JPH08106503A - Document processing system - Google Patents

Abstract

PURPOSE: To reduce the labor or a candidate for an examination or the like to improve the image of an university or the like by automatically entering contents in only one place and automatically entering the same contents in the other places of the same contents to complete a document at the time of entry of the document like an application for admission which has many entry items and has plural places where the candidate must enter the same contents. CONSTITUTION: When a read command of the application for admission is inputted from a keyboard device 2, each certificate 7 for application set to an OCR device 5 is successively read, and read contents are stored by a processor 3; and when a keyboard device 2 is operated to input a print command of the certificate 7 for application thereafter, required contents are entered in the certificate 7 for application set to a printer 6 based on contents stored in the processor 3 to complete the certificate 7 for application.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing system which is installed in a university or the like and processes documents such as application forms.

[0002]

2. Description of the Related Art For example, when taking an examination at a university, an examinee requests an entrance application prepared by the university, fills in the necessary items, submits it to the university, and mails the admission ticket etc. It is necessary to take a series of examination procedures to get them. On the other hand, the university side checks the admission application submitted by the examinee, judges eligibility and finds a mistake in the entry, and then saves it as examinee information, and stores that information as important data from the examination until after admission. Be treated.

[0003]

[Problems to be Solved by the Invention] By the way, there are a large number of items to be filled in in the application form having such an important meaning. Moreover, since the same item must be entered in multiple places, entry errors and omissions are likely to occur, and such entry errors and omissions may cause inconsistencies in the content of the entry items, or due to entry errors. , There was a problem that the intentions of the examinees were not accurately transmitted to the university.

On the other hand, on the university side, if the content of the application written by the examinee is inconsistent, not only will the office work be confused thereafter, but the usefulness as the examinee information will be lost.

The present invention has been made in view of the above circumstances, and an object thereof is to prepare documents such as an application for admission in which there are many entry items and the same thing must be entered in a plurality of places. , Regarding the same contents, the rest of the entry items can be automatically filled in by completing only one time and the document can be completed, thereby providing a document processing system that can reduce the effort of examinees etc. Especially.

[0006]

In order to achieve the above object, the present invention is a document processing system according to claim 1, wherein the contents entered in the input item portion on the document to be processed are read as image data. An OCR device that encodes the character string data to generate character string data, a processing device that stores the character string data output from the OCR device as a database for each document, and the document that is image-processed by the OCR device. In addition to importing, based on the character string data stored in the processing device as a database,
It is characterized in that it is provided with a printer device for printing necessary items on the output item portion of the taken-in document.

According to a second aspect of the present invention, in the document processing system according to the first aspect, the documents captured by the OCR device and the printer device are entrance application documents used in a university entrance examination. There is.

According to a third aspect of the present invention, in the document processing system according to the first or second aspect, the OC
Each document captured by the R device and the printer device is characterized in that a different barcode is attached to each document and is managed individually.

[0009]

In recent years, the number of examinees has decreased, and it is expected that the number of examinees will decrease drastically in a few years. For this reason, each university seeks to differentiate itself from other universities, and one way to do this is to reduce the burden of application preparation procedures for examinees and also to reduce the work on the university side. is there.

That is, in the document processing system according to the first aspect, the document is captured by the OCR device, the image of the content written in the input item portion on the document is captured, and the image is encoded to generate the character string data. At the same time, the character string data output from the OCR device by the processing device is converted into a database for each document and stored, and then the document image-processed by the OCR device is captured by the printer device and converted into a database of the processing device. By printing the necessary items on the output item part of the captured document based on the written character string data, the same item can be entered for documents that have many entry items and the same thing must be entered in multiple places. With regard to the content, you only have to fill in once and the rest of the items will be filled in automatically to complete the document. Rukoto can, thereby together with reducing the creation effort paperwork person, can also reduce document management burden of the documents to be submitted's side.

According to a second aspect of the present invention, in the document processing system according to the first aspect, the documents captured by the OCR device and the printer device are entered by applying for an entrance application used in a university entrance examination. There are many items, and the same thing must be entered in multiple places. When filling out a form such as an application for admission, you only have to fill in the same items once, and the rest will be filled in automatically. By completing the documents, the labor of the examinees and the like can be reduced, and the labor of the examinees and the like can be reduced, and the work of the university can be reduced.

According to a third aspect of the present invention, in the document processing system according to the first or second aspect, the OC
By attaching a unique identification code to each of the documents captured by the R device and the printer device with a different barcode for each document, the document identification work is facilitated and the burden of document management on the side of the document submitter at a university etc. Can be reduced.

[0013]

1 is a perspective view showing an embodiment of a document processing system according to the present invention.

A document processing system 1 shown in this figure includes a keyboard device 2, a processing device 3, a CRT device 4, and an OC.
The R device 5 and the printer device 6 are provided, and when the keyboard device 2 is operated and a command for reading the application for admission is input, the processing device 3 operates the OCR device 5 and sets it in the OCR device 5. The admission application slips 7 that have been entered are read sequentially, and the contents filled in these admission application slips 7 are stored. After that, when the keyboard device 2 is operated and a print instruction for the entrance application form 7 is input, the printer device 6 is operated by the processing device 3 and the contents necessary for the entrance application form 7 set in the printer device 6 are entered. To complete each admission form 7.

The OCR device 5 includes an OCR housing and the OC
The paper tray attached to the rear upper part of the R casing, and the O
The paper output tray attached to the upper part of the CR housing, and the O
The admission application form 7 of the admission application placed in the CR housing and set on the paper tray is taken in, and after reading the contents of each item written on the admission application form 7, the An OCR mechanism for discharging onto a paper tray and a bar code reader for reading the bar code 8 when the bar code 8 is written on the entrance application form 7 which is arranged in the OCR case and is taken in by the OCR mechanism. Mechanism and a bar code writer which is arranged in the OCR housing and writes a bar code 8 on the admission form 7 if the bar code 8 is not written on the admission form 7 taken in by the OCR mechanism. Mechanism, and an OCR control circuit for controlling the OCR mechanism, the bar code reader mechanism, and the bar code writer mechanism based on a control signal from the processing device 3. And and the like.

The OCR device 5 is the processing device 3
When a reading command is output from the admission application form 7, the admission application form 7 set on the paper tray is taken in, the contents of each item entered on the admission application form 7 are read, and then the paper is ejected onto the paper ejection tray. At the same time, the read content is supplied to the processing device 3. Further, in parallel with this operation, it is checked whether or not the bar code 8 peculiar to each sheet is printed in advance on the admission form 7. If the bar code 8 is printed, the bar code 8 is read and The contents are supplied to the processing device 3. In addition, the admission form 7 and barcode 8
If is not printed, the bar code 8 instructed by the processing device 3 is printed on a predetermined portion of the entrance application form 7.

The printer device 6 includes a printer casing arranged near the processing device 3, a paper feed tray provided on the left side of the printer casing so as to be freely drawn out, and a right side portion of the printer casing. Discharge tray, a continuous paper feed tray provided on the bottom side in the printer housing, an entrance application form 7 and the continuous paper feed tray arranged in the printer housing and set on the paper feed tray Paper set on the top (for example, pass notification paper 3 shown in FIG. 6)
0), and a printing mechanism for performing double-sided printing by a printing method such as a photoconductor drum method, and a bar code 8 placed in the printer casing and filled in the entrance application form 7 taken in by the printing mechanism. A bar code reader mechanism for reading and various print signals output from the processing device 3 are taken in to cause the print mechanism to perform printing, or the bar code 8 written on the admission form 7 in the bar code reader mechanism. It is equipped with a printer control circuit and the like to read.

The printer device 6 is set on the paper feed tray when the admission application slip 7 is set on the paper feed tray and the test admission sheet print command or the like is output from the processing device 3. The admission application form 7 is fetched, the bar code 8 written on the admission application form 7 is read, and the contents are supplied to the processing device 3. After that, based on the print information output from the processing device 3, it is necessary for the admission ticket 9, the admission ticket copy 10, and the express postcard 11 (see FIG. 5) on the back surface of the admission application admission ticket 7 based on the printing information. Print the matter and discharge it onto the paper discharge tray. Further, when the pass notification print signal is output from the processing device 3, the sheets set on the continuous paper feed tray are taken in, and based on the pass notification information output together with the pass notification print signal,
The necessary items are printed on the paper and the paper is ejected onto the paper ejection tray.

The processing device 3 includes a CPU circuit 15 for performing various processes as shown in FIG. 2, a RAM circuit 16 used as a work area of the CPU circuit 15 and a program for defining the operation of the CPU circuit 15. The ROM circuit 17 for storing various constant data and the keyboard device 2
The keyboard signal output from the CPU circuit 15 is generated to generate various instructions and data, and the keyboard interface circuit 18 supplied to the CPU circuit 15 and the display data output from the CPU circuit 15 are acquired and converted into display signals. C
CRT interface circuit 19 supplied to the RT device 4
And the test ticket print signal and print information output from the CPU circuit 15 are supplied to the printer device 6 or the bar code information output from the printer device 6 is acquired, and this is supplied to the CPU circuit 15. And a printer interface circuit 20 for supplying.

Further, the processing device 3 takes in a control signal or the like outputted from the CPU circuit 15 and supplies it to the OCR device 5, or takes in the bar code information outputted from the OCR device 5, and makes it the CPU. The OCR interface circuit 21 supplied to the circuit 15 and the CPU circuit 15
When a floppy disk 23 and a hard disk storage mechanism 22 used as a large-capacity storage device are set, the contents of the floppy disk 23 are read and the contents are supplied to the CPU circuit 15,
It is provided with a floppy disk mechanism 24 and the like that takes in the data output from the PU circuit 15 and writes it in the floppy disk 23.

The processing device 3 generates a display signal based on the key signal output from the keyboard device 2 and supplies the display signal to the CRT device 4 to display an operation screen, a processing screen, etc. OCR based on key signal
The device 5 is operated to read the bar code 8 and the item contents of the admission application form 7 set in the OCR device 5, the process of importing the barcode 8 and the confirmation of the imported item contents /
Correcting process, operating the printer device 6, reading the bar code 8 of the entrance application form 7 set in the printer device 6 and taking in the barcode 8, entrance application form 7 set in the printer device 6 The necessary information is printed on the examination voucher 9, the examination voucher 10 on the front side, and the express postcard 11 on the back side of the entrance application voucher 7.

Next, referring to the procedure diagram shown in FIG.
The reading process of the admission application form 7, the printing process of the admission form 7, and the printing process of the acceptance notice will be sequentially described in this embodiment.

<Reading process of admission application form 7> First, as shown in the procedure diagram of FIG. 3, the input items of the admission application form 7 that compose the application form by the examinee, for example, as shown in FIG. , Personal information area 25 such as date of birth, contact address, guardian's name, relationship, address, etc., elective course for recommendation only, elective course for general public only, etc., and the application form Necessary items such as the school location, course, school name, etc. of the school of origin 10 on the admission ticket copy 10 are filled in, and a certification photo is attached to the photo attachment field 28 of the application form 7 (procedure 1).

Next, when this entrance application form 7 is submitted to the university side, it is set on the paper tray of the OCR device 5 by the operator. Then, when the keyboard device 2 is operated and a reading instruction of the entrance application for instructing the reading of the entrance application form 7 is input, the processing device 3 performs OCR.
The device 5 is put into an operating state, and the OCR device 5 takes in the admission application forms 7 set on the paper tray one by one and checks whether or not the bar code 8 is printed. Regarding the barcode 8,
When the application form is printed on the admission application slip 7 at a predetermined place in advance, or when it is not printed at the admission application form 7 distribution stage, the bar code is printed when the application form is submitted by the examinee. There are two possible cases for printing.

Therefore, when the bar code 8 is not printed, the processing device 3 generates unique bar code information for each entrance application form 7, and the OCR device 5 creates a bar code on a predetermined portion of the entrance application form 7. Code 8 is printed. Further, when the bar code 8 is printed in advance on a predetermined portion of each entrance application slip 7, the bar code 8 is read by the OCR device 5, and the bar code information obtained thereby is supplied to the processing device 3. It is stored (procedure 2).

Next, the OCR device 5 reads the image of the contents entered in the input items (personal information area 25, elective subject area 26, original school area 27) of the admission application form 7 that has been taken in, and the above contents are read. A character code string (character string code) indicating is generated. The generated character string code and image are supplied to the processing device 3.

When all the entrance application forms 7 set on the paper tray of the OCR device 5 have been read, an input content confirmation / correction screen is created, which is the CRT device 4.
Displayed above. Then, by the operator, this C
Whether the image of the input item shown on the input content confirmation / correction screen displayed on the RT device 4 and the character string data obtained by encoding this image match, whether there is an error in the entered content, etc. Is checked one by one for each admission form 7, and if the coded character string data and the entered contents are incorrect and the correction contents are input by the keyboard device 2, the character string data is 1 by the processing device 3.
Corrected character by character.

After that, when the operator operates the keyboard device 2 and inputs a confirmation end instruction, the processing device 3 confirms the admission application slip 7 to be processed, and the corrected character string data is applied to the admission application. A database is created together with the barcode information attached to the vote 7 (procedure 3).

<Printing process for admission application form 7> Next, the operator sets the admission application form 7 for which the above-described reading processing has been completed on the paper feed tray of the printer device 6, and then operates the keyboard device 2. Then, when the test admission ticket printing instruction is input, the test admission ticket printing signal is generated by the processing device 3, and the printer device 6 is put into an operating state.

Then, the printer device 6 takes in one admission application form 7 set on the paper feed tray, reads the bar code 8 entered on the admission application form 7, and The barcode information obtained by this reading operation is supplied to the processing device 3.

As a result, the processing device 3 accesses the database based on the bar code information, reads the admission application form 7 corresponding to the bar code information, and reads the corrected character string data, and at the same time, the character After the examination number etc. is generated based on the column data, the printing information for the admission application form, the printing information for the examination voucher, the printing information for the examination voucher, and the printing information for the express delivery postcard are created, and this is the printer device. 6 is supplied.

Then, the printer device 6 is used to print the admission application form 7 and the admission form 7 based on the print information for the admission application form, the print information for the admission test sheet, the print information for the admission test sheet, and the print information for the express delivery postcard. Examination admission ticket 9 on the same side as admission application admission ticket 7,
The necessary items are printed on the admission ticket copy 10 and also shown in FIG.
As shown in, the necessary items are printed on the express delivery postcard 11 on the back side of the examination card 9, and this is ejected onto the paper ejection tray.

Hereinafter, the above-described processing is repeated until the entrance application forms 7 set on the paper feed tray of the printer device 6 are exhausted, and each entrance application form 7 and the same face as each of the entrance application forms 7 Necessary items are printed on the examination admission ticket 9 and the examination admission ticket copy 10 on the back of the examination admission ticket 9 and required items are printed on the express delivery postcard 11 on the back surface of the examination admission ticket 9 and are ejected onto the ejection tray (procedure). 4).

After the printing process is completed,
The enrollment application forms 7 stacked on the discharge tray of the printer device 6 are taken out by an operator or a staff member on the university side, and later, the sewing machines are put in the enrollment application forms 7 collectively in advance. The examination voucher 9 and the examination voucher copy 11 are visually separated (procedure 5).

<Print Processing of Pass Notification> The operator operates the keyboard device 2 after the processing of the entrance application form 7 described above is completed, before the result of the pass / fail is obtained, or after the result of the pass / fail is obtained. When the examinee number is entered together with the acceptance notice print instruction for each examinee or the applicant's admission form 7 for which the acceptance notice card is to be created is set in the OCR device 5, the examinee is processed by the treating device 3. The information of each examinee stored in the database is accessed based on the examinee's examination number and the bar code information of the admission form 7 read by the OCR device 5, and the examinee's examinee number and the OCR device 5 are used. The postal code, address, name, and examination number of the examinee corresponding to the scanned bar code information are read out and pass notification information is created. With No., it is supplied to the printer unit 6.

As a result, the printer device 6 sends the pass notification sheet set on the continuous paper feed tray based on the pass notification print signal, for example, the pass notification for each examinee and each faculty as shown in FIG. The pass notification paper 30 on which the card 31 is printed is taken in, and based on the pass notification information output together with the pass notification print signal, the postal code area and address of each pass notification card 31 forming the pass notification paper 30. Necessary items are printed in the area, name area, examination number area, etc., and this is ejected onto the paper ejection tray.

As described above, in this embodiment, when the keyboard device 2 is operated and the instruction to read the application for admission is input, the processing device 3 operates the OCR device 5 to set the OCR device 5. The admission application slips 7 are read sequentially, and the contents entered in the admission application slips 7 are memorized. After that, the keyboard device 2 is operated and a print command for the admission application slips 7 is issued. When the input is made, the processing device 3 operates the printer device 6 so that the admission application form 7 set in the printer device 6 is filled in with necessary information so that each admission application form 7 is completed. Since there are many items to be filled and the same thing must be written in multiple places, when filling out a form such as an application for admission, you only have to fill in once for the same content. Automatically fill in the entry can be made to complete the document and, thereby by reducing the effort, such as students, it is possible to improve the image of such a university.

By the way, in the above-mentioned embodiment, the examinee's identification photograph is directly attached to the photograph attaching column 28 of the entrance application form 7. In this case, when the photograph portion is read by the OCR device 5, a hidden line occurs at the boundary portion between the photograph and the form. In addition, there is a possibility that the photograph portion is caught inside the OCR mechanism and is peeled off or jammed. Therefore, the photo sticker field 28 of the admission form 7 is cut out, and the examinee's identification photo is attached on a mount different from that of the admission form 7, and the backing of the admission form 7 is attached to this mount. After adjusting the positions of the mount and the admission form 7 so that the ID photo is exposed on the surface from the cut-out portion, the mount is admitted with an adhesive applied to these mounts. It is attached to the back of the application form 7 so that the ID photo does not stick out from the front side of the application form 7.

By doing so, the photograph pasting column 2
OCR device 5 for admission application form 7 with ID photo attached to 8
When it is read, it becomes possible to read a clear photo without producing hidden lines, and it is possible to prevent the photo from being caught and peeled off or jammed inside the OCR mechanism.

Further, the photographic data read by the OCR device in this way is also individually saved, and can be printed on the application form 7 or another document as required. By doing this, only one photo will be submitted by the examinee, it will be possible to prevent tampering with the photo, and after the admission, photo data can be printed at any time when necessary. It is possible to build a very useful document processing system for student management on the university side.

In the above embodiment, the document processing system for processing the application for university entrance examination was explained, but the present invention is not limited to this, and the application processing system for national examination and processing of various application forms. It is widely applicable to systems.

[0042]

As described above, according to the present invention, the same content is entered once in a document such as an application for admission, which has many entry items and the same thing must be entered in a plurality of places. With just this, the rest of the items can be filled in automatically and the document can be completed, which makes it possible to reduce the labor of examinees and the like, and thereby improve the image of the university etc. The work burden on the side of the document recipient can be reduced.

Also, by attaching a unique identification code to each document captured by the OCR device and the printer device by using a different bar code for each document, the document identification work is facilitated, and the document submitter side of a university or the like side. Document management burden can be reduced.

[Brief description of drawings]

FIG. 1 is a perspective view showing an embodiment of a document processing system according to the present invention.

FIG. 2 is a block diagram showing a detailed circuit example of the processing device shown in FIG.

FIG. 3 is a procedure diagram showing an operation example of the document processing system shown in FIG.

FIG. 4 is a plan view showing a detailed configuration example of an entrance examination application admission ticket, an examination admission ticket, and an examination admission ticket processed by the document processing system shown in FIG.

5 is a plan view showing a detailed configuration example of an express delivery postcard formed on the back surface of the entrance application form processed by the document processing system shown in FIG. 1. FIG.

6 is a plan view showing a detailed configuration example of a pass notification sheet processed by the document processing system shown in FIG.

[Explanation of symbols]

 1 Document Processing System 2 Keyboard Device 3 Processing Device 4 CRT Device 5 OCR Device 6 Printer Device 7 Admission Form 8 Bar Code 9 Examination Voucher 10 Examination Voucher 11 Express Delivery Postcard

Claims (3)

[Claims] 1. An OCR device for reading the content entered in an input item portion on a document to be processed as image data and encoding the same to generate character string data, and a character string output from this OCR device. A processing device for storing data as a database for each document and storing the document image-processed by the OCR device, and outputting the captured document based on the character string data stored in the processing device as a database A document processing system, comprising: a printer device for printing necessary items on an item part; 2. The document processing system according to claim 1, wherein the documents captured by the OCR device and the printer device are entrance application documents used in an entrance examination. 3. The document processing system according to claim 1, wherein each document captured by the OCR device and the printer device is individually managed by attaching a different barcode to each document. A document processing system characterized in that