JPH0370258A - Electronic mail transmitter - Google Patents

Abstract

PURPOSE:To send facsimile data without need of paper by converting the facsimile data of a mail document format into a format possible for facsimile transmission and giving the data to a facsimile communication network. CONSTITUTION:A facsimile transmission mail file 10 designated by a facsimile number file 11 is recognized, an arrived mail document is extracted and the mail document is converted from a storing format on the database of an integrated office system into a printing format capable of facsimile transmission. A facsimile number is set to a transmission requesting document from the facsimile number file 11 to sent the facsimile transmission document to a facsimile communication network and the result of transmission is stored in a transmission history file 12. When the result of transmission is finished normally, the document is deleted from a facsimile transmission mail file 10 and when not in the normal finish, the document is added with a message of a transmission error and returned to a caller reception mail file 13 and the document is deleted from the facsimile transmission mail file 10. Thus, the facsimile data is sent without passing through the printing process.

Description

DETAILED DESCRIPTION OF THE INVENTION [Industrial Field of Application] The present invention is applied to a workstation connected to an information processing system. In particular, it relates to facsimile transmission means for documents created under an integrated office system.

〔overview〕

The present invention transmits facsimile data in a paperless manner by converting facsimile data in an email document format into a format that can be transmitted by facsimile and providing it to a facsimile communication network in a facsimile transmission means for documents created under an integrated office system. It has been made possible to do so.

[Conventional technology]

In recent years, the number of workstations installed in offices has increased, and the number of users has also been increasing. Furthermore, when creating a document, it is becoming more preferred to use a word processor (hereinafter referred to as a word processor) rather than handwriting.

When using a word processor, the output is printed out on paper, but if information is transmitted on paper, there will be an overabundance of paper, so a paperless system is desirable. Therefore, if you use office mail in an integrated office system, you can create a document on your workstation, send the email to the recipient, and when the recipient sees the email document that arrives, the information is transmitted vapor-free. be able to. However, since it was not possible to send e-mails to locations without workstations, facsimile machines were used.

[Problem that the invention seeks to solve]

In this way, with the office mail means of an integrated office system, it is impossible for a user to send an e-mail to a place where a workstation is not installed under the integrated office system. There is a drawback that facsimile transmission must be performed. Furthermore, if you want to send a document to both a place where a workstation is installed and a place where a workstation is not installed, there is a drawback that you have to perform two tasks: sending an e-mail and sending a facsimile.

SUMMARY OF THE INVENTION An object of the present invention is to provide an e-mail sending device that can eliminate such drawbacks and is capable of sending facsimile data by e-mail without going through a printing process.

[Means for solving problems]

The present invention provides a mail file that stores e-mail destination numbers and messages, a destination number file in which the e-mail destination numbers are registered, and a mail file based on the destination numbers extracted from the destination number file in a predetermined order. In an e-mail transmitting device comprising a mail retrieval means for extracting a message from a mail retrieval means, and a transmission means for transmitting the message extracted by the mail retrieval means to a destination attached with a destination number related to the message, e-mail document processing means for converting the message extracted by the e-mail extracting means into a format that can be sent by facsimile when sending the message to the destination facsimile device; The present invention is characterized by comprising means for providing the message processed by the mail document processing means to a facsimile communication network.

[Effect]

Recognizes the mail file for facsimile transmission specified in the facsimile number file and retrieves the incoming mail document. Converts email documents from a storage format on the database of the integrated office system to a print format that can be sent by facsimile.

A facsimile number is set in the transmission request document from the facsimile number file, the facsimile transmission document is sent to the facsimile communication network, and the transmission result is stored in the transmission fi history file. If the transmission result is normal, the corresponding document is deleted from the mail file for facsimile transmission, and if it is not successful, it is returned to the sender's receiving mail file with a transmission error message, and the document is deleted from the mail file for facsimile transmission. Delete the relevant document from .

〔Example〕

An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing the configuration of this embodiment,
FIG. 2 is an explanatory diagram showing the working process of this embodiment.

In this embodiment, as shown in FIG.
, the e-mail document processing means 2 , the sending means 3 , the sent e-mail document checking means 4 , the facsimile transmission mail file 10 , the facsimile number file 11 , the transmission history file 12 , the reception mail file 13 Be prepared. That is, this embodiment includes a facsimile sending mail file 10 which is a mail file that stores e-mail destination numbers and messages, a facsimile number file 11 which is a destination number file in which e-mail destination numbers are registered, and A mail extraction means 1 extracts messages from the mail file based on the destination numbers extracted from the destination number file in a predetermined order, and a message extracted by the mail extraction means 1 is sent to a destination with a destination number related to the message. Further, as a feature of the present invention, the message extracted by the mail extraction means 1 is converted into a format that can be sent by facsimile when sending the message to the destination facsimile machine. The transmitting means 3 includes means for providing the message processed by the mail document processing means to a facsimile communication network when sending the message to a destination facsimile machine.

A sender in an integrated office automation system composes an e-mail using a workstation keyboard, image reader, etc.

Next, the created e-mail is posted to a mail file for facsimile transmission using office mail means.

At that time, the mail files for facsimile transmission include a general mail file that is divided by branch and sent by facsimile to individual employees, and a mail file for general transmission that is divided by branch and sent by facsimile to all branches within the same group. There is a mail file for sending circulars. Here, the mail retrieval means 1 is automatically activated at a predetermined time, sequentially reads the facsimile number files from the facsimile number file 11, and stores the office ID and user ID.
Recognizes the e-mail file for facsimile transmission specified in and saves the e-mail document to e-mail file for facsimile transmission1.
Take out from 0. The mail document processing means 2 converts the retrieved mail document into a print format that can be transmitted by facsimile, and the transmitting means 3 sets the facsimile number in the transmission request message from the corresponding record of the facsimile+7 number file and performs facsimile transmission.

Normally, calls are sent in bulk during times when call charges are discounted, but
If "Urgent" is specified, the transmission will be performed at the start of the predetermined time. If the other party is busy, the transmission is retransmitted a predetermined number of times within the facsimile communication network, but if it is still not delivered, the transmission result is stored in the transmission history file 12 as the other party is busy. If the transmission result is busy, it will be retransmitted a predetermined number of times, if the transmission was successful, the document will be deleted from the facsimile transmission mail file 10, and if neither of these results, the document will be sent with a transmission error message attached. The document is returned to the recipient's receiving mail file 13, and the corresponding document is deleted from the facsimile sending mail file 10.

In this way, the document to be sent by facsimile is output to the facsimile machine at the branch office.

〔Effect of the invention〕

As explained above, the present invention allows users to send documents created on a workstation under an integrated office system without the user having to be conscious of sending a file, even to recipients who do not have a workstation. By performing a similar operation, facsimile transmission can be automatically performed.

[Brief explanation of drawings]

FIG. 1 is a block configuration diagram showing the configuration of an embodiment of the present invention. FIG. 2 is an explanatory diagram showing the operation of the embodiment of the present invention. DESCRIPTION OF SYMBOLS 1... E-mail retrieval means, 2... E-mail document processing means, 3... Transmitting means, 4... Sent e-mail document checking means, 10... E-mail file for facsimile transmission, 11... Facsimile Number file, 12...Transmission history file, 13...Receiving mail file.

Claims (1)

[Claims] 1. A mail file that stores e-mail destination numbers and messages, a destination number file in which the e-mail destination numbers are registered, and destination numbers extracted from the destination number file in a predetermined order. An e-mail transmitting device comprising: a mail retrieving means for extracting a message from the mail file based on the above-mentioned mail file; and a transmitting means for transmitting the message extracted by the mail retrieving means to a destination attached with a destination number related to the message, an e-mail document processing means for converting the message extracted by the e-mail extracting means into a format that can be sent by facsimile when sending the message to the facsimile device of the destination, and the sending means sends the message to the facsimile device of the destination An electronic mail transmitting device characterized by comprising means for providing a message processed by the mail document processing means to a facsimile communication network at the time of sending a message to a facsimile communication network.