JPH0528196A - Electronic filing device - Google Patents

Abstract

PURPOSE:To provide the electronic filing device capable of accessing to the actually required information and efficiently retrieving the information by immediately searching the only data in conformity with a user's purpose and giving a tag or guide to both a document and an original in retrieving a tag or guide of the electronic filing device. CONSTITUTION:A original reader 1 reads an image, a keyboard 2 inputs character information, a graphic display 3 displays image original or character information, an original and document information storage device 5 stores image original. An image document storage device 6 stores management information of several of the image document. A tag data storage device 4 stores a mark called by the tag for simplifying the retrieval of the document or original. A controller 7 replaces the tag data of the tag data storage device 4, and enables free retrieval by the tag data permitting either of the original and the document as a tag object.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus having a retrieval system called sticky note retrieval or bookmark retrieval, among electronic filing apparatuses.

[0002]

2. Description of the Related Art With the advent of the information society and the progress of optoelectronics, a storage medium called an optical disk capable of storing a large capacity has been developed, and an electronic filing apparatus has been attracting attention as an application technology of this storage medium. Since this electronic filing device can store a large amount of image originals and images as they are, it is becoming a very effective technical means for organizing handwritten data, photographic data, catalog data and the like. However, in the conventional electronic filing device, it is necessary to properly organize the search key system, which is inconvenient when it is desired to associate the simple filing with the image data. As a simple search method developed for this purpose, there is a search method called sticky note search or bookmark search.

[0003]

For the sticky note search or bookmark search that has been conventionally used, the sticky note data is stored in the system.
There are two problems that it can only have types and that the target data to which the sticky note data is attached is limited to the manuscript.

First, the drawbacks when only one kind of sticky note data can be held are as follows. That is, the content of a large amount of image manuscript is
It is referred from various angles, and from very different angles due to differences in individuality and awareness of the problem. For this purpose, a personalized sticky note is required. It was not possible to privatize, so it was impossible to freely attach and detach sticky notes.

Next, the drawbacks of attaching the sticky note data only to the manuscript are as follows. That is, the sticky note is not limited to being attached to the manuscript alone, but may be the entire document as a set of manuscripts. At this time, the drawback of the current method is that it requires a lot of work because a sticky note is attached to each of the manuscripts constituting the target document.

Therefore, a technical object of the present invention is to provide an electronic filing device which can immediately find only the data that matches the purpose of use in a sticky note search or a bookmark search in the electronic filing device.

Further, another technical problem of the present invention is that by attaching a sticky note or a bookmark to both the document and the manuscript, it is possible to access necessary and sufficient information that is actually necessary, and to perform efficient retrieval. It is to provide an electronic filing device capable of

[0008]

An electronic filing apparatus according to the present invention comprises a first input means for reading an image original, a second input means for inputting character information, and an image original or character information. Means for displaying the image, a first storage means for storing the image original, a second storage means for storing information for managing the image original or a document including a plurality of image originals, and the image original Third storage means for attaching a sticky note to one document or one document and for facilitating retrieval of manuscripts and documents; and registration of sticky note data and sticky note data for facilitating retrieval by this sticky note It has a control means for controlling the search, and can replace the sticky note data stored in the third storage means, and the target to which the sticky note can be attached is either a manuscript or a document. And by, characterized in that it is free search by tag data.

[0009]

In the present invention, the first input means reads the image original. The second input means inputs character information. The output means displays an image original or character information. The first storage means stores the image original. The second storage means stores information for managing a document including a plurality of documents. The third storage means stores a mark (mark) attached to one image original or one document and referred to as a sticky note for facilitating retrieval of the original or document. The control means controls the registration of the sticky note data and the search by the sticky note data in order to facilitate the search by the sticky note. It is possible to replace the sticky note data stored in the third storage means, and to make it possible to attach the sticky note to either a manuscript or a document, so that the sticky note data can be freely searched.

[0010]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of an electronic filing apparatus according to an embodiment of the present invention. As shown in FIG. 1, the electronic filing device is composed of two types of input devices, output devices, three types of storage devices, and a control device 7.

The input devices are the document reading device 1 and the keyboard 2. Of these, the document reading device 1 reads a document as an image. Further, the keyboard 2 is used to input various character information, that is, a command for operating the device such as starting, stopping, and abnormal processing of the device, inputting sticky note data to be attached to a manuscript or a document, and inputting a document name to be attached to the document. To do.

The output device is a graphic display 3
Here, the sticky note data is displayed, and the image original specified by the sticky note search is displayed.

The storage devices are the sticky note data storage device 4, the manuscript / document information storage device 5, and the image manuscript storage device 6. The sticky note data storage device 4 specifically uses a floppy disk to facilitate data document changes. This floppy disk stores the data of a sticky note attached to a manuscript or a document. The manuscript and document information storage device 5 specifically uses a magnetic disk, and stores manuscript information for managing image data stored in an image manuscript storage device, which will be described later, and stores a plurality of manuscripts. Stores document management information for managing a set of documents. Further, the image document storage device 6 specifically uses an optical disk, and stores the data of the image document read from the document reading device 1 in the form of a dot pattern.

The control device 7 controls the grouping of a plurality of registered manuscripts into a document, controls the addition of the document name input from the keyboard 2 to the document, and the like. Controlling attachment of tag data to a registered manuscript or document.

Next, the operation of the electronic filing apparatus according to the embodiment of the present invention will be described with reference to FIGS.

First, the manuscript and document management will be described. Here, a document refers to a set of manuscripts that are one logical block that is usually used.

A document input using the document reading device 1 is converted into an image and stored in the image document storage device 6. At this time, if the document is the first page of the document, the document name is simultaneously entered using the keyboard 2 and stored in the document and document information storage device 5. This operation uniquely determines the document name for the document. A normal document is composed of a plurality of manuscripts. When the input manuscript does not belong to any document, the document is not created unless the above-mentioned document name is input, and only the manuscript is registered.
The procedure for storing the image document in the image document storage device 6 will be described with reference to FIG. As shown in FIG. 2, the manuscripts are numbered one by one. Set 11. This number is uniquely assigned to each optical disk medium. Therefore, the same manuscript no. There can be no more than one. Further, the date of the original is automatically taken out from the control device 7 and set to the registration date 12. Next, it is determined which address on the image document storage device is to be stored, and this address is set to the head address 13 of the optical disk. Next, the actual image original 15 is written in the storage device 6. Manuscript 1
At the time when the writing of the image for one sheet is completed, the final address of the optical disc of the image original is taken out and set in 14. Manuscript No. These four items are collectively written in the manuscript and document information storage device 5 in a state in which the final addresses 14 to 14 of the optical disk have been set.

Next, the creation of a document will be described with reference to FIG. In the case of the first page of the document, the document name is entered at the same time when the document is read from the document reading device 1, and this is set to the document name 22 in FIG. Next, document No. Is automatically generated. This is also the manuscript No. It is uniquely assigned to each medium. This value is the document number. Set to 21. As the registration date 23, the date taken out from the control device 7 is set. Next, document composition manuscript No. No. 24 of the manuscript constituting the document. Set the left side as the first page in order. That is, in the case of the first page of the document, 21 document No. From 2
Document composition manuscript No. 4 Set up to the first page of
After the second page of the document, set only 24 parts. If you finish inputting one document in this way, 21
24 items are summarized in the manuscript and document information storage device 5
Write in

Next, attachment of tag data will be described with reference to FIG. After the document or manuscript is registered, the sticky note data is added. The sticky note can be attached to each document or each document. First, the sticky note name is input from the keyboard 2 and set in the sticky note name 31. Next, search for the manuscript or document to which you want to give this tag name. This search is performed while displaying the manuscript page by page on the graphic display 3 in document units and checking the contents. For this purpose, while looking inside the manuscript and the document information storage device 5, the document No. , Manuscript No. To know This manuscript No. 2 is used to know the start address of the optical disc and the final address of the optical disc for each document according to FIG. 2, and the image document stored in the image document storage device 6 Read and display this content on the graphic display 3. Looking at the displayed manuscript, if this corresponds to adding a sticky note, decide whether to use this manuscript itself or to add a sticky note to the document containing this manuscript. When only the manuscript is used, "G" is set in the data division 34 of the sticky note management table 33, and the data No. No. 35 of the manuscript Set. When a document is used, "B" is set in the data division 34 and the data number. Document No. 35. Set. As the registration date 32, the date when the tag data is first created is set from the date managed by the control device 7. By repeatedly setting the data in the sticky note management table 33, the same sticky note name can be given to a plurality of documents or a plurality of sets of documents. When the value setting to the sticky note management table 33 is completed, 31 to 33
All the items are written in the sticky note data storage device 4. These are shown in FIG. The sticky note data storage device is a 4 floppy disk, and it is extremely easy to exchange data. For this reason, each person can create his / her own sticky note data and search by using it.

[0021]

As described above, according to the electronic filing apparatus of the present invention, the sticky note search or the bookmark search in the electronic filing apparatus can generate only one set of data for managing a mark called a sticky note. In comparison, each person can attach their own sticky notes or bookmarks,
It has become possible to immediately find only the data that matches your purpose of use.

Further, according to the electronic filing apparatus of the present invention, the sticky note or the bookmark can be attached only to the manuscript, but since it can be attached to both the document and the manuscript, the really necessary information is needed. And it became possible to access it enough, and it became possible to search efficiently.

[Brief description of drawings]

FIG. 1 is a block diagram of the present description.

FIG. 2 is a detailed explanatory diagram of document storage information.

FIG. 3 is a detailed explanatory diagram of document storage information.

FIG. 4 is a detailed explanatory diagram of sticky note data storage information.

[Explanation of symbols]

1 Document reader 2 keyboard 3 graphic display 4 Sticky note data storage device 5 Manuscript and document information storage device 6 Image manuscript storage device 7 Control device

Claims (3)

[Claims] 1. A first for reading an image original.
Input means, second input means for inputting character information, output means for displaying image manuscript or character information, first storage means for storing image manuscript, image manuscript or image manuscript A second storage means for storing information for managing a document in which a plurality of documents are collected, and a first storage device for storing a sticky note for facilitating retrieval of a manuscript and a document by adding one image manuscript or one document It is possible to replace the sticky note data stored in the third storage means with the third storage means and the control means for controlling the registration of the sticky note data and the search by the sticky note data in order to facilitate the search by the sticky note. In addition, the electronic filing device is characterized in that the object to which the sticky note can be attached is either a manuscript or a document, so that the user can freely search the sticky note data. 2. The electronic filing apparatus according to claim 1, wherein the third storage means is composed of a floppy disk and is capable of attaching sticky note data in individual units. 3. The electronic filing device according to claim 1, wherein the third storage means is capable of distinguishing between a manuscript and a document according to the stored data division.