to be compared with the converted document size, the size of the document being edited and the size of the converted document can be easily grasped. Further, a reference document size is set in advance, and the notification is performed in a format in which the reference document size, the document size, and the converted document size can be compared, so that the document being edited is compared with the reference document size. And the size of the converted document can be easily grasped.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a system configuration of a document creation device according to an embodiment of the present invention.

FIG. 2 is a block diagram showing a functional configuration of a document creation device realized by the system configuration of FIG. 1;

FIG. 3 is an exemplary view illustrating an example of document information held in a storage unit according to the embodiment.

FIG. 4 is an exemplary view showing a document editing screen in the embodiment.

FIG. 5 is an exemplary flowchart showing the operation of an editing process in the embodiment.

FIG. 6 is an exemplary flowchart showing the operation of converted document processing in the embodiment.

FIG. 7 is an exemplary view for explaining a converted document in the embodiment.

FIG. 8 is an exemplary flowchart illustrating the operation of document information display processing in the embodiment.

FIG. 9 is an exemplary view showing a display example in a case where a reference document size is exceeded in the embodiment.

FIG. 10 is an exemplary view showing another display example when the reference document size is exceeded in the embodiment.

FIG. 11 is an exemplary view showing another display example when the reference document size is exceeded in the embodiment.

FIG. 12 is an exemplary view showing a display example when notifying a converted document size in the embodiment.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 11 ... CPU 12 ... Memory 13 ... Input device 14 ... Display device 15 ... External storage device 16 ... Printing device 17 ... Communication device 21 ... Control part 22 ... Input part 23 ... Conversion part 24 ... Storage part 24a ... Document buffer 24b ... Document List buffer 24c Converted document buffer 24d Document size buffer 24e Reference document size buffer 24f Converted document size buffer 24g Magnification 1 buffer 24h Magnification 2 buffer 25 Editing unit 26 Display unit 27 Communication unit

Claims (13)

[Claims] 1. A document size calculating means for obtaining a document size at the time when a document is edited, a document size storing means for storing a document size obtained by the document size calculating means, A reference document size storage unit for storing a reference document size; comparing the document size stored in the document size storage unit with the reference document size stored in the reference document size storage unit; and notifying a result of the comparison. A document creating apparatus comprising: a notifying unit. 2. The document creation apparatus according to claim 1, wherein said notifying means notifies when said document size exceeds said reference document size. 3. The document creation apparatus according to claim 1, wherein said notifying means gives a notification in a format that allows said document size to be compared with said reference document size. 4. A document size calculating means for obtaining a document size at the time of editing a document, a document size storing means for storing a document size obtained by the document size calculating means, Converting means for converting the converted document into an expression format; converted document size calculating means for obtaining the size of the converted document obtained by the converting means; converted document size storage for storing the converted document size obtained by the converted document size calculating means Means for comparing the document size stored in the document size storage means with the converted document size stored in the converted document size storage means, and notifying means for notifying the result of the comparison. Document creation device. 5. The document creating apparatus according to claim 4, wherein said notifying means notifies when said converted document size is smaller than said document size. 6. The document creation apparatus according to claim 4, wherein said notifying means gives a notification in a format in which said document size and said converted document size can be compared. 7. A reference document size storage unit for storing a reference document size set in advance, wherein the notifying unit stores the reference document size, the document size, and the conversion stored in the reference document size storage unit. 5. The document creation apparatus according to claim 4, wherein the notification is performed in a format that can compare the document size. 8. A reference document size is set in advance, and when a document is edited, a document size at that time is obtained, and the document size is compared with the reference document size. When the standard document size is exceeded,
A document information notification method, wherein the notification is performed in a format that allows the document size to be compared with the reference document size. 9. When a document is edited, a document size at that time is obtained, the document is converted into another expression format, and a size of a converted document obtained by this conversion is obtained. A document information notification method comprising: comparing a converted document size; and, when the converted document size is smaller than the document size, notifying in a format in which the document size and the converted document size can be compared. 10. A reference document size is set in advance, and when a document is edited, a document size at that time is obtained, the document is converted into another expression format, and the conversion obtained by this conversion is performed. Find the document size, compare the document size, the reference size, and the converted document size, and when the converted document size is smaller than the document size, calculate the reference size, the document size, and the converted document size A document information notification method, which provides notification in a format that can be compared. 11. A recording medium on which a document information notification program for notifying information on the size of a document as document information at the time of editing the document is recorded. When the document size exceeds the reference document size, a procedure for obtaining the document size at that time, a procedure for comparing the document size with the reference document size,
A computer-readable storage medium storing a program for causing a computer to execute a procedure for giving a notification in a format that allows the document size to be compared with the reference document size. 12. A recording medium for recording a document information notification program for notifying information on the size of a document as document information at the time of editing the document, wherein when a document is edited, a document size at that time is obtained. A procedure for converting the document into another representation format; a procedure for obtaining the size of the converted document obtained by the conversion; a procedure for comparing the document size with the converted document size; A computer-readable recording medium having recorded thereon a program for causing a computer to execute a procedure for notifying the document size and the converted document size when the document size is smaller than the document size. 13. A recording medium storing a document information notification program for notifying information on the size of a document as document information when editing the document, the method comprising: setting a reference document size in advance; A procedure for determining the document size at that time, a procedure for converting the document into another representation format, a procedure for determining the size of the converted document obtained by this conversion, the document size and the standard A procedure for comparing the converted document size with the size, and when the converted document size is smaller than the document size, a notification is made in a format such that the document size, the reference size, and the converted document size can be compared. A computer-readable recording medium on which a program for causing a computer to execute the steps is recorded.