JPH04323955A - Facsimile reception notice system - Google Patents

Abstract

PURPOSE:To allow a recipient located remote from the facsimile equipment to recognize the reception of a facsimile document and a name of a caller without a delay. CONSTITUTION:A sender fills in a caller number and a recipient number decided in advance for identifying the sender and the recipient onto a prescribed position of document transmission paper and sends the paper. The facsimile equipment 3 transfers only image information of the document transmission paper to a facsimile control means 11 and a numeral identification means 12 recognizes the recipient number and the sender number from the image information. A reception notice means 13 uses the recipient number and the sender number as a key to retrieve a notice information file section 2 and calls a multi-function telephone set 4 designated in the recipient information to display the sender name onto a display screen. When the multi-function telephone set 4 is busy, a notice information registration means 14 stores the notice information to a notice holding information file 24, retrieves the information periodically to make notice again.

Description

[Detailed description of the invention]

0001

FIELD OF INDUSTRIAL APPLICATION This invention relates to a facsimile reception notification system, and more particularly, to a private electronic branch exchange that accommodates a multifunction telephone and a facsimile machine, combined with an information processing device to display facsimile reception information on the display screen of the multifunction telephone. Relating to a facsimile reception notification system.

0002

[Prior Art] Although the popularity of facsimile machines has been rapidly increasing in recent years, the number of facsimile machines installed in offices is very small compared to telephones, and the number of facsimile machines installed in offices is very small compared to telephones.
There is about one facsimile machine per floor, and received facsimile documents are often distributed to recipients within that range. For this reason,
Conventionally, a person or a designated person near the facsimile machine would look at the recipient's name written on the received facsimile document and pass it to the recipient, or the recipient would go to the facsimile machine and send it to the recipient. I was checking to see if there were any facsimile documents.

0003

[Problems to be Solved by the Invention] As mentioned above, in the conventional facsimile receiving system, a person makes a judgment by looking at the recipient's name written in the received facsimile document, so someone checks the location of the facsimile machine. The facsimile document has the disadvantage that the recipient cannot be identified unless the facsimile document is visited, resulting in a delay in obtaining the received facsimile document.

An object of the present invention is to provide a facsimile reception notification system that can automatically identify the recipient of a received facsimile document and display the information on the nearest multi-function telephone, thereby notifying the recipient of the incoming facsimile document without delay. It's about doing.

[0005]

[Means for Solving the Problems] The facsimile reception notification system of the present invention combines an information processing device with a private electronic branch exchange that accommodates a multifunction telephone and a facsimile machine, and displays facsimile reception information on the display screen of the multifunction telephone. A facsimile reception notification system that displays a facsimile reception notification system,
The private electronic branch exchange is equipped with a control information management means for exchanging information with the information processing device and controlling a designated multifunction telephone, and the facsimile machine is equipped with a control information management means for exchanging information with the information processing device and controlling a designated multifunction telephone, and the facsimile machine is provided with a control information management means for exchanging information with the information processing device and controlling a specified multifunction telephone, and the facsimile machine is provided with a control information management means for exchanging information with the information processing device and controlling a specified multifunction telephone, and the facsimile machine is provided with a control information management means for exchanging information with the information processing device and controlling a specified multifunction telephone. The information processing device includes a notification information registration device for registering information necessary for a facsimile reception notification in a notification information file section. , facsimile control means for receiving image information transferred from the facsimile device, and converting receiver identification image information and caller identification image information in the received image information into numerical data of a receiver number and a caller number. the receiver information and caller information retrieved from the notification information file section using the receiver number and caller number as keys, respectively, to the multifunction telephone via the control information management means; and a time means for providing the current time required when notifying facsimile reception.

[0006]

Embodiments Next, embodiments of the present invention will be described with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention.

As shown in FIG. 1, the facsimile reception notification system of this embodiment includes an information processing device 1, a notification information file section 2, a facsimile device 3, and a multifunction telephone 4.
The sender writes the sender number and receiver number predetermined for identification of the sender and the recipient in predetermined places on the document sending form, and then sends the document.

The information processing device 1 includes a facsimile control means 11 that receives image information transferred from the facsimile device 3, and a numeric identification means 12 that recognizes the recipient number and caller number from the sent image information. Then, using the recognized recipient number and caller number as keys, the recipient information and caller information are retrieved from the notification information file section 2, and the facsimile document is received on the multifunction telephone 4 specified in the recipient information. Receipt notification means 1 for notifying that
3, a time means 15 for providing the current time, and a notification information registration means 14 for registering information necessary for facsimile reception notification in the notification information file section 2.

[0010] The notification information file section 2 is the information processing device 1.
A recipient information file 21 that is provided on an external storage device connected to the recipient number and stores the extension number of the multifunction telephone 4 that should notify that the facsimile document has been received in correspondence with the recipient number; A caller information file 22 that stores the caller's name in correspondence with the number, and a numeric information file 23 that stores information for identifying the recipient number and caller number from the image information of the received facsimile document.
and a notification pending information file 24 that stores notification information when the multifunction telephone 4 that should be notified of reception of a facsimile document is in use.

In addition to normal facsimile transmission and reception functions, the facsimile device 3 also transfers image information of a document sending form including the recipient number and sender number from among the received facsimile document data to the information processing device 1. It includes device management means 31. Furthermore, in addition to the functions necessary for normal connection control and display, the private electronic branch exchange 5 includes a control information management means 51 for exchanging information with the information processing device 1, and a plurality of multifunction telephones 4 and facsimile devices. 3 can be connected.

FIG. 2 is an explanatory diagram of the contents of the notification information file section 2. As shown in FIG. In the recipient information file 21, as shown in FIG. 2(a), one entry is the recipient number, the recipient name, and the extension number of the multifunction telephone 4 that should notify reception of the facsimile document, and multiple entries can be registered. It looks like this. As for the extension number of the multi-function telephone 4 to be notified, in addition to the basic extension number (1), another extension number can be registered as an extension number (2) by specifying a time.

As shown in FIG. 2(b), the sender information file 22 can register a plurality of entries, each containing a caller number and a caller name.

As shown in FIG. 2(c), the numerical information file 23 has two entries, one for the recipient number and one for the sender number, with one entry representing the position of the first character and the number of characters to be recognized on the document sending form. It is now possible to register.

The notification pending information file 24 temporarily stores notification information for re-notification when the multi-function telephone 4 is in use and cannot notify reception of a facsimile document, as shown in FIG. 2(d). As shown in , recipient information and sender information are stored.

Among the above, the recipient information file 21,
Necessary information is registered in advance in the sender information file 22 and the numerical information file 23.

Next, the operation of this embodiment will be explained with reference to FIGS. 1 and 2.

First, the sender writes the recipient number and the sender number in predetermined positions on a special document sending form, adds them to the beginning of the sending document, and sends it as image information from the facsimile machine. The facsimile device 3 that received this outputs the received image information sequentially as a facsimile document, and the device management means 31 transfers the image information of the first document sending sheet to the information processing device 3.
numeric identification means 12 via facsimile control means 11 of
sent to.

Based on the information in the numeric information file 23 in the notification information file section 2, the numeric identification means 12 identifies the recipient number and sender number written at predetermined positions from the image information of the document sending form. Recognize numbers.

The reception notification means 13 searches for the sender's name from the sender information file 22 based on the sender number recognized by the numerical identification means 12, and further retrieves the sender's name from the receiver information file 21 based on the recipient number. Search for person name. Next, check the registration status of extension number (1) and extension number (2) that correspond to the recipient name, and if nothing is registered in extension number (2), it will be registered in extension number (1). Notification is sent to the multifunction telephone 4 whose extension number is currently being used. If the extension number and time are registered in extension number (2), the current time is obtained from the time means 15, and if the obtained current time is within the registered time range, the corresponding extension number is The notification is sent to the multi-function telephone 4 of the user. If the obtained current time is outside the registered time range, the multifunction telephone 4 of extension number (1) is notified.

At the time of this notification, the reception notification means 13 lights up the display lamp of the response key defined for response among the function keys 41 of the multifunction telephone 4 via the control information management means 51 in the private electronic branch exchange 5. and the ringtone will sound. In response, when the recipient presses the response key, the reception notification means 13 is notified via the control information management means 51 that the response key has been pressed. The reception notification means 13 stops the ringing sound via the control information management means 51, and displays the recipient name retrieved from the recipient information file 21 and the caller name retrieved from the caller information file 22 on the display screen of the multifunction telephone 4. 42 alternately. When the recipient confirms this and presses the response key of the function keys 41 again, the reception notification means 13 ends the notification process, and the multifunction telephone 4 returns to the normal callable state.

[0022] When the notification information registration means 14 receives a facsimile document and attempts to notify it to the corresponding multifunction telephone 4, the notification information registration means 14 records the recipient number, recipient name, and caller when the notification cannot be made due to a busy call or the like. Notification information consisting of a number and a caller's name is stored in the notification pending information file 24. Thereafter, the notification information registration means 14 periodically checks the notification pending information file 24, and if notification information is stored, searches the recipient information file 21 based on the recipient number, and selects the corresponding multi-function telephone. 4, the same notification process as above is performed. When the notification processing is performed and the confirmation response key is pressed, the corresponding notification information in the notification pending information file 24 is deleted. Even when re-notifying, if the notification processing cannot be performed due to a busy call or the like, the corresponding notification information in the notification pending information file 24 is not deleted and is left as it was before.

Next, registration and content confirmation of the recipient information file 21, sender information file 22, and numerical information file 23 in the notification information file section 2 will be explained.

Each piece of information in the recipient information file 21, sender information file 22, and numerical information file 23 can be registered and checked using the notification information registration means 14 from the terminal device of the information processing device 1.

[0025] Extension number (1) of recipient information file 21
, extension number (2) and time, multifunction telephone 4.
You can also register and check the contents. Registration and content confirmation from the multifunction telephone 4 will be explained.

In the case of registration, press the registration key defined for registration among the function keys 41 of the multifunction telephone 4,
Subsequently, the recipient number is pressed using the numeric keys 43. This information is notified to the notification information registration means 14 via the control information management means 51 of the private electronic branch exchange 5. Notification information registration means 1
4 uses the display screen 42 of the multifunction telephone 4 as a registration screen. The first registration screen is an extension number (1) setting screen, followed by a plurality of extension number (2) and time registration screens that are displayed in sequence. The screen is changed by using the forward and backward keys among the function keys 41, which are defined for forward and backward movement. The extension number and time are registered by inputting them on the setting screen using the numeric keys 43, respectively. Operation of forward key and backward key and number key 43
The information on the extension number and time entered by is notified to the notification information registration means 14 via the control information management means 51 of the private electronic branch exchange 5. After inputting the extension number and time, when the registration key is pressed again, the notification information registration means 14 stores information on the extension number and time in the recipient information file 21 based on the first notified recipient number, and The functional telephone 4 returns to its normal callable state.

In the case of confirmation, a predetermined confirmation key among the function keys 41 of the multifunction telephone 4 is pressed followed by the recipient number using the numeric keys 43. The information is notified to the notification information registration means 14 via the control information management means 51 of the private electronic branch exchange 5. Notification information registration means 1
4 uses the display screen 42 of the multifunction telephone 4 as a confirmation screen via the control information management means 51, searches the recipient information file 21 using the notified recipient number, and displays the corresponding extension number (1) and extension number ( 2) and time information display screen 42
are displayed sequentially. The confirmation screen starts with the extension number (1), followed by the extension number (2) and the time, which are displayed in order as long as they are registered. To change the screen, use function key 41
The confirmation process is completed by pressing the confirmation key again, and the multifunction telephone 4 returns to the normal callable state.

[0028]

Effects of the Invention As explained above, the facsimile reception notification system of the present invention uses an information processing device to identify the sender number and recipient number written in specified positions on the document sending form, and Since the multi-function telephone is notified that the facsimile document has been received, there is an effect that the recipient who is located away from the facsimile device can know without delay that the facsimile document has been received.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention.

FIG. 2 is an explanatory diagram showing the structure of each file in the notification information file section of this embodiment.

[Explanation of symbols]

1 Information processing device 2 Notification information file section 3. Facsimile machine ４　　　　　Multi-function telephone 5　　　　Electronic branch exchange 11 Facsimile control means 12 Numerical identification means 13 Reception notification means 14 Notification information registration means 15 Time means 21 Recipient information file 22 Caller information file 23 Numerical information file 24 Notification pending information file 31 Device management means 41 Function key 42 Display screen 43 Numeric keys 51 Control information management means

Claims (1)

[Claims] [Claim 1] An information processing device is combined with a private electronic branch exchange that accommodates a multi-function telephone and a facsimile device,
A facsimile reception notification system for displaying facsimile reception information on the display screen of the multifunction telephone, the electronic private branch exchange having control information management means for exchanging information with the information processing device and controlling the designated multifunction telephone. , the facsimile device includes device management means for transferring image information of a document sending form including recipient information and sender information in received document data to the information processing device, the information processing device includes: , notification information registration means for registering information necessary for a facsimile reception notification in a notification information file section; facsimile control means for receiving image information transferred from the facsimile device; and recipient identification image information in the received image information. and caller identification image information into numerical data of a receiver number and a caller number; and a receiver retrieved from the notification information file section using the receiver number and caller number as keys, respectively. The present invention is characterized by comprising: reception notification means for notifying information and sender information to the multifunction telephone via the control information management means; and time means for providing the current time required when notifying facsimile reception. facsimile reception notification system.