JPH06149890A - Document information managing device - Google Patents

Abstract

PURPOSE:To restrict edit for document information on which a bookmark is attached. CONSTITUTION:The document information consisting of a character and a graphic, etc., is registered and managed by the document information storage part 13 and the retrieval data storage part 14 of a memory device 5 according to the control processing of a control processing part 11, and also, the bookmark attached on the arbitrary part of the document information is stored, and the document information in accordance with an attached bookmark is retrieved and called. Edit restrictive information for the bookmark is registered on an information storage part 15 according to the control processing of the control processing part 11, and the edit for the document information for which the bookmark is retrieved is restricted according to the edit restrictive information.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document information management device such as an electronic file device or a document filing device for registering and managing document information composed of characters and figures.

[0002]

2. Description of the Related Art In recent years, document information such as an electronic file device or a document filing device which registers and manages document information obtained by digitizing a document consisting of sentences and figures, and reads and uses the managed document information as needed. The management device is often used. Conventionally, there is the following device as such a device.

(1) While storing image information of a document,
A document image file device that stores a specific code corresponding to an arbitrary portion of the stored image information, and performs search output and editing of the image information portion corresponding to the specific code (for example, Japanese Patent Laid-Open No. 59-59). (See Japanese Patent No. 36867).

(2) When storing the image information of a document, the storage position is stored as identification information, and the image information is searched for.
An image information storage / retrieval device that retrieves / reads image information based on specified identification information when reading (see, for example, Japanese Patent Laid-Open No. 59-83455).

(3) A print condition such as print interruption information is inserted and stored in the document data, and when printing the document data, the print condition inserted in the document data is detected to interrupt the printing. A document creating device (for example, Japanese Laid-Open Patent Publication No.
-36624 gazette).

[0006]

In the conventional apparatus shown in the above (1) and (2), a specific code or identification information corresponding to an electronic bookmark is added to image information (document information) of a document. The document name, page,
Alternatively, by storing information such as the image storage location, desired document information can be searched for and displayed or printed faster than a search by index or page turning.

Also, a comment is added to the bookmark,
Using that comment, it became possible to search bookmarks in various formats and classify document information. However,
The information added to the bookmark is mainly used only as a reference at the time of searching, and the bookmark is used to search the document information at high speed. Therefore, there are the following problems.

(B) For example, when the document information is displayed, the bookmark added to the document information is often displayed smaller than the document information, and the user may overlook the bookmark. In particular, since the bookmarks added by other users are easy to miss, the content of the document information may be inadvertently changed. That is, there is a fear that the content of the document information to which the bookmark is added may be modified by another user without permission.

(B) Conventionally, there has been provided with a security mechanism that conceals document information in document units so that only a specific user can use it, but conceals only important parts of the document information. I couldn't do such a mild security. Therefore, even if the document information to which the bookmark is added is confidential information, it may be disclosed to all users.

(C) Since the bookmark is simply stored in association with the document information and it is not possible to identify who is the user who added the bookmark, the management system for the document information is used by a plurality of users. , The bookmarks added by other users are called when the document information is searched, so that the bookmark search cannot be performed efficiently. In other words, it was not possible for each user to quickly search the document information of the bookmark added by himself.

(D) The document information to which the bookmark is added cannot be used only by a specific user.
(E) It was not possible to easily know whether or not each user can use the document information to which the bookmark is added. (F) Since each user has to input his / her user name etc. when using the device, the operation is complicated.

Further, in the apparatus shown in (3), the printing condition cannot be set only for each system or each document. Therefore, there are the following problems. (D) The printing conditions could not be changed for each document information with a bookmark added. (E) It was not possible to search for document information based on the printing conditions.

The present invention has been made in view of the above points, and aims at the following eight items. (1) The editing of the document information to which the bookmark is added can be restricted. (2) It is possible to limit the use of document information to which a bookmark is added. (3) Allow each user to search only for the document information to which the bookmark is added.

(4) Only the limited users can use the document information to which the bookmark is added. (5) To enable each user to determine whether or not the document information to which the bookmark is added can be used.

(6) Each user does not need to input a user name or the like when using the device. (7)
The printing condition can be set for each document information to which a bookmark is added. (8) The search can be performed based on the print condition set for the document information.

[0016]

In order to achieve the above-mentioned object, the present invention adds a document information managing means for registering and managing document information consisting of characters and figures, and a bookmark is added to an arbitrary portion of the document information. In a document information management device having a bookmark adding means and a bookmark searching means for searching and calling document information corresponding to the bookmark added by the bookmark adding means, an editing restriction information registering means for registering editing restriction information for the bookmark. A document information edit limiting means for limiting editing of the document information searched by the bookmark searching means in accordance with the edit restriction information registered by the means is provided.

Further, in the document information management apparatus having the document information managing means, the bookmark adding means and the bookmark searching means, the output restriction information registering means for registering the output restriction information for the bookmark and the output registered by the means. It is preferable to provide document information output limiting means for limiting the output to the document information retrieved by the bookmark retrieval means according to the limitation information.

Further, in the document information management apparatus having the document information managing means, the bookmark adding means, and the bookmark searching means, means for adding user information for designating a user for the bookmark and designation by the user information It is preferable to provide a bookmark search unit for each user that selects a bookmark corresponding to the selected user and searches and calls only the document information corresponding to the selected bookmark.

Further, a password registration means for registering a password for the above-mentioned user is provided, and the user-specific bookmark search means is used only when the password registered by the password registration means is designated. It is advisable to use a means for retrieving and calling the document information to which the bookmark of the person is added.

Alternatively, when the bookmark is added to the document information by the bookmark adding means, a means for adding user information for designating another user to the bookmark and another user designated by the user information May be provided with means for notifying that a bookmark is available when the device is used.

Further, a user discriminating means for registering the user information in a storage medium such as a floppy disk and reading the user information when the storage medium is set to discriminate the user who uses the apparatus. It is good to provide.

Further, in the document information management apparatus having the document information managing means, the bookmark adding means, and the bookmark searching means, the output condition for outputting the document information having the bookmark added to the bookmark is stored. The output condition storage means is provided. Further, it is preferable to provide a means for retrieving and calling the document information corresponding to the output condition.

[0023]

The document information management apparatus according to the present invention registers and manages document information consisting of characters and figures, adds a bookmark to an arbitrary portion of the document information, and adds the document information corresponding to the added bookmark. Search and call. Then, since the editing restriction information for the bookmark is registered and the editing for the document information retrieved according to the registered editing restriction information is restricted, the editing for the specific portion of the document information can be restricted.

If output restriction information for a bookmark is registered and output for the document information retrieved according to the registered output restriction information is restricted, output of a specific portion of the document information is restricted. You can

Further, user information for designating a user to the bookmark is added, a bookmark corresponding to the user designated by the user information is selected, and only document information corresponding to the selected bookmark is searched. Then, the document information for each bookmark added by each user can be searched.

If the password for the user is registered and the registered document password is designated, the document information to which the bookmark of the user corresponding to the password is added is retrieved and called. , Only a specific user can use a specific part of the document information.

Alternatively, when adding a bookmark to the document information, user information designating another user is added to the bookmark, and when another user designated by the user information uses the device. By notifying that a usable bookmark is attached, it is possible to notify a specific user that a specific portion of the document information can be used.

Further, if the user information is registered in a storage medium such as a floppy disk, and when the storage medium is set, the user information is read and the user who uses the apparatus is discriminated. The user does not have to enter the user name when using the device.

By storing the output condition for outputting the document information with the bookmark added to the bookmark, the printing condition can be set for each arbitrary portion of the document information. Further, if the document information corresponding to the output condition is searched and called, the document information can be searched based on the print condition set for each arbitrary part of the document information.

[0030]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT An embodiment of the present invention will be specifically described below with reference to the drawings. FIG. 2 is a view showing the outer appearance of the document information management apparatus according to the first embodiment of the present invention. This document information management device includes a keyboard device 1, a mouse 2, a display device 3, a printing device 4, a storage device 5, a scanner device 6, and a control device 7.

The keyboard device 1 is an input device provided with various keys, and the mouse 2 is an input device for inputting position information by a mouse cursor. The display device 3 is a display device such as a CRT or LCD, and the printing device 4
Is a dot printer, a laser printer, or the like.

The storage device 5 is a memory such as an optical disk device, and the scanner device 6 is an image reading device. The control device 7 is the main body device of this document information management device that incorporates a microcomputer such as a CPU, ROM, and RAM.

FIG. 1 is a block diagram showing the functional arrangement of the document information management apparatus shown in FIG. The control device 7 has functions of an input control unit 8, an output control unit 9, a read / write control unit 10, a control processing unit 11, and a bus 12, and the storage device 5 includes a document information storage unit 13 and a search data storage unit 14. , And each function of the bookmark information storage unit 15.

The keyboard device 1 inputs document information, search data, memo information, various instruction information and the like. The mouse 2 is used to input a range on the display screen and various operation instructions with the mouse cursor. The display device 3 displays document information, various work screens at the time of document registration or document search, and various messages on the display screen. The printing device 4 prints various information such as document information and search information on paper. The scanner device 6 reads document information composed of characters and figures recorded on a document.

The input control unit 8 of the control device 7 controls the input of the keyboard device 1, the mouse 2 and the scanner device 6, the output control unit 9 controls the output control of the display device 3 and the printing device 4, and the read / write control unit 10 Controls the reading and writing of data to the storage device 5.

The control processing section 11 includes a process related to document creation, a process related to displaying, printing, and reading of document information, a document information management process for registering and managing document information, a process related to document information retrieval, and document information. A bookmark addition process of adding a bookmark to any location of the above and a process related to registration of bookmark information are performed.

Further, an edit restriction registration process for registering edit restriction information for a bookmark, a bookmark search process for searching and calling document information corresponding to a bookmark, and a document for restricting editing of document information searched for a bookmark according to the edit restriction information Information editing restriction processing and processing relating to composition of document information and bookmark information are performed.

Furthermore, output restriction information registration processing for registering output restriction information for bookmarks and document information output restriction processing for restricting output for document information searched for bookmarks according to the output restriction information are also performed.

The document information storage unit 13 of the storage device 5 stores (registers) and manages document information including characters and figures.
That is, the document information storage unit 13 corresponds to the document information management means. The search data storage unit 14 stores search data corresponding to the document information registered in the document information storage unit 13. This search data also includes a bookmark added to an arbitrary part of the document information.

The bookmark information storage unit 15 stores the editing restriction information and the output restriction information for the bookmark stored in the search data storage unit 14. That is, the bookmark information storage unit 15 corresponds to the editing restriction information registration means.

FIG. 3 is a diagram showing an example of a format when the editing restriction information is stored in the bookmark information storage unit 15 shown in FIG. The bookmark information storage unit 15 stores “bookmark number”, “document ID”, “page”, and “edit restriction information” as bookmark information.
The bookmark number area E1 stores the number indicating the bookmark stored in the search data storage unit 14.

Further, the document ID area E2 is edited with an identifier indicating the document information in the document information storage section 13 to which the bookmark of the bookmark number is added, and the page area E3 is edited with the page with the bookmark added. The control information area E4 stores edit restriction items for document information such as write prohibition and deletion prohibition.

FIG. 4 is a view showing an example of a format when the editing restriction information and the output restriction information are stored in the bookmark information storage section 15 shown in FIG. In this case, the bookmark information storage unit 15 has a bookmark number area E1 and a document ID area E.
2, a password area E5 is provided in addition to the page area E3 and the edit control information area E4.

At this time, in the edit control information area E4,
Bookmarks Stores output restriction items such as non-disclosure and public disclosure as output restriction information such as display and printing for document information searched for. Further, editing control information such as editing prohibition can be stored together. The password area E6 stores the password of the user who can use the document information corresponding to each bookmark, and stores, for example, items such as "department manager" and "section manager" as the password.

Next, the process of document information registration in the document information management apparatus shown in FIG. 1 will be described with reference to the flowchart shown in FIG. It is determined whether or not there is an instruction to register the document information read from the scanner device 6 or the created document information. If there is no instruction to register, it waits, and if there is an instruction to register, it is determined whether there is an instruction to add a bookmark. to decide. If there is no instruction to add a bookmark, the document information is registered as it is, and this processing ends.

If there is an instruction to add a bookmark,
A bookmark is added to the designated page of the document information and registered, and it is determined whether or not an instruction to register edit restriction information or output restriction information for the bookmark has been input. Here, if there is no instruction to register the edit restriction information or the output restriction information, the document information is registered as it is, and this processing is ended.

On the other hand, if there is only an instruction to register the edit restriction information, the input edit restriction information is registered, the document information is registered, and this processing is ended. If there is only an instruction to register the output restriction information, the input output restriction information and password are registered, the document information is registered, and this processing ends.
Furthermore, if there is an instruction to register both edit restriction information and output restriction information, the input edit restriction information, output restriction information,
Also, the password is registered, the document information is registered, and this processing is ended.

Next, the document information search processing in the document information management apparatus shown in FIG. 1 will be described with reference to the flowchart shown in FIG. It is determined whether or not a document information search instruction is input. If not, the process waits as it is, and if there is, the document information corresponding to the input search condition is searched. Next, it is determined whether or not the editing restriction information is registered by referring to the bookmark information for the bookmark added to the document information found by the search.

According to the judgment, if the editing restriction information is registered, the editing processing such as updating or deleting for the page in which the editing restriction information is registered is prohibited, and whether the output restriction information is registered in the bookmark information or not. To judge. Also,
If the edit restriction information is not registered, it is determined whether the output restriction information is registered in the bookmark information as it is.

According to the judgment, if the output restriction information is not registered, the entire document information is displayed as it is. On the other hand, if the output restriction information has been registered, the process proceeds to the password input process, and it is determined whether the same password as the registered password for the output restriction information has been input.

When the same password is entered,
The entire document information including the page in which the output restriction information is registered is displayed. If the same password is not entered, the page in which the output restriction information is registered is excluded, and the document information other than the excluded page is displayed. Is displayed, and this processing ends.

Next, an operation example and a display example when registering document information will be described. 7 to 10 are views each showing an example of a work screen at the time of document information registration on the display device 3 shown in FIG. As shown in FIG. 7, the work screen 20 displays the contents of certain document information and a work menu column 21 for selecting and instructing various works related to document registration.

First, when the mouse cursor is moved to the document registration key 22 of the work menu column 21 and the mouse button is clicked, the selection key of the work menu column 21 is changed as shown in FIG. Next, select the bookmark key 23, specify the page to which the bookmark is to be added, and enter the restriction information registration item 24.
When is selected, as shown in FIG. 9, edit restriction information, output restriction information, and password selection / entry field 25 for the page are displayed.

Then, according to the selection / input column 25,
When editing restriction information, output restriction information, and password are input and the end key 26 is clicked with the mouse, bookmarking for the designated page and editing restriction information, output restriction information, and password for the page are registered.

After the bookmarking of the document information of the desired page and the registration of the editing restriction information, the output restriction information and the password for the page are completed in this way, the execution key 27 is clicked with the mouse. As shown
This document information is registered and the display content disappears.

Next, an operation example and a display example when retrieving document information will be described. 11 to 14 are diagrams each showing an example of a work screen when retrieving document information on the display device 3 shown in FIG. As shown in FIG. 11, a work menu column 31 for selecting and instructing various works related to document retrieval is displayed on the work screen 30.

First, when the mouse cursor is moved to the document search key 32 in the work menu field 31 and the mouse button is clicked, a search condition input field 33 is displayed as shown in FIG. Input the search condition of desired document information in, and click the execution key 34 with the mouse. Here, when the edit restriction information or the output restriction information is registered for a certain page of the document information corresponding to the input search condition, the following display examples are obtained.

(1) When the edit restriction information has been registered, the retrieved document information is displayed and, as shown in FIG. 13, a message “For this document ... page is displayed in the message column 35. You cannot change or delete it. "
Is displayed to notify the operator that editing is restricted. Then, even if an attempt is made to change or delete the document information in the corresponding page, it becomes invalid.

(2) When the output restriction information is registered, the document information in which the output restriction information is not registered is displayed among the retrieved document information, and the document information of the page in which the output restriction information is registered is displayed. When the display request is made, the message "Please enter the password" is displayed and the password input field 36 is displayed as shown in FIG.

Here, if an accurate password is entered in the password input field 35 and the execute key 37 is clicked with the mouse, the document information of the page in which the output restriction information is registered can be displayed and printed. On the other hand, if an incorrect password is input, the document information of the page in which the output restriction information is registered cannot be displayed.

In this way, if it is possible to output the document information of a specific page only when the passwords match, it is possible to easily call a specific user when using the document information of the page. It is convenient.

Further, when a bookmark search is performed on the searched document information, if the edit restriction information or the output restriction information is registered for the bookmark, as shown in (1) and (2). , The editing of the document information of the page whose editing is restricted is invalid, and the output of the document information of the page whose output is restricted, such as printing and printing, is output only when the password registered in the bookmark of the page is input. It will be possible.

In addition, when notifying a page to which the editing restriction is applied, the document information searched for the bookmark may be displayed in the order of pages of the bookmark information registered in the bookmark information storage unit for notification. Alternatively, a list or the like based on the bookmark information registered in the bookmark information storage unit may be directly displayed for notification. Further, a facsimile device may be connected to the above-mentioned document information management device to impose an output restriction on facsimile transmission.

In this way, editing restriction information can be registered for the bookmark added to the document information for each page, and the editing restriction information can prevent the user from inadvertently changing the document information. Therefore, it is possible to prevent the document information with bookmarks from being easily changed and prevent the loss of important document information.

By registering output restriction information such as display and printing for the bookmark, a specific page of the document information is prevented from being output to anyone other than a specific user. Therefore, a specific part of the document can be circulated only by the user who is informed of the password, and only confidential matters scattered in the document can be kept secret.

Next, a second embodiment of the present invention will be described. FIG. 15 is an external view of a document information management apparatus according to the second embodiment of the present invention. The parts common to those in FIG. This document information management device includes a keyboard device 1, a mouse 2, a display device 3, a printing device (printer) 4, an optical disk device 51, a floppy disk device 52, a hard disk device 53, a scanner device 6, and a control device 7. .

The optical disk device 51 is a storage device for reading and writing various data from and to the optical disk, the floppy disk device 52 is a storage device for reading and writing various data from and to the floppy disk, and the hard disk device 53 is a fixed memory. It is a storage device that reads and writes various data.

FIG. 16 is a block diagram showing the functional arrangement of the document information management apparatus shown in FIG. The control device 7 in this embodiment includes a keyboard (KB) / mouse interface (I / F) unit 60, a display interface (I / F) unit 61, a bitmap memory 62, a scanner / printer interface (I / F) unit 63. It has each function of.

Furthermore, the optical disc interface (I /
F) section 64, floppy disk interface (I /
F) unit 65, hard disk interface (I / F)
Unit 66, image data storage memory 67, screen drawing processing unit 6
8, system memory 69, bookmark data storage memory 7
0, the control unit 71, and the bus 72 are also provided.

The keyboard (KB) / mouse interface (I / F) unit 60 includes a keyboard device 1 and a mouse 2.
Controls data input control from. A display interface (I / F) unit 61 controls display on the display device 3, and a bitmap memory 62 temporarily expands display data. The scanner / printer interface (I / F) unit 63 controls the data input from the scanner device and the print data transmission to the printing device 4.

Optical disc interface (I / F) unit 6
Reference numeral 4 denotes a floppy disk interface (I / I) for controlling the writing and reading of data to and from the optical disk.
The F) unit 65 controls the writing and reading of data for the floppy disk, and the hard disk interface (I / F) unit 66 controls the writing and reading of data for the fixed memory.

The image data storage memory 67 temporarily stores image data such as document information, and the screen drawing processing unit 68 screen-draws various information for the display device 3 such as a process of expanding the image data in a bit map memory. Performs various processing for. The system memory 69 stores a system program for controlling the entire apparatus, registering and retrieving document information, and performing various kinds of processing according to the present invention.

The bookmark data storage memory 70 stores a bookmark and bookmark information and additional information for the bookmark.
And user information that specifies the user for the bookmark,
The password of the user of the bookmark and the user information for designating another user for the bookmark are also stored.

The control unit 71 activates the system program stored in the system memory 69 to control the entire apparatus. Also, a document information management process for registering and managing document information including characters and figures, a bookmark adding process for adding a bookmark to an arbitrary portion of the document information, and searching for document information corresponding to the added bookmark Performs bookmark retrieval processing to be called.

Further, the process of adding the user information for designating the user to the bookmark and the bookmark corresponding to the user designated by the user information are selected, and only the document information corresponding to the selected bookmark is selected. Search for and call a bookmark search process for each user.

Furthermore, the password registration process for registering the password for the user and the document information to which the user's bookmark corresponding to the password is added are searched only when the registered password is designated. To call.

Alternatively, when adding a bookmark to the document information, a process of adding user information for designating another user to the bookmark, and another user designated by the user information assigns the device to the device. Performs processing to notify that bookmarks that can be used are attached when using.

Further, a process of registering the user information in a storage medium such as a floppy disk, and a user discrimination for discriminating the user who uses the device by reading the user information when the storage medium is set. Perform processing. Bus 7
Reference numeral 2 is a communication line for the above-mentioned units to exchange various data.

FIG. 17 is a diagram showing an example of a format for storing bookmark information and additional information in the bookmark data storage memory 70 shown in FIG. The bookmark data storage memory 70 includes areas for storing “bookmark number”, “document ID”, “page”, “user (user) name”, “(additional information) type”, and “additional information”.

The bookmark number area E10 stores a number indicating a bookmark added to the document information. The document ID area E11 stores the identifier of the storage location of the document information to which the bookmark of the bookmark number is added, and the page area E12 stores the page to which the bookmark is added.

The user name area E13 stores the name of the user added to the bookmark. For example, the user name “Saito” is registered for the bookmark number 1. The type area E14 stores information indicating a type such as a character string of additional information and an image ID. In this way, various information other than character strings and images can be added to the bookmark. Additional information such as confidentiality is stored in the additional information area E15.

The bookmark information and the additional information are stored in the optical disk and the hard disk, and are stored in the bookmark data storage memory 70 read out when the apparatus is activated. If the image data storage address is also stored in the bookmark data storage memory 70, the image data can be accessed at high speed by using the address, and the image data can be called up quickly.

Next, the processing relating to the bookmark operation in this document information management apparatus will be described. FIG. 18 is a flowchart showing the processing. First, it is determined whether or not a document / page is designated and bookmarked. If bookmarking is performed, the additional information is input, the bookmark information is stored, and this processing ends.

On the other hand, if bookmarks are not added, it is determined whether or not bookmarks are deleted. If bookmarks are not deleted, this process is terminated. If bookmarks are deleted, then it is determined whether or not there are bookmarks. If there is a bookmark, the bookmark information is deleted, and this processing ends.

FIG. 19 is a flowchart showing a bookmark user registration process. After designating a page of instructed document information, bookmark information is instructed to designate a user corresponding to the bookmark. When is input, the user information input for the bookmark is registered, and this processing ends.

For example, in the case of a character string, the additional information is input by keying in from the keyboard device 1, and in the case of an image, a part of the image is designated using the mouse 2 or the image read by the scanner device 6 is read. Do either by typing.

FIG. 20 is a flow chart showing the process of displaying a bookmark for each user. The designated document / page is designated and it is determined whether or not the page has a bookmark. If there is no bookmark, error processing (processing when there is no corresponding page) is performed and this processing ends. On the other hand, if there is a bookmark, it is determined whether the user name registered for the bookmark is the same as the user name of the input user.

If they do not match, an error process (process when the passwords do not match) is performed and this process ends, and if they match, the bookmark information is displayed and this process ends. In this way, only bookmarks in which the user name that matches the user name entered by the user is registered are displayed, so that the user can easily perform a page search using only the bookmark added by the user. Become.

The user name is input by the user when using this apparatus, the user name is stored in the system memory 69 of FIG. 16, and the user name is referred to when the document is searched. The user name should be an arbitrary character string that is unique to all users. Further, a plurality of users may use the same user name.

FIG. 21 is a flowchart showing the bookmark search processing for each user. The bookmark user is input, the bookmarks for which the user information corresponding to the user is registered are selected, and the selected bookmarks are selected. The document information added with is searched for and called, and this processing ends.

In this way, the bookmark in which the user name matching the user name input by the user is registered is selected, and only the document information to which the selected bookmark is added is retrieved and called. The person can easily search the document information of the bookmark added by himself.

FIG. 22 is a flow chart showing the user name / password input processing. When the user name / password is acquired from the keyboard device, it is judged whether or not there is the acquired user name. If not, error processing is performed. Return to the first processing. If there is an acquired user name, make the acquired password an encrypted character string, judge whether the registered password and the acquired password match, and if they do not match, perform error processing and return to the first processing. If they match, this process ends.

In this way, the user can use the system only when the user name is keyed in together with the password from the keyboard device and matches the previously registered information.

Next, a document access restriction process for making it possible to access the bookmarked portion of the document information only when the password is entered will be described. FIG. 23
Is a flow chart showing the document access restriction process.

First, when a document / page is designated, it is judged whether or not there is a bookmark, and if there is no bookmark, the document is displayed and this process is terminated. On the other hand, if there is a bookmark, it is determined whether or not the user user name and the bookmark user name match, and if they match, the document information of the bookmark is displayed and this process ends, and if they do not match, error processing is performed. And this process is completed.

That is, the password for the user is registered in advance, and only when the password is designated, the document information to which the bookmark of the user corresponding to the password is added is retrieved and called.

In this way, only the user who is registered for the bookmark can use the document information added with the bookmark, and the access to any part of the document information is restricted so that any part of the document information can be accessed. Can be kept confidential.

Next, a process for making the document information with the bookmarks available to other specific users will be described. FIG. 24 is a flowchart showing another user's registration processing for a bookmark. A user who designates a page of instructed document information and then instructs to add a bookmark and designates another user corresponding to the bookmark. When the information is input, the user information input for the bookmark is registered and the process ends.

Thus, not only the user's own user name but also the user names of other users can be added to the bookmark, and other users who have designated the document information with the bookmark can also use it. To do so.

In this case, the user name area E13 shown in FIG. 17 stores the user names of other users, and the user name of the user himself / herself is stored in the additional information area E15. Then, the information of the "sending user" is stored in the additional information type area E14. Further, when a plurality of user names are simultaneously designated as other users, a bookmark is created for each user.

FIG. 25 is a flow chart showing processing at the time of bookmark search in the document management apparatus of the second embodiment. The designated document / page is designated, and it is determined whether or not the page has a bookmark.

According to the judgment, if there is no bookmark, error processing (processing when there is no corresponding page) is performed and this processing is ended. On the other hand, if there is a bookmark, it is determined whether or not the user name indicating another user registered for the bookmark and the user name of the input user are the same.

If they do not match, an error process (process for excluding them as not applicable) is performed and this process is terminated. If they match, it is notified that the document information of the bookmark is available, and this process is executed. finish. In this way
The document information to which the bookmark has been added can be used by other designated users.

Further, the following processing may be performed. For example, when the user starts using the system of this device and inputs the user name and password, the additional information type registered as the bookmark of the document information is added with the additional information type of "sending user". Search for things.

If there is a sending user, the user is notified to that effect. After that, when an instruction to call the document information of the bookmark is issued, the document information corresponding to the bookmark is immediately searched and displayed.

By the way, it is convenient if the apparatus can automatically identify the user even if the user does not input the user name and password. Next, a process of automatically determining the user will be described. In this case, user information such as a user name or password is stored in advance on the floppy disk.

FIG. 26 is a flow chart showing the automatic discrimination processing of the user. First, it is determined whether or not the floppy disk has been set. When the floppy disk has been set, the user information is read out, and the user is discriminated based on the user information.

Further, instead of inputting the user name and password from the keyboard device every time, the first input may be stored in a storage medium such as a floppy disk and automatically read out when necessary.

For example, when the user name and password are input without any input, the user information is read from the floppy disk, and if there is no error in the user information, it is used as the user name and encrypted password. By doing so, the user can be discriminated using the individual floppy disk.

Next, a description will be given of a document information bookmark adding operation and a display example at that time in the document information management apparatus of the second embodiment. 27 to 29 are diagrams each showing an example of a work screen at the time of adding a bookmark. First,
The operator inputs and registers his / her user name when starting to use the document information management apparatus. This user name registration is performed by manual input with a key or automatic input from a storage medium such as a floppy disk.

FIG. 27 is a diagram showing a work screen displaying certain document information. On this work screen 80, document information 81 of a page of a certain document and a work menu column 82 for selecting and instructing various works are displayed. Here, a bookmark is added to the document information 81.

First, when the bookmark addition key 83 in the work menu column 82 is selected by mouse clicking, the bookmark mark 8 is added to this document information 81 as shown in FIG.
4 is displayed and registered, and the user name for the bookmark is also automatically registered.

When the additional information for the bookmark is registered and the additional information key 85 is selected, an additional information input field 86 is displayed as shown in FIG. 29. When the additional information is input and the end key 87 is clicked, the additional information registration process for the bookmark ends.

The additional information may be a character string by key input, or an image read from the scanner device or a part of the image in the displayed document information may be selected with a mouse.

Further, when the user name is entered, the password is also entered and registered, and only when the password is entered, the document information of the page with the bookmark in which the user name is registered can be retrieved. You can also
By doing so, the operator can conceal the confidential document information to which the bookmark is added from other operators in page units.

Next, a description will be given of a bookmark information search operation of document information in the document information management apparatus of the second embodiment and a display example at that time. 30 to 35 are diagrams each showing an example of a work screen during a bookmark search operation. First,
A user name is input when the use of the document information management apparatus is started. When the operator inputs a document name of desired document information and inputs an instruction to call the document information, the corresponding document information is searched and displayed.

FIG. 30 is a diagram showing a display screen displaying other document information. On this work screen 90, document information 91 of a certain page of the called document and a work menu column 92 for selecting and instructing various works are displayed. You can search bookmarks.

When the bookmark turning key 93 in the work menu column 92 is clicked with the mouse, the document information of the page corresponding to the bookmark added by this operator to this document is displayed. For example, as shown in FIG. 31, the document information 91 'of the page corresponding to the bookmark 94 added by the operator is displayed. In other words, bookmark turning key 9
Each time 3 is specified, the document information of the page corresponding to the bookmark in which the user name of this operator is registered is switched and displayed.

Therefore, even if there are bookmarks added by a plurality of users to this document, only the document information of the page corresponding to the bookmarks added by the operator can be retrieved. The relevant pages may be displayed in the order in which the bookmarks are added, or in the ascending order of the number of pages.

When the document designated by the operator is displayed, a list of bookmarks added by the operator to the document may be displayed. Next, the operation and display example in this case will be described. Figure 3
2 is a diagram showing a display screen on which further other document information is displayed.

On this work screen 90, document information 91 of the page of the called document and a work menu column 92 for selecting and instructing various works are displayed. The bookmark information added by the operator can be displayed.

When the bookmark list key 95 is clicked on with the mouse, a bookmark list 96 showing the information of the bookmark added by this operator to this document is displayed on the screen as shown in FIG. The additional information of the bookmark is also displayed in the list. Then, when the desired bookmark line of the bookmark list 96 is clicked with the mouse, the document information of the corresponding page is displayed.

Further, a bookmark search operation of document information when a password is registered for a bookmark and a display example at that time will be described. FIG. 34 is a diagram showing a display screen on which other document information is displayed. This work screen 9
At 0, the called document information 91 and a work menu column 92 for selecting and instructing various works are displayed. Then, the page search key 97 is selected to perform a page search, and the desired page is designated.

If a bookmark with a password is added to the page, and if the password entered by this operator matches the one registered for the bookmark, the bookmark added by this operator is added. The document information of the corresponding page can be displayed, but if the passwords do not match, the document information of the corresponding page is not displayed even if the bookmark is specified.

For example, as shown in FIG. 35, a message column 98 displaying a message "This page cannot be referenced" is displayed on the screen, and the contents of the page are not displayed and cannot be used. In this way, the operator adds bookmarks to important pages and
You can prevent other users from viewing the contents of the page.

The operator's user name and password may be manually input by a key, or may be stored in advance on a floppy disk owned by each operator and automatically input at the time of setting.

Next, an operation for registering other user information to the bookmark and a display example at that time will be described. First, the operator inputs and registers his / her user name when starting to use the document information management apparatus. This user name registration is performed by manual input with a key or automatic input from a storage medium such as a floppy disk.

In the work screen 80 shown in FIG. 27, a bookmark is added to the document information 81, and user information for designating another user is registered for the bookmark. First,
When the bookmark addition key 83 in the work menu field 82 is selected by mouse clicking, a bookmark mark 84 is displayed and registered for this document information 811, as shown in FIG. 28, and the user name for the bookmark is also automatically registered. To be done. Other users can specify more than one at the same time.

If the additional information key 85 is selected,
As shown in FIG. 36, since an additional information input field 99 is displayed, other users who can use the document information of the page to which the bookmark is added are input together with the normal additional information, and the end key 87 is pressed. Click to register other users for this bookmark.

Next, a document search operation when another user information is registered for the bookmark and a display example at that time will be described. When the operator inputs the user name and password when using the device, the operator searches for the bookmark specified by the user, and the information of the corresponding document (information such as the document number and document name) and the bookmark information ( Information such as the number of pages with bookmarks) is displayed.

For example, as shown in FIG. 37, the work screen 1
The user delivery list 101 is displayed at 00, and the bookmark delivery information or the like designated by another user is displayed on the user delivery list 101. Then, when a desired bookmark line is designated by mouse clicking, as shown in FIG. 38, the document information 10 of the designated bookmark page is displayed.
2 is displayed.

In this way, the user information such as the user name is added to the bookmark, and when the document is called, only the bookmark with the same user name of the user can be seen. Only bookmarks added by themselves can be recognized without being mixed with bookmarks.

That is, the user of the document management system can browse and update only the page of the bookmark that he or she has added. Therefore, in a system used by multiple people,
A large number of bookmarks can be effectively used.

By registering the user name and password of the user in the bookmark, the entered user name and password are registered in the bookmark for the page with the bookmark in the document at the time of referring to the document. It cannot be called unless the registered user name and password match.

That is, since the right to refer to or update a document with a bookmark or a part thereof can be limited to only the user of the information with the bookmark, the security of any page of the document is protected. You can take advantage of bookmarks.

Furthermore, it is possible to add a user name other than one's own to the bookmark so that when the system is used by a user having the corresponding user name, the document information added with the bookmark can be referred to. For example, operations such as document delivery and distribution can be automated without making a copy, and can also be used as a substitute for a facsimile (FAX) or electronic mail.

Furthermore, since the user name, password and the like can be automatically input and identified when the apparatus is used, the user can omit the input of the user name and the like at the start of the system. Therefore, the user does not need to remember the user name, password, etc., and does not have to perform the troublesome work of inputting them into the system, thus improving the operability.

Next, a third embodiment of the present invention will be described. The appearance of the apparatus in this embodiment is shown in FIG.
Although the device is similar to those shown in FIG. 1, the function is slightly different, and the output condition for outputting the document information to the bookmark can be registered, and the document information can be searched based on the output condition.

FIG. 39 is a block diagram showing the functional arrangement of the main portion of the control unit 7 of the document information management apparatus of this embodiment, which is relevant to the present invention. The control device 7 includes a document information management unit 110 that registers and manages document information including characters and figures, a bookmark adding unit 111 that adds a bookmark to an arbitrary portion of the document information, and a bookmark that has been added. Each function of the bookmark retrieval unit 112 is provided by retrieving and calling corresponding document information.

Further, an output condition storage means 113 for storing an output condition for outputting the document information with the bookmark added to the bookmark, and an output condition for retrieving and calling the document information corresponding to the output condition. Each function of the search means 114 is provided.

Therefore, when the output condition is input to the document information to which the bookmark is added by the bookmark adding means 111, the output condition is stored in the output condition storing means 113. Then, when the output condition is input as the search condition at the time of searching the bookmark of the document information, the output condition search means 1
The document information of the corresponding bookmark is retrieved by 14 and called.

FIG. 40 is an explanatory diagram of document information with a bookmark added. When a bookmark 121 is added to the document information 120, the document information data and page information are stored. 41 is a diagram showing an example of a storage format of normal document information data, and FIG. 42 is a diagram showing an example of a normal page information storage format.

As shown in FIG. 41, the data storage area for normal document information includes a document name storage area E20 for storing the document name, a page number storage area E21 for storing the total number of pages of the document, and this document. A page information pointer storage area E22 for storing a pointer indicating a page information storage area for each page, a bookmark presence / absence information storage area E23 for storing information indicating presence / absence of a bookmark, and a printing condition for storing printing conditions for this document. The storage area E24.

Further, as shown in FIG. 42, the normal page information storage area stores a page number storage area E25 for storing a page number and a pointer for indicating a data area for storing character information of this page. It is composed of a character information pointer storage area E26 and an image information pointer storage area E27 which stores a pointer indicating a data area in which image information of this page is stored. In this way, the output condition is usually stored in document units, and the output condition is applied to the entire document at the time of document retrieval.

Further, when the output condition is registered for each bookmark, the following is done. FIG. 43 is a diagram showing an example of a storage format of page information in this case, and FIG. 44 is a diagram showing an example of a storage format of bookmark information. As shown in FIG. 43, a bookmark pointer storage area E28 for newly storing a pointer indicating the bookmark information storage area is provided in the page information storage area.

The bookmark pointer storage area E28
The bookmark information storage area referred to by the pointer stored in is secured as an independent data storage area. As shown in FIG. 44, the bookmark information storage area stores output conditions such as print density, print resolution, and designation of printing machine registered for the bookmark.

As described above, the bookmark information stores the output condition for the corresponding page, and the output condition can be referred to when the page is searched. For example, when printing the content of the searched page, the output condition can be automatically set and printed.

Since the pointer information can be uniquely associated in the order of the document information data, the page information, and the bookmark information, the document information can be searched according to the output condition registered for the bookmark.

That is, when the output condition is input, the bookmark information storage area is referred to, and the page information storage area and the document information data storage area are traced sequentially from the pointer indicating the bookmark information storage area corresponding to the output condition. The relevant document information is specified.

Next, the work of registering the output condition for the bookmark and the display example at that time will be described. 45 to 4
FIG. 7 is a diagram showing an example of a work screen when registering output conditions for bookmarks.

FIG. 45 shows a work screen displaying certain document information. On this work screen 130, document information 131 of a page of a certain document and a work menu column 132 for selecting and instructing various works are displayed. A bookmark is added to the document information 131 and the bookmark is added to the bookmark. Register output conditions.

First, when the bookmark addition key 133 in the work menu column 132 is selected by clicking the mouse, FIG.
As shown in 6, the bookmark mark 134 is displayed and registered with respect to the document information 131.

Next, when the output condition key 135 is selected,
As shown in FIG. 47, an output condition input field 136 is displayed. When the print density and print resolution are selected, the designated printing machine is input and the end key 137 is clicked, the page with the bookmark is displayed. Output conditions for document information are registered.

Next, a search operation of document information according to the output condition registered for the bookmark and a display example at that time will be described. 48 to 50 are diagrams each showing an example of a work screen at the time of searching document information according to the output condition of the bookmark. FIG. 48 is a diagram showing an initial work screen when searching for document information. Work menu column 13 of this work screen 130
When the bookmark search key 138 is selected by mouse clicking from 2, the search condition input field 139 is displayed as shown in FIG.

In the search condition input field 139, enter the output condition registered for the bookmark as the search condition,
When the execute key 140 is clicked, as shown in FIG. 50, the document information of the page corresponding to the output condition is displayed. Here, if there are a plurality of relevant pages, if page turning is instructed, the pages are sequentially switched and displayed.

Next, according to the flow chart of FIG.
The process of printing the retrieved document information will be described. First, when the document information is acquired, the print condition setting of the printer is controlled according to the print condition of the document. In the case of this control, the printing condition registered in advance for the document is used.

Next, when the page information is acquired, it is determined whether or not the bookmark pointer of the page information is NULL, that is, whether or not there is a bookmark from the page information. If there is no bookmark, printing is executed as it is. If there is a bookmark, the printing condition resetting control of the printer is controlled according to the printing condition of the bookmark information. In this control, the printing condition registered for the bookmark is used. After that control, printing is executed. And
It is determined whether or not there is a next page. If there is a next page, the process returns to the print condition setting process.

In this way, since the bookmark information is secured as the information independent of the document information, the additional information to the bookmark is increased and the flexibility is improved, so that the bookmark can be highly functionalized and can be used by the user. The user interface can be improved.

Further, since print conditions can be set for each page of document information, for example, if a page is printed only in dark pages and a parameter for dark print is set as a print condition, only that page will be printed. You can automatically print dark. Therefore, the document information can be printed finely and the user interface of the user can be improved.

Further, since the output condition registered for the bookmark can be used as the search condition of the document information, for example, only the page for which the dark print parameter is set as the print condition can be searched and called. it can. Therefore, it is possible to search for finer and more sophisticated document information, and the user interface is improved.

[0161]

As described above, according to the document information management apparatus of the present invention, since the editing of the document information searched according to the editing restriction information registered for the bookmark is restricted, the addition of the bookmark is added. Editing of the document information that has been set can be restricted. Therefore,
There is no fear that the content of the document information to which the bookmark is added may be modified by another user without permission.

If the output of the document information retrieved according to the output limitation information registered for the bookmark is limited, the use of the document information added with the bookmark can be limited. Therefore, the secret information of the page with the bookmark can be kept secret.

Further, by selecting the bookmark corresponding to the user specified by the user information added to the bookmark, and retrieving and calling only the document information corresponding to the bookmark, each use A person can search only the document information to which the bookmark is added. Therefore, each user can quickly search the document information of the bookmark added by himself / herself.

Further, only when the password registered for the user is designated, the document information to which the bookmark of the user corresponding to the password is added can be retrieved and called. The added document information can be used only by a specific limited user.

Alternatively, when another user designated by the user information added when adding a bookmark to the document information uses the device, it is notified that an available bookmark is attached. By doing so, it is possible to reliably determine whether or not each user can use the document information to which the bookmark is added.

Further, when a storage medium such as a floppy disk is set, if the user information is read from the storage medium and the user who uses the device is discriminated, each user can use the device. You don't have to enter the user name when you do.

If the output condition for outputting the document information with the bookmark added to the bookmark is stored, the print condition can be set for each document information with the bookmark added. it can. Furthermore, if you retrieve and call the document information corresponding to the output condition,
The search can be performed based on the print conditions set for the document information.

[Brief description of drawings]

FIG. 1 is a block diagram showing a functional configuration of a document information management device shown in FIG.

FIG. 2 is a diagram showing the external appearance of the document information management apparatus according to the first embodiment of the present invention.

FIG. 3 is a diagram showing an example of a format when editing restriction information is stored in the bookmark information storage unit 15 shown in FIG.

4 is a diagram showing an example of a format when editing restriction information and output restriction information are stored in the bookmark information storage unit 15 shown in FIG.

5 is a flowchart of a document information registration process in the document information management device shown in FIG.

FIG. 6 is a flowchart of a document information search process in the document information management apparatus shown in FIG.

7 is a diagram showing an example of a work screen when registering document information in the display device 3 shown in FIG.

8 is a diagram showing an example of a work screen when registering document information in the display device 3 shown in FIG.

9 is a diagram showing an example of a work screen when registering document information in the display device 3 shown in FIG.

10 is a diagram showing an example of a work screen when registering document information in the display device 3 shown in FIG.

11 is a diagram showing an example of a work screen when searching for document information on the display device 3 shown in FIG.

FIG. 12 is a diagram showing an example of a work screen when searching for document information on the display device 3 shown in FIG.

13 is a diagram showing an example of a work screen at the time of document information search on the display device 3 shown in FIG.

14 is a diagram showing an example of a work screen at the time of document information search on the display device 3 shown in FIG.

FIG. 15 is an external view of a document information management device according to a second embodiment of the present invention.

16 is a block diagram showing a functional configuration of the document information management device shown in FIG.

17 is a diagram showing an example of a format for storing bookmark information and additional information in the bookmark data storage memory 70 shown in FIG.

FIG. 18 is a flowchart of processing related to a bookmark operation in the document information management device shown in FIG.

19 is a flowchart of a bookmark user registration process in the document information management apparatus shown in FIG.

20 is a flowchart of a user-specific bookmark display process in the document information management apparatus shown in FIG.

FIG. 21 is a flowchart of user-specific bookmark search processing in the document information management apparatus shown in FIG.

22 is a flowchart of a user name and password input process in the document information management device shown in FIG.

23 is a flowchart of a document access restriction process in the document information management device shown in FIG.

FIG. 24 is a flowchart of another user's registration process for bookmarks in the document information management apparatus shown in FIG.

FIG. 25 is a flowchart of processing at the time of bookmark search in the document management apparatus shown in FIG.

26 is a flowchart of a user automatic determination process in the document management apparatus shown in FIG.

27 is a diagram showing an example of a work screen at the time of adding a bookmark to document information in the document management apparatus shown in FIG.

FIG. 28 is a diagram showing an example of a work screen at the time of adding a bookmark to document information in the document management apparatus shown in FIG. 16;

FIG. 29 is a diagram showing an example of a work screen at the time of adding a bookmark to document information in the document management apparatus shown in FIG. 16;

FIG. 30 is a diagram showing an example of a work screen when performing a bookmark search operation for document information in the document management apparatus shown in FIG. 16;

FIG. 31 is a diagram showing an example of a work screen during a bookmark search operation for document information in the document management apparatus shown in FIG. 16;

FIG. 32 is a diagram showing an example of a work screen during a bookmark search operation for document information in the document management apparatus shown in FIG. 16;

FIG. 33 is a diagram showing an example of a work screen during a bookmark search operation for document information in the document management apparatus shown in FIG. 16;

FIG. 34 is a diagram showing an example of a work screen during a bookmark search operation for document information in the document management apparatus shown in FIG. 16;

FIG. 35 is a diagram showing an example of a work screen during a bookmark search operation for document information in the document management apparatus shown in FIG. 16;

FIG. 36 is a diagram showing an example of a work screen when registering user information designating another user for the bookmark in the document management apparatus shown in FIG. 16;

FIG. 37 is a diagram showing an example of a work screen when searching for document information when user information designating another user is registered in the bookmark in the document management apparatus shown in FIG. 16;

FIG. 38 is a diagram showing an example of a work screen at the time of document information search when user information designating another user is registered in the bookmark in the document management apparatus shown in FIG. 16;

FIG. 39 is a block diagram showing a functional configuration of a main part relating to the present invention in the control device 7 of the document information management device of the third embodiment of the present invention.

FIG. 40 is an explanatory diagram of document information to which a bookmark is added.

FIG. 41 is a diagram showing an example of a storage format of data of normal document information.

FIG. 42 is a diagram showing an example of a normal page information storage format.

[Fig. 43] Fig. 43 is a diagram illustrating an example of a page information storage format when an output condition is registered for a bookmark.

FIG. 44 is a diagram illustrating an example of a storage format of bookmark information that stores output conditions for bookmarks.

45 is a diagram showing an example of a work screen at the time of an operation of registering an output condition for a bookmark in the document management apparatus shown in FIG. 39.

FIG. 46 is a diagram showing an example of a work screen when registering output conditions for a bookmark in the document management apparatus shown in FIG. 39.

FIG. 47 is a diagram showing an example of a work screen when registering output conditions for a bookmark in the document management apparatus shown in FIG. 39.

48 is a diagram showing an example of a work screen at the time of a document information search operation based on output conditions registered for a bookmark in the document management apparatus shown in FIG. 39.

FIG. 49 is a diagram showing an example of a work screen at the time of a document information search operation based on output conditions registered for a bookmark in the document management apparatus shown in FIG. 39;

50 is a diagram showing an example of a work screen at the time of a document information search operation based on output conditions registered for a bookmark in the document management apparatus shown in FIG. 39.

51 is a flowchart of a process for printing the retrieved document information in the document management apparatus shown in FIG.

[Explanation of symbols]

1 keyboard device 2 mouse 3 display device 4 printing device 5 storage device 6 scanner device 7 control device 8 input control unit 9 output control unit 10 read / write control unit 11 control processing unit 12, 72 bus 13 document information storage unit 14 search data storage unit 15 Bookmark information storage unit 20, 30, 80, 90, 100, 130 Work screen 21, 31, 82, 92, 132 Work menu column 22 Document registration key 23 Bookmark key 24 Restricted information registration item 25 Password selection / input column 26,87,137 End key 27,34,3
7,140 Execution key 32 Document search key 33 Search condition input field 35 Message field 36 Password input field 51 Optical disk device 52 Floppy disk device 53 Hard disk device 62 Bitmap memory 60 Keyboard (KB) / mouse interface (I
/ F) section 61 Display interface (I / F) section 63 Scanner / printer interface (I / F) section 64 Optical disk interface (I / F) section 65 Floppy disk interface (I / F) section 66 Hard disk interface (I / F) ) Section 67 image data storage memory 68 screen drawing processing section 69 system memory 70 bookmark data storage memory 71 control section 101 user sending list 81, 91, 91 ', 102, 120, 131 document information 83, 133 bookmark addition key 84, 94, 121, 134 Bookmark (bookmark mark) 85 Additional information key 86 Additional information input field 93 Bookmark turning key 95 Bookmark list key 96 Bookmark list 97 Page search key 98 Message field 99 Additional information input field 110 Document information management means 11 1 bookmark adding means 112 bookmark searching means 113 output condition storing means 114 output condition searching means 135 output condition key 136 output condition input field 138 bookmark search key 139 search condition input field E1, E10 bookmark number area E2, E11
Document ID area E3, E12 page (page) area E4 edit control information area E5 password area E13 user name area E14 type area E15 additional information area E20 document name storage area E21 number of pages storage area E22 page information pointer storage area E23 bookmark presence / absence information Storage area E24 Printing condition storage area E25 Page number storage area E26 Character information pointer storage area E27 Image information pointer storage area E28 Bookmark pointer storage area

Claims (8)

[Claims] 1. A document information management means for registering and managing document information composed of characters, figures, etc., a bookmark adding means for adding a bookmark to an arbitrary portion of the document information, and a bookmark added by the means. In a document information management device having a bookmark search means for searching for and calling corresponding document information, the edit restriction information registration means for registering edit restriction information for the bookmark and the edit restriction information registered by the means A document information management apparatus comprising: a document information editing limiting unit for limiting editing of document information searched by a bookmark searching unit. 2. A document information management means for registering and managing document information composed of characters and figures, a bookmark adding means for adding a bookmark to an arbitrary portion of the document information, and a bookmark added by the means. In a document information management device comprising a bookmark search means for searching and calling corresponding document information, the output restriction information registration means for registering output restriction information for the bookmark, and the output restriction information registered by the means A document information management device, comprising: document information output limiting means for limiting the output of the document information retrieved by the bookmark retrieval means. 3. A document information management means for registering and managing document information including characters and figures, a bookmark adding means for adding a bookmark to an arbitrary portion of the document information, and a bookmark added by the means. In a document information management device equipped with a bookmark search means for searching and calling corresponding document information, a means for adding user information for designating a user for the bookmark, and a user designated by the user information A document information management apparatus comprising: a user-specific bookmark search unit that selects a corresponding bookmark and searches for and calls only document information corresponding to the selected bookmark. 4. The document information management apparatus according to claim 3, further comprising a password registration means for registering a password for the user, wherein the user-specific bookmark search means is set to the password registered by the password registration means. A document information management apparatus, characterized in that it is a means for searching and calling out document information to which a user's bookmark corresponding to the password is added only when designated. 5. The document information management device according to claim 3, wherein when the bookmark adding means adds a bookmark to the document information, a means for adding user information for designating another user to the bookmark, A document information management device comprising means for notifying that a bookmark that can be used by another user specified by user information is used when using the device. 6. The document information management apparatus according to claim 3, wherein the user information is registered in a storage medium such as a floppy disk, and when the storage medium is set, the use is performed. A document information management apparatus, characterized in that it is provided with user discrimination means for discriminating the user who uses the apparatus by reading the personal information. 7. A document information management means for registering and managing document information composed of characters and figures, a bookmark adding means for adding a bookmark to an arbitrary portion of the document information, and a bookmark added by the means. In a document information management device including a bookmark search unit that searches for and calls corresponding document information, an output condition storage unit that stores an output condition for outputting the document information with the bookmark added to the bookmark. A document information management device characterized by being provided. 8. The document information management apparatus according to claim 7, further comprising means for searching and calling document information corresponding to the output condition.