JPH0431959A - Document take-out system - Google Patents

Abstract

PURPOSE:To shorten the time required for transfer of data between a host computer and a work station by designating previously the type of a subject document. CONSTITUTION:A basic soft WS 2-7 displays the information on a display DP 2-8 with an instruction of a keyboard 2-9 and retrieves the documents to take the document data out of a host computer HC 2-1. In this case, the type of the document to be retrieved is previously designated. Then the WS 2-7 sends the designated document type to a basic soft OP 2-2, and the OP 2-2 registers the received document type into a subject type table TB 2-5. Then the OP 2-2 to which a folder is designated acquires a list of documents stored in the folder out of a control information file 2-3. Furthermore, the OP 2-2 reads the designated document type out of the TB 2-5. Then, a document is taken out of the list of documents based on the designated document type. A list of documents including the desired document types only is displayed via the WS 2-7. Thus a desired document is selected.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document retrieval method in a micro mainframe link (hereinafter referred to as MML) type electronic filing device. The MML type electronic electronic filing device, as is well known, is an electronic filing device that also has a processing program on the workstation side to reduce the burden on the host computer.

[Conventional technology]

The MML type electronic electronic filing device stores multiple types of documents.It has a storage hierarchical structure of cabinets, folders (several layers), and documents. Therefore, conventionally, when searching for a target document along such a hierarchical structure,
It was necessary to select the desired document from a list of documents in a folder that included documents other than those of the type required.

[Problem to be solved by the invention]

In the conventional document retrieval method described above, it is possible to obtain a list that includes documents other than those of the type that you need, so it is time-consuming to transfer unneeded lists from the host computer to the workstation. It takes,
Another disadvantage is that it is difficult to search because documents of types other than those required are displayed when making a selection.

[Means to solve the problem]

The method of the present invention includes a document file in which the actual document is stored on a host computer, a management information file in which the document is stored and index information, and write/read processing and communication processing. In the document retrieval method of a micro mainframe link type electronic filing device, which has basic software for processing communication and user interface on a workstation, a target type table is provided to store the document type to be processed. a step of specifying a target document type in advance and registering it in the target type table; a step of reading the target type table when retrieving a document from the document file; The present invention is characterized by comprising: a necessary document list extraction step of creating a list of only documents of various types; and a step of selecting necessary documents from the document list.

〔Example〕

Next, the present invention will be explained with reference to the drawings.

Figure 1 is a flowchart of document selection from a document list, which is an embodiment of the present invention, Figure 2 is an MML-type electronic filing device that stores multiple documents used in this implementation, and Figure 3 is designation of target document type. This is a flowchart.

In FIG. 2, 2-1 is a host computer, which is composed of basic software (OP) 2-2, management information file 2-3, document file 2-4, and object type table 2-5. Also, 2-6 is a work station,
It consists of basic software (WS) 2-7, display 2-8, and keyboard 2-9.

Basic software (OP) 12-2 is workstation 2-
6, registers necessary storage information in the management information file 2-3, and stores the document data in the document file 2-4.

Conversely, in response to a request from the workstation 2-6, data of a specified document is transferred to the management information file 2-3.
is retrieved from the document file 24 and sent to the workstation 2-6.

The basic software (WS) 2-7 uses the keyboard 29 and the display 2-8 to store and retrieve document data in the host computer 2-1 in response to requests from users of the electronic filing device.

Next, the case where the user of this electronic filing device (FIG. 2) retrieves a necessary document will be explained according to the flowchart of FIG. 1. Similar to the conventional electronic filing device, the electronic filing device shown in FIG.
As shown in Figure 4, the stored documents are stored in a cabinet 4-1, a folder (several layers) 4-2, and a document 4-3.
It is assumed that the system is managed using the following structure.

Folder 4-2 contains multiple types of documents (1 document created with a word processor, 1 table created with spreadsheet software,
A case will be explained in which a plurality of graphs (such as graphs created with a graph creation tool) are stored, and a document created with a word processor is to be searched.

The basic software (WS>2-7 displays necessary information on the display 2-8 according to instructions from the keyboard 29, searches for documents, and retrieves document data from the host computer 2-1. At this time, the document type to be searched is specified in advance (FIG. 3).

In step 3-1, the basic software (WS) 2-7 that receives the target document type from the keyboard 2-9 transmits the target document type to the software (OP) 2-2. Upon receiving the target document type, the basic software (OP) 2-2 registers it in the target type table 2-5. The target type table 2-5 is set for each user, has all document types as an initial value, and can be updated at any timing according to the flowchart in FIG.

The basic software (OP) 2-2 of the host computer 2-1 for which the folder was specified in step 1-1 obtains a list of documents stored in that folder from the management information file 2-3 (step 1-2). Basic software (
OP) 2-2 reads the document type specified in the step from the target type table 2-5 (step 1-3).

Here, the document list acquired in step 1-2 is extracted based on the designated document type read in step 1-3 (step 14).

The document list obtained in this way is sent to workstation 2-6.
The data is transmitted to the basic software (WS) 2-7 (step 1-5). The basic software (WS) 2-7 displays on the display 2-8 a document list of only the required document types received from the host computer 2-1 (step 1-
6). The user can retrieve the stored document by selecting the document he or she needs from the document list displayed on the display 2-8 (step 1-7).

〔Effect of the invention〕

As described above, the present invention has the effect of shortening the data transfer time from the host computer to the workstation by specifying the target document type in advance, and greatly improving the efficiency of document retrieval.

[Brief explanation of the drawing]

Fig. 1 is a flowchart of an embodiment of the present invention, Fig. 2 is a diagram of an MML type electronic electronic filing device, Fig. 3 is a flowchart of target type specification, and Fig. 4 is a document management structure within the electronic filing device. It is a diagram. 2-1...Host computer, 2-2...Basic software (OP)-2-3...Management information file, 24.
...Document file, 2-5...Target type table, 2
-6...Workstation, 2-7...Basic host (WS), 2-8...Display, 2-9...
keyboard.

Claims (1)

[Claims] A document file in which the actual document is stored on a host computer, a management information file in which the document is stored and index information, and a writing/reading process and a communication process. In a document retrieval method for a micro mainframe linked electronic filing device, which has basic software for processing communication and user interface on a workstation, a target type table is provided to store the document type to be processed. a step of specifying a target document type in advance and registering it in the target type table; a step of reading the target type table when retrieving a document from the document file; A document reading method comprising: a necessary document list extraction step of creating a list of only documents of different types; and a step of selecting a necessary document from the document list.