JPH05274204A - File managing device - Google Patents

Abstract

PURPOSE:To retrieve a file after the lapse of preservation limit and to easily perform file management by simultaneously adding prescribed identification information to all the extracted files. CONSTITUTION:A file storage device 10 is provided with a storage device 110 composed of an attribute preserving part 110A to preserve attributes for abandonment and a file storage part 110B to preserve/manage file groups, input device 120 for manager to simultaneously set and erase abandonment candidate files, control part 130 for manager to process the relevant file corresponding to the batch setting and erasing instructions of the abandonment candidate files, output device 140 for manager to display the executed result of the control part 130 for manager, and control part 150 for general user to execute the revent processing according to an instruction inputted from a general user input device 20 from a general user instruction issue part 30. Therefore, it is all that required to each user to input the instruction from the input device 20.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a file management device for storing and managing a plurality of files.

[0002]

2. Description of the Related Art In a conventional file search device, when a discard attribute such as a storage time limit is set for a stored electronic file, the file is automatically notified without any notification to the user when the storage time limit expires. It had been deleted. Devices of this type are disclosed, for example, in Japanese Patent Laid-Open Nos. 61-187051 and 1-173159.

[0003]

As described above, in the above-mentioned conventional file retrieval apparatus, the user could not try to refer to the file without knowing that the storage period has expired. In addition, the user could not know whether or not a certain file has passed the storage expiration date without actually searching. In addition, if the file is needed again after the discard attribute is set, there is a problem that the discard attribute must be changed before the storage expiration date. Further, if a file whose storage period has expired is stored as it is, a load is placed on the storage device, resulting in a decrease in performance (that is, processing speed) and waste of storage space.

An object of the present invention is to provide a file management device which enables a file whose storage period has expired to be searched and facilitates file management.

Another object of the present invention is to provide a file management device capable of backing up a file whose storage period has expired and being able to access the file even after the storage period has expired.

Still another object of the present invention is to provide a file management device capable of visually recognizing the storage period of a file in advance.

[0007]

According to a first aspect of the present invention, in a file management device storing a plurality of files, an extracting means for extracting a file that meets a predetermined search condition from each of the files, and the extracted means. An identification information assigning unit that attaches predetermined identification information to all files at once is provided.

A second aspect of the present invention further comprises file deleting means for collectively deleting the files to which the predetermined identification information is added in the first aspect.

According to a third aspect of the present invention, in the first aspect of the present invention, a condition setting means for setting a predetermined condition for the file to which the identification information is added, and a file conforming to the set predetermined condition are collectively included. And a file deleting means for deleting the file.

According to a fourth invention, in the second invention or the third invention, a file storing means for storing a file to be deleted by the file deleting means, an instructing means for instructing restoration of a predetermined file, It further comprises a file reading means for reading a predetermined file from the file storage means in response to the return instruction.

According to a fifth aspect of the present invention, in the first to fourth aspects of the invention, there is provided a setting means for setting a file deletion notice time as the identification information, and a file for which the set file deletion notice time has been reached. It further comprises display means for displaying with addition of information indicating a deletion notice.

[0012]

In the first aspect of the invention, the predetermined identification information is collectively attached to all the files which are extracted by the extraction means and which meet the predetermined search conditions, so that each user can obtain the predetermined identification information. It is not necessary to perform an operation of assigning predetermined identification information such as information indicating that the file should be discarded to each file that matches the search condition.

In a second aspect of the invention, in the first aspect of the invention, the identification information assigning means collectively assigns the predetermined identification information to all the files which are extracted by the extracting means and which meet the predetermined search conditions. The files are collectively deleted by the file deleting means, so that each user does not need to perform the delete operation for each file that meets a predetermined search condition.

In a third aspect of the invention, in the first aspect of the invention, the identification information assigning means collectively assigns the predetermined identification information to all the files that are extracted by the extraction means and satisfy the predetermined search conditions. The predetermined condition is set by the condition setting means to the file of, and the files conforming to the predetermined condition are collectively deleted by the deleting means. Further, only the files that meet the predetermined conditions are deleted, and each user does not need to perform the delete operation for each individual file.

According to a fourth aspect of the present invention, in the second or third aspect of the invention, the file to be deleted by the file deleting means is stored in the file storing means and then responds to the file restoring instruction by the instructing means. Since the file is read from the file storing means by the file reading means, it is possible to save the file that should be deleted originally and refer to it.

In a fifth aspect of the invention, in the first to fourth aspects of the invention, when the file deletion notice time is set as the identification information by the setting means, the display means displays the file which has reached the file deletion notice time. On the other hand, since the information indicating the advance notice of deletion is added and displayed, the deletion deadline of the file can be visually recognized in advance.

[0017]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS First to third embodiments of the present invention will be described below with reference to the accompanying drawings.

First, a first embodiment will be described with reference to FIGS. 1 to 8.

FIG. 1 is a functional block diagram showing a first embodiment of a file management device according to the present invention. In the figure, the file management device saves a plurality of files, searches for a desired file from the file group, and performs batch setting and batch deletion of files to be discarded for the file group. A file storage device 10 that manages a group, a conditional expression for performing a search, a command to add and cancel a discard mark to a file that is a discard candidate, and a command to store and retrieve a file are input. General user input device 2 for
0, a general user command issuing unit 30 that issues an instruction for the above operation, and a display device 40 that displays a search result and a file group.
And is configured.

The file storage device 10 comprises a storage device 110 comprising an attribute storage unit 110A for storing discard attributes and a file storage unit 110B for storing and managing files.
And an administrator input device 120 for the administrator to perform batch setting and batch deletion of the discard candidate files, and an administrator who executes processing for the corresponding files by an instruction of batch setting and batch deletion of the discard candidate files Control unit 130
And a command (instruction) input from the general-purpose user input device 20 from the general-purpose output device 140 and the general-user command issuing unit 30 for executing the corresponding processing. And a general user control unit 150 that operates.

In this embodiment, the extracting means, the identification information adding means, the file deleting means, and the condition setting means described above are realized by the administrator control unit 130.

Next, with regard to the batch mark disposal processing,
This will be described with reference to FIGS. Note that FIG. 2 is a flow chart showing the batch mark addition processing operation, and FIGS. 3 to 5 are diagrams for explaining the operation for batch mark addition. ..

As shown in FIG. 2, when an administrator operates the administrator input device 120 to instruct to display a window, the administrator controller 130 opens the administrator window based on the instruction. It is opened (step 201) and displayed on the administrator output device 140. An example of this administrator window is shown in FIG. The administrator window 300 shown in this figure has an area 310 for displaying execution results and an area 320 for displaying a preset command group for the administrator.
It consists of and. Each command 32 in the area 320
1, 322, 323, and 324 are displayed, and when a desired command is instructed, the administrator control unit 130 opens the command menu for the command and displays it in the area 320. For example, when the "delete" command 322 is instructed, the command menu 322A is opened and the area 320 is opened.
When the "change" command 324 is designated, the command menu 324A is opened and displayed in the area 320.

The command menu 322A is provided with menus such as "delete file operation history", "delete drawer", and "candidate". Further, the command menu 324A is provided with menus such as “change service profile”, “change drawer layer”, and “set discard candidate”. A drawer organizes files and manages them efficiently, and plays a role like a cabinet when storing physical files.

Here, a command menu 324A is displayed by instructing the "change" command 324, and the mouse is pointed down (Point Down) from the menu 324A to set "discard candidate" as a search attribute. 2, the administrator control unit 130 executes the "change / discard candidate setting" command as shown in FIG. 2 (step 202), and opens the discard candidate setting window as shown in FIG. And displays it on the administrator output device 140. In the example shown in FIG. 4, the window 400 is composed of an area 410 for setting a drawer name and an area 420 in which the “apply”, “cancel”, and “start” commands are displayed. It should be noted that the “set discard candidate” as a search attribute is an attribute indicating a file candidate whose storage period has expired.

The administrator operates the administrator input device 120 to input the drawer name in the area 410 of the window 400 (step 203), and further selects the "apply" or "start" command in the area 420. .. For the drawer name, in addition to the only existing name, the symbol "*" (wildcard)
Can be used to specify all drawers in the file store or the appropriate drawers.

When the drawer name is input and the "apply" or "start" command is selected, the administrator control unit 130
As shown in FIG. 2, a discard mark is added as identification information to the file in the corresponding drawer (step 204), and the corresponding drawer name still exists (whether a wild card is used). It is checked whether or not (step 205), and if there is still a drawer name, the above step 2
Returning to step 04, the steps after this step are executed, and if the drawer name does not exist any more, the processing ends. When the "Apply" or "Start" command is executed, the success or failure of the command is displayed in the area 310 (see FIG. 3) of the window 300.

Here, when the drawer 1 is input as the drawer name and the "apply" or "start" command is executed, and as a result, the execution is successful, the general user operates the general user input device 20 to make the drawer. When a request for displaying the file list in 1 is made, the general user command issuing unit 30 issues a file list creation processing command of the drawer 1 to the general user control unit 150. Control unit for general user 15
At 0, when the command is received, the file device 10 is searched, a file list of files in the drawer 1 is created, and this is output to the general user command issuing unit 30. The file list is input and displayed on the display device 40 via the general user command issuing unit 30. The display state of this file list is shown in FIG. In the example shown in this figure, in the file list window 500, the file names 510 and 52 corresponding to the files existing in the drawer 1 are displayed.
0, 530, 540 are displayed and the file name 51
A discard mark 51 as identification information corresponding to 0, 540
0A and 540A are given. It can be seen that the file with the file name to which the discard mark is added is the file whose storage date has expired.

As described above, since the administrator gives the discard mark to all the files whose storage time limit has expired,
Each general user only displays the file list, and the file list with the discard mark added to the corresponding file is displayed. Therefore, which file is the file whose retention date has passed Can be easily recognized.

Next, the batch deletion processing of the discard candidate files will be described with reference to FIGS. 6 to 8.

FIG. 6 is a flowchart showing the batch deletion processing operation, and FIGS. 7 and 8 are diagrams for explaining the operation for batch deleting the discard candidate files.

As in the case of the batch discard mark giving process, when the administrator operates the administrator input device 120 to instruct to display a window, the administrator control unit 130.
Is displayed by opening the administrator window 300 shown in FIG. 3 (step 601) and displaying it on the administrator output device 140, and by instructing the “delete” command 322 in the administrator window 300. “Candidate candidate” as a search attribute from the command menu 322A
Is selected, the "delete / discard candidate" command is executed (step 602) to open the delete / discard candidate window 700 as shown in FIG.
To display.

Like the window 400, the deletion / discard candidate window 700 illustrated in this figure also displays an area 710 for setting a drawer name and "apply", "cancel", and "start" commands. And a region 720. Area 710 of the deletion / discard candidate window 700
Enter the drawer name in (Step 603), and then click "Apply".
Alternatively, when the “start” is instructed, the administrator control unit 130
Execute the "Apply" or "Start" command to delete all the files with the discard mark in the corresponding drawer (step 604), and if the corresponding drawer name still exists (use a wild card). (Step 605), if there is still a drawer name, the process returns to step 604 to execute the steps after this step, and if there is no more drawer name, the process is terminated.

The conditions for designating the drawer are the same as in the case of the batch mark disposal process. In the case of batch deletion of the discard candidate files, the drawer name is input as a predetermined condition for designating a file to be deleted from files to which the discard mark is added. Therefore, by using the discard candidate file existing in the drawer corresponding to the only existing name or the symbol “*” (wild card), all the drawers in the file storage device or the discard existing in the corresponding drawer are used. Can delete candidate files.

Now, the general user inputs the general user input device 2
When 0 is operated to request display of the file list in the drawer 1, the general user command issuing unit 30 causes the general user control unit 150 to create a file list of the drawer 1 as a predetermined condition. Issue an order. Upon receiving the command, the general user control unit 150 searches the file device 10, creates a file list of files in the drawer 1, and outputs the file list to the general user command issuing unit 30. The file list is input and displayed on the display device 40 via the general user command issuing unit 30. The display state of this file list is shown in FIG. In the example shown in this figure,
Each file name 52 corresponding to each file existing in the drawer 1 is displayed in the file list window 800.
0 and 540 are displayed. That is, when attention is paid to FIG. 8, it is found that the file names 510 and 540 to which the discard marks shown in FIG. 5 are added are deleted, which means that the corresponding files are deleted. It means that.

As described above, since the administrator deletes the discard candidate files in a lump, it is not necessary for each general user to delete the discard candidate files.

In the first embodiment, the general user operates the general user input device 20 to issue an instruction to cancel the designation of the discard candidate file or an instruction to remove the discard mark from the file with the discard mark. You can also instruct. These commands are issued by the general user command issuing unit 30.
And is input to the general user control unit 150. The general user control unit 150 searches the storage device 110 according to the input instruction, and performs an operation of canceling the designation of the discard candidate file and an operation of removing the discard mark. Therefore, it is possible to exclude the files whose storage period has expired from the discard candidate files.

As described above, according to the first embodiment, the administrator sets the files to be discarded at once, and when the file list is displayed, a discard mark is added to the corresponding files. Since it is added and displayed, each general user can refer to the displayed file list by issuing a file list display request without performing a search operation for files whose retention period has expired. You can recognize files that you do not need.

Further, since the administrator assigns the discard mark and deletes the discard candidate files collectively, the labor of each general user can be saved.

Further, even if there is a file whose retention date has expired, unless a file deletion operation (collective deletion operation of discard candidate files) is performed,
Since the file is not automatically deleted, each general user can refer to the file whose retention date has expired.

In the above embodiment, when the discard mark is added, it is added to the file whose retention date has passed. However, in addition to this, the reference count of the file, the storage date of the file, A discard mark may be added according to an attribute such as a user name.

Next, a second embodiment will be described with reference to FIGS. 9 to 15.

FIG. 9 is a functional block diagram showing a second embodiment of the file management device according to the present invention. In the same figure, the file management device performs restoration of discarded documents, file storage device 910 that manages and stores a large number of files, file storage and retrieval commands, and storage deadline setting operations. A general user input device 920,
General user command issuing unit 9 that issues the above-mentioned operations and commands
30, a display device 940 that displays a file group, and a backup device 950 that backs up and recovers files from the file storage device 910 whose storage expiration date has passed.

The file storage device 910 is a storage device 911 including an attribute storage unit 911A for storing the expiration date and a file storage unit 911B for storing and managing a file group.
The administrator input device 912 for the administrator to input the restoration of the discarded document, and the instruction to restore the discarded document,
An administrator control unit 913 that executes a process on the corresponding file, an administrator output device 914 that displays the execution result by the administrator control unit 913, and a general user input device 920 from the general user command issuing unit 930. And a general user control unit 9150 that executes a corresponding process according to a command (instruction) input from.

The storage device 911 also includes an attribute storage unit 911.
It also has a function of referring to the attribute contents saved in A and deleting a file whose expiration date has passed from the file storage unit 911. In the second embodiment, the file is not deleted immediately even if the storage period has expired, and a predetermined grace period (which will be described later) is provided. The attribute storage unit 911A stores
Since the file name and the storage period are stored in association with each other, the corresponding file can be specified.

The backup device 950 includes a backup execution controller 951 and a backup data storage device 952.
And is configured. Backup execution control unit 9
The file 51 backs up the files stored in the file storage device 910, the storage expiration date of which has passed, to the backup data storage device 952 in accordance with a preset activation cycle. When the backup process ends, the backed up files stored in the file storage unit 911B are deleted from the file storage unit 911B. It should be noted that the above-mentioned predetermined grace period is set to be longer than the above-mentioned start-up cycle and the actual backup processing time in consideration of the predetermined period.

The backup data storage device 952 manages and stores the backed up data.

In this second embodiment, the administrator input device 912 fulfills the function of the above-mentioned instruction means,
Further, the backup device 950 fulfills the function of the above-mentioned file storage means, and further the administrator control section 913 fulfills the function of the above-mentioned file reading means.

In the above configuration, a file storage process by the file management device, a backup process of a file whose retention period has expired, and a restoration process of a backed up file will be sequentially described.

First, the file storage process will be described.

When storing a document file, the general user operates the general user input device 920 to display the drawer window 1000 as shown in FIG. 10 on the display device 940, and further stores it, for example. The storage operation for document 3 is performed. At this time, drawer window 1
Apart from 000, a storage option sheet 1100 as shown in FIG. 11 is displayed on the display device 940. In this storage option sheet 1100, in order to set the retention deadline of the file to be stored at present, the item 1 of "from storage date" is set.
110 and an item 1120 of "until designated date" are provided. In this example, by designating the item 1110, the item 1130 for further designating the period is displayed. When the item 1120 is designated, an item for setting the designated date and time, such as "year, month, day", is displayed. Note that commands "start" and "cancel" are provided on the upper part of the storage option sheet 1100, and these commands have the same functions as the commands "start" and "cancel" described in the first embodiment. is doing.

Next, a backup process of a file whose storage period has expired will be described.

A file whose storage expiration date has been set using the storage option sheet 1100 has been stored in the backup data device 952 in a format as shown in FIG. 12 by the backup execution control unit 951 whose startup time has been set in advance. To be done. That is, the file has a discard time (4 bytes) 1210, a storage destination drawer name (10
0 byte) 1220, file name (10 bytes) 1
It is stored in the backup data device 952 together with the information of 230 (actually a byte string).

When the file is backed up, the same file as the backed up file is deleted from the normal file storage unit 911B.

Next, the process of restoring the backed up file will be described with reference to FIGS. Note that FIG. 13 is a flowchart showing the restoration processing operation,
14 and 15 show diagrams for explaining the processing steps.

As shown in FIG. 13, when the administrator operates the administrator input device 912 to instruct to display the window, the administrator control unit 913 opens the administrator window based on the instruction. Open it (step 131)
0), and display on the administrator output device 914. An example of this administrator window is shown in FIG. The administrator window 1400 shown in FIG. 14 includes an area 1410 for displaying execution results and an area 1420 for displaying a preset administrator command group. Area 142
0 for each command 1421, 1422, 1423, 14
24 is displayed, and when a desired command is designated, the administrator control unit 913 opens a command menu for the command and displays it in the area 1420. For example,
When the "service" command 1421 is instructed, the command menu 1421A is opened and displayed in the area 320, and when the "change" command 1424 is instructed, the command menu 1424A is opened and displayed in the area 320.

The command menu 1421A is provided with menus such as "start", "stop", and "mount". On the other hand, the command menu 1424A is provided with menus such as “change service profile”, “change drawer layer”, “set discard candidate”, and “restore discarded document”.

Here, a command menu 1424A is displayed by instructing the "change" command 1424, and when the mouse is pointed down (Point Down) from the menu 1424A and "restore discarded document" is selected, The administrator control unit 913 executes the "restore changed / discarded document" command (step 1320), and
A recovery window 1500 for the discarded document as shown in FIG. 5 is opened and displayed on the administrator output device 914. Window 1
500 is provided with an area 1510 for setting a service name, an area 1520 for setting a file name, an area 1530 for setting a discard date, and "apply", "cancel", and "start" commands. Area 1540 is provided. Note that these commands have the same functions as the "apply", "cancel", and "start" commands described in the first embodiment.

When such a window 1500 is displayed, the administrator operates the administrator input device 912 to set the file name in the area 1520 of the window 1500 or set the discard date in the area 1530. (Step 1330). The date of disposal can be set by using the inequality symbol "<" or the inequality symbol ">" as a condition before or after a certain date.

After setting the condition for specifying the file to be restored in this way, when the administrator operates the administrator input device 912 to instruct "apply" or "start" in the area 1540, the management is performed. The personal control unit 913 reads the corresponding file from the backup data storage device 952 and stores it in the original drawer of the storage device 911 (step 1340). The drawer has the same function as the drawer described in the first embodiment.

At the time of restoring the file, since the file is stored in the backup data storage device 952 in the format shown in FIG. 12, the file should be restored based on the set file name or the storage time limit. In addition to being able to know, the storage location of the file can also be known.

When storing the file in the original drawer, the storage expiration information, which is its attribute, is deleted and stored, or the storage expiration date of the file is expired as an attribute, for example, "restore after expiration of storage expiration". Store after describing that it is excluded from the deletion processing target by. The file restored by this is stored in the storage device 91 unless the file is explicitly deleted or the storage period is set again.
It will not be deleted from 1.

Then, the general user can refer to the restored file by performing the same operation as referring to a normal file.

As described above, according to the second embodiment, even a file whose storage period has expired is backed up, so the user can refer to that file. ..

Since the same file is deleted from the file storage device 910 after the file whose storage period has expired is backed up, the storage space of the normally used file storage device 910 can be effectively used. .. Therefore, it is possible to prevent an abnormal increase in data in the file storage device 910, and thus improve the performance (processing speed).

Next, a third embodiment will be described with reference to FIGS.

FIG. 16 is a functional block diagram showing a file management device according to the invention. In the figure, the file management device includes a user input device 1610 that allows the user to perform a file storage operation and a file extraction operation, and set a retention deadline date and a discard advance notice time as a file delete advance notice time.
User command issuing unit 1620 which issues a command for the above operation
And a display device 1630 for displaying a file group, and a file storage device 1640 for searching for a corresponding file, executing batch deletion of files whose retention period has expired, and managing / saving a large number of files. Is configured. In the third embodiment, the user input device 1
610 serves the function of the above-mentioned setting means, and the display device 1630 fulfills the function of the above-mentioned display means.

With such a configuration, the notice of disposal of the file management device will be described with reference to FIGS. 17 to 19. Note that FIG. 17 shows a flowchart showing the operation of the notice of disposal, and FIGS. 18 and 19 show diagrams for explaining the process of the notice of disposal.

First, the file storage process will be described. As shown in FIG. 17, the general user operates the user input device 1610 to display the drawer window 1000 shown in FIG. 10 described in the second embodiment on the display device 1630 when storing the document file. Then, for further storage, for example, a storage operation for the document 3 is performed (17
10).

At this time, separately from the drawer window 1000, a storage option sheet 180 as shown in FIG.
0 is displayed on the display device 1630 (1720). This storage option sheet 1800 is the second storage option sheet 1800 shown in FIG.
The configuration of the storage option sheet of the above embodiment has a configuration in which an item 1810 for setting the notice time of disposal is added. A default value is displayed as an initial value in this item 1810, but an arbitrary value can be set.

Such a storage option sheet 1800
In response to this, the user operates the user input device 1610 to set a storage deadline and a notice of disposal (step 173).
0, 1740), and when the “start” command is further issued, the file storage device 1640 causes the user command issuing unit 1
Based on the execution command of the “start” command from 620,
The "start" command of the storage option sheet 1800 is executed (step 1750). As a result, in the file storage device 1640, the file is stored in association with the set storage time limit and the set notice date and time of disposal.

Then, the file storage device 1640 periodically scans the information on the storage deadline and the notice date and time of discard to check whether there is a file to be given notice of discard, and if there is a corresponding file, give notice of discard. The user command issuing unit 1620 is notified of the information on the file to be processed.

Then, the user uses the second list used when referring to the list of stored files and storing the files.
When the operation for displaying the drawer window 1000 as shown in FIG. 10 described in the above embodiment is performed, the user command issuing unit 1620 notifies the display device 1630 of the drawer window creation command together with the information of the file that should be discarded. To do.

Then, the display device 1630 creates and displays a drawer window 1900 as shown in FIG.
In the example shown in FIG. 19, reference numeral 1910 is a mark indicating a notice of disposal as a notice of deletion. This allows the user to know that the corresponding file (Document 3 in this example) will be discarded in the near future.

As described above, according to the third embodiment, the notice of time of disposal is set for each file, and when the time is reached, the notice of disposal is displayed for the corresponding file. Therefore, the user cannot know the discard time in advance, and as a result, the operation of the treatment of the file (for example, saving again or discarding) can be executed in advance.

[0076]

As described above, according to the first aspect of the present invention, the predetermined identification information is collectively attached to all the files that meet the predetermined search conditions. Since it is not necessary to perform an operation of assigning predetermined identification information such as information indicating that the file should be discarded to each file that meets the search condition of, there is an advantage that the work amount of each user can be reduced. ..

According to the second invention, the predetermined identification information is collectively given to all the files which meet the predetermined search condition, and the files are collectively deleted. The user does not need to perform the delete operation for each file that meets the predetermined search condition. Therefore, there is an advantage that the workload of the user can be reduced.

According to the third aspect of the present invention, the predetermined condition is set for the files which meet the predetermined search condition and are collectively given the predetermined identification information, and the files which meet the predetermined condition are selected. Since all files are deleted at once, only the files that you want to delete are deleted from the searched file group instead of deleting all the files that meet the specified search conditions. There is no need to delete the file. Therefore, there is an advantage that the workload of the user can be reduced.

Therefore, from the above description, the file whose storage period has expired is not automatically deleted unless the identification information is added and the deletion operation is performed, so that the file whose storage period has expired can be searched. Further, since the files are collectively deleted, it is not necessary for each user to perform the delete operation, which reduces the work amount. Therefore, it is possible to provide a file management device that facilitates file management by the user.

According to the fourth invention, the file to be deleted by the file deleting means is stored in the file storing means, and then stored in the file storing means by the file reading means in response to the instruction to restore the file. Since the file is read out, there is an advantage that the file that should be deleted after the expiration of the storage period can be referred to.

According to the fifth invention, when the file deletion notice time is set as the identification information by the setting means, the display means indicates that the file which has reached the file deletion notice time shows the deletion notice. Since the information is added and displayed, it is possible to visually recognize in advance the file deletion deadline, and it is possible to execute the action (for example, to save the file again or to discard it) in advance. There is an advantage that.

[Brief description of drawings]

FIG. 1 is a functional block diagram showing a first embodiment of a file management device according to the present invention.

FIG. 2 is a flowchart showing a processing operation of batch application of discard marks in the first embodiment.

FIG. 3 is a diagram showing an example of an administrator window displayed in the process of collectively assigning discard marks in the first embodiment.

FIG. 4 is a diagram showing an example of a discard candidate window displayed in a process of collectively assigning discard marks in the first embodiment.

FIG. 5 is a diagram showing an example of a file list window displayed in the process of collectively assigning discard marks in the first embodiment.

FIG. 6 is a flowchart showing the processing operation of batch deletion of discard candidate files in the first embodiment.

FIG. 7 is a diagram showing an example of a deletion / discarding candidate window displayed in the process of collectively deleting disposing candidate files in the first embodiment.

FIG. 8 is a diagram showing an example of a file list window displayed in the process of collectively deleting the discard candidate files in the first embodiment.

FIG. 9 is a functional block diagram showing a second embodiment of the file management device according to the present invention.

FIG. 10 is a diagram showing an example of a backup format according to the second embodiment.

FIG. 11 is a diagram showing a window used when storing a file in the second embodiment.

FIG. 12 is a diagram showing an option for setting a storage period according to the second embodiment.

FIG. 13 is a flowchart showing a recovery processing operation in the second embodiment.

FIG. 14 is a diagram for explaining the process of a restoration process in the second embodiment.

FIG. 15 is a diagram for explaining the process of a restoration process in the second embodiment.

FIG. 16 is a functional block diagram showing a third embodiment of the file management device according to the present invention.

FIG. 17 is a flowchart showing the operation of the notice processing for discarding in the third embodiment.

FIG. 18 is a diagram for explaining the process of discard advance notice processing in the third embodiment.

FIG. 19 is a diagram for explaining the process of the notice of disposal in the third embodiment.

[Explanation of symbols]

10, 910, 1640 ... File storage device, 20, 9
20 ... General user input device, 30, 930 ... General user command issuing unit, 40, 940, 1640 ... Display device, 11
0A, 911A ... Attribute storage unit, 110B, 911B ... File storage unit, 110, 911 ... Storage device, 120, 9
12 ... Administrator input device, 130, 913 ... Administrator control unit, 140, 914 ... Administrator output device, 150, 9
15 ... General user control unit, 950 ... Backup device, 951 ... Backup execution control unit, 952 ... Backup data storage device, 1610 ... User input device, 1
620 ... User command issuing unit.

Claims (5)

[Claims] 1. In a file management device storing a plurality of files, an extracting means for extracting a file that matches a predetermined search condition from each of the files, and a predetermined identification information are collectively included in all the extracted files. A file management device comprising: identification information giving means for giving the information. 2. The file management device according to claim 1, further comprising a file deleting unit that collectively deletes the files to which the predetermined identification information is added. 3. A condition setting means for setting a predetermined condition for the file to which the identification information is added, and a file deleting means for collectively deleting files conforming to the set predetermined condition. The file management apparatus according to claim 1, further comprising: 4. A file storage unit for storing a file to be deleted by the file deletion unit, an instruction unit for instructing restoration of a predetermined file, and a file for reading out a predetermined file from the file storage unit by the restoration instruction. 4. The file management device according to claim 2, further comprising a reading unit. 5. A setting means for setting a file deletion notice time as the identification information, and a display means for displaying information with a deletion notice given to a file which has reached the set file deletion notice time. 5. The file management device according to claim 1, further comprising: